Mahaweli Water Security Investment Program MONTHLY REPORT · Ministry of Mahaweli Development and...

Democratic Socialist Republic of Sri Lanka

Ministry of Mahaweli Development and Environment

Mahaweli Water Security Investment Program

MONTHLY REPORT

October 2016

Program Management, Design and Supervision Consultant



MONTHLY REPORT No. 11

Page i

Monthly Progress Report – October 2016

TABLE OF CONTENTS

1 SUMMARY ........................................................................................................................................ 1

1.1 TASK 1: PROGRAM MANAGEMENT......................................................................................................... 1 1.2 TASK 2: DESIGN REVIEW, DETAILED DESIGNS AND PREPARING CONTRACT DOCUMENTS ................................... 1

1.2.1 Tranche 1 ................................................................................................................................... 1 1.2.2 Tranche 2 ................................................................................................................................... 2 1.2.3 Special Report ............................................................................................................................ 2 1.2.4 General Progress ........................................................................................................................ 2

1.3 TASK 3: CONTRACT MANAGEMENT, CONSTRUCTION SUPERVISION, COMMISSIONING AND OPERATION ............... 2 1.4 TASK 4: CAPACITY DEVELOPMENT AND TRAINING IMPLEMENTATION ............................................................ 2 1.5 TASK 5: COMMUNICATIONS .................................................................................................................. 2 1.6 TASK 6: PREPARING A STRATEGIC ENVIRONMENT ASSESSMENT (SEA) .......................................................... 3 1.7 TASK 7: PREPARATION OF PHASE 2 ........................................................................................................ 3

1.7.1 Phase 2 Feasibility Studies ......................................................................................................... 3 1.7.2 General Modelling ..................................................................................................................... 3

2 STAFF DEPLOYMENT ......................................................................................................................... 3

3 MEETINGS AND WORKSHOPS ........................................................................................................... 4

4 DELIVERABLES .................................................................................................................................. 4

5 PROGRAM IMPLEMENTATION ISSUES .............................................................................................. 4

LIST OF TABLES

TABLE 1: STAFF DEPLOYMENT DURING OCTOBER 2016 .......................................................................................... 3 TABLE 2: MEETINGS ATTENDED DURING OCTOBER 2016......................................................................................... 4 TABLE 3: WORKSHOPS/PRESENTATIONS HELD IN OCTOBER 2016 ............................................................................ 4

LIST OF ANNEXES

ANNEX A: PROGRESS DURING OCTOBER 2016 ANNEX B: STAFF PRESENT DURING OCTOBER 2016

ANNEX C: STATUS OF PHASE 1 DESIGNS AND BIDDING DOCUMENTS AT END OCTOBER 2016

ANNEX D: STATUS OF PROGRESS ON PREPARING DELIVERABLES AT END OCTOBER 2016

ANNEX E: REPORTS ISSUED TO END OCTOBER 2016




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PREPARED FOR:

Ministry of Mahaweli Development and Environment Mahaweli Water Security Investment Program Project Management Unit (PMU) No. 493 1/1 T.B. Jayah Mawatha Colombo 10 Sri Lanka

PREPARED BY:

Joint Venture Lahmeyer International GmbH – GeoConsult ZT GmbH Friedberger Str. 173 61118 Bad Vilbel Germany

DISTRIBUTION REGISTER:

Distribution List: Month of Issue Number of Copies

PMU November 2016 Sent electronically

ADB November 2016

© Joint Venture Lahmeyer International GmbH – GeoConsult ZT GmbH, 2016. The information contained in this document is solely for

the use of the Client identified on the cover sheet for the purpose for which it has been prepared. The Joint Venture undertakes neither

any duty to, nor accepts any responsibility towards, any third party who may rely upon this document. All rights reserved. No section

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without written permission of the Joint Venture.




Page iii

ABBREVIATIONS

ADB Asian Development Bank

BoQ

CAPC

CEA

CIDA

DOA

DOI

Bill of Quantities

Cabinet Appointed Procurement Committee

Central Environmental Authority

Construction Industry Development Authority (formerly ICTAD)

Department of Agriculture

Department of Irrigation

DPC Department Procurement Committee

EIA

EOI

GBL

GOSL

IA

ICTAD

ISEWP

KMTC

Environmental Impact Assessment

Expression of Interest

Geotechnical Baseline Report

Government of Sri Lanka

Implementing Agency

Institute for Construction Training and Development

Improving system efficiencies and water productivity

Kaluganga-Moragahakanda Transfer Canal

MASL Mahaweli Authority of Sri Lanka

MCB Mahaweli Consultancy Bureau

MDP

MIWRM

MLBCR

Mahaweli Development Program

Ministry of Irrigation and Water Resources Management

Minipe Left Bank Canal Rehabilitation

MFF

MFP

MMDE

masl

MPC

MPP

MRB

NCPCP

NPA

Multi-tranche financing facility

Ministry of Finance and Planning


Metres above Mean Sea Level

Ministry Procurement Committee

Master Procurement Plan

Mahaweli River Basin

North Central Province Canal Project

National Procurement Agency

NWPCP North Western Province Canal Project

PD-MWSIP Programme Director Mahaweli Water Security Investment Program

PD-UEC

PIU

Project Director –Upper Elahera Canal

Project Implementation Unit

PMDSC

PMU

Program Management, Designs and Supervision Consultant

Program Management Unit

PPTA

RF

RIP

RPC

SBD

SEA

SIWRM

UEC

Project Preparatory Technical Assistance

Resettlement Framework

Resettlement Implementation Plan

Regional Procurement Committee

Standard Bid Documents

Strategic Environmental Assessment

Strengthening Integrated water Resources Management

Upper Elahera Canal




Program Management, Design and Supervision Consultant Page 1

1 SUMMARY

1. This report summarises progress made during October 2016. In Section 2 the progress made in the seven main Tasks in the Terms of Reference (ToR) of the Program Management, Design and Supervision Consultant (PMDSC) is described, with a summary provided in tabular form in Annex A. Two sets of bid documents for Phase 1 of the Mahaweli Water Security Investment Program (MWSIP) were substantially complete for submittal in early November and feasibility studies for Phase 2 continued with a topographical survey at Hasalaka Oya, planning for a further survey at Heen Ganga and evaluation of two tenders for geotechnical investigations. The contractor for the first construction package continued with preparations for commencing with construction. Further training courses for PMU and PIU staff took place and the Website Developer continued work. Work continued on preparing the Interim Report for the Strategic Environmental Assessment.

2. An ADB Review Mission took place from 11 – 18 October 2016. The Mission’s Aide Memoire has been separately circulated.

3. Sections 3 and 4 include details of staff present during the month (Annex B) and meetings attended, while Section 5 covers progress on completion of Contract Deliverables (Annexes C, D and E) and Section 6 outlines program issues still requiring resolution.

4. Documents issued during the month comprised (i) Monthly Report for September 2016; (ii) three technical notes covering MLBCR Hydraulics, a HEC-RAS Model of KMTC, and a HEC-RAS Model of UEC; (iii) the third quarterly report on Resettlement Monitoring and Evaluation; and (iv) the updated Environmental Management Plan (EMP) for package NWPC-NCB-1.

5. The progress of work by the end of October 2016 in respect of each work component is shown in the Activity Schedule forming Annex A. Further description of the work involved is given in the sections below.

1.1 Task 1: Program Management

6. Work continued on revising the Environmental Management Plans (EMPs) for UECP and NWPCP in response to conditional approvals from Central Environmental Authority (CEA). The EMP report for NWPC-NCB-1 was completed and submitted to PMU. Preparation of Due Diligence Reports for MLBCRP and for access roads that will be required for NWPC-ICB-1 and for UEC-ICB-3 continued. A tree survey was carried out covering the first reach of the Upper Elahera Canal to be constructed under package UEC-ICB-1.

7. PMU continued to evaluate Expressions of Interest for the Improving System Efficiencies and Water Productivity (ISEWP) consultancy package. PMDSC provided assistance with the Request for Proposals document required for Submission 1 to ADB.

1.2 Task 2: Design Review, Detailed Designs and Preparing Contract Documents

1.2.1 Tranche 1

8. Bidding documents for package MLBCR-ICB-1 (Minipe anicut heightening, rehabilitation of LB canal km 0+000 to km 0+200, water control and measurement facilities) were substantially completed, and work continued on preparing dam and tunnel designs for North Western Province packages NWPC-ICB-1 (Mahakithula approach tunnel and dam, Mahakirula Dam, feeder canal 3.66 km) and ICB-2 (main canal from km 5+250 to km 22+500).





9. Central Engineering Consultancy Bureau (CECB) completed fieldwork under direct contract with MMDE on the investigations contract for determining availability and quality of construction materials for the two large dams Mahakithula and Mahakirula in package NWPC-ICB-1. Laboratory test results and a final report are awaited and delayed. They are urgently required for the design.

10. Technical Notes Nos. 8 and 10 were issued describing respectively the hydraulics of the Minipe Headworks and of the Upper Elahera Canal.

1.2.2 Tranche 2

11. Bidding documents for package UEC-ICB-2B (KMTC) were completed and Technical Note No. 9 on the hydraulics of this transfer canal was issued. Laboratory results from the completed geotechnical field investigations by GSMB are awaited and delayed.

12. Design of the TBM tunnel and drill and blast tunnels continued for package UEC-ICB-2A (UEC tunnels 3 and 4). The construction method for this tunnel was discussed during the ADB mission and adoption of a single TBM drive from the North with a drill-and-blast counter-heading from the South was recommended. Final confirmation from GoSL is awaited and in the meantime design and bidding document preparation is continuing on the assumption that adoption of the recommendation will be confirmed. This change from the previously recommended mode of construction (single TBM) would be associated with some cost increases, and environmental and resettlement issues on the access to the southern portal will need addressing.

1.2.3 Special Report

13. Special Report No. 5 related to Existing Large Dams associated with the MWSIP was substantially complete for submittal in early November.

1.2.4 General Progress

14. Progress on design and bid documents is shown in Annex C1 and progress on contract packages in Annex C2.

1.3 Task 3: Contract Management, Construction Supervision, Commissioning and Operation

15. The contractor, Edward and Christie, for package MLBCR-NCB-1 continued mobilisation. PMDSC recruited and mobilised more staff for construction supervision. Award of contracts for packages UEC-ICB-1 and NWPC-NCB-1 is now expected during November 2016, subject to final government approvals being received. Evaluation continued of bids received for packages MLBCR-NCB-2, NCB-3 and NCB-4.

1.4 Task 4: Capacity Development and Training Implementation

16. PMU/PIU staff attended a number of courses recommended under the Training Plan; details are given in Annex A and presented schematically in Figure 1.

1.5 Task 5: Communications

17. Preparation of documentation for information dissemination and the work of the website developer continued. Work was put in hand on the mapping of NGOs.





FIGURE 1: TRAINING COURSES: STATUS AT END OCTOBER 2016

1.6 Task 6: Preparing a Strategic Environment Assessment (SEA)

18. Work continued on the preparation of the Interim Report.

1.7 Task 7: Preparation of Phase 2

1.7.1 Phase 2 Feasibility Studies

19. Quotations were received for geotechnical investigations at Lower Uma Oya and its tunnel outlet on the southern bank of Randenigala, as well as for the tunnel inlet to RKTC on the northern bank of the reservoir. Work continued on optimisation of dams to maximize water transfer at minimum economic cost.

1.7.2 General Modelling

20. Work continued on constructing the water allocation model for the Mahaweli System using the Riverware software and preparation of the water balance using a daily timestep. The results to-date of the Water Allocation Model and Rainfall-Runoff Model were presented to the TRC. Work also began on data collection for Dambreak models in respect of Mahakithula and Mahakirula Dams in NWP.

2 STAFF DEPLOYMENT

21. Details of staff present during October 2016 are given in Annex B and summarised in Table 1.

TABLE 1: STAFF DEPLOYMENT DURING OCTOBER 2016

Category I/N During Octo-

ber 2016

Key Staff I 14

N 21

Non Key Staff I 1

N 16

Support Staff N 14





3 MEETINGS AND WORKSHOPS

22. Meetings attended included those shown in Error! Reference source not found., while Table 3 shows the workshops held during the month.

TABLE 2: MEETINGS ATTENDED DURING OCTOBER 2016

Date Location Subject

04-Oct-16 PMU-Colombo Progress review - MIWSIP

11-Oct-16 PMU-Colombo Meeting with ADB Review Mission


PIU – Hasalaka Meeting with the Contractor MLBCRP NCB-1


13-Oct-16 MMDE – Colombo Project Steering Committee Meeting with ADB Review Mission

28-Oct-16 ID - Colombo Meeting with ID regarding Minipe LB Head Reg-ulator

28-Oct-16 PMU-Colombo Progress review PD-PMU

TABLE 3: WORKSHOPS/PRESENTATIONS HELD IN OCTOBER 2016

Date Location Subject

14-Oct-16 PMU Modelling Progress to Date

4 DELIVERABLES

Annex D shows progress on preparation of all deliverables, while Annex E comprises a list of all reports issued to the end of the report month.

5 PROGRAM IMPLEMENTATION ISSUES

23. The contract for motorcycles signed during the month and delivery is expected during November 2016. PMU made four more pickups available to PMDSC during October. Other requirements are being covered by renting pending possible approval to purchase more vehicles as previously foreseen.

24. The late establishment of the Independent Review Panel (if it is to be established) continues to be a cause for concern.

25. The bandwidth of available internet services is very poor, and continues to have an effect on productivity. It is understood that SLT will shortly complete the installation of fibre-optic cable to the offices.

Ministry of Mahaweli Development and Environment Mahaweli Water Security Investment Program


Program Management, Design, and Supervision Consultant Annex A - 1

ANNEX A: PROGRESS DURING OCTOBER 2016

ITEM TASK PROGRESS OCTOBER 2016 PROGRAM FOR NEXT MONTH

1 TASK 1 - PROGRAM MANAGEMENT

1.1 Mobilization

1.1.1 Staff Deployment International Staff

Team Leader, Chief Design Engineer, Senior Geotechnical Engineer, Environmental Specialist, Chief Resident Engineer (Tunnels), Tunnel Construction Engineer, Hydraulic Structures Engineer, Design Leader KMTC, Modelling Specialist, Hydraulic Modelling Specialist, Environmental Specialist, Social and Resettlement Safeguard Specialist, Economist.

International Staff planned for deployment in November 2016:

Procurement and Contracts Specialist, Environment Specialist, Institutional Strengthening Specialist, Senior Design Engineer (Dams and Tunnels), Water Resources/Irrigation Planning Specialist, Hydropower Engineer (Civil)

National Staff - Colombo

Deputy Team Leader / Prog. Management, Monitoring and Evaluation Specialist, Procurement and Contracts Specialist, Environment Specialist, Social and Resettlement Safeguards Specialist, Sociologist, Communications Specialist, Institutional Strengthening Specialist, Senior Design Engineer (Dams and Tunnels), Senior Design Engineer (Canals), Rock Mechanics Engineer, Senior Structural Engineer, Senior Engineering Geologist, Mechanical Engineer (Gates/Hydropower), Hydraulic Structures Engineer, Water Resources/Irrigation Planning Specialist, Modelling Specialist, Economist, Senior Construction Engineer, Resident Engineer - 1 (MLBCR), Resident Engineer - 2 (NWPC), Resident Engineer - 3 (UEC), Senior Surveyor - 1 (MLBCR), Health and Safety Officer, Senior Draftsperson,

National staff planned for deployment in November 2016

Colombo Office:

Senior Design Engineer; Assistant Design Engineers

National Staff – RE Office MLBCRP, Hasalaka:

Concrete Engineer; Draftsperson;

National Staff – RE Office UECP, Elahera:

Resident Engineer; Engineering Assistant; Senior Surveyor; Concrete Engineer; Survey Assistant-1; Draftsperson;

National Staff – RE Office –NCWPCP, Dambulla:

Resident Engineer; Engineering Assistant; Senior Surveyor; Concrete Engineer; Survey Assistant-1; Draftsperson;




Assistant Design Engineer – 1, Assistant Design Engineer – 3, Assistant Design Engineer – 5, Engineer Assistant (Construction Supervision) – 1, Engineer Assistant (Construction Supervision) – 4, Survey Assistant – 1, Draftsperson – 3, GIS Specialist, Civil Engineer/Cost Estimator, Assistant Geologist, Draftsperson – 1, Draftsperson – 2, Draftsperson – 3, Draftsperson – 4

National Staff – RE Office Minipe

Resident Engineer; Engineering Assistant; Senior Surveyor; Survey Assistant-6; Office Caretaker.

1.1.2 Office Staff Colombo Office:

Office Manager; Accountant; Confidential Secretary; Secretary 1; Computer Operator / Clerk-1; Computer Operators/Clerk - 2; Office Assistant 1; Office Assistant 2

RE Office MLBCRP, Hasalaka

Caretaker; Driver 1.

Colombo Office: No new recruitments

RE Office MLBCRP, Hasalaka

Office Manager; Computer Operator 1; Computer Operator 2; Driver 1, Driver 2.

RE Office UECP, Elahera

Office Manager; Computer Operator 1; Caretaker 1; Office assistant 1; Driver 1, Driver 2.

RE Office NWPCP

Office Manager; Computer Operator 1; Caretaker 1; Caretaker 2; Driver 1, Driver 2.

1.2 Procure office equipment and vehicles

Bids for supply and installation of server: finalised RFP, bids invited bid evaluation completed and recommendation for purchase submitted for approval

Await approval for purchase

Office equipment:

Multimedia overhead projector -01No: Evaluation of quotations received submitted to PMU for concurrence in July 2016 and awaiting reply.

High quality camera – 1 No: Evaluation of quotations received submitted to PMU for concurrence in




September 2016 and awaiting reply.

Precision GPS – 1 No: Evaluation of quotations received submitted to PMU for concurrence in September 2016 and awaiting reply.

Motorcycles for field staff – 12 Nos: Motorcycles: Received PMU approval for procurement on 27 September 2016; Issued letter of award to the supplier and awaiting delivery of motorcycles.

Allocate the motorcycles to the Engineering Assistants assigned to RE offices.

4WD Pickup trucks: Received 4 Nos during the month in addition to the 2 Nos received in September 2016: detailed 2 nos to RE office Minipe.

4WD Pickups: detail 01 vehicle to each of the RE offices at Elahera and Dambulla. The balance will be detailed similarly in December 2016 after mobilisation of full contingent of field staff for the above offices.

4WD Cars: Await PMU approval for procurement; PD PMU informed PMDSC to hire similar vehicles adopting tender procedure.

4WD Van: PD-PMU offered to avail a 2WD van from PIU procurement to PMDSC on sharing basis.

1.3 Identify the project management needs, planning, strategies and schedules for execution

Office space requirements and facilities for site offices:

MLBCR: Work on a second building that will be needed to provide sufficient space for all staff has not yet commenced.

PIU to expedite refurbishing the second building identified for PMDSC site office at Hasalaka. Presently, as a temporary measure the RE is sharing the part of the PD-PIU Minipe office pending completion of the allotted building.

Awaiting issue of letters of award to UECP ICB-1 & NWPCP NCB-1 contractors to mobilise the staff for RE offices for UECP and NWPCP.

1.4 Meetings with PMU, PIUs and key organisations

PD- PIU-MLBCRP – Mobilisation of PMDSC field staff on 12 September 2016.

Monthly progress review meetings with:

PD-PMU and staff




Inaugural meeting with the Contractor for MLBCRP-NCB-1, Ms Edward and Christies, on 27 September 2016.

Meetings with ADB Review Mission; 11 to 13 October 2016

PSC: meeting # 03 was conducted on 13 October 2016 in MMDE conference room

MLBCRP NCB-1: Progress review meeting #01 at RE office Hasalaka on 12 October 2016.

PMU progress review meeting for PMDSC: on 28 October 2016.

MLBCRP: with PD-PIU & Staff and Contractor MLBCRP-NCB-1

UECP: with PD-PIU & Staff and Contractor UEC-ICB-1

NWPCP: with PD-PIU & Staff and Contractor NWPC-NCB-1

Pre-bid meetings: MLBCR-NCB-5 contract package

1.5 Collect Data and Report Hydrological model: collection of rainfall and runoff data

Strategic Environmental Assessment: collection of data related to (a) rainfall, population, housing, agriculture (crop types, yields, extents etc.), landslides, and (b) GIS shape files on archaeological sites, land use maps, mineral sites, national forest cover, landslides, land use policy planning. Collection of residual data continued.

Geological information related to :

UEC: geotechnical data on northern portal UEC ICB-2A and 3 Level Crossings (Kongetiya, Bogaha Wewa and Madeththa Wewa – Completed field work and awaiting submission of report

KMTC: geotechnical data at tunnel portals and aqueducts – field work completed and awaiting receipt of report.

NWPC: geotechnical investigations at Mahakithula & Mahakirula reservoirs, Nilagama tunnel and borrow material surveys – field work completed and awaiting receipt of report.

Collect residual data and maps

Planning revised bid for geological investigations at:

Lower Uma Oya: along dam axis, power house, tunnel portals (first bid exceeded shopping limit)

Implement investigations:

RKTC: at the inlet portal of the tunnel no1 on Randenigala left bank.




Topographical surveys: initiated the topographic surveys at Hasalaka Oya and Heen Ganga at the interceptions with RKTC for design purposes.

1.6 Resettlement Monitoring & Evaluation Report

Due Diligence Reports: - DDR- MLBCRP NCB-2, 3, and 4 preparation in

progress and scheduled for submission in November 2016.

- DDR-UECP-ICB-1: preparation for access road is in progress and scheduled for submission by end October 2016.

- NWPCP-NCB-1 (Roads): preparation in progress and awaiting valuation for finalising the report.

Resettlement Investment Plans: - NWPCP-NCB-1 (Canal): preparation of RIP has

commenced and inherent procedural requirements will delay finalisation.

- NWPCP ICB-2 (Canal): preparation of RIP has commenced and awaiting design finalisation to conclude the RIP.

Resettlement Monitoring & Evaluation Report 2- submitted in July 2016

Resettlement Monitoring & Evaluation Report 3- submitted in September 2016

Continue RIP preparation for NWPCP-NCB-1 and ICB-2

1.7 Update ToR and RfP for Improved System Efficiencies and Water Productivity

Drafted documents for “Submission 1” for recruitment

of ISEWP consultants.

PMU evaluated the EOIs and awaiting TEC approval to send Submission 1 to ADB

Assist with RfP as required




1.8 Monitoring and Evaluation Manual Under implementation

1.9 Project Performance Management Evaluation System (PPMES) and Management Information System (MIS)

Under implementation

1.10 Quality Assurance Plan Pending Continue preparation

1.11 Procurement Handbook Comments on draft received from PMU Commence preparation of final version

1.12 Financial Management Handbook Under implementation

2 TASK 2 - DESIGN REVIEW, DETAILED DESIGN AND CONTRACT DOCUMENTS 2.1 Phase 1 – Tranche 1

a. MLBCR-NCB-5 Rehabilitation and electrification of 8 radial gated structures and improvement of 2 cross-regulators: draft bidding document submitted to PD-PMU on 2 September 2016 and awaiting approval.

b. MLBCR-ICB-1 Raise Crest Minipe Anicut and renew head regulator: completed the draft bidding documents.

MLBCR-NCB-5 – Rehabilitation of radial gated structures: Attend the comments from PMU and finalise the documents.

MLBCR-ICB-1 Raise Crest Minipe Anicut and replace the head regulator: Attend the comments from PMU and finalise the documents.

c. NWPC-ICB-1: Review of designs, Mahakithula Inlet Tunnel, Mahakithula and Mahakirula Reservoirs,

Feeder Canal 3.66km:

Topographic surveys & geotechnical investigations; Mahakithula and Mahakirula dams, inlet canal to Mahakithula, link canal between Mahakithula and Mahakirula, and outlet canal traces from Mahakithula and Mahakirula reservoirs were completed;

Completed design modifications to Mahakithula and Mahakirula dams. The designs are being reviewed with due consideration to the comments from PD PIU.

NWPC-ICB-1: Mahakithula Inlet Tunnel, Mahakithula and Mahakirula Reservoirs, Feeder Canal 3.66km – continue designs and bidding documents in and submit by end November 2016.




Mahakithula inlet canal trace: topographic surveys and geotechnical investigations for deviated canal trace completed and designs being completed.

Deviated outlet canal traces from Mahakithula and Mahakirula reservoirs –designs in progress.

Design and the bid documents progress is 75% and scheduled to be finalised in November 2016.

d. NWPC-ICB-2: Review of designs Nabadagahawatta Wewa to Mahakithula Reservoir+ Inlet Tunnel (5+250 to 22+460km), design of new Nilagama Tunnel.

Deviation at Nabadagahawatta (5+250 to 6+200 km): Designs in progress.

Deviation at Ranwediyawa (8+900 to 9+600 km): Designs in progress.

Deviation at Nilagama (13+000 to 14+700 km): Designs in progress.

Design and the bid documents progress is 70% and scheduled to be finalised in November 2016.

NWPC-ICB-2 MC: Nabadagahawatta Wewa to

Mahakithula Reservoir+ Inlet Tunnel (5+250 to

22+460 km): finalise the designs and bidding documents in November 2016.

2.2 Phase 1 – Tranche 2 UEC-ICB-3

UEC-ICB-2A: Tunnel 3: during ADB review mission, option for using a TBM from the northern portal and drill and blast from southern portal was decided upon and designs are being modified accordingly. Progress of designs and contract documentations is 80%

UEC-ICB-2B (KMTC): Completed the designs and bidding documents.

UEC-ICB-3: Incorporate comments of TEC on draft bidding documents (submitted to PMU on 26 September 2016) as appropriate.

Finalise the designs and bidding documents of UEC-ICB-2A by mid-November 2016.

Submit bidding documents to PMU.

2.3 Phase 1 – Tranche 3 Design work continued Continue the designs.




2.4 Quality Assurance Manual Preparation is in progress Under preparation 3 TASK 3 - CONTRACT MANAGEMENT, CONSTRUCTION SUPERVISION, COMMISSIONING AND OPERATION 3.1 Contracts in progress a. MLBCR-NCB-1 (0+000 to 30+140 km): Contract

awarded on 7 September 2016 and the Contractor has mobilised; commenced canal surveys, gathering construction materials, and preparing construction drawings. Contractor submitted the following at the site meeting # 2:

Method statement, Construction Programme, Quality assurance plan, Material test reports, and Insurance policies.

Contractor’s submittals reviewed.

MLBCR-NCB-1 (0+000 to 30+140 km): Complete review of Contractor’s submittals: work programme, method statement, staffing, health and safety and environmental management plans, construction drawings, material quality, and supervision of surveys.

b. UEC-ICB-1 (0+100 to 3+860 km): PMU received ADB approval for technical and financial evaluations. Awaiting Government concurrence for PIU to issue award letter.

UEC-ICB-1 (0+100 to 3+860 km): Bid negotiations and award in November 2016, subject to approvals.

c. NWPC-NCB-1 (Wemedilla 0+000 to 5+250 km): received ADB approval for technical and financial evaluations. Awaiting Government concurrence for PMU to issue award letter.

d. MLBCR-NCB-2, NCB-3, & NCB-4: Bidding commenced on 11 July 2016 and bids submitted 31 August 2016; evaluation of technical bids in progress

NWPC- NCB-1 (Wemedilla 0+000 to 5+250 km): Bid negotiations and award in November 2016 subject to approvals.

MLBCR-NCB-2, NCB-3, & NCB-4: Bid evaluation scheduled to be finalised by mid November 2016.

3.3 Construction Supervision Manual In progress Scheduled for submission in November 2016

3.4 Health and Safety Manual Issued Health & Safety Manual in August 2016; incorporating PMU observations.

Final submissions is scheduled for November 2016

4 TASK 4 - CAPACITY DEVELOPMENT

4.1 Training Needs Assessment To be updated for newly recruited PIU staff in November 2016

4.2 Training Plan Courses conducted during October Training Programmes for November 2016:




TP 5.1, 16.1 & 16.2- Orientation programme for MWSIP on communication; Postponed, date to be fixed.

TP 9.1- Training on Water Allocation Model; commenced during the month for 5 personnel from MWS, ID, & PMU.

TP 17.2 - Contract Management and Supervision / QA (MLBCR – NCB – 1-5), conducted by Kotmale International Training Center (KITI) for 20 Engineers and EAs from 7-11 Nov.

TP 17.4 - Contract Management and Supervision / QA (NWPC-NCB- 1 and NWPC-ICB--2), conducted by Irrigation Training Institute (ITI) Galgamuwa for 25 Engineers and EAs from 21-25 Nov

TP 20.1 MS Package skill improvement conducted by SLIDA for 25 officers from PMU, PIUs, ID and MASL 04 Saturdays of Nov (continued from Oct.)

TP 30.2 – River Hydrology and Hydraulics, conducted by HR Wallingford / UK for 02 officers from PIUs from 31 Oct - 1 Nov.

TP 30.3 – Flood Risk Analysis and Management, conducted by HR Wallingford / UK for 02 officers from PIUs from 31 Oct - 1 Nov.

TP 39 - Second World Irrigation Forum, hosted by Thai National Committee and Drainage (THAICID) at Chiang Mai from 6-12 Nov., attended by 02 0fficers from PIU & PMU

5 TASK 5 – COMMUNICATIONS 5.1 Consultations with MMDE and key

stakeholder institutions and beneficiaries

Developed training programmes and workshops for

PMU and PIU Staff. Consult PMU for concurrence

5.2 Updated SCS Preparing guidance notes for implementation Hold workshop for PMU/PIU communications staff for implementing updated SCS

5.3 Website developer • Finalized the main web content and submitted to PMU for approval.

Complete the web site content development:

Improve web page development




• Designed and submitted to PMU the Web templates for home page for approval.

• Prepare draft web site contents and shared with web developer to continue the website.

Prepare for the website appropriate photographs, reports, maps and video clips

Coordinate the web development process

Pending PMU’s decision, coordinate with web developer the implementation of a permanent web-based platform for the MIS, dedicated to M&E

5.4 Communication development Completed during the month:

UECP information leaflet

DDR –MLBCRP – Summary booklet

Name boards for MLBCRP

Coordinate the video production to report the existing status of the each of the projects, MLBCRP, NWPCP, UECP.

Complete the designing of DDR- summary booklet (MLBCRP) on PMU comments

6 TASK 6 - STRATEGIC ENVIRONMENTAL ASSESSMENT 6.1 Inception Report Complete 6.2 Interim Report Continued collection of data: hydrology, agriculture,

socio-economy in benefit area, population and census, forest and wild life reserves, natural habitat, sites of archaeological interests, and related maps

Compiling and analysis of data

Preparation of the interim report

Preparation of Interim Report

7 TASK 7 - PREPARING NCPCP PHASE 2 7.1 Route Selection Phase 2 planning based on selected RKTC route

7.2 Phase 2 Feasibility Studies Reviewed topography and geotechnical data prepared proposals for feasible and economical RKTC route options. Reviewed and modified the proposals for level crossings at Hasalaka Oya and Heen Ganga. Drafted ToR and RfP for detailed topographic surveys and geotechnical investigations at selected locations along the RKTC route.

Conduct geotechnical investigations at site of lower Uma Oya tunnel outlet at Randenigala, and intake portal and access tunnel to RKTC at Randenigala.

Conduct topographic surveys at Hasalaka Oya and Heen Ganga level crossings.

7.3 General Modelling Prepared hydraulic model for the infrastructure using Continue model development and refinement of




selected software “Riverware”.

Data collection continued.

Riverware model functional on daily time step. Continued with assembly of daily input data sets

Provided weekly hands-on training to 6 selected personnel from WMS, PMU, ID & MASL on hydrologic and hydraulic modelling.

the models and present the results to the Client and stakeholders.

Continue hydrological data collection for further refinements of the models.

Continue training on modelling for stakeholders.



Program Management, Design and Supervision Consultant Annex B - 1

ANNEX B: STAFF PRESENT DURING OCTOBER 2016

No Consultant Name In/Nat Designation

1 Michael Chegwin I Team Leader

2 Stefan Schmitt I Chief Design Engineer

3 Karsten Thermann I Senior Geotechnical Engineer

4 Bernhard Stacherl I Chief Design Engineer (Tunnels)

5 David Annandale I Environmental Specialist

6 Werner Buerkler I Chief Resident Engineer

7 Joerg Weber I Hydraulic Structures Engineer

8 Frank Negrassus I Design Leader KMTC

9 David Denman I Tunnel Construction Engineer

10 Jens Moedinger I Modelling Specialist

11 Hannes Blindenhoefer I Hydraulic Modelling Specialist

12 Susanne Koch I Environmental Specialist

13 Roger Mclntyre I Social and Resettlement Safeguard Specialist

14 A. Rajagopal I Economist

National

15 U.N.S. Wickramaratchi N Deputy Team Leader / Prog. Management

16 K.A.U.S. Imbulana N Monitoring and Evaluation Specialist

17 P.W.C. Dayaratne N Procurement and Contracts Specialist

18 Dr. A. Kasige N Environment Specialist

19 Y.G. Wijeratne N Social and Resettlement Safeguards Specialist

20 S.P. Kannangara N Sociologist

21 H.M.A.K. Herath N Communications Specialist

22 G. Kudaliyanage N Institutional Strengthening Specialist

23 R.M.P.W.K. Ratnayake N Senior Design Engineer (Dams and Tunnels)

24 M.A.A.M. Ananda N Civil Engineer

25 J. Joachimthasan N Senior Design Engineer (Canals)

26 M. Perumal N Rock Mechanics Engineer

27 M.S.A. Mihraj N Senior Structural Engineer

28 W.A.D.I.D. Wanigasekera N Senior Engineering Geologist

29 D.E.N. Rajapakse N Mechanical Engineer (Gates/Hydropower)

30 A.L. Buruhanudeen N Hydraulic Structures Engineer

31 S.S. Ranathunga N Water Resources/Irrigation Planning Specialist

32 B.S. Liyanagama N Modelling Specialist

33 P. D. Leelaratne N Economist

34 P.I.L. Imbulana N Senior Construction Engineer

35 K.D. Amarasiri N Health and Safety Officer

36 I. Wijesekara N Senior Draftsperson

37 G.A.T. Madushanka N Assistant Design Engineer - 1

38 R.A.P. Kusumawathi N Assistant Design Engineer - 5



Program Management, Design and Supervision Consultant Annex B - 2

No Consultant Name In/Nat Designation

39 W.A. Leelaratne N Engineer Assistant - 1

40 Y.K.V. Costha N Survey Assistant - 1

41 A.K.M.N. Abeywickrama N Draftsperson - 1

42 T.M.P.M. Bandara N Draftsperson - 3

43 W.M.H.E. Weerawani N GIS Specialist

44 S.K. Hewadewa N Civil Engineer/Cost Estimator

45 M.P.K. G. Jayathilaka N Assistant Geologist

46 N. N. K. Dias N Draftsperson - 2

47 K. K. S. S. Ranaweera N Draftsperson - 3

48 K. J. S. Alwis N Draftsperson - 4

Office Support Staff

49 Upuli Liyanage N Office Manager

50 K.M.Ratnayake N Accountant

51 Ashika Karunaratne N Confidential Secretary

52 T.H.N.P.Gunawardena N Secretary 1

53 N.R.Munasingha N Computer Operator / Clerk

54 S. Amirthanathan N Computer Operators/Clark

55 T.D.P.Peris N Office Assistant 1

56 N. Vishvalingam N Office Assistants - 2

57 N.G. Ilangakoon N Driver

MLBCRP Office Key & Non Key Staff

58 V.H.S. Samaratunga N Resident Engineer - 1 (MLBCR)

59 B.A. Thilakaratne N Senior Surveyor - 1 (MLBCR)

60 E.M.R. Ekanayake N Engineer Assistant (Construction Supervision) - 4

MLBCRP Office Support Staff

61 D.M.P.S.K. Dissanayake N Office Manager / Secretary

62 S.S.Hewadewa N Computer Operator / Clerk

63 V.S. Anandan N Caretaker/ Guard/ Messenger - MLBCR

64 H.M.C.T. Herath N Driver




Program Management, Design and Supervision Consultant Annex C - 1

ANNEX C1: STATUS OF PHASE 1 DESIGNS AND BIDDING DOCUMENTS AT END OCTOBER 2016

Tranche

Sub Project

Contract Package

Work Description

Status at end October 2016

1 Minipe Left Bank Canal Rehabilita- tion

(2015 - 2019)

MLBCR-NCB-1 Rehabilitation of Minipe LB Canal (0+000km to

30+140km) - Stage 1 TEC & ADB concurred with the evaluation of the Technical Proposal and the Financial Proposal of the Bid; PMU awarded the contract on 7 September 2016. The Contract was signed on 15 September 2016. The contractor mobilised on 15 September 2016 and commenced canal surveys and gathering construction materials.

MLBCR-NCB-2 Rehabilitation of Minipe LB Canal (30+140km to 49+820km) - Stage 2

Bids were advertised on 11 July and submitted on 30 August 2016. Technical evaluation of the Bids is in progress.





MLBCR-NCB-5 Rehabilitation and Electrification of Radial Gated Structures and Improvements to Cross Regulators

Designs reports finalised & bidding documents submitted to PMU on 2 September 2016. Review of bidding documents is in progress.

MLBCR-ICB-1 Raising of Crest of Minipe Anicut and Water Control and Measurement Facilities

Designs & bid documents being finalised for early submission

North Western Provincial Canal

(2015 – 2019)

NWPC-NCB-1 Wemedilla Sluice and LBMC from Reservoir to Nabadagahawatta (0+000 to 5+250km)

TEC & ADB concurred with the evaluation of the Financial proposals of the Bid on 28 September 2016. Issue of the letter of award to commence construction work is expected during November.

NWPC-ICB-1 Mahakithula Inlet Tunnel, Mahakithula and Maha- kirula Reservoirs, Feeder Canal 3.66km

Field investigations at Mahakithula and Mahakirula dams and Mahakithula Inlet Tunnel and borrow area have been completed and receipt of reports is awaited. Designs (progress 75%); bidding documents scheduled for submission by end November 2016

NWPC-ICB-2 Main Canal from Nebadagahawatta to Mahakithula Reservoir (5+250 to 22+500km)

Designs (progress 70%); bidding documents scheduled for submission by end November 2016





Tranche

Sub Project

Contract Package

Work Description


Upper Elahera Canal (2015 - 2019)

UEC-ICB-1 Upper Elahera Canal Stage 1 (0+100 to 3+860km) TEC and ADB concurred with evaluation of financial proposals of the bids by 21 September 2016 and issue of the letter of award is expected during November.

2 Upper Elahera Canal and Kalu Ganga - Moragahakanda Transfer Canal (2017 - 2024)

UEC-ICB-2A Upper Elahera Canal - (27+509 to 55+600 km); Tunnelling of UEC Tunnel 3 (TBM) and Tunnel 4 (D&B)

Geotechnical investigations at the northern access shaft and along the alignment of UEC Tunnel 4 have been completed and the report by the investigations sub-contractor is awaited. Designs (progress 80%); scheduled to finalise bid documents in November 2016

UEC-ICB-2B Upper Elahera Canal: KMTC (0+000 to 8+813 km) Geotechnical investigations at the inlet and outlet portals of Tunnels 1 & 2 and foundations for Lel Oya aqueduct have been completed and receipt of report by geotechnical investigations

sub-contractor is awaited. Designs (progress 85%); scheduled to finalise bid documents by 31 October 2016

UEC-ICB-3 Upper Elahera Canal (3+860 to 17+700km) including Kongetiya, Bogahawewa, and Madeththawewa Level Crossings.

Designs finalised & bidding documents submitted to PMU on 26 September 2016. Review of bidding documents is in progress and PMU observations will be incorporated on receipt.

3 Upper Elahera Canal

(2018 - 2024)

UEC-ICB-4 Upper Elahera Canal (17+700 to 27+509 km) Designs (progress 22%); scheduled to finalise bidding documents in June 2017

UEC-ICB-5 Upper Elahera Canal (55+600 to 65+500km) Designs (progress 22%); scheduled to finalise bid documents in June 2017

UEC-ICB-6 Feeder Canal to Manankattiya, Eruwewa and Maha-Kanadarawa Reservoirs (0+000 to 19+000km)

Designs (progress 17%); bidding documents scheduled for completion in June 2017

UEC-ICB-7 NCPP Water Management Software and Control Centre

Tentatively scheduled to finalise documents in March 2021

North Western Province Canal

(2018 - 2024)

NWPC-NCB-2 Mi Oya RB 1 Canal, Mahakirula Reservoir to Galkiri- yawa (0+000km to 13+731km)


NWPC-NCB-3 Mi Oya RB 2 Main Canal From Galkiriyawa to Kaduru- wewa (13+731km to 21+231km)






Tranche

Sub Project

Contract Package

Work Description


NWPC-NCB-4 Mahakithula Reservoir to Pothuwila (0+000 to 1+491km) and Upper Mediyawa (0+000 to


NWPC-NCB-5 Yapahuwa Canal from Mediyawa Canal (0+000 to 11+200km)


NWPC-NCB-6 Dambulu Oya to Wemedilla LBMC and Diversion Structure (0+000 to 8+590km)


Program Management, Design and Supervision Consultant Annex C-2 1


Mahaweli Water Security Investment Program MONTHLY REPORT No. 11

ANNEX C2:

STATUS OF PHASE 1 DESIGNS AND BIDDING DOCUMENTS AT END OCTOBER 2016:

BAR CHART

ID Task Name

1 TRANCHE 1 (2016 - 2021)

2 Minipe Left Bank CanalRehabilitation

3 MLBCR-NCB-1

4 NCB-1_Des-Bid Doc

5 NCB-1_Approval Bid Documents PIU& ADB

6 NCB-1_Bidding & Award

7 NCB-1_Implementation

8 NCB-1 -O&M

9 MLBCR-NCB-2

10 NCB-2_Des-Bid Doc




14 NCB-2 -O&M

15 MLBCR-NCB-3





20 NCB-3 -O&M

21 MLBCR-NCB-4





26 NCB-4 -O&M

27 MLBCR-G-1 - NCB-5





32 NCB-5 -O&M

33 MLBCR-ICB-1

34 ICB-1_Des-Bid Doc

35 ICB-1_Approval Bid Documents PIU& ADB

36 ICB-1_Bidding & Award

37 ICB-1_Implementation

38 ICB -1_O&M

39 North Western Province Canal -Stage 1

40 NWPC-NCB-1





45 NCB-1 -O&M

46 NWPC-ICB-1





51 ICB -1_O&M

52 NWPC-ICB-2





57 ICB -3_O&M

58 Upper Elahera Canal - Stage 1 (0+100to 6+226km)

59 UEC-ICB-1





64 ICB -1_O&M

65 TRANCHE 2 (2017 - 2024)

66 Upper Elahera Canal - Stage 2 (6+226to 17+900km) and (27+509 to54+249km) and KMTC (0+000 to9+120km)

67 UEC-ICB-2A

68 ICB-2A_Des-Bid Doc

69 ICB-2A_Approval Bid DocumentsPIU & ADB

70 ICB-2A_Bidding & Award

71 ICB-2A_Implementation

72 ICB-2A -O&M

73 UEC-ICB-2B

74 ICB-2B_Des-Bid Doc

75 ICB-2B_Approval Bid DocumentsPIU & ADB

100%

100%

100%

1%

100%

100%

71%

100%

100%

71%

100%

100%

71%

100%

31%

100%

100%

100%

95%

75%

70%

100%

100%

95%

80%

100%

O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025

Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary Manual Task Duration-only Manual Summary Rollup Manual Summary Start-only Finish-only External Tasks External Milestone Deadline Progress Manual Progress

Page 1

Project: Mahaweli Water SecurProgramme Implementation

ID Task Name

76 ICB-2B_Bidding & Award

77 ICB-2B_Implementation

78 ICB-2B -O&M

79 UEC-ICB-3





84 ICB-3 -O&M

85 TRANCHE 3 (2018 - 2024)

86 Upper Elahera Canal - Stage 3 (17+900km to 27+509km), (54+249km to65+500km), Yakalla - EruWewa -Mahakanadarawa Canal &NCPCPWater Management ControlCenter

87 UEC-ICB-4





92 ICB-4 -O&M

93 UEC-ICB-5





98 ICB-5 -O&M

99 UEC-ICB-6





104 ICB-6 -O&M

105 UEC-ICB-7


107 ICB-7_Approval Bid DocumentsPIU & ADB



110 ICB-7 -O&M

111 North Western Province Canal - Stage2

112 NWPC-NCB-2


114 NCB-2_Approval Bid DocumentsPIU & ADB



117 NCB-2 -O&M

118 NWPC-NCB-3





123 NCB-3 -O&M

124 NWPC-NCB-4





129 NCB-4 -O&M

130 NWPC-NCB-5





135 NCB-5 -O&M

136 NWPC-ICB-6





141 ICB -6_O&M

100%

25%

22%

22%

17%

12%

10%

10%

10%

10%

O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025

Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary Manual Task Duration-only Manual Summary Rollup Manual Summary Start-only Finish-only External Tasks External Milestone Deadline Progress Manual Progress

Page 2

Project: Mahaweli Water SecurProgramme Implementation



Program Management, Design, and Supervision Consultant Annex D- 1

ANNEX D: STATUS OF PROGRESS ON PREPARING DELIVERABLES AT

END OCTOBER 2016

No Item Due Status

Task 1 – Program Management

1.1 Inception Report Feb 2016 (mid-February submission prior to Inception Mis- sion agreed by ADB during video conference at ADB SLRM with PMU and PMDSC)

Draft– February 2016

Final – March 2016

Revised Final – April 2016

1.2 Updated ToR and RFP for Im-

proving System Efficiencies and Water Productivity Con- sultant (ISEWP).

Feb 2016 Draft ToR submitted with the Inception Report

Submission 0 to ADB for concurrence on 15th May 2016; ADB’s comments received 20 May

Draft Submission 1 submitted June 2016

ADB concurred with requiring bidders to submit FTP

PMU evaluated the EOIs and are preparing Submission 1 for ADB.

1.3 Monitoring and Evaluation Manual

Mar 2016 Final report submitted in July 2016

1.4 Quality Assurance Plan Mar 2016 Under preparation

1.5 Risk Management Plan Apr 2016 Submitted mid-May 2016

1.6 Procurement Handbook Mar 2016 Draft Bid Evaluation Guideline: submit ted in February 2016

Bid Evaluation Handbook for Works Con- tract: Submitted in May 2016

Procurement Handbook: submitted in August 2016. PMU comments to be incorporated

1.7 Financial Management Hand- book

Mar 2016 Programme Fund Disbursement Handbook – submitted in March 2016

Draft Programme Financial Management Handbook – submitted April 2016

Final - Programme Financial Management Handbook – submitted in July 2016

1.8 Management Information System

May 2016 Preparation of draft Management Information System is in progress




No Item Due Status

1.9 Program Performance Management and Evaluation System

May 2016 Draft submitted 12 July 2016

Final submitted 1 August 2016

1.10 Mid-term Report Dec 2017 Not yet due

1.11 Final Report Oct 2020 Not yet due

1.12 Monthly Reports Monthly, by the 7th day of each following month

MPR 01-December 2015 submitted Jan 2016

MPR 02-January 2016 submitted Feb 2016

MPR 03-February 2016 incorporated in QPR 01 submitted March 2016

MPR 04-March 2016 submitted April 2016

MPR 05 – April 2016 submitted May 2016

MPR 06 – May 2016 incorporated in QPR 02 submitted June 2016

MPR 07 – June 2016 submitted in July 2016

MPR 08 – July 2016 submitted in August 2016

MPR 09 – August 2016 included in QPR 03

MPR 10 – September 2016 submitted in October 2016.

MPR 11 – October 2016: this report

1.13 Quarterly Reports Quarterly, by the 15th QPR 01 – Submitted in March 2016

QPR 02 – Submitted in June 2016

QPR 03 – Submitted in September 2016

1.14 Briefing Reports As required Not yet requested

1.15 Draft Periodic Financing Re- quest

As required Scheduled for Tranche 2 Jan 2017

1.16 Environmental Monitoring Reports

Submit semi-annual monitoring reports as per guidance provided in the EARF

Environmental Management Plan –

MLBCR-NCB1: submitted May 2016.

NWPC-NCB-1: submitted on 31 October 2016.

UEC-ICB-1: under preparation and scheduled to be submitted in early November 2016.

Environment Management Plan (updated) (EMP) for Stage 1 of MLBCRP – submitted on 26 June 2016.




No Item Due Status

Semi Annual Environmental Monitoring Report 1 – draft submitted on 29 June 2016.

Semi Annual Environmental Monitoring Report 2 – draft submitted on 11 July 2016.

1.17 Resettlement Monitoring

and Evaluation Reports Initially submit reports every 3

months for first year and then every 6 months thereafter

Resettlement Monitoring Evaluation Reports:

01 –submitted in May 2016.

02 –submitted on 13 July 2016

03 – draft submitted on 26 October 2016

Due diligence report – MLBCR

–Stage 1 (0+00 to 30+140km)

DDR – MLBCR-NCB-1 draft submitted on March 2016 and final submitted in

July 2016

DDR – MLBCRP NCB-2, 3, & 4 preparation in progress and scheduled for submission in November 2016.

DDR – UEC-ICB-3 preparation for access road is in progress and scheduled for submission during November 2016.

RIP – NWPC-NCB-1 Preparation in progress and awaiting valuation report

RIP – NWPC ICB -2 preparation in progress and awaiting design finalisation to complete the work.

1.18 PCR Last month of loan closure for each tranche

Not yet due

Task 2 – Design Review, Detailed Designs and Preparing Contract Documents

2.1 Hydraulic Structures Design Manual

Apr 2016 Submitted in May 2016. Comments received in October 2016

2.2 Tender Design Review Report Feb 2016 Submitted in March 2016

2.3 SCADA System Nov 2016 Not yet due

2.4 – 2.6 Detailed Design Reports As required to meet implementation schedule

Tranche 1 design reports

MLBCRP – will be submitted in November 2016

UECP – under preparation

NWPCP – under preparation

2.7 MOM Manuals Nov 2019 Not yet due

2.8 Tender Documents As required to meet MLBCR-NCB-1 submitted December 2016




No Item Due Status

implementation schedule NWPC-NCB-1 submitted February 2016

UEC-ICB-1 submitted March 2016

MLBCR-NCB-2 & -3 submitted May 2016

MLBCR-NCB-4 submitted June 2016

MLBCRP – NCB-5 submitted in September 2016

MLBCR-ICB-1 completed in October 2016.

UEC-ICB-1 submitted February2016

UEC-ICB-3 submitted September 2016

NWPC-ICB-1 under preparation and will

be submitted November 2016

NWPC-ICB-2 under preparation and will

be submitted November 2016

2.9

Special Reports

Special Report 1 – UEC: Analysis of Hydraulic Design Calculations.

Special Report 2 - Definition and Selection of Modelling Software

Special Report 3 - UEC Tunnel 3, Selection of Construction Method & Comparison of Options

Special Report 4- Design of Minipe Head Regulator and

Associated Structures

SP1 - Submitted February 2016 SP2 - Submitted June 2016 SP3 - Submitted July 2016 SP4 – Submitted in September 2016

2.10 Technical Notes Technical Note No. 1: Raising of UEC at Moragahakanda; Power Loss at Moragaha- kanda HPP, Turbines 2 and 3

Technical Note No. 2: Special Report working paper on existing large Dams associated with the MWSIP Technical Note No. 3: Upper Elahera Canal, Lowering of Canal End Elevations (Trifur- cator)

Technical Note No. 4: Change of Canal Alignment at Nilagama Wewa

Technical note No 5: Tunnel Design Paramteres and optimisation of Drill & Blast Tunnels Technical note No 6: UEC

TN1 - Issued March 2016

TN2 – Issued in May 2016 TN3 - Issued June 2016

TN4 - Issued June 2016

TN5 - Issued June 2016




No Item Due Status

Tunnel 4 between 54+303 & 55+600 km; Design Parameters and Optimisation of Drill & Blast Tunnels Technical note No 7: MLBCR-ICB-1 Grouting Works at Anicut Technical note No 8: Minipe LB Head Regulator and Associated Controls – Meeting on 4 Oct. 2016 Technical note No 9: Submittal of a HEC-RAS Model of the KMTC Technical note No 10: Submittal of a HEC-RAS Model of the UEC north of Moragahakanda

TN6 - Issued July 2016 TN7 - Issued August 2016 TN8 – Issued October 2016 TN9 – Issued October 2016 TN10 – Issued October 2016

Task 3 – Contract Management, Construction Supervision, Commissioning and Operation

3.1 Construction Supervision Manual

Jan 2016 Will be issued in November 2016

3.2 Health and Safety Manual Feb 2016 Draft H&SM submitted on 15 August 2016. Final version submitted end October 2016

3.3 Shift Reports Per Shift Not yet due

3.4 Weekly Reports Weekly Not yet due

3.5 Monthly Progress Reports Monthly Not yet due

3.6 Annual Progress Reports Annually Not yet due

3.7 Health and Safety Reports Monthly Not yet due

3.8 Claim Reports Every Claim Not yet due

3.9 Contract Completion Reports Completion of each works contract

Not yet due

3.10 Certificates As required Not yet due

3.11 Final Reports Completion of each works and contract’s Defects Liability Period

Not yet due

3.12 Technical Review Reports As required Not yet due

3.13 Special Reports As required Not yet due




No Item Due Status

Task 4 – Capacity Development

4.1 Training Needs Assessment and Training Plan

May 2016, annual revisions

Draft -Submitted in June 2016.

Final – Submitted in July 2016

4.2 Training Completion Report Oct 2020 Not yet due

Task 5 – Communications

5.1 Updated Stakeholder Communications Strategy and Plan

Feb 2016, annual revisions Submitted early April 2016

Final report submitted August 2016

5.2 Media publications As necessary MLCBRP – CM-01 finalised in August 2016

NWCP -CM-01 finalised in September 2016

UECP –CM-01 under preparation & will be finalised incorporating PMU observations in November 2016.

5.3 Website Operational by month of May Contract for design & establishing website awarded in August 2016.

Web templates: submitted the draft template to PMU and awaiting comments.

Web contents – under preparation

5.4 Video presentation Annually Documentary on MLBCRP currently under preparation.

Task 6 – Strategic Environmental Assessment

6.1 Inception Report Mar 2016 Draft submitted in May 2016

Final submitted in July 2016

6.2 Interim Report July 2016 Scheduled to be submitted in November 2016

6.3 SEA Final Report Sept 2016 and amended to November 2016

Scheduled to be submitted after receipt of LUPPD information

Task 7 – Preparing NCPCP Phase 2

7.1 Phase 2 Inception Report

March 2016 revised to May 2016 by agreement with PMU and ADB during Inception Mis- sion

Submitted in May 2016.

7.2 Route Selection Report July 2016 revised to May 2016 by agreement with PMU and ADB during Inception Mission

Submitted in May 2016

Comments from CEB and MASL answered in discussions and by letter in June 2016




No Item Due Status

7.3 Interim Report March 2017 Not yet due

7.4 Feasibility Design Report for Phase 2

July 2017 Not yet due

7.5 PDA Documents Sept 2017 Not yet due

7.6 ADB Loan Documents Nov 2017 Not yet due

7.6 Special Reports Special Report 2 – Definition and Selection of Modelling Soft- ware

SP2 - Submitted 13 June 2016

Comments received from various stakeholders answered by letter in June 2016

Program Management, Design, and Supervision Consultant Annex E- 1



ANNEX E: REPORTS ISSUED TO END OCTOBER 2016

Type No Issue Issued Remarks

Monthly Progress 1

2

3

4

5

6

7

8

9

10

11

0Dec-15

Jan-16

Feb-16

Mar-16

Apr-16

May -16

Jun – 16

Jul – 16

Aug-16

Sep-16

Oct-16

Jan - 16

Feb - 16

Mar - 16

Apr - 16

May - 16

Jun - 16

Jul - 16

Aug – 16

Sep-16

Oct-16

Nov-16

Incorporated in Q 1 report



This report

Quarterly Progress 1

2

3

Feb-16

May-16

Aug-16

Mar - 16

Jun – 16

Sep-16

Special Reports 1

2

3

4

UEC Hydraulics

Model Selection

UEC Tunnel 3,

MLBCRP- Head Regulator

Mar - 16

Jun - 16

Jul - 16

Sep - 16

Technical Notes 1

2

3

4

5

6

7

8

9

10

UEC Power Loss

Large Dams

Hydraulics

Canal Alignment-

NWPCP

D&B Tunnels

UEC Tunnel 4

MLBCR-ICB-1 Grouting at Anicut

MLBCR Hydraulics

HEC-RAS Model of KMTC

HEC-RAS Model of UEC

Mar - 16

May - 16

Jun - 16

Jun - 16

Jun - 16

Jul – 16

Aug -16

Oct-16

Oct-16

Oct-16

Inception Tasks 1 – 5 Draft

Final

Final (2)

Feb - 16

Mar - 16

Apr - 16

ISEWP ToR & RfP First Draft

Second Draft

Third Draft

Fourth Draft

Fifth Draft

Feb-16

Mar-16

Apr-16

Jun-16

Oct-16

Incorporated in Draft Inception

To PMU for "Submission 0" to ADB




Resettlement Monitoring and Evaluation

1

2

3

Mar -16

Jun -16

Sep-16

Mar-16

Jul-16

Oct -16

Tender Design Review Report Mar-16

Programme Fund Disbursement Handbook Mar-16

Financial Management Draft Mar-16

Program Management, Design, and Supervision Consultant Annex E- 1



Handbook Final Jul-16

Addendum to IEE Report – MLBRP Apr-16

Implementation Note – Updated Stakeholder Communication Strategy

Apr-16

Bid Evaluation Handbook May-16

Environmental Management Plan MLBCR-NCB1 May-16

Environmental Management Plan NWPCP-NCB1 Oct-16

Hydraulic Structures Design Manual May-16

Risk Management Plan May-16

Monitoring and Evaluation Manual

Draft

Final

May-16

Jul -16

Strategic Environmental Assessment Inception

Draft

Final

May -16

Jul-16

Inception Phase 2 May-16

Route Selection Phase 2 May-16

Environmental Management Plan Report MLBCRP

Environmental Management Plan Report NWPCP

Jun-16

Oct-16

Semi-Annual Environmental Monitoring Report

MWSIP

Jun -16 First semi-annual report

Training Needs Assessment and Training Plan

Draft

Final

Jun -16

Jul - 16

Project Performance Management Evaluation System

Draft

Final

Jul - 16

Aug - 16

Health and Safety Manual Aug-16

Oct-16

Draft

Final

Programme Procurement Handbook Aug-16 Draft

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