Quick Start Guide for Materials Drum Database (M.A.D.D.)

Introduction: The purpose of M.A.D.D. (Materials Drum Database) is to allow anyone to enter data, sort

through, track and collate the mass of sometimes apparently non-related data generated from a drum site or

a site having either a few or many containers. Below are some guidelines to most effectively use M.A.D.D.

Prior to Numbering Containers: A simple numeric system is essential for material tracking. It is

suggested that the number 1 not be used to start the numbering system. A numbering system such as the

following will provide instant identification of container types (refer to these as 1000, 5000, etc. series

types of materials).

1000-4999: 55-gallon drums

5000-6999: 1-gallon to 35-gallon containers

7000-7999: Bulk Materials pallets of one type of chemical or material

8000-8999: Tanks or bulk storage

9000-9999: Miscellaneous

If a container is later determined not to have either an identification number or was mislabeled, simply use

the last unused number in the respective sequence to identify it. Do not use an alpha-numeric system. For

example, identifying it such as 1015-A could lead to confusion and misidentification. If the -A is inadvertently dropped and there is already a container identified as 1015, then there would exist the

possibility of two containers having the same number.

Further Identification: Once the materials in the containers have been identified from onsite

categorization, laboratory analysis, visual inspection or properly labeled containers, color coding is an

effective means for compatibility group identification/recognition. A system using various colors spray

painted on individual containers provides unambiguous material identification:

Red Flammable

White Base (pH >12.5)

Yellow Acid (ph< 2.5)

Blue Aqueous

Green Non-Hazardous (Trash / Debris / Construction debris)

Orange Non-regulated

Black Air or Water Reactive / Special Segregation / Oxidizers / Shock Sensitive / Multiple Hazardous Properties / Special Handling

Database Forms: There are four basic forms used in MADD. They are:

1. Drum Field Information Form: Starting point for entering basic field info. 2. ChemCat Form: A subform & companion to the Drum Field Info Form

3. Bulking (Blending) Forms: Drum/Container 55-gal. Drum or smaller bulking activities

Large Container Bulking 55-gal drums into Tanks / Tanker Truck activities

4. Lab analytical results: Analytical data from a fixed lab

Using the Database: The database comes in two versions; one populated with data for practice (MADD Practice) and one without data, as a template for project utilization (MADD template). Data can be entered into the template using either the FORM or DATASHEET (very similar to a spreadsheet) views.

When entering blocks of identical data, use the copy command and then the paste command

while in the datasheet view to enter information quickly. In the datasheet view, it is easy to

overwrite previously entered data. Use the pull down menus for repetitive data entry.

MADD utilizes pre-written Queries. Commonly used Queries and Forms are included in the MADD

Switchboard. Clicking on cancel while exiting a range query in the Switchboard form will generate an error. Do not hit , simple hit to exit the query.

Database Tips: Enter all data from the field log sheets into MADD. Use Word Merge function for

generating pre-numbered log sheets. Part of the MADD system includes the following form templates:

Field Log sheets; Lab ChemCat spreadsheet; Color code sheet and electronic COC. Please contact James

Hawkins chemist.environmental@gmail.com for questions or comments.