Making Appointments with Outlook Calendar 2007
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Transcript of Making Appointments with Outlook Calendar 2007
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John H. Evans Library & Learning Commons MAKING
APPOINTMENTS WITH
OUTLOOK CALENDAR
2007
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Why use Outlook Calendar
Make an appointment
Make changes, send updates
More information and training
Slide 3
Slide 8
Slide 15
Slide 17
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Why use Outlook Calendar for appointments?
• At-a-glance availability information• Automatic reminders• Easy updates• Searchable record
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At-a-glance availability information
The Scheduling Assistant shows…
My availability
Invitees’ availability
Good times to meet
A key to availability
Invitees
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Automatic reminders
Be reminded from 5 minutes to 2 weeks ahead of time
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Easy updates
Make changes, e-mail updates to attendees
Location
Date or time
Details, info, agenda
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Search your calendar
Find calendar items by keyword – great for reports!
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Get started!
Open Outlook:1. Start Menu2. All Programs3. Microsoft Office4. Microsoft Office
Outlook 2007
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Make an appointment!
Click Calendar tab > New > Appointment.
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Make an appointment!
Fill in what, where, when, and details.
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Make an appointment!
Click Scheduling Assistant.
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Make an appointment!
Type names to invite.
Check availability
Dragging vertical lines will change times
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Make an appointment!
Click Send.
Both attendees free
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Make an appointment!
The appointment shows on attendees’ calendars.
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Make changes, send updates
To make changes, double-click the appointment.
Writing a message is optional
Change date, time, place, reminders, attendees, etc. and click Send Update
To cancel appointment – a cancellation e-mail will be sent
Save!
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Make changes, send updates
If you haven’t clicked Save, you will receive a prompt to save changes, or send updates, or cancel and return to the appointment for more editing.
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More information and training
• Microsoft Office Help menu: Microsoft Office Online• The Center for Teaching and Learning Excellence:
http://it.fit.edu/instructional/ctle.php• How to Geek: http://
www.howtogeek.com/tag/microsoft-office