MaineDOT Survey Safety Manual

“2006”

MaineDOT SURVEY SAFETY MANUAL May 2007

TABLE OF CONTENTS

GENERAL POLICY STATEMENT.......................................................... 1 RESPONSIBILITY ...................................................................................... 1 Management.........................................................................................................................1 Area Supervisor /QAT / Party Chief....................................................................................1 Individuals............................................................................................................................2 SURVEY SAFETY PLANNING................................................................. 2 Job Safety Analysis (JSA) ...................................................................................................2 EMERGENCIES/ACCIDENTS............................................................. 2 - 4 Reportable Accidents ..................................................................................................... 2 - 3 Vehicle Accidents ................................................................................................................3 Vehicle Incidents .................................................................................................................3 Internal Reporting ................................................................................................................3 Construction Zone Accidents...............................................................................................4 INJURIES...................................................................................................... 4 HAZARDOUS SPILL ............................................................................. 4 - 5 PERSONAL PROTECTIVE EQUIPMENT (PPE) .................................. 5 TOOLS AND EQUIPMENT HAZARDS.............................................. 5 - 7 Care of Tools........................................................................................................................5 Machetes ..............................................................................................................................5 Axes and Hatchets................................................................................................................5 Shovels. ...............................................................................................................................6 Digging Bars ........................................................................................................................6 Driving Tools .......................................................................................................................6 Power Tools and Equipment................................................................................................6 Electrical Equipment............................................................................................................7 Lasers ... ...............................................................................................................................7 Aerosol Spray Cans..............................................................................................................7 WORK AREA HAZARDS - Special Precautions ................................ 7 - 8 Fence Crossings ...................................................................................................................7 Traversing Hazardous Areas................................................................................................7 Stream Water .......................................................................................................................7 Power Lines .........................................................................................................................7 Fire Control..........................................................................................................................8

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CONSTRUCTION OPERATIONS ...............................................................8 - 9 General Precautions .............................................................................................................8 Blasting Zone .......................................................................................................................8 Pits........ ...............................................................................................................................8 Open Excavations .......................................................................................................... 8 - 9 Underground Utilities ..........................................................................................................9 Confined Spaces...................................................................................................................9 Night time Operations..........................................................................................................9 RAIL ROADS ........................................................................................ 9 - 10 Surveyor Protection ..................................................................................................... 9 - 10 WORKING ON OR NEAR WATER ....................................................... 10 WORKING ON ICE................................................................................... 10 WORK ZONE ...................................................................................... 10 - 11 Working in Traffic ..................................................................................................... 10 - 11 Lookouts ............................................................................................................................11 Alert Signal ........................................................................................................................11 VEHICLE EQUIPMENT .......................................................................... 11 FIRST AID .................................................................................................. 11 WEATHER........................................................................................... 11 - 12 An Approaching Thunderstorm ................................................................................. 11 - 12 Heat Stress .........................................................................................................................12 Cold Exposure....................................................................................................................12 Weather Safety Hazards.....................................................................................................12 AGGRESSIVE ANIMALS ................................................................. 12 - 13 Domestic ............................................................................................................................12 Wild Animals ............................................................................................................. 12 - 13

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ENVIRONMENTAL HEALTH HAZARDS .................................... 13 - 14 Insect Bites.........................................................................................................................13 Ticks..... .............................................................................................................................13 Proper Tick Removal ................................................................................................. 13 - 14 West Nile Virus..................................................................................................................14 ERGONOMICS ................................................................................... 14 - 15 TRAINING .................................................................................................. 15 Mandatory Training for Field Personnel............................................................................15 Suggested Training for Field Personnel.............................................................................15 GLOSSARY OF ACRONYMS ................................................................. 16 APPENDIX A Links To Standards ..................................................................................... A-1 APPENDIX B JSA Form .................................................................................................... B-1 APPENDIX C Accident / Incident Report......................................................................... C-1 First Report Of Injury Link......................................................................... C-1 Emergency Numbers................................................................................... C-1 APPENDIX D APM 410 (PPE) .......................................................................................... D-1 APM 413 (Construction) ............................................................................ D-1 APM 433 (Confined Space Entry).............................................................. D-1 APPENDIX E Open Excavation – OSHA Links.................................................................E-1 Safety Coordinators (Phone Numbers). .......................................................E-1 APPENDIX F Railroad Telephone List...............................................................................F-1

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APPENDIX G MDOTWEB Website Link ...................................................................... G-1 APPENDIX H Work Zone Diagrams.................................................................................. H-1 APPENDIX I Other Numbers: Hazards / Waste ............................................................................................I-1 Health & Safety.............................................................................................I-1 DEP ...............................................................................................................I-1 DIGSAFE......................................................................................................I-1 APPENDIX J Ergonomic Stretches .....................................................................................J-1

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GENERAL POLICY STATEMENT NO SURVEY OPERATION SHALL BE CONSIDERED AS EITHER SO IMPORTANT OR SO URGENT THAT ANY SAFE PRACTICE WILL BE COMPROMISED! MaineDOT employee’s survey in many different hazardous environments: rugged terrain, high-speed traffic, hazardous tools, and construction equipment are some of the elements that typify survey hazards. Most people have one thing in common with many who have experienced an accident: “THEY BELIEVE THAT IT COULD NOT HAPPEN TO THEM.” A meaningful safety program requires that each Survey employee acknowledge that, “IT CAN HAPPEN TO ME!” Each must also ask, "What is my responsibility?", and "What can I do to keep it from happening?" It is not possible to develop a manual which will cover every situation. This manual represents safe surveying practices. Work place safety will vary from job to job and area to area. No work area can be considered “routine” when it comes to safety.

RESPONSIBILITY

MaineDOT as an employer shall do everything reasonably necessary to protect the life, safety, and health of employees. The Occupational Safety and Health Act (OSHA) of 1970 (General Duty Clause) states as follows: “(a) Each Employer

(1) shall furnish to each of his employees employment and a place of employment which are free from recognized hazards that are causing or are likely to cause

death or serious physical harm to his employees;

(2) shall comply with occupational safety and health standards promulgated under this Act.

(b) Each employee shall comply with occupational safety and health standards and all rules, regulations, and orders issued pursuant to this Act which are applicable to his own actions and conduct.” Distribution - Each field employee shall have ready access to this safety manual. Management: Headquarters - Responsible for establishing a safety program which conforms to the spirit and the letter of MaineDOT policies, OSHA, Manual on Uniform Traffic Control Devices (MUTCD) and all pertinent State laws. See APPENDIX A for links to current standards for all of these references. Supervisors, Quality Assurance Technicians and Party Chiefs are responsible for: • Monitoring safety conditions and

performance. • Instructing subordinates about policies and

practices affecting them and the more detailed procedures and responsibilities stated in the Survey Manual.

• Not knowingly permitting an employee to

work when his ability or alertness is impaired by fatigue, or other factors, so he or others might be exposed to injury.

• To provide training as required for new

employees according to, but not limited to the standards listed in this manual.


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• Give employee a copy of the Survey Safety Manual and allow them time to read and study it. Be available to answer any questions and be certain the employee understands its basic requirements.

• Conduct daily Job Safety Analysis (JSA) and

Monthly Safety Meetings for each Survey Crew and distributing Safety Bulletins.

• The Office of Safety must be notified of any

citations anticipated or issued by the Bureau of Labor.

Individuals: • Every employee is responsible for their

safety and the safety of their coworkers. Do not attempt to delegate this responsibility.

• All field personnel shall have a practical

working knowledge of this safety manual. • Each employee has a moral responsibility to

do everything reasonably necessary to protect life, safety and health of everyone and comply with all occupational safety and health regulations which are applicable to their job.

• Promptly report injuries and accidents and

unsafe conditions, tools and equipment. • Employees shall adhere to all MaineDOT

Administrative Policy Memorandums (APMs), MUTCD, OSHA and all pertinent State laws.

• Employees must report unsafe conditions

when they are noticed to their supervisor. Do not delay reporting. This is the first communication you should make. This will enable correction of the problem before an accident or injury occurs. (If you can safely correct the problem, do so. Do not wait for

others to act.). If the unsafe condition is not resolved then follow the proper chain of command and/or contact the Safety Office or your Safety Coordinator.

SURVEY SAFETY PLANNING

Safety shall be given top priority in the planning of all surveys. Planning shall include: Job Safety Analysis (JSA): Job Safety Analysis is a method of assessing work activities on the job site to establish whether adequate precautions are in place. It involves the identification of potential hazards on the job site and ways of controlling possible risks involved with specific tasks such as: • The safest time of day that survey can be

accomplished. • Utilize the optimum number of personnel to

do the job; always use the “buddy” system. • When working by yourself always let

someone know where you’ll be and when you expect to return.

• Assign only trained and qualified personnel

for the more hazardous jobs. See APPENDIX B for JSA Example

EMERGENCIES/ACCIDENTS “Legal Requirements: REPORTABLE ACCIDENTS AS DEFINED FOR LAW ENFORCEMENT PURPOSES:

As defined in the Maine Motor Vehicle Statutes, Title 29-A, § 2251, “REPORTABLE ACCIDENT” means an accident on a public way


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or a place where public traffic may reasonably be anticipated, resulting in bodily injury or death to a person or apparent property damage of $1000.00 or more.

REPORT REQUIRED. “A reportable accident must be reported immediately by the quickest means of communication to a state police officer, or to the nearest state police field office, or to the sheriff’s office, or to a deputy sheriff, within the county in which the accident occurred, or to the office of the police department, or to an officer, of the municipality in which the accident occurred.”

MaineDOT VEHICLE ACCIDENTS:

All reportable accidents involving a MaineDOT vehicle and other accidents involving a MaineDOT vehicle that involve another person, vehicle and/or property that is not owned by MaineDOT must be reported as follows:

A. If an accident occurs on a public way or a place where public traffic may reasonably be anticipated, the police must be notified if anyone is injured or if the total property damage exceeds $1000.

B. The initial notification for all accidents involving ANY injury or SERIOUS property damage must be made immediately to a supervisor, MaineDOT Office of Legal Services and Risk Management Division. You must call Risk Management Division directly at 1-800-525-1252. This number is answered 24 hours a day & 7 days a week.

C. The MaineDOT driver must complete an Accident/Incident Report to Risk Management Division in its entirety and send it to Risk Management Division within 24 hours of the accident. All

vehicle accidents must be reported including minor property damage.

D. All supplemental documentation (i.e. police reports, estimates, photographs, etc.) should be mailed directly to Risk Management Division, 85 State House Station, Augusta, Maine 04333-0085.

MaineDOT VEHICLE INCIDENTS:

All vehicle incidents must be reported including minor property damage.

The driver involved in an incident involving a MaineDOT vehicle must complete an Accident / Incident Report to Risk Management Division in its entirety and send it to Risk Management Division within 24 hours of the incident.

If the incident occurs on a public way or a place where public traffic may reasonably be anticipated, and the damage exceeds $1000.00, it must be reported to the police.

MaineDOT INTERNAL REPORTING:

Any damage to a Fleet Services vehicle or piece of equipment whether internal or external must be reported to the Fleet Services Superintendent in the region. Extensive vehicle or equipment damage should also be reported to the Fleet Manager’s office in Augusta.

If the vehicle or equipment damage occurs on a public way or a place where public traffic may reasonably be anticipated, and the damage exceeds $1000.00, the accident must be reported to the police and Risk Management Division, as described above in the Reportable Accident and Vehicle Accidents sections.


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ACCIDENTS WITHIN CONSTRUCTION ZONES, INCLUDING MAINTENANCE AREAS

Any accident occurring in a construction zone, including maintenance areas must be reported as follows:

A. The initial notification must be made by contacting the Region Safety Coordinator and an investigator from the MaineDOT, Office of Legal Services. Cathie Hinds and John Poor can be reached at (207) 624-3020.

B. Any additional information that becomes available subsequent to the initial notification should be forwarded to Cathie Hinds or John Poor. This can be done via e-mail, fax or by telephone, whichever is most convenient for you.

E-mail [email protected]

E-mail [email protected]

Telephone# (207) 624-3020

Fax# (207) 624-3021

C. All supplemental documentation (i.e. police reports, estimates, photographs, etc.) should be mailed directly to Office of Legal Services, 16 State House Station, Augusta, ME 04333-0016.”

INJURIES

Immediate care shall be the first course of action. If emergency medical attention is needed CALL 911.

Once the injured employee has received care:

• Your Supervisor shall be notified as soon as possible.

• ‘First Report of Injury’ documents must be completed. See APPENDIX C for Reports info.

• Contact the appropriate Workers Comp representative in your Region.

• All Emergency numbers are in APPENDIX C of this manual.

HAZARDOUS SPILL

Because of the increasing quantity of chemicals and petroleum products that are being transported, the potential for an accident associated discharge is very real. In the event of a spill, extreme caution must be exercised. There is always the possibility the spill could be hazardous, and every accident scene should be approached with this possibility as a major consideration. All hazardous materials being transported must have an Identification Number (I.D.) displayed on the placard or on an orange panel on tanks. Should you be the first upon the scene after a spill, take the following steps: • Remain at least 0.2 miles (1000 ft) from the

site. If you smell it, you are too close. If you see fire, a cloud of gas or dead animals, or if your skin, nose, or eyes become irritated, move further away.

• Remain uphill and upwind from the site (many hazardous chemicals sink to ground level.)

• Call 911 or call the Radio Room • Try to keep people out of the area. • If possible, without getting closer than 0.2

miles, get the number of the substance being hauled and give that information to 911 or the Radio Room.

• Approach the scene only after an Incident Commander (usually the State Police) has established that the site is not hazardous.


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The State Police are the take charge agency (Incident Commander) in hazardous materials spills. They will coordinate with the Department of Environmental Protection (DEP) in supervising traffic control and the cleanup after. Your only course of action should be to call for help or assist the Incident Commander if requested to do so. See APPENDIX I for important phone numbers.

PERSONAL PROTECTIVE EQUIPMENT

Personal Protective Equipment (PPE) includes but may not be limited to (meeting the requirements of APM 410 and 413): • High visibility soft sided cap or hard hat as

stated in APM 410 – APPENDIX A and APPENDIX A-1 of APM 410 . Orange hats or an orange covered hard hat shall be worn during hunting season. The orange hard hat covers may be purchased through the Fleet Warehouse.

• Class 2 vests – Orange vests must be worn during hunting season.

• Safety eyewear • Gloves • Shirts and long pants • Foot protection - Slip and fall protection – no

open toed/open heeled footwear (APM 410 and 413)

• Hearing protection • Working near open water – may include life

vests, life ring with 90’ lifeline, fall protection and in some cases a boat. Coast Guard Approved life jackets

• Rain wear (with reflective vests on the outside)

See links to and printout of the APMs in APPENDIX D of this manual.

TOOLS and EQUIPMENT HAZARDS

Care of Tools: Improperly maintained tools can be a source of annoyance as well as being a safety hazard. Each employee is responsible for keeping their tools and equipment in good condition. To avoid loss of small equipment and tools, avoid laying them on the ground, on vehicles, or on equipment which might be moved. When not in use carry them in the proper case and make sure they are secured in a closed pocket or attached to belt. Machetes:

• Sharpen machete blades only from 6 inches

from the butt of the handle to within 2 inches of the point.

• Use gloves and wrist straps, as required. • Station machete users at no closer than 10-

foot intervals. Protect yourself by retaining this minimum safety zone.

• While chopping, if possible, lean forward. • Swing with a full swing, but do not over

swing or swing too hard. • Clear small vines, etc., before cutting larger

vegetation. • Do not use machetes for heavy cutting. • Use long-handled shears instead of machetes

for cutting thorny bushes and briars. Axes and Hatchets: Ax, Brush Ax, or Hatchet - use in heavier brush (more than one inch in diameter trunks). Keep axes sharp. Dull axes tend to glance off wood while sharp axes bite into the wood. Do not use the hatchet to drive nails. The head of the hatchet is not tempered to withstand the


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force of driving, and a metal splinter may pop off. • Clear away any impeding, light growth with

a machete or a hatchet before chopping. • Allow ample space between adjacent

choppers and keep other persons outside the area.

• Do not use double-bit axes. Shovels: • Use a round-pointed shovel for digging in

hard earth. • Do not use the shovel in the same manner as

you use a digging bar. • Do not over-exert yourself when shoveling

heavy snow. Digging Bars: • Work with the feet widespread. • Do not use a bar that is bent. Driving Tools: • Use the right type and size for each driving

operation. • Check for defects before using. • Repair or replace any driving tool that is

burred or fractured on any part of the striking or driving face. Surveyors may be injured by the "shrapnel" effect from sledges or hammers which have ragged or mushroomed edges. The same is true for "frost pins" or other tools which are driven.

• Crooked or warped handles as well as miss-hitting can cause injury to the user. Promptly replace cracked or broken handles. Handles should be firmly secured in all cutting and driving tools.

• Any damaged tool shall be taken out of service until it is repaired or replaced.

• Do not use hatchets, axes and other wood cutting tools for driving or hammering metal, nails and pins.

• Use safety glasses when driving or cutting metals.

• Allow ample space for the swinging required. When swinging, have the handle horizontal when the face of the driving head contacts the object being driven. With long-handled sledges this requires flexing the knees to lower the body during the swing. When squatting, use either a short handled tool, or keep the long handle from between your legs. (Groin injuries can result).

Power Tools and Equipment: Power tool usage requires maximum alertness and adequate training. • Training - Employees must attend Chainsaw

Training before being allowed to operate such equipment as chain saws.

• Do not operate a power tool unless you have been trained in its use.

• Fill gasoline tanks only in areas that are clear of flammables and combustibles. Do not fuel any equipment when its engine is running.

• Set portable generators so their exhausts are directed at areas which are clear of flammables and combustibles and not in an enclosed area.

• Set hot engines only on noncombustible materials and away from possible contact with dry grasses and other tinder.

• Store and carry gasoline in Type II safety cans marked "FLAMMABLE". These cans are in stock at the Fleet Warehouse. Plastic containers are not to be used.

• Smoking is forbidden while fueling equipment.


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Electrical Equipment: • Only use portable electrical hand tools that

are double insulated or that have a grounding wire. Do not remove grounding wires or prongs.

• Do not use any equipment that has cords with broken insulation or damaged plugs or sockets.

• Do not use electrical equipment when you or the equipment are standing in water or on saturated soil.

• Place batteries, dry cells and wiring in cleared areas and on stable bases.

Lasers: Survey personnel must be aware of these precautions. • Do not look directly into a laser beam. • Do not allow prolonged exposure of the eye

at any working range. • Do not operate laser equipment unless you

are a qualified operator (or a trainee working under the direction of a qualified operator.)

Aerosol Spray Cans: Serious injuries and costly cleanup have resulted from improper handling of pressurized spray cans. • Do not puncture or incinerate. • Store at temperature lower than 120°F. • Do not point nozzle or spray in the direction

of the operator or co-workers, especially toward the face or eyes. Carry so that an accidental discharge will not be directed at the operator or co-workers.

• Use caution when cleaning spray cans’ nozzles.

• Disposal – if aerosol cans are empty and free of liquid and are no longer under pressure,

dispose of with other solid waste. If cans are not emptied and depressurized, aerosol cans must be disposed of as hazardous waste at your nearest Fleet Service facility.

WORK AREA HAZARDS Special Precautions

Fence Crossing: • Use gates, when possible. • Do not attempt to carry anything when

climbing on or over obstacles. • Cross barbed-wire fences at the center of a

span and have a co-worker hold the wire(s) for you.

• Assume electric fences are energized. • Cross woven wire fences at posts only. Traversing Hazardous Areas: • Test footing and determine a safe route

before proceeding. • Avoid risky short cuts. • Do not run or leap downhill. • Use the "buddy" system in isolated areas. Stream Water: Do not drink stream water or water from any untested source. Take potable drinking water with you. Power Lines: Regard all power lines as dangerous. • Contact - Avoid contact with or possible

arcing to any equipment from electrical lines. In damp conditions double your precautions. Clearances range from 10 feet at 750 volts to 42 feet at 1,000,000 volts.

• Power line Elevations - Do not make a "direct" measurement of the height of a


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power line, even with a fiberglass rod. Triangulate these vertical distances.

Fire Control: Extinguisher – Type A-B-C extinguisher shall be provided in each vehicle. • Extinguish - If possible, extinguish the fire

and do not let your escape route become blocked.

• Escape – If you cannot contain or extinguish a fire ♦ Warn others nearby. ♦ Follow your planned escape procedures. ♦ Call 911 to notify the proper fire-fighting

agency or if a radio is available call the Radio Room.

• Evade - Be wary of a fire that is anywhere near your work area. If it might be a possible threat to you, go to a safe place until the threat has passed.

CONSTRUCTION OPERATIONS

General Precautions: • Before Starting Work – Complete a JSA (Job

Safety Analysis) to determine potential hazards from the natural environment, the public, and the contractor's operations. Plan accordingly.

• During Work - Be extremely cautious around heavy and fast moving equipment, especially on haul roads and around equipment with limited driver visibility.

• Do not rely on the operator's visibility, judgment or ability. Make eye contact with the operator before walking in front of or behind any piece of equipment. Use lookouts as conditions dictate.

• Use appropriate PPE such as Hard Hat, Safety Eyewear, Hard Toe Boots as listed in APM 410 and 413. See APPENDIX D.

• Notify the MaineDOT Resident or Inspector of any unsafe operations or conditions on the project.

• Do not ride on any construction equipment. • Do not walk girders or along edges of raised

platforms without guard rails or appropriate fall protection.

Blasting Zones: • Before working in a Blasting Zone always

check with the Blasting Supervisor for instructions.

• When working in an area where drilling operations are in progress, wear proper PPE (eye, ear protection, hard hat, and hard toe boots).

• Mobile radio transmissions can set off explosive charges. If you are near blasting operations, always check with the blasting supervisor before transmitting any message.

Pits: • Check for pit overhangs and cracking along

the edge before working along the top of the pit or the toe of the pit face. Do not work between the toe of the pit and any equipment that may hinder escape from falls or slides of the highwall or bank.

• Evaluate with a Job Safety Analysis and contact the Region Survey Supervisor or the Resident Engineer if you have concerns regarding the hazards present.

Open Excavations: All persons entering a trench shall be trained in the OSHA Standards – 1926 Subpart P- Excavation. See APPENDIX E for link


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• Before entering any trench you SHALL be trained. You also shall communicate with the Competent Person on Site to determine if it is safe to do so.

• Do not stand near, enter or work in a trench if it is not adequately shored or properly sloped.

• Do not park vehicles near the edges of excavations.

Underground Utilities: Utility Coordinators will send the Survey Supervisor a list of possible utilities that may be located in the proposed survey area. The Party Chief will call all Utilities for underground locations. Then they locate and mark their utility if it’s in the area. • When applicable call Dig Safe. See

APPENDIX I. • Stay clear of any operations that expose you

to hazards such as flammable gases, natural gas and electricity.

• Minimize your involvement during digging operations.

• Once the utility is exposed comply with the Excavation Standards before entering the trench.

Confined Spaces: Crews should contact the Utility for assistance when opening an enclosed utility structure. Do not enter ditches, trenches, conduits, or underground chambers until you are trained to do so. "Confined space" means a space that: (1) Is large enough and so configured that an employee can bodily enter and perform assigned work; and

(2) Has limited or restricted means for entry or exit (for example, tanks, vessels, silos, storage bins, hoppers, vaults, and pits are spaces that may have limited means of entry.); and (3) Is not designed for continuous employee occupancy.” Entry - Unless adequately trained, DO NOT ENTER a Confined Space with any part of the body (called breaking the plane). Typical examples of confined spaces would be: • Sewer and utility manholes. • Catch basins. • Multiplates and culverts may be Confined

Spaces under certain circumstances. Prior to entering any enclosed space it must be determined if it is a Confined Space. You must complete the assessment included in APM 433. Contact the Safety Coordinator for further instruction. See APPENDICES D and E. Nighttime Operations: If nighttime work is considered contact your Safety Coordinator for proper guidelines.

RAILROADS

Surveyor Protection: • Safety is of the utmost importance. • Surveyors may be considered railroad

employees in the eyes of the Federal Railroad Administration if they are working on state owned railroads.

• If surveyors are to enter on railroad property whether it be state owned or private they need to contact the railroad in question. They will tell you what is required.

• At the very least the railroad will need to give you a Job briefing. They may require a


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flagger to protect you from trains and comply with federal regulations.

• If you get within four feet of the rail you are considered as Fouling the Track and the railroad has internal protections and federal regulations that apply. Generally, the railroad wants you to stay 10 feet or more away.

• Know the means of protection and the place of safety.

• Know your contact and their telephone number.

• Don’t be afraid to ask questions. • Contact the local Track Supervisor or if you

know the railroad and do not know who the local person is then contact the Railroad Dispatcher and ask for their assistance.

See APPENDIX F for Contacts and Railroad telephone list.

WORKING ON OR NEAR WATER

• Employees working over or near water, where the danger of drowning / falling exists, shall be provided with U.S. Coast Guard-approved life jacket or buoyant work vests.

• Prior to and after each use, the buoyant work vests or life preservers shall be inspected for defects which would alter their strength or buoyancy. Defective units shall not be used.

• Ring buoys with at least 90 feet of line shall be provided and readily available for emergency rescue operations. Distance between ring buoys shall not exceed 200 feet.

• At least one lifesaving skiff shall be immediately available at locations where employees are working over or adjacent to water.

• Of course, if the water were so shallow that rescuers could simply run in (and a skiff would foul on the bottom anyway), a skiff would not be required.

• When using waders you shall also wear a U.S. Coast Guard-approved life jacket or buoyant work vest.

• When entering the water, first plan your route. Look ahead for exits should you have difficulty and read the water for spots to avoid, such as drop-offs, sunken logs, and tricky currents. Walk across currents at right angles or face upstream and slide feet along bottom. By facing upstream, or at least up-current, you'll be able to read the current as well as prevent the force of the water from buckling your legs at the knees. Do not stride: shuffle sideways, using the survey rod to test for depth and trying each foothold before using it.

WORKING ON ICE • Always check ice thickness before

walking/working on it. Be aware of changing ice thickness in currents and spring holes, inlets and outlets.

• When working on ice or in icy conditions wear ice creepers which can be purchased online through the M & O Catalog which is located on the MDOTWEB Websites. See APPENDIX G for website link.

WORK ZONE

No matter how short the duration, work must not be performed on or adjacent to the traveled way without proper protection. This includes attire, signs, flaggers, lookouts and/or lane closures, as required by the MUTCD. Suspend operations when uncontrollable hazards develop and revise the JSA. Working in Traffic: • Always try to face traffic when working on

or near the traveled way.


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• When working in the traveled way you must have a lookout or the appropriate work zone setup.

• Move Deliberately - Do not make sudden movements that might confuse a motorist and cause them to take evasive action or panic, stop, and cause an accident.

• Advanced planning is essential for all traffic control plans and especially necessary when flaggers and traffic control devices, such as in a lane closure, are needed.

Lookouts: Definition: A lookout is an employee whose sole duty is to provide immediate warning to co-workers of vehicle or equipment which may become imminent hazards to their safety. All employees shall be trained to act as intermittent lookouts. The safety of MaineDOT surveyors is often jeopardized by moving vehicles or equipment. At times the duties of the personnel or other conditions preclude employees looking out adequately for themselves. In such cases lookouts are to be used. Survey work shall not begin until required lookouts are in place. The need for lookouts can be dictated by one or more of the following: • Location of instrument setups • Type of highway • Vertical alignment • Horizontal alignment • Traffic volume • Prevailing speeds • Type of survey • Traffic controls used • Construction activity • Proximity to actively used railroad tracks

• Vegetation, relief roadway geometrics and other conditions which restrict sight distance.

Alert Signal: When it appears that a vehicle or some equipment has become a real threat to personnel, the lookout will immediately and REPEATEDLY shout a signal such as HEADS UP! (or some other pre-established alert signal), or speak it forcefully into a two-way radio. See APPENDIX H for Work Zone Diagrams.

VEHICLE EQUIPMENT

The survey van will be equipped to enhance safety and carry safety equipment. All survey vans are equipped with seat belts and their use is mandatory – It’s the Law! All tools and equipment shall be stored and secured when transported. Survey vans will be equipped with: • Two way radio communication • Copy of the MaineDOT Radio Call Numbers

manual • Fire extinguisher • Exterior warning light package • Forestry First Aid Kit • Accident Report document • First Report of Injury packet • Tick Kit

FIRST AID

All Field Surveyors shall be certified in First Aid and CPR. A Forestry First Aid Kit shall be in every van and they shall be kept up to date. These kits are available on-line thru the M & O Catalog which


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is located on the MDOTWEB Websites. See APPENDIX G for website link.

WEATHER

An Approaching Thunderstorm: When to Seek Safe Shelter: Lightning can strike as far as 10 miles from area where it is raining. That's about the distance you can hear thunder. If you can hear thunder, you are within striking distance. Seek safe shelter immediately! Heat Stress:

• Drink plenty of water. • Take breaks in a cool, shady area. • Watch for symptoms of heat cramps, heat

exhaustion and heat stroke in both yourself and co-workers.

• Don’t try to get a suntan while working. Wear 30 SPF Sun Block or higher.

• Don’t ignore symptoms of heat stress. • Don’t try to "keep up" with the rest of the

crew, even though you feel ill.

Cold Exposure:

• Wear several layers of loose clothing. Layering provides better insulation. Layers can also be removed if you become too hot.

• Tight clothing reduces blood circulation. Warm blood needs to be circulated to the extremities.

• When choosing clothing, be aware that some clothing may restrict movement resulting in a hazardous situation.

• Boots should be waterproof and insulated. • By wearing a hat, you will keep your whole

body warmer. It reduces the amount of body heat that escapes from your head.

• Make sure to protect the ears, face, hands and feet in extremely cold weather.

• Move into warm locations periodically. Limit the amount of time outside on extremely cold days.

• Carry cold weather gear, such as extra socks, gloves, hats, jacket, and a thermos of hot liquid.

• Include chemical hot packs in your first aid kit.

Weather Safety Hazards:

Suspend field work under the following conditions:

• If the visibility is impaired by snow, blowing snow, fog, ice crystals, heavy rain, etc.

• A motorist may not see a person or vehicle parked on or by the road from an adequate distance

• Or if roadway surface conditions are such that a vehicle skid becomes a real possibility

AGGRESSIVE ANIMALS Domestic:

Don't run past a dog. Dogs naturally love to chase and catch things. Don't give them a reason to become excited or aggressive. Never disturb a dog that's caring for puppies, sleeping or eating. If a dog approaches to sniff you - stay still. In most cases, the dog will go away when it determines you're not a threat. If you're threatened by a dog, remain calm. Don't scream. If you say anything, speak calmly and firmly. Avoid eye contact. Try to stay still until the dog leaves, or back away slowly until the dog is out of sight. Don't turn and run. If you fall or are knocked to the ground, curl


13

into a ball with your hands over your head and neck. Protect your face. Wild Animals: If you encounter a wild animal that is acting especially strange, avoid it at all costs. It may be rabid. The behavior of animals with rabies may seem strange. They may appear unusually tame and friendly; with no fear of humans (healthy wild animals usually maintain a distance and run away if approached). Or they may appear restless and very aggressive, often biting at real and imaginary things. They may even drool a lot. Contact the necessary authority, DON’T try to catch them.

ENVIRONMENTAL HEALTH HAZARDS

Insect Bites:

Apply insect repellent according to label directions. The more DEET a repellent contains the longer time it can protect you from mosquito bites. A higher percentage of DEET in a repellent does not mean that your protection is better—just that it will last longer. DEET concentrations higher than 50% do not increase the length of protection. Spray clothing with repellents containing permethrin or DEET since mosquitoes may bite through thin clothing. Do not apply repellents containing permethrin directly to exposed skin. If you spray your clothing, there is no need to spray repellent containing DEET on the skin under your clothing. When possible, wear long-sleeved shirts and long pants whenever you are outdoors.

Ticks: • TUCK your pant legs into socks and your

shirt into pants when walking in woods, brush or tall grass. Deer ticks attach to clothing and then walk upward.

• ·Wear LIGHT-COLORED CLOTHING so that ticks may be seen more easily.· Use a REPELLENT containing DEET according to label directions—particularly on shoes, socks and pant legs. Avoid applying high-concentration products to the skin, especially on children.

• INSPECT yourself and your clothing, daily. Have co-workers check your back or hard to see places. Ticks often attach at body folds, behind the ears and in the hair. If possible, shower and wash clothes immediately.

Prompt removal of ticks is extremely important. The Lyme disease spirochete is rarely transmitted before the tick has been attached for 36 hours. Proper tick removal: • Grasp the tick with tweezers as close to the

skin as possible. • Pull gently but firmly until the tick lets go. • Do not handle the tick with bare hands or

squeeze the tick. • Apply antiseptic to the bite. Tick removal kits are available at the Fleet Warehouse. The first symptoms of Lyme disease in humans may be an expanding red RASH at the site of the tick bite, which can occur within a few days to several weeks. Other symptoms include: • fatigue • headache • facial paralysis


14

• fever • aching joints and muscles IF YOU EXPERIENCE A RASH OR ILLNESS within a month of visiting a tick-infested area, seek medical attention. Inform your health care provider that you have been in a tick-infested area. • The best way to prevent an exposure is to be

alert to what is going on around you. • Not getting careless when it comes to

wearing PPE or cleaning equipment. • Wash your hands whenever possible. • Notify your supervisor immediately. • Seek medical attention. • Complete and Employee’s Report of Injury

within 24 hours. West Nile Virus:

West Nile virus (WNV) is spread by infected mosquitoes, and can cause serious, life-altering and even fatal disease. Virus transmission may occur in parts of the country where mosquitoes are still active. Just one mosquito bite can transmit WNV or other diseases. To prevent illness from WNV and other mosquito-borne diseases, remember – use mosquito repellent! When someone is infected with WNV they will typically have one of three outcomes: • No symptoms (most likely) • West Nile fever (WNF in about 20% of

people) or • Severe West Nile disease, such as meningitis

or encephalitis (less than 1% of those who get infected).

If you develop a high fever with severe headache, consult your health care provider.

ERGONOMICS ERGONOMICS is the science of fitting workplace conditions and job demands to the capabilities of the working population. The goal is to avoid injury risks by assessing those work-related factors that may pose a risk of musculoskeletal disorders and modify the body movement, environment and or equipment when possible to alleviate them. "Rule of Self-responsibility"- The employee should really become "in-tune" to what they are feeling when performing the job task. Be aware of signs of muscle fatigue, numerous overhead positions, awkward posture, and static postures, to name a few. Stretching for 20-30 seconds, every 20-30 minutes is highly encouraged in order to give the muscles a break from the repeated task. See APPENDIX J for stretches. "Buddy up!" When lifting 50 pounds or more, always use a co-worker to assist in the lift. • Store heavy or awkward loads in locations

where you can use good lifting techniques to access them.

• If you have to reach for a load, don't jerk it to bring it closer. Keep you back straight and slowly ease it into a better position and then lift it.

• Keep back straight • Avoid twisting with loads • Arms between knees when lifting • Use whole hand to grip load • Head up, eyes looking straight ahead • Bend hips and knees • Get tight to the load • Feet shoulder width apart; one foot ahead or

both side by side • Put a cushion of some sort between your

shoulder and the load you are laying on it • Pay close attention to how far you bend your

neck down to look into your equipment and


15

for how long. Position your body so that minimal bend is needed in the neck

• Watch how long you stand in static positions. It is stressful to your back and feet.

• Where proper shoes with good cushioning If you have other ergonomic concerns, let your supervisor know so that a workplace evaluation can be performed to help alleviate the risk and or problem. See APPENDIX I for Health & Safety phone number.

TRAINING Mandatory Training for Field Personnel: • First Aid/CPR • Flagger Training • Work Zone (including Lookout training) • State Vehicle Certification Suggested Training for Field Personnel: • Chainsaw training (mandatory prior to using

a chainsaw) • Driving Dynamics Periodic refresher training will be conducted. All new employees will receive the above listed mandatory training within six months.


Glossary of Acronyms: APMs: Administrative Policy Memorandums ANSI: American National Standards Institute CO: Carbon Monoxide CPR: Cardiopulmonary Resuscitation DEET: Meta-N,N-diethyl toluamide (An Insect Repellant Chemical) DEP: Department of Environmental Protection FHWA: Federal Highway Administration ID: Identification Number JSA: Job Safety Analysis LEL: Lowest Explosive Limit MaineDOT (formerly MDOT): Maine Department of Transportation M & O: Maintenance and Operations MDOTWEB: Maine Department of Transportation Intranet Website MSDS: Material Safety Data Sheets MSEA: Maine State Employees Association MUTCD: Manual on Uniform Traffic Control Devices OSHA: Occupational Safety & Health Administration PPE: Personal Protective Equipment QAT: Quality Assurance Technician SPF: Sun Protection Factor WNF: West Nile Fever WNV: West Nile Virus

16


Appendix

A

LINKS TO THE STANDARDS:

• OHSA - http://www.osha.gov/ • MUTCD - http://mutcd.fhwa.dot.gov/pdfs/2003r1/pdf-index.htm

A-1

http://www.osha.gov/

http://mutcd.fhwa.dot.gov/pdfs/2003r1/pdf-index.htm


Appendix

B

JSA :

• Example of our JSA is provided next.

B-1

Maine Department Of Transportation JSA Job Safety Analysis

For Surveyors

For Surveyors

Maine DOT – JOB SAFETY ANALYSIS PLANNING / WORK SHEET FOR SURVEYORS

Date: ___ Job Location: Crew Leader or Supervisor: __ Crew Members: _____________ Type of Job: ______________

TASK HAZARDS CONTROL/PROTECTION

(SEE PG. 2 FOR ITEMS TO CONSIDER AND BACK OF FRONT COVER FOR EXAMPLES) SAFETY EQUIPMENT REQUIRED:____________________________________________________ _____________________________________________________________________________________ __________________________________________________________________________________________________________________________________________________________________________ REQUIRED PPE:_____________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ REQUIRED TRAINING:_______________________________________________________________

1


EMERGENCY ACTION PLAN:_________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Space to diagram SAFE WORK ZONE SET UP / TRAFFIC CONTROL or other Information. _____________________________________________________________________________________ ITEMS TO CONSIDER WHEN CONDUCTING JSA:

GRAVITY ENVIRONMENT PERSONAL EQUIPMENT MOVING MISC. Fall to same level Weather PPE Veh. Stability Traffic UG Util. / Dig Safe

Fall to below Water Lifting / Carrying Equip. Stabil. Road Cond. Haz. Mat. (Sewer) Falling Objects Soil Conditions Communication Machete, Axe #Lanes/Speed Poisonous Plants Steep Slopes Sun / Lighting Repetitive Motion Chain Saw Trucks/Equip. Insects, Ticks

2


EXAMPLES: TASKS HAZARDS PROTECTION

ROADWAY TOPO TRAFFIC,VISIBILITY, # OF LANES,

SPEED,ROAD CONDITION, SIGHT

DISTANCE,SHOULDER WIDTH

SIGNS,CONES,FLAGGERS,

FLAGS,PADDLES, SPOTTERS,

VESTS,HATS,LIGHTS,RADIOS

SET-UP TRIPOD TRAFFIC, SHOULDER WIDTH,

CHIPPING ICE,AXE,

CONES, VESTS,HATS,GLOVES

EYE PROTECTION

CUTTING

BRUSH,TREES

MACHETE,AXE,CHAINSAW TRAINING,EYE PROTECTION

LEG PROTECTION,

BUDDY SYSTEM

ELEVATION OR

TRAVERSE RUNS

SUBSTATION

LOCATION OR

ELEVATIONS

HIGH VOLTAGE FOLLOW PROCEDURE ? ,

CMP PERSON PRESENT

CARRYING

HEAVY EQUIPMENT

PULLED MUSCLES, BACK

STRAINS

PROPER PROCEDURE

TRAINING,WEIGHT LIMIT

WATER BOTTOM

DEEP WATER,CURRENT

APPROVED LIFE JACKETS, WADERS,BOAT,SPOTTER

3


Appendix

C

ACCIDENT / INCIDENT REPORT :

• Title 29-A, 2251 Reportable Accident

• Risk Management Division 1- 800-525-1252

FIRST REPORT OF INJURY: Link

• http://mdotweb/wcw/wcw98/forms.htm

EMERGENCY NUMBERS

• 911 Police, Fire, Ambulance Emergency • Maine State Police 1(800) 452-4664 • Poison Control 1(800) 442-6305 • Augusta Radio Room (207) 624 – 3339 • Augusta Property Office (207)624-3460 • Region #1 (Southern) Scarborough (207) 885-700 • Region #2 (Mid Coast) Augusta (207) 624-8200 • Region #3 (Western) Dixfield (207) 562-4228 • Region # 4 (Eastern) Bangor (207) 941-4500 • Region #5 (Northern) Presque Isle (207) 764-2060 • Office of Legal Services and Office of Audit (207)-624-3020 • Health & Safety Office (207) 624-3069

C-1

http://mdotweb/wcw/wcw98/forms.htm


Appendix

D

APMs

• APM 410 (PPE) http://mdotweb/apm/apm410.htm

• APM 413 (Construction) http://mdotweb/apm/apm413.htm

• APM 433 (Confined Space Entry) http://mdotweb/apm/apm433.htm

• Printout of APMs are next .

D-1

http://mdotweb/apm/apm410.htm



State of Maine Department of Transportation

Administrative Policy Memorandum 410

Supercedes APM dated effective April 4, 2001

Revised Date: January 23, 2002

TO: All employees

SUBJECT: Protective Clothing, Equipment and Devices

Purpose and Scope

Employees of the Maine Department of Transportation permanently or temporarily assigned to work areas where there is possible danger of injury, such as from impact, falling or flying objects, shock or burns, contaminated air or loud noise shall be protected by standardized personal protective clothing, equipment and/or devices and will be trained if necessary in the proper use and care of same. For purposes of this policy OSHA term P.P.E., or personal protective equipment, is intended to include any clothing equipment or devices that may be required in worksites utilized by DOT employees. Failure to use or to correctly use such P.P.E. in work areas or activities outlined in this policy and its appendices and attachments may result in disciplinary action up to and including discharge. Managers and supervisory personnel may be subject to disciplinary action when they fail to require use of P.P.E. or fail to enforce compliance with this policy through the use of ordinary supervisory and leadership techniques or by using the disciplinary process themselves where necessary.

Basis

This policy, its appendices and attachments, and the practices described have been developed on the basis of State and Federal law, regulation, or policy, and are supported by collective bargaining agreement. The specific policies and/or procedures as set forth in this administrative policy memorandum are not meant to reduce or diminish more stringent directives or procedures for use of P.P.E. that may be developed by unique operational units within the department. Instead they are meant to serve as standardized

minimum requirements. In fact, Bureau Directors, Division Heads, Division Engineers and on-site supervisory personnel are authorized and encouraged to direct the use of P.P.E. in areas and activities not outlined in this policy when in their judgment there is reason to believe that such action is in the best interest of the safety of the employee(s).

Responsibility

Employees of the Maine Department of Transportation are responsible for carrying out the intent of this policy and its appendices and attachments. Employees are responsible for attending training as scheduled to meet the requirements of this policy. Employees who fail to attend appropriate training or testing programs required before using or wearing certain P.P.E. may be deemed unqualified to perform their jobs or certain duties of their jobs. Employees so disqualified may be suspended without pay either continuously or for time periods when the duties requiring the P.P.E. are being performed, until they have completed the required training or testing program.

During day-to-day operations, immediate supervisors and working leaders of departmental employees are charged with ensuring compliance with this policy, its appendices and attachments

For purposes of this policy the meaning of immediate supervisor includes any DOT employee who has direct and personal management or control of a work location or of another employee. This could include a formally designated lead-worker, the senior of two or more employees working by themselves or in some situations, an employee whose job typically requires working alone with infrequent observation by a supervisor. This definition is in keeping with the intent of the State of Maine Workplace Manslaughter Law in its attempt to identify accountability for the safety of a worksite. This does not relieve regularly assigned supervisors from their responsibility to provide essential P.P.E. to such remotely assigned workers or working leaders, but simply recognizes the fact that supervision cannot be all places at all times.

Bureau Directors, Division Heads, Division Engineers and all intermediate managers and supervisors are charged with implementing, promoting, monitoring and enforcing the provisions of this policy in a manner which clearly demonstrates to first level supervisors and employees that they support the overall safety policy of the Department of Transportation. Procurement, issuance of and accounting for all P.P.E. will be the responsibility of the Division Head or his/her designee, such as a safety coordinator. P.P.E. necessary to bring about conformance with this policy will meet or exceed state and/or federally adopted safety standards. Division Heads and Division Engineers are also responsible for ensuring that their employees are properly scheduled and directed to attend training and testing programs designed to qualify or maintain employee qualifications to use and wear P.P.E. First level supervisors will ensure that initial and continuing on-the-job-training emphasizes the use of P.P.E. as an integral part of performing duties in accordance with performance standards.

Contractor Safety

The Department of Transportation has a certain responsibility to see that its contractors and utility companies work within the State’s rights-of way, work in a safe manner. The Department shall act through its appropriate supervisory/management personnel.

Contractors employed by the Department shall comply with all applicable safety standards including OSHA and MUTCD. Contractors shall not be required to comply with APM (Administrative Policy Memorandum) 410.

If a serious violation of safety standards is observed and there is an imminent danger, then the work shall be stopped until conditions are corrected. If there is not an imminent danger but a clear violation exists, the contractor shall be notified. This notification should be through the contractor’s competent person or highest-ranking person on site.

Utility companies and their agents working within a State’s rights-of-way shall comply with safety standards. Notification to a utility company or its agent shall be in the same manner as notification to a contractor employed by the department.

The Department shall communicate through its Resident Inspector, Resident Engineer, Project Manager, District Manager, Superintendent, Division Traffic Engineer, Assistant Division Engineer, Division Engineer, Program Manager, Assistant Program Managers, Bureau Director, or Chief Engineer. Other Department employees who observe an unsafe condition shall notify any of the above employees to take appropriate action.

If a contractor or utility fails to take necessary action, the appropriate outside agencies shall be notified such as OSHA or State Police.

The Director of MDOT Health and Safety Programs will be responsible for overseeing this program and:

Providing technical support and guidance to supervisors and safety coordinators; and

Developing policy in new and related safety subjects.

Training

Employees of the Maine Department of Transportation will receive initial and periodic training and instruction on P.P.E. Training may be provided by anyone possessing sufficient knowledge or prior experience in the areas to be covered. Training may be presented in the following forms: verbally, written or visually, or any media type as needed. Content of this training shall cover at least the following areas:

-- Explanation of the hazard from which the P.P.E is meant to shield the employee.

-- Proper fit and/or use.

-- Maintenance, inspection and care.

-- Emergency procedures for equipment or device failure

-- Disciplinary consequences of failure to wear and use required P.P.E.

In addition to the training described above, employees will receive through on-the-job training for any task(s) which incorporates the use of P.P.E as the only acceptable means of accomplishing job duties.

The Appendices and Attachments listed below are included in this Administrative Policy Memorandum. Additional appendices and attachments will be published as necessary.

Appendix A - Hard Hats

Attachment A-1- Hard Hat Exceptions

Appendix B - Safety Vests

Appendix C – Eye and Face Protection

Appendix D – Leg Protection

Appendix E – Safety Footwear

Appendix F – Hand Protection

APPENDIX A

Subject: Hard Hats

Hard hats will be worn by all departmental employees while performing work activities outlined below

1. Highway maintenance activities

2. Bridge maintenance activities

3. Maintenance of traffic control devices activities

4. Construction loading and unloading activities

5. Activities in and around overhead equipment or objects as designated by the Division Head or supervisor

6. Equipment maintenance areas as designated by the Division Head or supervisor

7. Building construction or maintenance as designated by the Division Head or supervisor

8. Private areas designated by owner or operator as "Hard Hat" areas.

9. Highway and bridge construction inspection activities.

The only exceptions to the above policy will be those approved in writing concurrently by the Director, DOT Health and Safety and the respective Bureau Director. Each exception will be distributed as an attachment to APM 410 and will be consistent statewide for the Division or Divisions for which the exception is approved.

APPENDIX A-1

Subject: Hard Hat Exceptions

Employees may wear MDOT furnished high visibility caps in lieu of all hard hats in the following circumstances:

A. While involved in pre-construction activities where equipment and/or machinery are not in use;

B. While performing any field traffic data collection activity such as: turning movement counts, origin and destination surveys and speed monitoring surveys that are not in a work zone.

C. While painting equipment or buildings where equipment and /or machinery is not in use.

D. In the performance of litter pick-up.

APPENDIX B

Subject: Safety Vests

High visibility reflectorized safety vests will be worn by all departmental employees whenever they are exposed to vehicular traffic. Vests must be worn as the outermost garment and not be obscured by other clothing.

APPENDIX C

Subject: Eye and Face Protection

The purpose of this Appendix is to reduce the chance of eye and face injuries sustained by Department of Transportation employees, contractors, its visitors and guests while in areas under our authority.

Sections Outlined:

1. Affected personnel and Areas defined.

2. Activities covered under this policy

3. Selection of equipment

4. Compliance

5. Summary

Section 1. Affected Personnel and Areas defined.

This Appendix covers any person(s) who may be working, visiting or transiting in any area operated and/or controlled by the Department and who are either involved in or in proximity to a process or work that has the potential for eye or face injury.

To Include: Any working bay, lab, shop, storage or stock area, job or work zone, yard area, bridges, barges, boats, piers, platforms and any other work site where hazards to the eye and face are present.

Areas Excluded: Lavatories (except for custodians while engaging in their duties), lunchrooms, office areas, parking areas used for public and employee parking, while operating equipment (in an totally enclosed compartment or cab) and inside of motor vehicles.

Section 2. Activities Covered & Protection Necessary

Any work activity or task that has an identified or potential hazard which could result in eye or face injuries. These activities may include but are not limited to;

a. Transiting working areas -- Safety Glasses

b. Grinding, chipping and sanding -- Safety glasses and face shield

c. Welding, brazing, cutting -- Safety glasses and appropriate welding hood or shaded face shield

d. General shop maintenance -- Safety glasses (minimum)

e. Machining, drilling -- Safety glasses and face shield

f. Steam cleaning, pressure washing and culvert thawing -- Safety glasses and face shield

g. Working with woodworking tools -- Safety glasses (minimum)

h. Parts washing -- Safety glasses or goggles and face shield

i. Overhead work -- Safety glasses or goggles (minimum)

j. Operating equipment with open operator compartments and cabs -- Safety glasses (minimum)

k. Using jackhammers -- Safety glasses (minimum)

l. Operating chain saws -- Safety glasses and face shield

m. Working with chemicals -- Goggles (splash proof) and face shield

n. Custodial work (lavatories and rest areas) -- Safety glasses or goggles

o. Yard work (mowing lawns) -- Safety glasses (minimum)

Note: This list of tasks is to be used as a guide only. Supervisors and employees must review all tasks prior to commencing work and select appropriate levels of protection.

Safety glasses can be regular, over the glasses type (OTG) or Prescription eye wear, with side shields (detachable or fixed), meeting the ANSI Z87.1 standard. Face shields when required are in-addition to safety glasses or goggles and are not to be used alone as safety eye wear.

Section 3. Selection of equipment

Selection of equipment is based on the hazards present; Section 2 lists equipment required for selected tasks only. For additional help in deciding what PPE is needed for the task:

a. Review job hazard assessments (JSA), maintenance manuals and product Material Safety Data Sheets (MSDS).

b. Read the safety products information sheet to insure that it meets the requirements of the task or application.

c. Contact supervisors or designated Safety Coordinators.

Section 4. Compliance

Any employee covered under this policy shall, while in working status, wear protective eye and face wear as described herein. Failure to wear prescribed protective eye and face wear may result in disciplinary action.

Section 5. Summary

This appendix was established to eliminate or reduce eye injuries, for this program to succeed we must: Continue to identify and engineer out potential hazards, make remaining hazards known to all employees, select and wear the appropriate protective eye wear and train employees on use and care of protective eye wear.

APPENDIX D

Subject: Leg Protection

Leg protection, such as long pants, shall be worn by all Departmental personnel when engaged in work activities that may result in exposure to hazards such as:

1. Sun Burn

2. Abrasion

3. Insect bites (Lyme Disease)

4. Poison Ivy

5. Hazardous materials and chemicals

APPENDIX E

Subject: Safety Footwear

Safety Footwear meeting ANZI Standard Z41.1-1991 and Maine Department of Transportation APM 413 shall be worn by departmental employees while performing all work activities listed below.

1. Highway maintenance activities.

2. Bridge maintenance activities.

3. Maintenance of traffic control devices.

4. Construction loading and unloading activities.

5. Highway, Bridge and Multimodal construction activities.

6. Equipment maintenance activities.

7. Building construction and maintenance activities.

8. Highway and Bridge construction inspection activities.

9. Labs in which materials being handled pose a danger of foot injury.

10. Any other working area where there is a danger of foot injuries due to falling or rolling objects, or objects piercing the sole.

APPENDIX F

Subject: Hand Protection

Hand Protection will be worn by all employees when their hands are exposed to hazards such as those from skin absorption of harmful substances; severe cuts or lacerations; severe abrasions; punctures; chemical burns; thermal burns; and harmful temperature extremes.

State of Maine Department of Transportation

Administrative Policy Memorandum #413 April 5, 2006

Supersedes APM dated March 12, 1992

TO: All employees

SUBJECT: Safety and Ergonomic Footwear Program

I. Purpose

The purpose of the Safety and Ergonomic Footwear Program is to ensure that MaineDOT workers are protected against on-the-job foot and footwear-related ergonomic injuries, and to recognize that new technologies and materials have led to the development of safety footwear designed for specific job tasks, weather conditions, and seasons.

II. Responsibility

A. The Office of Human Resources and the Office of Safety are responsible for administering the Department’s “Safety and Ergonomic Footwear Program” in order to ensure compliance with the provisions of the current Operations, Maintenance and Support Services, and the Supervisory Services bargaining units’ agreements between the State of Maine and the MSEA.

Specifically, the Office of Human Resources and/or the Office of Safety are responsible for:

1. Reviewing all currently applicable standards to ensure that this program meets all state and federal rules and regulations;

2. Developing, through consultation with MaineDOT personnel and others, any amendment of this policy; and

3. Reviewing eligibility for the safety and/or ergonomic footwear allowance for new employees and initiating authorization for payments of the allowances as they come due.

B. Bureau/Office Directors, and all supervisory personnel are responsible for ensuring compliance with the provisions of this policy; identifying problems associated with the application of the policy; notifying the Director of the Office of Safety of problems, and/or recommendations for improvements of this program; and ensuring that all employees in the job classifications listed in “Attachment A” or those performing work

activities listed in APM 410, appendix E while in work status, are wearing safety footwear that meets the criteria described in Section IIIB of this policy.

C. Employees in job classifications listed in “Attachment A” or performing work activities listed in APM 410, appendix E are responsible, while in work status, to wear safety footwear suitable for their specific job tasks and the weather conditions in which they are performing the tasks.

III. Operational policy for safety footwear

A. The provisions of this policy apply to MaineDOT employees in job classes listed in “Attachment A, Safety Footwear Program” and those performing work activities listed in APM 410, appendix E. B. Safety footwear will be of safe design and construction, and will meet the following criteria:

1. Construction:

a. Safety footwear will be constructed of material that will provide comfort and support appropriate for the work to be performed and protection from potential foot injury from the work environment.

2. Toe protection:

a. Safety footwear will meet current applicable ANSI standards for toe protection.

3. Ankle protection and support:

a. Safety footwear will be built high enough to completely cover the ankle bone and will be fastened at least to the top of the ankle bone.

b. Classifications are exempt from the above-described ankle protection when there is not a potential of exposure. Examples could be but are not limited to those listed below:

1. Bridge Maintenance Manager 2. Building Maintenance Supervisor 3. Equipment Superintendent 4. Mechanical Stores Clerk Supervisor 5. Highway District Supervisor 6. Highway Maintenance Superintendent

Bureau/Office Directors, with the concurrence of the Office of Safety, may exempt other classifications from this requirement for certain exceptional circumstances.

4. Slip and fall protection:

Safety footwear will have adequate tread to prevent slips and falls and/or will have soles and heels specified as non-slip.

5. Condition and serviceability:

Safety footwear must be repaired and replaced when deteriorated or worn beyond reasonable standards of protection.

C. Employees listed in “Attachment A” and those performing work activities listed in APM 410, appendix E must ensure that safety footwear meets all the requirements of Section IIIB.

IV. Operational policy for ergonomic footwear

A. The provisions of this section of the policy apply to workers required to stand for more than 4 hours during an assigned work day.

1. Ergonomic footwear will be of safe design and construction and will meet the following criteria:

a. Ergonomic footwear will be constructed of material that will provide appropriate comfort and support as well as cushioning from potential foot, knee, back, and hip injuries from the flooring in the work environment.

2. Reimbursement for ergonomic footwear:

a. Employees meeting ergonomic footwear criteria will be eligible for the footwear allowance as described in Section VI.

V. Failure to wear safety or ergonomic footwear or other foot protection as required, while in work status, will result in disciplinary action, in accordance with the provisions of the appropriate collective bargaining agreements, personnel rules and regulations, and as set forth in this policy.

On the first occurrence, an employee who reports for duty without safety footwear which complies with this policy, will be advised by the supervisor of the requirement to wear safety footwear. The supervisor will allow the employee a reasonable period of time to obtain approved footwear. Any absence from the work site needed to accomplish this is to be without pay. The employee will also be subject to appropriate disciplinary action for repeated violations

VI. Employee footwear expense and footwear allowance:

A. Each employee in the classes listed in “Attachment A, Safety Footwear Program”, those performing work activities listed in APM 410, appendix E, and/or those qualifying for ergonomic footwear will be responsible for obtaining appropriate safety or ergonomic footwear .

1. Each probationary employee, seasonal employee or employee promoted to an eligible class must, as a condition of employment, acquire and wear approved safety footwear when in work status, starting on the first day of employment.

B. In accordance with the agreement between the State and the MSEA, employees listed in “Attachment A” are eligible for a footwear allowance after completing probation, and at set intervals thereafter. Employees meeting the criteria for ergonomic footwear will also be eligible for allowances issued at set intervals. The allowance provided by the State is not intended to cover the complete costs of all the safety footwear that the employee will need.

1. Payment dates for the allowance are not affected by promotion between two eligible classes.

2. Seasonal employees will be issued a one time footwear allowance during their first season and cover them through the duration of their recurring employment.

C. Certain adjustments may be made by Bureau/Office Directors for employees not specifically mentioned in Attachment A or performing work activities listed in APM 410, appendix E. Examples could be one time allowances for clerical staff, other office staff not normally assigned to the field, or seasonal employees.

ATTACHMENT A

Safety Footwear Program Aircraft Mechanic Mechanical Stores Clerk I Airport Custodian Mechanical Stores Clerk II Mechanical Stores Clerk Supervisor Automotive Mechanic I Automotive Mechanic II Mechanical Stores Clerk Asst. Super. Auto. Mechanic Supervisor (Foreman) Fleet Services Manager Bridge Maintenance Manager Bridge Maintenance Supervisor Bridge Maintenance Apprentice Bridge Maintenance Journey Bridge Maintenance Master Sign Shop Supervisor

Sign Shop Technician Sign Painter Building Maintenance Supervisor Building Custodian Stores Clerk Plumbing and Heating Technician Safety Compliance Officer Carpenter Supervisor Yard Supervisor Custodial Worker I Custodial Worker II Driver Trainer Electrician Supervisor Electrician Lineman Electrician I Electrician II Equipment Superintendent Ferry Service Able Seaman Ferry Service Assistant Port Engineer Ferry Service Engineer Ferry Service Ordinary Seaman Ferry Service Port Engineer Ferry Service Repair Technician Field Heavy Vehicle & Equipment Technician Foundation Survey Supervisor (Foreman) Heavy Equipment Operator Heavy Vehicle & Equipment Technician Assistant Superintendent Highway Crew Supervisor Highway Laborer Highway Maintenance Superintendent Highway Worker II Highway Worker Truck Driver Highway Worker Equipment Operator Highway Crew Supervisor Laborer I Laborer II Light Equipment Operator Machinist Machinist Supervisor Maintenance Mechanic Maintenance Mechanic Supervisor Marine Mechanic Specialist Transportation Aide Traffic Control Technician Engineering Technician Assistant Technician

Technician Senior Technician Assistant Engineer Civil Engineer II Civil Engineer III Project Manager I Project Manager II

State of Maine

Department of Transportation

Administrative Policy Memorandum #433

March 6, 2002

To: All MDOT Employees

Subject: Confined Space Entry

I. Purpose:

This policy is intended to define procedures to protect those employees who must enter confined spaces. It is established in accordance with Occupational Safety and Health Standards for General Industry (29 CF 1910.146) and Occupational Safety and Health Standards for the Maritime Industry (29 CFR 1915.11 – 16).

II. Scope:

This policy provides requirements for hazard assessments of confined spaces and guidelines and training requirements for workers involved with confined space entry.

III. General Policy:

It is the policy of MDOT to provide a place of employment that is free from recognized hazards that cause or are likely to cause death or serious physical harm. Therefore at each MDOT facility/jobsite, confined spaces will be identified and assessed for potential hazards and, as applicable, permitted and posted with warning signs. Employees will receive training on the hazards of confined spaces and will follow the procedures for entry as outlined in this policy.

IV. Responsibility:

A. Employees at all levels are responsible for complying with this policy.

B. Division Heads whose employees work in confined spaces are responsible for assuring that those confined spaces are identified and evaluated for hazardous atmospheres and general safety hazards before employee entry.

C. Division Heads are responsible to assure that employees who must enter or work around confined spaces receive information and/or training, as necessary, on the hazards involved with confined spaces and the procedures to protect the employees from harm.

D. A "qualified person" is responsible to perform a hazardous atmospheric evaluation to assess conditions in a confined space and must sign a "Confined Space Hazard Assessment" (See Appendix A) before any employee enters a confined space. The qualified person is further responsible for employee safety during confined space entry, performance of work in the confined space and confined space exit.

V. Definitions:

1. Attendant: means an individual stationed outside a confined space who monitors the authorized entrant and performs all attendant duties assigned in the employer’s confined space program.

2. Body Harness: part of a fall protection system used to distribute the impact of a fall over a large area of the body. It has adjustable leg and shoulder straps and a D ring in the back for attaching a lifeline. It can be used to pull an unconscious or disabled employee from a confined space.

3. Confined space: a space that 1) is large enough and so configured that an employee can bodily enter and perform work; 2) has limited or restricted means of entry or exit) and 3) is not designed for continuous employee occupancy.

This definition includes but is not limited to the following; catch basin areas, bridge beam areas, pipes and culverts, paint tanks, caissons, sewage treatment facilities at rest areas, hydroseeder tanks, and any other tank, sump, vault, pit or similar space.

4. Entry Permit: a written document that is provided by the employer to allow and control entry into a permit required space.

5. Permit-Required Confined Space: a space that meets the definition of "confined space" and has one or more of the following characteristics – 1)contains or has a potential to contain a hazardous atmosphere; 2)contains a material that has the potential for engulfing an entrant; 3)has an internal configuration such that an entrant could be trapped or

asphyxiated by inwardly converging walls or by a floor which slopes downward and tapers to a smaller cross-section; and/or 4)contains any other recognized safety or health hazard.

6. Qualified person: a person who has been trained to perform atmospheric testing and is capable of identifying existing and predictable hazards.

VI. Specific Policy

A. Confined Space Hazards

Confined spaces present many hazards to employees due to the shape and size of the space, lack of ventilation and proximity to toxic gases and other contributing substances. Potential confined space hazards include hazardous atmospheres and general safety hazards, including but not limited to physical, structural, electrical, mechanical, biological and radiation hazards.

B. Identifying and Evaluating Confined Spaces

Each Division Head will assign qualified persons from their respective Divisions to evaluate the workplace to determine if any spaces are permit-required confined spaces. If the workplace contains permit spaces, exposed employees shall be informed, by posting danger signs or by any other equally effective means of the existence and location of and the danger posed by the permit space.

Prior to entry of any employee into a confined space, the Division Head will assign a qualified person to evaluate the confined space. The qualified person will evaluate for hazardous atmospheres, engulfment potential, internal configuration and any recognized safety or health hazards.

C. Guidelines for Workers Who Must Enter Confined Spaces

1. A qualified person must complete and sign a Confined Space Hazard Assessment before anyone enters the space.

2. Before signing the assessment, and allowing entry, the qualified person will assure that:

a. the space is evaluated for a hazardous atmosphere that may expose employees to the risk of death, incapacitation, impairment of ability to self-rescue, injury, or acute illness.

b. the space is isolated from sources of potential hazards such as pressurized hydraulic lines, energized electrical wiring, or open valves that might allow flooding.

(Lockout/tagout procedures may be effective in accomplishing this.);

c. the space is ventilated, if necessary after air monitoring, and continued forced ventilation is sufficient to maintain the space safe for entry.

3. An entrant must wear a full body harness attached to a life line for rescue purposes .

4. An attendant will be present outside the confined space and will remain in constant communication with employees in the confined space and will operate the lifeline, if necessary. At no time shall an employee be left unattended in a confined space.

5. If the work to be performed within the confined space could change the atmospheric conditions, a gas monitor must be in operation at all times during entry of the space. If the alarm on the monitor sounds or any occupant begins to feel dizzy, lightheaded or nauseous, all entrants will exit the space.

6. Smoking is strictly prohibited in confined spaces.

7. Appropriate traffic control procedures will be followed when entry is within a highway right-of-way and vehicle intrusion is possible. Cones must be placed near any opening into which a pedestrian could fall.

D. Emergency Rescue

In the event an employee is injured and/or needs help, the following emergency rescue procedures will be followed:

1. The attendant will notify emergency rescue personnel and management immediately.

2. The attendant will attempt to lift the employee out of the confined space using the lifeline. In no case will the attendant enter the confined space.

3. Once the employee has been rescued, the attendant will assure that he/she is moved away from the confined space and administer First Aid/CPR as appropriate.

E. Training

All employees must receive training in the definition of and hazards involved with confined spaces.

1. Employees designated to enter confined spaces shall be trained in:

Emergency entry and exit procedures

Lockout barriers at the work sites

Safety equipment use

Rescue equipment use

Confined space hazard assessment

2. Qualified persons shall be trained in:

Atmospheric testing methods

Meter calibration

Atmospheric behaviors of oxygen and combustible and toxic gases

Hazard recognition

3. Attendants shall be trained in:

Entry and exit procedures

Emergency rescue procedure

First Aid & CPR

State of Maine

Department of Transportation

CONFINED SPACE HAZARD ASSESSMENT

This assessment for (enter location): ___________________________

Date of assessment: ______________________________

Assessment performed by: ___________________________________

1. Space function other than for human occupancy? YES ___ NO ___

2. Does space have restricted entry and exit? YES ___ NO ___

3. Are any hazardous or toxic atmosphere apparent? YES ___ NO ___

4. Does space contain sewer or gas lines? YES ___ NO ___

5. Oxygen content _____% 19.5% - 22.5%

6. CO Carbon Monoxide (Toxic Atmosphere) ___PPM Less<30 PPM

7. LEL (Explosive Vapors) _____% 0% Hot Work/

10% Cold Work

8. Other gases _____%

9. Can work space be properly vented? YES ___ NO ___

If no, why not? ____________________________________________

____________________________________________

10. Are mechanical or engulfment hazards present? YES ___ NO ___

If yes, list. ____________________________________________

____________________________________________

____________________________________________

11. Have the hazards been eliminated or locked out? YES ___ NO ___

12. Special equipment needed (list)

________________________________

________________________________

________________________________

________________________________

Signature of Assessor: ___________________________

Title: _________________________________________

Administrative Policy Memorandum No.

Confined Space Entry Appendix A

MDOT CONFINED SPACE ENTRY CHECKLIST

**ENTRY CHECKLIST MUST BE COMPLETED**

PREPARATION FOR ENTRY YES NO N/A

Lockout/Tagout completed?

Electrical hazards removed?

Area secured?

Safety harness provided?

Lifeline provided?

Emergency escape retrieval equipment provided?

Communication procedures verified?

Communication equipment provided?

Gas monitor calibrated?

Rescue procedures verified?

Confined Space Hazard Assessment complete?

SCOPE OF WORK:

CC: Division Safety Officer MDOT-3/02


Appendix

E

OPEN EXCAVATION – OSHA STANDARDS: Link

• http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=

STANDARDS&p_id=10931

SAFETY COORDINATORS:

• Region 1 - Arlo Pike (207) 557-4091 • Region 2 - Lulu Begin (207) 592-1757 • Region 3 - John Rankins (207) 592-2241 • Region 4 - Claudia Garland (207) 461-5403 • Region - 5 George Brewer (207)592-1741 • Fleet Service - Tom Markle (207) 592-1789

E-1

http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10931

http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10931


Appendix

F

RAILROAD TELEPHONE LIST: • Is provided next.

F-1

Railroad Contacts & Telephone List

1

RAILROAD TELEPHONE LIST

Revised 01/16/2007 Montreal, Maine & Atlantic Railway

Dispatcher (24/7 Operation) 1-800-432-1606 Chief Dispatcher 848-4315 Track Hermon MOW Office 848-4200 Bob Cote-Roadmaster/South 848-4260 Cell 745-5295 Mike Quellette –Madawaska Track 631-4344

John Beals -Bridge & Building 848-4232

Safety Ken Strout- Safety 848-4254 Norma Griffiths-Safety 848-4273 Belfast & Moosehead Lake Unity 948-5500 Bob Lamontange Office 948-3003

413-7002 Eastern Maine Railway Mattawamkeag 736-4444 Brownville Jct. 965-3271 Fred McLaughlin/Roadmaster/US 736-2373 Maine Eastern Railroad Rockland Dispatcher (8-4 pm) 596-6705 J. Shute General Manager 838-5739 Home 829-6338 Cell 557-8417 Pan Am Railways Guilford Rail System Maine Central/Boston & Maine Radio Room (24 hour operation) North Billerica, Ma. 1-800-955-9220 District # 1 Dispatcher- Portland East to Mattawamkeag 1-800-955-9204 Administration-Track Jim Paterson VP Engineering 1-978-663-6955 J. Steiniger Chief Engineer 1-978-663-6961

Railroad Contacts & Telephone List

2

G. Thayer Project Engineer 1-978-663-6973 Richard Blanchard Eng of Track/Portland/East 1-207-873-6911 Cell 1-978-302-6679 Bridge & Building Mike Davis B&M N. Billerica, Mass 1-978-663-6958 Chris Gessman MEC Portland 828-6425 Signal/Crossings Mike Donovan MEC Portland 828-6416 Safety

Gordan Reardon MEC Waterville 873-6913

St. Lawrence & Atlantic Railroad (Genesee & Wyoming-GWI) Dispatcher SLR Auburn 1-800-848-4408 Ext. 18 Ray Goss-General Manager Auburn 1-207-782-5680 1-207-782-5616 Ext. 217 Cell Phone 1-207-557-8053 Barry Belanger Auburn 212-1868 Cell 1-207-212-2314


Appendix

G

MDOTWEB Website : Link • http://dot0dta1asora14.mdot.w2k.state.me.us:7778/freeprod/pmtsFor

m.mts_main

G-1

http://dot0dta1asora14.mdot.w2k.state.me.us:7778/freeprod/pmtsForm.mts_main

http://dot0dta1asora14.mdot.w2k.state.me.us:7778/freeprod/pmtsForm.mts_main


Appendix

H

WORK ZONE DIAGRAMS: • Are provided next.

H-1


Appendix I

OTHER NUMBERS: • Hazards/Waste (207) 624-3103

• Health & Safety (207) 624-3359

• DEP 1(800) 482-0777

• DIG SAFE: Call 1-888-DIGSAFE (1-888-344-7233)

I-1

http://www.digsafe.com/


Appendix

J

ERGONOMIC - STRECHES

• Are provided next.

J-1

Maine DOT

Stretching the Quadriceps

Front of the Thigh Stretch

Hamstring Stretch

Stretching the Calf

Slow, static stretches which include dropping the head to the center, turning to each side, and placing the ear to the shoulder will safely relieve tension and tightness in the neck and shoulders. Controlled half circles also help to relieve tension.

Stretching Neck and Shoulders

The Five Minute Stretch

Stretches for the Field

Stretches for Driving

Many Thanks to our Survey Safety Manual Committee Members ~ Lulu Begin Peter Belanger Joe Berry Bruce Boynton Jeff Edgecomb Jason Everett Pam Locke Deb Robbins Karen Shovelton May “2007”

MaineDOT Survey Safety Manual

Documents

Transcript of MaineDOT Survey Safety Manual