Making PPTThe Better One…

Content Best Practices in PPT Making

Slide Layout

Standard Designs / Templates

Slide Size and Background

Slide Variants

Transitions

Animations

View Options

Insert Options

Importing Content

Slide Show

Best Practice in Presenting

Best Practices in PPT Making There should be an Opening and Closing Slide The next Slide should be on the Content Whole PPT should be on uniform theme in design An Official PPT Design should be as prescribed by the

Organization All slides should be uniform in Size, Colour, Format, Type of

Boxes, Text etc. unless something is to be highlighted otherwise

Headings, Titles, Bullets, Content may have different sizes, but uniform

Charts, Boxes, Text etc should not overlap each other Use Grid Lines & Guides (in View Menu) for easy, uniform

and correct placement Always re-check your slide headings and content for

Sanctity Always try and use the maximum space available in each

slide Always leave some margin at Top, Down, Left and Right of

the slide Always use light colours in Chart and Boxes, but Dark

Colours in Text MS Office does many things in Auto, but never holds the

user from customizing Commentary / Remarks / Explanatory Notes should not

simply read the already visible Text / Charts / Content

Slide Layout Slide Layout allows us to place different contents

in the slide viz. Text, Columns, Pictures, Charts, SmartArt etc.

Standard Designs / Templates Follow the Organization specific Template or

Choose a Pre-Designed Template from Design Menu

Don’t Change the Standard Sizes and Fonts of of Headings, Titles, Sub-Titles, Bullet Points etc.

Slide Size and Background Choose / Customize Size and Background from

“Design”

Slide Variants Slides Variants allow us to creatively Re-Design

the Slide with Colour Scheme, Fonts, Effects and Background

Transitions Transitions are the mode of Animation which can

be used for movement from one slide to another It also offers different customization options of

Duration, Sound and Trigger It can be made “Apply to All”, else on current slide

Animations Animations can be added to any Text, Text Box,

Charts, Designs, Content, SmartArt etc, together or in sequence

Animations (Visual and Sound) can be chosen and customized to suit the Content and Context of PPT

Animations become part of the Content and move with it when copied and pasted

View Options Gridlines and Guides can help in uniform

Placement Different view options may help in viewing and

selecting one / multiple slides at a time, with / without Notes

Colour / Grey Scale / Black & White Viewing Options

Insert Other than General options as available in MS

Word also, there are SmartArt choices in Insert Option

Smart Art can be chosen, expanded and customized as per the desired content

Importing Content Any Content viz. Text, Text Boxes, Tables, Charts

etc. can be Imported / Pasted into a PPT It gives options of Formats to be applied after

Pasting It is better to use “Embed” or “Keep Source

Formatting

Slide Show F5 can Start / Restart Presentation from Beginning Shift + F5 or the Presentation Button at the

bottom ribbon starts it from the Current Slide Any Slide can be hidden from Presentation, while

still keeping it there in the file

Best Practices in Presenting Always try to rehearse it at the same Venue Try and present with a Bluetooth Presenter device Don’t jump on topics which might later appear in

subsequent slides Allow users the required time to read the Slide

Content Don’t write everything in the slide, which makes is

messy and leaves no scope for Explanation by the Presenter

If you would be able to look at the Laptop / Computer / I-pad, while presenting, put your notes besides the slide so that those are visible to you in Presenter Mode

Thank You!!

Happy Presenting…