Making Meetings more productive › uploads › sites › 571 › ... · 2020-03-27 · Making...
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Making Meetings more productive
Boise State University: OPWL Webinar, October 5, 2017
www.JanaKemp.com
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Webinar Objectives
• Agenda Building
• Setting the right Meeting Length • Solutions for your found Meeting Pain Points
• Note-taking strategies and tactics
This Photo by Unknown Author is licensed under CC BY-SA
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Meet Mea ns . . .
Coming Together for a Purpose
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Why do Meetings Matter?
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Know the Purpose Why
What Topics
What Discussions
What Outcomes
What Decisions
What Work
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Identify Outcomes What needs to be achieved?
What decisions must be made?
What do you want people to:
Know?
Be able to do?
Feel?
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Meet i ng Agenda Day & Date: Time: Star t End
Locat ion
Pur pose
Outcome
Time Items W ho/Topic Leader
What to Bring:
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Meet i ng Agenda Day & Date: Time: Star t End
Determining the length of the meeting…
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Meet i ng Agenda When should we use an agenda for our team
and clients? Face-to-Face Conference Calls Technology “calls” or meetings Virtual exchanges and emails
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Meeting Agenda Pain Points
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Getting Post-Meeting Action • Use an Agenda
• Invite Commitment and Make Assignments
• Generate Minutes/Notes
– Who will do What by When – Decisions Made in the meeting
• Check-in before the next meeting
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Informal Minute Templates
___________________________________________________________________________________________ Copyright 2001. Meeting & Management Essentials, Jana M. Kemp
Informal Minutes always include: 1. Day, Date, Year and Time of the meeting 2. The name of the meeting group 3. Meeting Attendees’ and Meeting Leader names 4. Action Items: What, Whom, When due 5. Supporting documentation or notes
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Archiving Minutes
___________________________________________________________________________________________ Copyright 2001. Meeting & Management Essentials, Jana M. Kemp
1. Date Order (DD, MM, YYYY) 2. Separate by meeting group, board or committee 3. Length of time to save: 4. Include attachments and meeting presentation materials
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Remaining Meeting Challenges (pain points)?
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Effective Meetings
Pu r pose
Ou t come
Agenda Facilitation
Procedure
Task
Relationship
Act ion Minutes
Pre-
Meeting Post-
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Personal and Team Meet i ng Act ion Pla ns
I/We will __________________
By ________________
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Whatever you do, make meetings
to the point, on time, and actionable!
www.JanaKemp.com