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Engr. Md. Abdur Rashid

System AnalystNAPD

Email # rashid@napd.ac.bd

URL: www.napd.ac.bd

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What is Information

Information is data presented in a form

that is meaningful to recipients

Data becomes information when they are

transformed to communicate meaning orknowledge, ideas and conclusions. By

itself data is meaningless.

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Background

Management information systems do not

have to be computerized

But with today's large, multinational

corporations, computerization is a must fora business to be successful

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What are Management Information Systems?

Definition:

A computer system designed to help managers plan and direct business andorganizational operations.

Computer-based or manual system that transforms data intoinformation useful in the support of decision making

Management Information Systems (MIS) is the term given to the disciplinefocused on the integration of computer systems with the aims andobjectives on an organisation.

Davis (1974) describes MIS as an integrated, man/machine system forproviding information to support the operations, management, anddecision-making functions in an organization.

A MIS can be defined as a system that processes information input in theform of data (the raw material) and helps support the management indecision-making and strategic planning.

An 'MIS' is a planned system of the collecting, processing, storing anddisseminating data in the form of information needed to carry out thefunctions of mana ement

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MIS functions can be classified

(1) To generate reports-forexample, financialstatements, inventory status reports, or performancereports needed for routine or non-routine purposes.

(2) To answer what-if questions asked by management.For example, questions such as "What would happen tocash flow if the company changes its credit term for itscustomers?" can be answered by MIS. This type of MIScan be called Simulation.

(3) To support decision making. This type of MIS isappropriately called Decision Support System (DSS).DSS attempts to integrate the decision maker, the database, and the quantitative models being used.

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Purpose establish a MIS

To ensure quick public service

To reduce Corruption

To establish transparency

To increase work efficiency To reduce data input time

To reduce data processing time

To reduce huge output time

To increase accountability of every personnel To information backup

To establish efficient auditing

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Components of MIS

HardwareInput and output devices constitute the hardware components of MIS Server,computer,network equipment,printer etc

SoftwareThe programs and applications that convert data into machine-readablelanguage are known as software C++, java, developer 6i,Visual basic, Adobe illustrator, photoshop etc

ProceduresProcedures are sets of rules or guidelines, which an organizationestablishes for the use of a omputer-based information system

PersonnelThe computer experts, managers, users, analysts, programmers, databasemanagers, and many other computer professionals who utilize thecomputer-based information systems are the personnel in a managementinformation system

Database Ms access, SQL server, ORACLE, MY SQL etc

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MIS personnel setup

(Govt. Approved in1985 and revised in 1995)

Systems Manager

Senior Systems Analyst

Systems Analyst / Senior Programmer

/ Sr. Ment. Engr

Programmer / Asst. Systems Analyst/

Maint. Engr/COS

Asst. Prog/Asst. Ment. Engr/Senior Comp. oper

Data Entry /Control Supervisor

Data Entry /Control Operator

Computer operator

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Post, Rank and promotionsPost Gra

de

Pay

scale-

2009

Next

promotion

Systems

Manager

3 29000

SSA 4 25750 System

Manag

SystemsAnalyst 5 22250 SSA

Programer/

M.Engr

6 18500 System

Analyst

Asst. P/Seni 9 11000 Prog.

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Role of Systems Analyst

Analyzes the problem to be solved

Interviews the knowledge workers whowill use the system

Determines required people, hardware,software, and monetary resources

Writes the specifications and designsthe computer system

Guides or manages the project to asuccessful solution

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Risk associated with MIS

Poorly programmed

Non-secure systems ie unwanted datamanipulation

Lack of ongoing proper system repair

MIS run by inefficient manpower

Lack of backup system

Lack of MIS system audit

Leak password

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Some successes MIS in Bangladesh

Chittogong port customs MIS for atomization

Education Board Computer Center MIS for resultprocessing

National University MIS for result process

PSC MIS for result process

Ex DESA / DPDCL MIS for monthly electric bill processand printing

Bank MIS setup for online banking

Opsonin Chemical Industries ltd.

Bangladesh Election Commission

etc

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