Managing a Small EHS Office Karen Misbach Suzanne HowardBruce McDougal Director, EH&S Director,...
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Transcript of Managing a Small EHS Office Karen Misbach Suzanne HowardBruce McDougal Director, EH&S Director,...
Managing a Small EHS Office
Karen Misbach Suzanne Howard Bruce McDougalDirector, EH&S Director, EH&S Director, EH&STrinity College Wellesley College Colby College
CSHEMA 2007 2
Introduction to Trinity College
Liberal Arts 2100 Undergraduate
students; 150 graduate 80 Buildings on 100
acres 27 Residence halls 14 Teaching/ 23
research labs
Studio Arts facilities Engineering labs
CSHEMA 2007 3
EH&S at Trinity
Created January 2000 from EPA initiative 3 FTE: manager, technician, fire systems
specialist Report to Director of Facilities Asbestos, CHO, waste mgmt, RCRA, TSCA,
air, wastewater, SPCC, Tanks, OSHA, reporting/recordkeeping, training, construction safety, fire systems, IAQ, emergency response, safety committee, etc.
CSHEMA 2007 4
Prioritizing and Perspective
Develop key relationships Let your presence be known Self promotion CYA Use resources Manipulation Timing Smile and repeat mantra
CSHEMA 2007 5
How to Prioritize
Eliminate the hazard Address non-compliance Fix the easy to fix first Target big ticket items Minor tasks vs. Big projects Inadequate is better than nothing Direct efforts purposefully Proactive vs. Reactive
CSHEMA 2007 6
Communication
No one really knows what the heck I do My boss = Asbestos & lead (budget killer) Campus Safety = Emergency management &
chemical spills Custodial = Bloodborne pathogens Faculty = Chemicals and waste mgmt IT = Universal waste disposal Admin. Assts.= IAQ & ergonomics Students = Mold, bugs, & bad smells
CSHEMA 2007 7
Introduction to Wellesley
All Women’s College with 2200 Students
Founded in 1875 in Wellesley, MA
2.5 Million GSF Approx 65 Buildings on
over 500 acres 20 Residence Halls Science Center has
285,300 sq feet of labs, offices and support space
CSHEMA 2007 8
CSHEMA 2007 9
EHS at Wellesley College
Manage the full range of typical (and atypical) EHS programs
Labs are more general oversight – not directly involved in the day-to-day. CHO has separate reporting-line up to the Dean.
EHS Staff includes: EHS Director – 1 FTE Consultant – 0.8 FTE Students – 0.5 FTE Admin Assistant – 0.05 FTE
CSHEMA 2007 10
How to Get Things Done?!
Plan ahead Activities for each day and hope to accomplish at least
one thing Six months to one year out Commit to not allowing something to sit on your desk
for xxx amount of time Develop & maintain professional relationships on
campus Respond in person sometimes, not email EH&S trainings Custodial Services are important allies!
CSHEMA 2007 11
How to Get Things Done?!
Develop & maintain professional relationships off-campus Colleagues at other institutions Regional Professional Organizations National Professional Organizations Benchmark with other similar institutions
COFHE – Consortium on Financing Higher Education – http://web.mit.edu/cofhe
CSHEMA 2007 12
How to Get Things Done?!
Keep a running list of priorities What you MUST get done Use a “rating system” – base it on risk,
financial, compliance, political, others? Put list on paper, computer, or whiteboard
Document SOPs Keep them short and simple - no more than
two pages – one preferable Make them easily accessible
CSHEMA 2007 13
EXAMPLE SOP
Program:DOT Medical Certificates
Scope: Involves all employees who 1) drive commercial vehicles over 10K, 2) drive over 15 passengers, or 3) carry haz-mat in their vehicle regardless of size.
Procedure:1. Employee can go to their primary care physician and ask for the certificate, OR2. Employee can go to xx Hospital and obtain the certificate.3. If go to the hospital, call the clinic at 617-555-5555. Advise them you would like an appointment for a DOT Medical Certificate. Wellesley College will pay for this visit.4. Employees to provide copy of certificate to supervisor.5. Supervisor to provide list of all employees to EHS.6. If employees fails exam, must report this to supervisor. Supervisor will adjust employee responsibilities.
Frequency: Every two years
Recordkeeping: Medical Exams on file with physician.List of all employees with certificate on EHS database.
References: Medical Report from DOT Website: http://www.fmcsa.dot.gov/documents/safetyprograms/Medical-Report.pdf
Date: April 11, 2007
CSHEMA 2007 14
How to Get Things Done?!
Use technology Stay current with what is available We use Microsoft Sharepoint Software On-line training
Develop & maintain a good filing system On the computer Paper Files Keep up with it!
CSHEMA 2007 15
CSHEMA 2007 16
Introduction to Colby
1,800 Students, 667 Faculty & Staff
Founded in 1813, Waterville, Maine
750 Acres, rural setting 64 Buildings, 1.6 million
sq. feet and growing 31 labs, LQG, DEP
Inspected 2006 1.5 FTE’s for Safety Safety Director since
1993
CSHEMA 2007 17
EH&S at Colby College
Director manages full program
Chemistry Liaison: student safety training, inventory and SAA management, CHP
RSO, CHO, LSO, Fire & Life Safety, Training, Ergonomics, Emergency Response, RCRA, OSHA, Secretary, Clerk, Bottlewasher, etc.
DEP RCRA Inspection 2006 Still Employed!
CSHEMA 2007 18
YA GOTTA BELONG!!!
Benefits – Shoulders to cry on Brains to pick Programs to “steal” Info to share Free/low cost training FUN!!!
Costs – Membership fee Conference reg. Time
CSHEMA 2007 19
WHERE TO BELONG
CSHEMA (www.cshema.org) C2E2 (www.c2e2.org/) ACS (http://membership.acs.org/c/ccs/ ) ASSE (www.ASSE.org ) Regional/State Groups
NESCESA MECUSEA Every region has one
NSC (www.nsc.org ), and more!!!!
CSHEMA 2007 20
PROFESSIONAL DEVELOPMENT
GET CERTIFIED! CSP CIH OHST CHMM HAZWOPER More
Conferences Insurance company State OSHA/EPA
CSHEMA 2007 21
PROFESSIONAL DEVELOPMENT (CONT’D)
Go back to school On-line information Listservs
CSHEMA SAFETY EPPNET
Visit/tour other institutions
Query the experts
CSHEMA 2007 22
Questions?
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