Manager Auditing
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Manager Auditing September 20, 2012 Presented by: Kathleen Collins, Health and Safety Manager at Drake International For audio, it is recommended you dial in A copy of the slides + recording will be available post webinar AUDIO: 1-877-668-4493 Access Code: 667 477 463 Event password: 1234 WebEx Support: 1-866-863-3910
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Manager Auditing is an important tool for creating a robust Operational Health and Safety program in your workplace. In this webinar, Kathleen will share the steps on creating Manager Auditing, how to implement this program in your workplace and creating benchmarks to track the success of your program. Manager Auditing can be integrated into your Performance Management System and can also assist your team in knowing if your Health and Safety Management System is working. Learn how to manage your audit components within your company's own internal system.
Transcript of Manager Auditing
Manager AuditingSeptember 20, 2012
Presented by: Kathleen Collins, Health and Safety Manager at Drake International
For audio, it is recommended you dial inA copy of the slides + recording will be available post webinar
AUDIO: 1-877-668-4493Access Code: 667 477 463
Event password: 1234WebEx Support: 1-866-863-3910
Agenda
• What is an OHS Management Audit?
• Components of an OHS audit program
• Developing a process for your Management Audit
OHS Management Audits
At a glance OHS Management Audits:
• Evaluate your OHS System• Focus on senior management/management • Enable OHS System sustainability and continual
growth• Blend data for performance reviews
OHS Management Audits
Management Audits also:
• Identify strengths and weakness• Identify areas of risk your business • Identifies areas opportunity to change
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Components of an OHS Management Audit System
General Structure should include the following:
Standard Audit Forms
Purpose Methodology
Scope Scoring
Procedures Risk Identifiers
Training Opportunity
Evaluation Control
Components of an OHS Management Audit
Management Commitment Standard
• Demonstrates support of internal responsibility system
• Employers’ commitment of the occupational health and safety system and legislation
• All parties support resources conduct the audit
• Supports an integration of management systems
• Demonstrates management actions in actively promoting Health and safety systems
Components of an OHS Management Audit
Health & Safety Policy• Commitment to
continual improvement
• Commitment of all workplace parties
• General Statement of roles and responsibilities
• Protecting the workers Health & Safety in the workplace.
• Signed by the employer
Components of an OHS Management System
Legal Requirements Standards
• Applicable legislative requirement standards
• Demonstrate how the requirements are incorporated into the standards
• Consistently met requirements
Components of OHS Management System
Health & Safety Objectives
• Responsibilities of workplace parties and other legal requirements
• Responsibilities are defined and implemented and there is accountability
• Responsibilities for other people in the workplace and hazards are communicated
Components of OHS Management Audit
Joint Health & Safety Committee & Safety Representative
• Application of JHSC or Safety Representative
• Standard that applies
• Members are able to carry out duties
• Employer responses to solutions for corrections
Components of an OHS Management Audit
Hazard Recognition Standards
• Identify, assess, prioritize and control hazards
• Report hazards
• First Aid
• Injury and illness reporting
• Incident investigation
• Workplace inspections
• Job/Task analysis
Components of an OHS Management Auditing
Assessment Review Standards• Review of hazard factors: People, equipment, material,
environment, and process
• Review of fatalities, injuries and illnesses
• Review of hazard reports, inspections, investigation, and monitoring, and measuring results, and recommendations.
• Hygiene assessments
Components of an OHS Management Auditing
Assessment Review Standards Continued• Job task analysis
• Ergonomic assessments
• Work force input
• Review of standards and guidelines
• Hazards weighted and measured
Components of an OHS Management Audit
Preventive Measures & Hazards Controls
• Preventative Measures and Hazard Controls
• Implement Controls
• Legal Requirements
Components of an OSH Management Audit
Contractor Safety Standards• Process governing the procurement of clients, equipment
and materials
• OHS Purchasing specifications
• Risk Management Assessments
• Safety pre-checks and reviews
• Participation in orientation activities
• Identification, assessment, elimination or control of hazards
• Compliance
• Certificates of Insurance
Components of an OHS Management Audit
Accessibility, Disability, & Return to Work Program
• Programs are established
• RTW Self assessment
• Accessibility plans
• Physical demands analysis
• Case management
• Performance tracking
Components of an OHS Audit
Emergency Management Standard
• Identification of potential emergencies
• Procedures and response plan
• Emergency drills
• Responsibility to oversee the emergency management system
Components of an OHS Management System
Documentation and Record Standard
• Creating, modifying, approving and controlling documents
• Documents and format appropriateness
• Reviewed by a competent person
• Records are retained
• Records retention and expiry
Components of OHS Management Audit
Communication System Standard• Information is provided in a
language format understood in the workplace
• Internal and external information exchange
• Feedback
• Methods of communication
• Worker involvement
• JHSC and safety representative
• Documentation of communication
Component of an OHS Management Audit
Competency and Training Standard
• Identifies competencies, skills, licenses and qualifications by all workplace parties
• Identifies training needs for OHS
• Competency required by all job positions
• “Refreshers”
• Evaluations and records
Components of an OSH Management Audit
System Evaluation Standard
• Evaluator qualifications, evaluation scope, frequency, methodology and reporting process.
• Elements are implemented
• Identifies success and opportunities for continual improvement
• Preventative and corrective action responses
Components of an OHS Management Audit
Senior Management Review Standard:• Reviewed annually
• Meets objectives
• Measures and evaluates management outputs from the health and safety system
• Corrective action plan to address non-conformities and opportunities
• Recognize achievements
Developing a Process
• Developing a Process may be difficult depending upon the size and culture of your organization
• Process will evolve
• Standard must evolve with the process
• Adhere to the set standard
Upcoming Webinars
Register at http://drake-webinars.com
October 4, 12pm EDT
Developing a Social Media Strategy
October 18, 12pm EDT
Effective Training and Onboarding
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To Redeem Your Offer Please contact Kathleen:
416-216-1088
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30 minute complimentary
Health and Safety Consultation
SPECIAL OFFER
Thank You for Attending For Questions please contact Kathleen Collins
416-216-1088
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