Management Information Systems, Sixth Edition

Management Information Systems, Sixth Edition

Chapter 7:

Databases and Data Warehouses

Management Information Systems, Sixth Edition 2

Objectives

• Explain the difference between traditional file organization and the database approach to managing digital data

• Explain how relational and object-oriented database management systems are used to construct databases, populate them with data, and manipulate the data to produce information

• Enumerate the most important features and operations of a relational database, the most popular database model


Objectives (continued)

• Understand how data modeling and design creates a conceptual blueprint of a database

• Discuss how databases are used on the Web• List the operations involved in transferring data

from transactional databases to data warehouses

Management Information Systems, Sixth Edition

4

Shine in 10 (Activity 7)

• Define IYOW any of the following that is assigned to you:

1. Database approach vs Traditional file approach

2. Hierarchy of Data (Show the hierarchy and examples)

3. Primary, Composite and Foreign keys

4. SQL (what it does and how it works)

5. ERD (how it is used – be specific)

6. Data Warehouse

• This is worth 20pts


Managing Digital Data

• Businesses collect and dissect data for many purposes

• Data can be stored in database format– Easy access and manipulation

• Databases have had a profound impact on business– An information industry has been created

• Database technology integrated with the Internet has contributed to commerce significantly


The Traditional File Approach

• Traditional file approach: no mechanism for tagging, retrieving, or manipulating data

• Database approach: provides powerful mechanism for managing and manipulating data

• Traditional approach is inconvenient:– Program-data dependency

– High data redundancy

– Low data integrity

• Data redundancy: duplication of data• Data integrity: accuracy of data


The Traditional File Approach (continued)


The Database Approach

• Database approach: data organized as entities• Entity: an object about which an organization

chooses to collect data, such as:– People

– Events

– Products

• Character: smallest piece of data– A single letter or a digit

• Field: single piece of information about entity


The Database Approach (continued)

• Record: collection of related fields• File: collection of related records• Database fields can hold images, sounds, video

clips, etc.• Field name allows easy access to the data• Database management system (DBMS):

program used to:– Build databases– Populate a database with data– Manipulate data in a database



• Query: a message to the database requesting data from specific records and/or fields

• Database must be properly secured– Not everyone should have access to all data

– Users will have different views of the database, based on the data they are allowed to see



Visual Query from MS Access



• Database administrator (DBA): the person responsible for managing the database– Sets user limits for access to data in the database

• DBMS is usually bundled with a programming language


Database Models

• Database model: general logical structure – How records stored in the database

– How relationships between records are established

• Database models differ in:– How records are linked to each other

– How users can navigate the database, retrieve records, and create records


The Relational Model

• Relational Model: consists of tables• Based on relational algebra

– Tuple: record (or row)– Attribute: field (or column)– Relation: table of records

• To design a relational database, you must understand the entities to be stored in the database and how they relate

• Tables are independent of each other, but can be related to each other


The Relational Model (continued)

• Key: a field whose values identify records– Used to retrieve records

• Primary key: a field by which records are uniquely identified– Each record in the table must have a unique key

value

• Composite key: combination of fields that serve as a primary key



• Foreign key: a field that is common to two tables– Used to link the tables

– This field is a primary key in one table and a foreign key in the other

• Join table: composite of tables• Two types of table relationships:

– One-to-many relationship: one item in a table is linked to many items in the other table

– Many-to-many relationship: many items in a table are linked to many items of the other table



Related One-to-Many Table in MS Access

Primary Key

Foreign Key


The Object-Oriented Model

• Object-oriented database model: uses object-oriented approach for the database structure

• Encapsulation: combined storage of data and relevant procedures to process it– Allows object to be “planted” in different data sets

• Inheritance: the ability to create a new object by replicating the characteristics of an existing (parent) object

• Object-oriented databases (ODBs) store data objects, not records


Relational Operations

• Relational operation: creates a temporary subset of a table or tables

• Used to create a limited list or a joined table list• Three important relational operations:

– Select: a selection of records based on conditions

– Project: a selection of certain columns from a table

– Join: join data from multiple tables to create a temporary table


Structured Query Language

• Structured Query Language (SQL): query language of choice for DBMSs

• Advantages of SQL:– It is an international standard– It is provided with most relational DBMSs– It has easy-to-remember, intuitive commands



SQL in MS Access


The Schema and Metadata

• Schema: a plan that describes the structure of the database, including:– Names and sizes of fields

– Identification of primary keys

– Relationships

• Data dictionary: a repository of information about the data and its organization– Also called metadata: the data about the data


The Schema and Metadata (continued)

• Metadata includes:– Source of the data

– Tables related to the data

– Field and index information

– Programs and processes that use the data

– Population rules: what is inserted, or updated, and how often


Data Modeling

• Databases must be carefully planned and designed to meet business goals

• Data modeling: analysis of an organization’s data and identification of the data relationships– A proactive process

– Develops a conceptual blueprint of the database

• Entity relationship diagram: a graphical representation of all entity relationships


Data Modeling (continued)

• Entity relationship diagram is composed of:– Boxes: identify entities

– Lines: indicate relationship between entities

– Crossbars: indicate mandatory fields

– Circles: indicate optional

– Crow’s feet: identify “many”


Mini-Project 2 – ERD•Create an ERD for a small Store or Mini-store (like the stores at the back of COM). The store of course store Information about their products, supplier, the sale that they made each day but not of their Customer.

•This is worth 100 points but the scoring is based on Group Output (50 points) and Individualparticipation (50 points)

Group Criteria :ERD reflects real world entities - 40%Relationships are well defined - 30%Attributes are complete and well defined - 30%------------------------------------------------- -------------TOTAL 100%

Individual Criteria :Joins meaningful discussion - 20%Has a substantive and meaningful assignment - 30%Execute well his/her given assignment - 30%Does not do unrelated stuff - 20%

------------------------------------------------ -------------TOTAL 100%


Mini-Project No. 3 - Database•Creating Mini-Store Database

•Create a Database for the Mini-store based on your ERD that you have just created•Create tables that reflects an entity, namely, People, Event or Products•Create a relationship among tables•You could use MS Access or MySQL Database Management Systems on this one.

• This is worth 100 points but the scoring is based on Group Output (50 points) and Individualparticipation (50 points)

Group Criteria :Tables reflects real world entities - 40%Table Relationships are right defined - 40%Complete sets of tables are defined - 20%------------------------------------------------- -------------TOTAL 100%

Individual Criteria :Joins meaningful discussion - 20%Has a substantive and meaningful assignment - 30%Execute well his/her given assignment - 30%Does not do unrelated stuff - 20%------------------------------------------------ -------------TOTAL 100%


Databases on the Web

• Web is dependent on databases– Organizations must link their databases to the

Web• Interface between Web and database required• Interface may be programmed in one of several

Web programming languages, including:– Java servlets– Active server pages (ASP)– PHP (Hypertext Preprocessor)– Web application program interfaces (APIs)


Databases on the Web (continued)


Data Warehousing

• Most data collections are used for transactions• Accumulation of transaction data is useful• Data warehouse: a large repository database

that supports management decision making– Typically relational

– Data is collected from transactional databases

• Data mart: a smaller collection of data focusing on a particular subject or department


From Database to Data Warehouse

• Transactional databases are not suitable for business analysis– Contain only current, not historical data

• Data warehouse requires large storage capacity:– Mainframe computers are often used

– Scalability is an issue

– Data warehouses grow continually


Phases in Data Warehousing• Three phases in transferring data from a

transactional database to a data warehouse:– Extraction phase: create files from transactional

database– Transformation phase: cleanse and modify the

data format– Loading phase: transfer files to data warehouse

• A properly built data warehouse becomes a single source for all data required for analysis

• Data mining and online analytical processing (OLAP) use data in data warehouses


VB.net Database Demo


MS Access Demo


Mini-Project No. 4 - Project•Making a Program for a mini-store information system

• The program should have the following feature:•Add/Edit/View Products•Add/Edit/Delete Suppliers•Could update inventory•Make a sales transaction

•Because of a little complexity of this system I will allow group to merge into one group.

• This is worth 100 points but the scoring is based on Group Output (50 points) and Individualparticipation (50 points)

Group Criteria :Program reflects the requirements - 40%Program has no or has only minor bug - 30%User interface and ingenuity of the program - 30%------------------------------------------------- -------------TOTAL 100%

Individual Criteria :Joins meaningful discussion - 20%Has a substantive and meaningful assignment - 30%Execute well his/her given assignment - 30%Does not do unrelated stuff - 20%------------------------------------------------ -------------TOTAL 100%


Summary

• Organizations collect vast amounts of data• Database approach has several advantages

over traditional file approach• Character: smallest piece of data• Field: made up of multiple characters• Record: collection of related fields• File: collection of related records• Database management system (DBMS): tool to

construct databases


Summary (continued)• Relational and object-oriented database models

have different advantages• Keys are used to form links among entities• Primary keys are unique identifiers• Object-oriented database maintains objects that

contain data and procedures that process it• Structured Query Language (SQL) is an

international standard for querying databases• Database designer must construct a schema to

construct a database


Summary (continued)

• Database designers conduct data modeling and create entity relationship diagrams to plan databases

• Many databases are linked to Web• Data warehouses contain huge collections of

historical transaction data• Data warehouse requires data extraction,

transformation, and loading of transactional data• Invasion of privacy is exacerbated by database

technology

Management Information Systems, Sixth Edition

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