Managed Scheduled Ad hoc White Glove.
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Transcript of Managed Scheduled Ad hoc White Glove.
Mike JordenTechnical Program Manager, Lync Deployment & AdoptionMicrosoft Corporation
A Mile in My Shoes: Microsoft best practices for the largest meetings using Microsoft Lync 2013
MEET306
Session Objectives: Understand how Lync 2013 supports meetings of up to 1000 usersGet “best practices” for running Large and Managed meetings
Key TakeawaysLync 2013 can support up to 1000 users in a meeting Running successful Large and Managed Meetings requires some planning and adoption of “best practices”
Session Objectives And Takeaways
Definition
Lync Meeting TypesAd hocP2P
ScheduledMultiparty, Shared ContentCollaboration
ManagedTrainingAll-Hands/Town Hall Managed
Scheduled
Ad hoc
WhiteGlove
Server Requirements
Lync Large Meeting SupportUp to 250 usersNo special infrastructure requirements
250 - 1000 UsersDedicated PoolMeeting Organizer account must be in that poolApply Large Meeting policy to the Meeting Organizer
Pool CPool BPool A
OrganizerAttendee Attendee
Plan Ahead (Lync Administrator)
Organizer accountConsider dedicated Large Meeting organizerCan use user account – move to Large Meeting Pool
be careful of existing meetingsPrepare LargeMeeting policy
Must use Lync Server Management Shell (PowerShell)New Parameter for Set_CSConferencingPolicy -AllowLargeMeetings $true
Pool CPool BPool A
OrganizerAttendee Attendee
Set-CSConferencingPolicy
Identity : Tag:LargeMeetingAllowMultiView : FalseDescription : Large meeting policy for special eventsAllowAnnotations : FalseAllowPolls : TrueEnableAppDesktopSharing : NoneAllowConferenceRecording : TrueAllowLargeMeetings : TrueMaxVideoConferenceResolution : VGAMaxMeetingSize : 1000
Recommendations for Large Meetings
Large Meeting Policy (Lync Administrator)
Apply LargeMeeting policy to meeting organizer Lync accountUse Lync Control Panel or Lync Server Management Shell (PowerShell)
Scheduling the meeting
Book the meetingReminder:Use dedicated Large Meeting account
Create Outlook Meeting InviteCreate meeting using A New Meeting SpaceDeclare PresentersCheck Meeting OptionsDon’t copy Meeting Text to another meeting
Demo
Schedule the meeting
Meeting Room Layout
Meeting Room Layout Caveats“Normal” Lync MeetingsMost Lync Meetings are Self Contained and Self ManagedDon’t need the White Glove Service
Larger Managed MeetingsSpecific people with specific jobs
White Glove Self-ServiceSetting the highest Exec Presentation bare.g. Town Hall “production” meetings
4 laptops/Lync accounts
Meeting Room Layout (White Glove)
PC connected to in-roomScreen showing Shared Presentation content Full Screen via Lync
Moderator PCUsed to monitor IM, Q&A and Mute attendees
Video Camera or WebCam
In-room audio system(microphone and speakers)
Camera/WebCam PC
Connection between in-roomAudio system andLync PC
PC joined to Lync MeetingPresenter advances slides using remote “clicker”
Audio VideoApproved DevicesWebCamsSpeakerphonesWireless mics/headsetshttp://technet.microsoft.com/en-us/lync/gg278164.aspx
Capture DevicesMic/Line InputUSB Mixers Vaddio AV Bridge
Prepare The Meeting Content
Prepare The Meeting ContentDay of before the meetingFinalize ContentEmbed and Compress Videos(Other Video options?)Upload Meeting ContentDon’t forget – Large Meetings – PPT onlyOnly Close the meeting (Don’t end)
Demo
Prepare Meeting Content
New Features
New FeaturesLock Video SpotlightIM MuteQ&ARecordingRoster Management
Demo
New Features
New FeaturesRoster Management – over 75 participants
New FeaturesRoster Management – over 75 participants
Roster Management – allowlargemeetings true
Set-CSConferencingPolicy
Identity : Tag:LargeMeetingAllowMultiView : FalseDescription : Large meeting policy for special eventsAllowAnnotations : FalseAllowPolls : TrueEnableAppDesktopSharing : NoneAllowConferenceRecording : TrueAllowLargeMeetings : TrueMaxVideoConferenceResolution : VGAMaxMeetingSize : 1000
Recommendations for Large Meetings
In Summary…
In Review: Session Objectives And TakeawaysSession Objective(s): Understand how Lync 2013 supports meetings of up to 1000 usersGet “best practices” for running Large and Managed meetings
Key TakeawaysLync 2013 can support up to 1000 users in a meeting Running successful Large and Managed Meetings requires some planning and adoption of “best practices”
Q&A
Microsoft PavilionDemos, Speakers, Demos, Lync Room System, Experts, Demos, a Bar....and more Demos
ATTENDEE PARTYWednesday, February 19th
6:30pm-9:30pmHakkasan, MGM Grand
Brought to you by
When it comes to Vegas nightclubs, it doesn’t get any hotter than Hakkasan. And when it comes to opportunities to connect and reasons to party, no one does it better than Lync Conference! Our attendee party has a full lineup: an open bar, awesome food, and one of the best DJs that Vegas has to offer. Don’t miss out on the fun—stop by at 6:30pm and kick off and evening to remember. Come together.
HANDS-ON LABS
You can also access labs on MyLync!
3:00pm – 9:00pm10:30am – 9:00pm7:30am – 9:00pm8:00am –1:30pm
LOCATIONPinyon 3
Monday, February 17Tuesday, February 18Wednesday, February 19 Thursday, February 20
LRS
LOCATIONCopperleaf 12
Wednesday, February 198:30am – 9:45am10:15am – 11:30am1:00pm – 2:15pm2:45pm – 4:00pm4:30pm – 5:45pm
Thursday, February 209:00am – 10:15am10:45am – 12:15pm12:45pm – 2:00pm
MyLync allows you to create a custom experience and network with the Lync Community both online and in person.With MyLync, you can:• Build your own personalized calendar while browsing all available sessions• View breakout session material including PPTs and Videos within
48 hours of each session• Participate in the Community and find people in your social networks
who are attending and interact with speakers• Arrange meetings or social activities• Navigate the Exhibit Hall floor plan and learn more about our Sponsors• Fill out evaluations to win prizes
Log into MyLync at http://mylync.lyncconf.comFor MyLync support, please visit the Registration Desk.*
* Please note that adding a session to your calendar does not reserve a seat. Seating is on a first-come, first-served basis.
Birds of a FeatherBirds of a Feather flock together! Join daily breakfast discussions of relevant topics by sitting in the separately designated areas of the Meal Hall. Seating will be sorted in a different way for each Birds of a Feather breakfast:Wednesday, February 19:Where are you from? Asia/Pacific, Eastern & Central Europe, Latin America, Middle East & Africa, US (West, Central & East) and Canada, Western Europe
Thursday, February 20:What is your interest?Best Practices, Business Value, Clients & Mobility, Lync Meetings and Video, Lync Online, Networking, Platform, Server & Manageability, Voice
Fill out evaluations to win prizesFill out evaluations on MyLync or MyLync Mobile.Prizes awarded daily.
© 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.