Managerial ToolsManagerial Tools

or or ““Surviving as a Curriculum LeaderSurviving as a Curriculum Leader””

Dr. Michael P. WarnerRetired Superintendent

Lyons Elementary School District 103

CLDN 2012-13CLDN 2012-13

Tools and Techniques to Tools and Techniques to MasterMaster Goal SettingGoal Setting Time ManagementTime Management BudgetingBudgeting ResourcesResources Project Team DevelopmentProject Team Development TechnologyTechnology Getting along with the bossGetting along with the boss

Goal SettingGoal Setting

Board GoalsBoard Goals Superintendent/BossSuperintendent/Boss‘‘ Goals Goals Your GoalsYour Goals

CLDN 2012-13CLDN 2012-13

Time ManagementTime Management Rule #1: ThereRule #1: There’’s never enough time!s never enough time! Get a Planner and learn how to use itGet a Planner and learn how to use it Learn the difference between Learn the difference between ““UrgentUrgent””

and and ““ImportantImportant”” You need to attend to the You need to attend to the ““ImportantImportant”” ““UrgentUrgent”” issues walk in the door, make issues walk in the door, make

your phone ring, and queue up on your your phone ring, and queue up on your email – these issues are email – these issues are ““importantimportant”” to to the other person, but may take you away the other person, but may take you away from whatfrom what’’s s ““ImportantImportant””

The secret The secret ““Rule of ThreeRule of Three””

CLDN 2012-13CLDN 2012-13

Time ManagementTime Management You decide how long something You decide how long something

deserves your attentiondeserves your attention You pre-determine the time You pre-determine the time

meetings start and end (stick to it)meetings start and end (stick to it) You can choose not to answer the You can choose not to answer the

phone or read your emailphone or read your email You can break off a conversation You can break off a conversation

with someone who walks into your with someone who walks into your office with something office with something ““UrgentUrgent””

CLDN 2012-13CLDN 2012-13

BudgetingBudgeting

Find previous budgets and ask Find previous budgets and ask lots of questionslots of questions If in a time crunch, use last yearIf in a time crunch, use last year’’s s

numbers for budget purposesnumbers for budget purposes Differentiate Grant from District Differentiate Grant from District

FundsFunds There are different rules for eachThere are different rules for each

CLDN 2012-13CLDN 2012-13

Grant FundsGrant Funds

Make a friend at ISBEMake a friend at ISBE Pay attention to deadlinesPay attention to deadlines

Expense report quarterly? Yearly?Expense report quarterly? Yearly? AmendmentsAmendments

AmendmentsAmendments Use for mid-course correctionsUse for mid-course corrections

Pay attention to each line item Pay attention to each line item amount spent – ISBE doesamount spent – ISBE does

CLDN 2012-13CLDN 2012-13

District FundsDistrict Funds

Make a friend in the business officeMake a friend in the business office Know the timelinesKnow the timelines

Begin and end Purchase ordersBegin and end Purchase orders The last date an invoice is acceptedThe last date an invoice is accepted

Know the rulesKnow the rules Carry over money?Carry over money? Must have Purchase Order?Must have Purchase Order? OK to overspend line item (workbooks) OK to overspend line item (workbooks)

if the larger category (Instructional if the larger category (Instructional Supplies) is under-budget?Supplies) is under-budget?

CLDN 2012-13CLDN 2012-13

Developing Project Developing Project TeamsTeams Define specific outcomeDefine specific outcome Time-defined agendaTime-defined agenda Develop the right mix – Develop the right mix –

representatives from:representatives from: Every buildingEvery building AdministrationAdministration Various grade levelsVarious grade levels Union repsUnion reps Parents? Students?Parents? Students?

CLDN 2012-13CLDN 2012-13

Developing Project Developing Project TeamsTeams Develop TimelineDevelop Timeline

Preset meeting datesPreset meeting dates DonDon’’t leave open-endedt leave open-ended

Define length of eachDefine length of each DonDon’’t leave open-endedt leave open-ended

Distribute minutes after each Distribute minutes after each meetingmeeting

Give progress reports to the Give progress reports to the boss to see if direction is OKboss to see if direction is OK

CLDN 2012-13CLDN 2012-13

TechnologyTechnology Become a tech geekBecome a tech geek Word ProcessorWord Processor

Mail merge (meeting invites)Mail merge (meeting invites) Tables (organize lists)Tables (organize lists) Spelling/grammar (youSpelling/grammar (you’’ll hear it from ll hear it from

teachers if you donteachers if you don’’t)t) SpreadsheetSpreadsheet

Need for budget, listsNeed for budget, lists PowerPointPowerPoint

For all those board presentationsFor all those board presentations InternetInternet

Know sites your peers useKnow sites your peers useCLDN 2012-13CLDN 2012-13

The Boss Wants You to... Do your jobDo your job

Don’t ask your boss to walk you through tasks you could figure out on your own

No No ““plopsplops”” No surprises No surprises

Don’t screw up $

“Just a quick heads up” If an angry parent will be calling… A board member just mentioned…

Anticipate problems

CLDN 2012-13CLDN 2012-13

ResourcesResources Local NetworkingLocal Networking

Find time to attend – you are not aloneFind time to attend – you are not alone IASCD Membership & Website!IASCD Membership & Website!

www.illinoisascd.orgwww.illinoisascd.org ISBEISBE

www.isbe.net Illinois Interactive Report CardIllinois Interactive Report Card

iirc.niu.edu ASCD Membership & BooksASCD Membership & Books

Robert GarmstonRobert Garmston Bob MarzanoBob Marzano

ROEROE Other books…Other books…

CLDN 2012-13CLDN 2012-13

Final ThoughtsFinal Thoughts

Remember there is never Remember there is never enough time to do everything – enough time to do everything – you must determine what is you must determine what is important and get that done.important and get that done.

Your boss wants you to succeedYour boss wants you to succeed The learning curve is about 3 The learning curve is about 3

years – be patient with yourself!years – be patient with yourself!

CLDN 2012-13CLDN 2012-13