MANAGEMENT OF A CENSUS, PART 2
description
Transcript of MANAGEMENT OF A CENSUS, PART 2
![Page 1: MANAGEMENT OF A CENSUS, PART 2](https://reader035.fdocuments.in/reader035/viewer/2022081507/56815d90550346895dcba366/html5/thumbnails/1.jpg)
Copyright 2010, The World Bank Group. All Rights Reserved.
MANAGEMENT OF A CENSUS, PART 2
THE CENSUS AND MATRIX MANAGEMENT
Quality Assurance of Census
1
![Page 2: MANAGEMENT OF A CENSUS, PART 2](https://reader035.fdocuments.in/reader035/viewer/2022081507/56815d90550346895dcba366/html5/thumbnails/2.jpg)
Copyright 2010, The World Bank Group. All Rights Reserved.
FUNCTIONAL ORGANIZATIONTraditional NSO Organization:Subject Matter Groupings:
o Economico Socialo National Accounts, etc.
Central Services:o Human Resourceso IT / Methodologyo Cartography / Geography / GISo Dissemination, etc.
(Regional Offices)2
![Page 3: MANAGEMENT OF A CENSUS, PART 2](https://reader035.fdocuments.in/reader035/viewer/2022081507/56815d90550346895dcba366/html5/thumbnails/3.jpg)
Copyright 2010, The World Bank Group. All Rights Reserved.
FUNCTIONAL CONUNDRUM
Census is a massive, complex programme:• Requiring careful planning• Sequential preparation• Time management• Specialized staff working together
3
![Page 4: MANAGEMENT OF A CENSUS, PART 2](https://reader035.fdocuments.in/reader035/viewer/2022081507/56815d90550346895dcba366/html5/thumbnails/4.jpg)
Copyright 2010, The World Bank Group. All Rights Reserved.
MATRIX MANAGEMENT
Uses Project ManagementDistributed ResponsibilityInterdisciplinaryEphemeral
4
![Page 5: MANAGEMENT OF A CENSUS, PART 2](https://reader035.fdocuments.in/reader035/viewer/2022081507/56815d90550346895dcba366/html5/thumbnails/5.jpg)
Copyright 2010, The World Bank Group. All Rights Reserved.
PROJECT MANAGEMENT
Divides tasks into manageable chunksBig tasks are sub-divided into smaller ones
concurrent sequential
5
![Page 6: MANAGEMENT OF A CENSUS, PART 2](https://reader035.fdocuments.in/reader035/viewer/2022081507/56815d90550346895dcba366/html5/thumbnails/6.jpg)
Copyright 2010, The World Bank Group. All Rights Reserved.
DISTRIBUTED RESPONSIBILITY
Responsibility delegated to teamsResponsibility accepted by teams
6
![Page 7: MANAGEMENT OF A CENSUS, PART 2](https://reader035.fdocuments.in/reader035/viewer/2022081507/56815d90550346895dcba366/html5/thumbnails/7.jpg)
Copyright 2010, The World Bank Group. All Rights Reserved.
TRUST
Senior Managers• Trust staff to achieve goals
Project Teams• Trust that Senior Management will back them
All• Trust that will get help when necessary
7
![Page 8: MANAGEMENT OF A CENSUS, PART 2](https://reader035.fdocuments.in/reader035/viewer/2022081507/56815d90550346895dcba366/html5/thumbnails/8.jpg)
Copyright 2010, The World Bank Group. All Rights Reserved.
SCHEDULING
Tasks sequentialResources limited– Physical resources– Human resources
8
![Page 9: MANAGEMENT OF A CENSUS, PART 2](https://reader035.fdocuments.in/reader035/viewer/2022081507/56815d90550346895dcba366/html5/thumbnails/9.jpg)
Copyright 2010, The World Bank Group. All Rights Reserved.
RESOURCE DETERMINATION
• Proposed
• Negotiated
• Accepted
9
![Page 10: MANAGEMENT OF A CENSUS, PART 2](https://reader035.fdocuments.in/reader035/viewer/2022081507/56815d90550346895dcba366/html5/thumbnails/10.jpg)
Copyright 2010, The World Bank Group. All Rights Reserved.
COMMITMENT
• Deliverables
• Delivery Date
• Milestones
10
![Page 11: MANAGEMENT OF A CENSUS, PART 2](https://reader035.fdocuments.in/reader035/viewer/2022081507/56815d90550346895dcba366/html5/thumbnails/11.jpg)
Copyright 2010, The World Bank Group. All Rights Reserved.
MONITORING PROGRESS
Tracking Mechanism
Records Progress
Early Warning System
11
![Page 12: MANAGEMENT OF A CENSUS, PART 2](https://reader035.fdocuments.in/reader035/viewer/2022081507/56815d90550346895dcba366/html5/thumbnails/12.jpg)
Copyright 2010, The World Bank Group. All Rights Reserved.
TRACKING SYSTEMS
• Project Team Reports• GANTT Charts• PERT Charts• Critical Path Analysis
12
![Page 13: MANAGEMENT OF A CENSUS, PART 2](https://reader035.fdocuments.in/reader035/viewer/2022081507/56815d90550346895dcba366/html5/thumbnails/13.jpg)
Copyright 2010, The World Bank Group. All Rights Reserved.
GANTT CHARTSource: http://en.wikipedia.org/wiki/Gantt_chart
13
![Page 14: MANAGEMENT OF A CENSUS, PART 2](https://reader035.fdocuments.in/reader035/viewer/2022081507/56815d90550346895dcba366/html5/thumbnails/14.jpg)
Copyright 2010, The World Bank Group. All Rights Reserved.
PERTPERT network chart for a seven-month project with five
milestones (10 through 50) and six activities (A through F).
14
![Page 15: MANAGEMENT OF A CENSUS, PART 2](https://reader035.fdocuments.in/reader035/viewer/2022081507/56815d90550346895dcba366/html5/thumbnails/15.jpg)
Copyright 2010, The World Bank Group. All Rights Reserved.
MONITORING SYSTEM
Input:• Project Team Reports
Output:• Tables• Charts• Warnings
15
![Page 16: MANAGEMENT OF A CENSUS, PART 2](https://reader035.fdocuments.in/reader035/viewer/2022081507/56815d90550346895dcba366/html5/thumbnails/16.jpg)
Copyright 2010, The World Bank Group. All Rights Reserved.
MONITORING SYSTEM
Manual
Automated
16
![Page 17: MANAGEMENT OF A CENSUS, PART 2](https://reader035.fdocuments.in/reader035/viewer/2022081507/56815d90550346895dcba366/html5/thumbnails/17.jpg)
Copyright 2010, The World Bank Group. All Rights Reserved.
RESPONDING TO WARNINGS
When the monitoring system identifies a delay which affects the critical path –
Management has 3 options:1.Find a way to bring a project back on
schedule;2.Reduce the time required for a future
segment (or a combination of 1 & 2);3.Delay Census Day
17
![Page 18: MANAGEMENT OF A CENSUS, PART 2](https://reader035.fdocuments.in/reader035/viewer/2022081507/56815d90550346895dcba366/html5/thumbnails/18.jpg)
Copyright 2010, The World Bank Group. All Rights Reserved.
ADVANTAGES OF MATRIX MANAGEMENT
• Expands Leadership Pool
• Stretches ability
• Motivation & Commitment
• Collegiality & Co-operation
18
![Page 19: MANAGEMENT OF A CENSUS, PART 2](https://reader035.fdocuments.in/reader035/viewer/2022081507/56815d90550346895dcba366/html5/thumbnails/19.jpg)
Copyright 2010, The World Bank Group. All Rights Reserved.
DISADVANTAGES
• Rivalry with Functional Organization
• Generates resentment from those passed over
• Risks failure when poor choices made
19
![Page 20: MANAGEMENT OF A CENSUS, PART 2](https://reader035.fdocuments.in/reader035/viewer/2022081507/56815d90550346895dcba366/html5/thumbnails/20.jpg)
Copyright 2010, The World Bank Group. All Rights Reserved.
SIDE BENEFITS OF MATRIX MANAGEMENT
For the NSO• Improves overall capability
• Separates the wheat from the chaff
• Identifies candidates for advancement
20
![Page 21: MANAGEMENT OF A CENSUS, PART 2](https://reader035.fdocuments.in/reader035/viewer/2022081507/56815d90550346895dcba366/html5/thumbnails/21.jpg)
Copyright 2010, The World Bank Group. All Rights Reserved.
For all employees• offers them more opportunity to grow• Provides challenges• Shows them what they can do and where
they need to improve their capabilities
21
SIDE BENEFITS OF MATRIX MANAGEMENT
![Page 22: MANAGEMENT OF A CENSUS, PART 2](https://reader035.fdocuments.in/reader035/viewer/2022081507/56815d90550346895dcba366/html5/thumbnails/22.jpg)
Copyright 2010, The World Bank Group. All Rights Reserved.
SIDE BENEFITS OF MATRIX MANAGEMENT
For the over-achievers• Demonstrated their capabilities• Put them in the limelight• Enhanced their career opportunities
22