Making tasks easier
-
Upload
john-robinson -
Category
Education
-
view
825 -
download
0
description
Transcript of Making tasks easier
![Page 1: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/1.jpg)
Making Tasks Easier
Using the Computer to Get Organized
![Page 2: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/2.jpg)
Session Overview
How to organize your desktop for maximum efficiencyHow to organize you’re my Documents or Documents LibraryUsing Google Desktop to find documents on your computerOther desktop and organizational tools
![Page 3: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/3.jpg)
Does your computer desktop look like this?
![Page 4: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/4.jpg)
Or perhaps this?
![Page 5: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/5.jpg)
Or, maybe this one is yours?
![Page 6: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/6.jpg)
Desktop Myth
“If I place it on my desktop, I will be able to find it and retrieve it faster.”
![Page 7: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/7.jpg)
Desktop Reality
You have to spend time “deciding” whether it is worthy of desktop placement.If unsure, toss it on the desktop.There are better ways to organize your desktop so that files can be retrieved even faster.
![Page 8: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/8.jpg)
Desktop Organization Principle 1
1. Keep all but what is absolutely necessary off the desktop. Use a minimum of folders and icons.
![Page 9: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/9.jpg)
Desktop Organization Principle 2
• When you save things on your desktop, move them promptly after use to your desktop folders: Docs, Docs Archive, Recycling Bin.
![Page 10: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/10.jpg)
Desktop Organization Principle 3
Place your program icons somewhere other than your desktop. Place icons you only use every day.
![Page 11: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/11.jpg)
Desktop Organization Principle 4
Clear your desktop periodically. Move the icons to the docs folder, docs archive folder, or recycling bin.
![Page 12: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/12.jpg)
Desktop Organization Suggestions
Use some kind of desktop framing system.
![Page 13: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/13.jpg)
![Page 14: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/14.jpg)
Organizing Your My Documents Folder
Does you’re My Documents Folder look like this?
![Page 15: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/15.jpg)
Or do you have subfolders of subfolders?
![Page 16: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/16.jpg)
Windows 7 Libraries
Windows 7 has files called “Libraries.”
![Page 17: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/17.jpg)
Windows 7 Libraries
There are four folders in the libraries:DocumentsMusicPicturesVideo
When you install various programs, they tend to create various subfolders within these libraries.
![Page 18: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/18.jpg)
Option 1 for Windows 7 Users
Use existing folder system, and do not create new folders.Save all documents in the documents folder.
![Page 19: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/19.jpg)
Option 2 for Windows 7 Users
Create three folders on desktop: Docs, Docs-Archive, Program Shortcuts.
![Page 20: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/20.jpg)
3-Folder System for Windows 7Docs Folder
Location of working files, projects, and tasks.Items in this folder change regularly.Should be cleaned out periodically.
Docs-Archive FolderLocation for completed files, projects, and tasks.Should have NO SUBFOLDERS and functions like a library.
Program Shortcuts FolderProgram icons placed here.Usually only programs I access regularly.
![Page 21: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/21.jpg)
Organizing the Win XP My Documents Folder
In your My Documents folder create the following subfolders:
BackupDocsJunkdrawerMultimediaMisc
![Page 22: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/22.jpg)
Six Folders of My Documents Filing System
BackupFirst place to back up files.Program backups go here.
DocsLocation of working files, projects, and tasks.Items in this folder change often. Should be cleaned out periodically.
Docs ArchiveLocation for completed projects, files, or tasks.Should have NO SUBFOLDERS and functions as library.
![Page 23: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/23.jpg)
Six Folders of My Documents Filing System
JunkdrawerPlace for temporary files not needed long term.Set web browser to download here.If you need to keep files from here, move to Docs Archive.
MultimediaMusic, video, photos.Makes easy for backup procedures.
MiscAnything you need for ready access, but does not fit in any other folders.Script files can go here.
![Page 24: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/24.jpg)
6 Principles of Managing Computer Files1. Keep your file system simple. Use no more than six
folders.2. Clean out your Docs folder regularly and move them
to docs archive.3. Use no subfolders. Subfolders mean valuable time
spent sorting.4. Find a minimum number of folders for your needs.5. Fewer folders= Less sorting time and less searching
time.6. Don’t be afraid to toss them all in docs archive.
![Page 25: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/25.jpg)
Features of Google Desktop
Google Desktop makes searching your computer as easy as searching the web.Desktop application allowing full search capabilities of: Gmail, files, music, photos, web pages viewed, and more.Puts information at fingertips and makes manually looking for items obsolete.
![Page 26: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/26.jpg)
Specific Google Desktop Features
When you search, you get a search page with most relevant results first: includes file name, brief snippet with search terms highlighted.Use the “Quick Search Box” activated by simply hitting the CTRL button twice.
![Page 27: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/27.jpg)
Specific Google Desktop Features
Uses Smart Indexing.Has an Advanced Search Form.Ability to search for and within certain files types.
![Page 28: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/28.jpg)
Getting Started with Google Desktop1. Download Google Desktop from
http://desktop.google.com/ 2. Install the software.3. Once installed, access the Googel Desktop
Preferences from the Start Button. The preferences screen will open in your default browser.
4. From the preferences page, choose how you wish Google Desktop to operate.
![Page 29: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/29.jpg)
Conducting a Google Desktop Search1. If you have the Quick Search Box activated,
press CTRL twice. When the Box appears, type in your search words or phrases.
![Page 30: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/30.jpg)
Conducting a Google Desktop Search2. As you type, possible selections appear just
below the bar. If you seen the one you wish to access just select it by clicking on it and it will load.
![Page 31: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/31.jpg)
Conducting a Google Desktop Search3. If you do not have the Quick Box activated, you
can install the search bay on the taskbar or use Google Desktop in the regular browser.
![Page 32: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/32.jpg)
Other Desktop Tools
Reach easily used programs using Rocketdock. http://rocketdock.com/
![Page 33: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/33.jpg)
Other Desktop Tools
Use a Sticky Notes Program http://www.hottnotes.com/
![Page 34: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/34.jpg)
Other Desktop Tools
Use Google Desktop Gadgets
![Page 35: Making tasks easier](https://reader036.fdocuments.in/reader036/viewer/2022062418/5554db51b4c9051b6e8b5042/html5/thumbnails/35.jpg)
Other Desktop Tools
Use Tray-it to minimize programs to the system tray. http://www.teamcti.com/trayit/trayit.htm