Obvious and Non-Obvious Scalability Issues: Spotify Learnings
MANAGING TIME The obvious, the blindingly obvious and the, hopefully, helpful.
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Transcript of MANAGING TIME The obvious, the blindingly obvious and the, hopefully, helpful.
MANAGINGTIME
The obvious, the blindingly obvious and the, hopefully, helpful
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Top Ten Time Wasters
• Losing things
• Meetings – that don’t need to be held, that overrun,that start late
• Telephone
• Interruptions
• Procrastination
• Junk emails/paperwork
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Top Ten Time Wasters
• Crises
• Reverse delegation
• Perfectionism
• Distraction
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Delegation
- Guilt about imposing - You have the right / collegiality/ staff development
- Quicker to do it yourself - Break the cycle, make the time
- I’ll get the blame - Know and trust, but build in controls
- There are other ways
- I get respect from hard work
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Tiny Tips
• Raft – refer emails/paperwork, act on it, file it,throw it away
• Filter the mail
• Don’t let the technology dictate the speed of response
• Use discard dates for filing
• Get off some circulation lists
• Send back
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More Tiny Tips
• Available times
• Book quiet times/no calls
• Divert the phone
• Out of office notices
• Set times – the meeting is from 1.00 to 2.00
• Strategies and body language
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And more
• Chair meetings
• Set out purposes/aims
• Make a clear start
• Use the technology
• Use your colleagues
• Track deadlines/plan sensibly
• Think about your physical space
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Time Absorbers
• Moving on staff – in every sense
• Dealing with undue complexity
• Systems not working for you
• The Barrage
• Undefined autonomy
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Some thoughts
• Genuine focus on practice
• Clarity of roles
• Seek support, lobby and, if all fails, establish your own collective
• Editing group
• Principles for prioritisation
• Network and respond collectively
• Negotiate for clarity
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The Big Ones
• Be brave, clear and confident
• Be confident not defensive
• Delegate, empower, evaluate
• Early intervention – don’t let it fester!
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• Control self-indulgence
• Recruit, motivate and develop staff
• Use your plans
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And now…….
• Share your top tips