MANAGING DIGITAL CONTENT OVER TIME MODULE 2: SELECTCreated for the Digital Education Outreach Program by:Cynthia Coombs, State Library of WAMarg Ludlow, State Library of NSWKate Pulford, State Library of SASam Wells, Northern Territory Library

Managing Digital Content Over Time by NORTHERN TERRITORY LIBRARY and National & State Libraries Australasia is licensed under a Creative Commons Attribution 4.0 International License.

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— IDENTIFY

— What digital content do you have?

— SELECT— What

portion of that content

will be preserved?

— STORE

— What issues are there for

long-term storage?

— PROTECT— What steps

are needed to protect

your digital content?

— MANAGE— What provisions are needed

for long-term management

?

— PROVIDE— What considerations are there for long-term

access?

The digital preservation lifecycle

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At the end of this module you will have an understanding of:

• sustainable selection processes• digital assets• the gap between where we are now

and where we need to be

Purple-Orange-Blue (cropped), Jim, CC BY-NC-SA 2.0

4Untitled, Marcin Wichary, CC BY 2.0

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Why select?

$$$$$$$$

Mission

Quality

Access

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Process

• Review your digital content• Define and apply selection criteria• Document and preserve selection

decisions• Implement decisions

Stairs to a lookout point in Mallorca, Friedrich Haag, CC BY 4.0

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SELECTion criteria

• Collection development policy• Departmental criteria• Core record/content types• Research criteria• Uniqueness• Fragility• Value• Preserved elsewhere

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Prioritise

THE INVENTORY

Significant Easiest

Most requested Newest/Oldest

Externally funded Mandate

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Considerations during review

Stop if or when the answer is

Untitled,Coeus, CC BY 3.0

10

Exercise

A man performing exercises in a frame with weights and pulleys lithograph by E. Parry & Co., Wellcome Library, CC BY 4.0

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Digital preservation is not just a technical process

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Dream team skills

A good mix of skills might be:• Analytical

• Review and understand content• Determine relationships and significance• Make sound and consistent judgements

• Interpersonal• Communicate clearly and compellingly

• Technical• Determine feasibility of preservation and access

13

SELECT is an ongoing process

• Filling the gaps in your inventory• Gathering additional information• Improving and developing donor liaison for

digital collecting

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Documentation

Passt 1 Willi Heidelbach, CC BY 2.0

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SELECT deliverables

• Defined selection criteria• Expanded inventories of content to preserve• Agreements with producers, for example:

• retention schedules• acquisition lists• submission agreements

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What we’ve covered today:

• sustainable selection processes

• a deeper understanding of our digital assets

• understanding of the gap between where we are now and where we need to be

— IDENTIFY

— What digital

content do you have?

— SELECT

— What portion of that content will be

preserved?

— STORE

— What issues

are there for

long-term

storage?

— PROTECT

— What steps are

needed to

protect your

digital content?

— MANAGE

— What provisions are needed for long-

term management?

— PROVIDE

— What consider

ations are

there for long-term

access?

THANK YOUContact details