Trainer’s Resource Materials Module 7 Level 3

How to Use the Trainer’s Resource MaterialsName of Activity Slide

#Title of Resource

Page(s)Page

#Prep Directions for

Resource Pages

MEP Eligibility Factor Review

6 Eligibility Factor Requirements –Key

3 Key is for trainer only.

The Interview Process: Before the Interview

10 The Interview Process Graphic Organizer – Key

4 Key is for trainer only.

The Interview Process: During the Interview

17 Explaining the MEP and the Purpose of the Interview Cards

5 Duplicate cards on cardstock and cut apart. Each participant role-playing the recruiter should have one card.

The Interview Process: Getting the Facts

39 Scenarios – Key 6–9 KEY is for trainer only.

Level 3: Assessment

48 Level 3: Assessment and Key

10–13 One copy per participant; Key is for trainer only.

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Trainer’s Resource Materials Module 7 Level 3

Eligibility Factor Requirements – Key

From the list below, categorize the condition into the relevant eligibility factor.

CHILD’S SCHOOL COMPLETION STATUS

The child is not yet at a grade level at which the school district provides a free public education

QUALIFYING MOVE(worker or child)

The move was due to economic necessity.

QUALIFYING WORK The worker engaged in new qualifying work soon after the move.

QUALIFYING WORK The worker did not engage in new QW soon after the move but actively sought new QW AND has a recent history of moves for QW.

QUALIFYING WORK The work is agricultural or fishing.

CHILD’S AGE The child is younger than 22 years old.

QUALIFYING MOVE(worker or child)

The move was from one residence to another.

QUALIFYING WORK The employment is seasonal or temporary.

QUALIFYING MOVE(worker or child)

The move was from one school district to another.

CHILD’S SCHOOL COMPLETION STATUS

The child is eligible for free public education (through 12th grade) under state law.

QUALIFYING MOVE(worker or child)

The move occurred within the past 36 months.

CHILD’S QUALIFYING MOVE RELATIVE TO THE MIGRATORY AGRICULTURAL WOKRER OR MIGRATORY FISHER

The child moved with, to join, or to precede a parent, guardian, or spouse who is a migratory agricultural worker or migratory fisher.

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Trainer’s Resource Materials Module 7 Level 3

The Interview Process Graphic Organizer – Key

Pre-screen the family prior to the visit or have the school or employer survey the family, if possible.

Use your state migratory student database and MSIX to gain available information in advance,

Use referral services prior to the visit so that you bring useful resources.

Arrange for a translator to accompany you (if necessary) and let the family know two people will conduct the interview.

Dress neatly, but not too formally, so that the family is comfortable.

Let all appropriate parties (schools, employers, housing unit manager) know your reason for contacting families.

Review the child eligibility factors to be

Observe the surroundings

Take notes on a secondary notepad before filling in the COE form.

Use a conversational tone.

Practice active listening. Repeat or re-word

questions. Answer questions and

take notes for follow-up. Ask for additional

information if the facts are unclear, if it is unclear whether work sought is qualifying work, if a high-risk area was visited or has been visited in the past, or if there are suspicions the family has not been truthful.

Thank the interviewee and ask for referrals.

Introduce yourself and explain the purpose of the visit.

Find common ground with the family or youth

Contact agencies (with the family’s prior permission) with the necessary referral information to address other needs outside the scope of the MEP.

Consult with the translator (if applicable) to verify all information was recorded correctly.

Record the interview in a recruiter’s log (if required by state and local programs)

Thank all parties involved for their cooperation and assistance.

Update the state migratory student database.

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The Interview Process

Before the interview

During the interview

After the interview

Trainer’s Resource Materials Module 7 Level 3

discussed at the interview.

Bring your laptop, mobile device, COE forms, and writing materials.

you are interviewing.

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Trainer’s Resource Materials Module 7 Level 3

Explaining the MEP and the Purpose of the Interview Cards

Use the following terms to explain the MEP and the purpose of the interview: Migrant Education Program eligibility qualify confidential seasonal temporary agriculture gather information education children requirements interview fishing

Use the following terms to explain the MEP and the purpose of the interview: Migrant Education Program eligibility qualify confidential seasonal temporary agriculture gather information education children requirements interview fishing

Use the following terms to explain the MEP and the purpose of the interview: Migrant Education Program eligibility qualify confidential seasonal temporary agriculture gather information education children requirements interview fishing

Use the following terms to explain the MEP and the purpose of the interview: Migrant Education Program eligibility qualify confidential seasonal temporary agriculture gather information education children requirements interview fishing

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Trainer’s Resource Materials Module 7 Level 3

Scenarios: Getting the Facts – Key

The Interview Process: Getting the Facts – Scenario 1

On January 15 of this year, Tony Garcia told a recruiter that he and his family, including his two children ages 6 and 9, moved from Florida to Michigan to pick apples last October but he could not find a job. He is now working at a gas station. Are his children eligible for MEP services?

Which of the Child Eligibility Factors does the family meet?1: Children are younger than 22 years old on the date of the interview.2: Children are entitled to a free public education through 12th grade under state law.3a: Child moved with the worker in 4a.4a: Worker moved within the 36 months preceding the date of the interview due to economic necessity from one residence/school district to another.4b: After the qualifying move, worker did not engage in new qualifying work but actively sought new qualifying work.

On which of the Child Eligibility Factors do you need more information? What information do you need?4b: Not sure if the worker has a recent history of moves for qualifying work.

What questions will you ask to obtain this information?(Accept a variety of questions. Please note that recruiters need to obtain information on at least two moves within the last 36 months.)4b: Where were you working before you moved to Michigan?Was this agricultural or fishing work?Was this work temporary or seasonal?When was the last time you had a temporary or seasonal job in agriculture or fishing?

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Trainer’s Resource Materials Module 7 Level 3

The Interview Process: Getting the Facts – Scenario 2

Having lived a migratory lifestyle for many years, Jack Simmons, his wife Lana, and 15-year-old son Jason moved from Durango, Colorado, to Portland, Oregon, in June of this year to live near Jack’s parents who are getting older and need help with daily activities. Jack recently accepted a job on a nearby farm tending cattle. A recruiter interviewed Jack in September. Is Jason eligible for MEP services?

Which of the Child Eligibility Factors does the family meet?1: Child is younger than 22 years old on the date of the interview.2: Child is entitled to a free public education through 12th grade under state law.3a: Child moved with the worker in 4a.4a: Worker moved within the 36 months preceding the date of the interview from one residence/school district to another.

On which of the Child Eligibility Factors do you need more information? What information do you need?4a: Not sure it was a move due to economic necessity.4b: Not sure if Jack engaged in new qualifying work soon after the move or if Jack still retains his status as a migratory agricultural worker from a prior move.

What questions will you ask to obtain this information?(Accept a variety of questions)4a: How has this move to Oregon helped you financially?4b: When did you begin your current job?Is this a temporary or seasonal job?Did you or your wife work in agriculture or fishing?Was this work temporary or seasonal?When was the last time you moved for temporary or seasonal agricultural or fishing work?Where did you move from and to?

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Trainer’s Resource Materials Module 7 Level 3

The Interview Process: Getting the Facts – Scenario 3

Every summer since 2014, Junior Isaac moved from Georgia to Florida to work in a tomato cannery during the summer. He returned home each year to be with his family—his wife and three children ages 4, 6, and 9. A recruiter interviewed Junior in November of this year to determine if the children are eligible for MEP services.

Which of the Child Eligibility Factors does the family meet?1: Children are younger than 22 years old on the date of the interview.2: Children are entitled to a free public education through 12th grade under state law.4a: Worker moved within the 36 months preceding the date of the interview due to economic necessity from one residence/school district to another.4b: Worker engaged in new qualifying work soon after the move.

On which of the Child Eligibility Factors do you need more information? What information do you need?3a: Not sure if children made a qualifying move within the 36 months preceding the date of the interview.3b: Not sure if the child made a qualifying move. 3a must be completed before completing 3b

What questions will you ask to obtain this information?(Accept a variety of questions)3a/b: How long have your children lived in their current home?Have your children moved within the past 36 months?If so, when did they move?If so, where did they move from and to?If so, did they move from one school district to another?Why did your family/children move? Was your family experiencing financial difficulties at the time of the move? Explain.

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Trainer’s Resource Materials Module 7 Level 3

The Interview Process: Getting the Facts – Scenario 4

On July 8, 2018 Abrar Aldama told a recruiter that she and her family, including her three children ages 12, 16 and 21 moved from Ohio to Texas in November 2016 and picked spinach during the season. The Aldama family returned to Ohio in February 2017. On May 20, 2018 the Aldama family moved from Summit County, Ohio to Franklin County, Ohio. Are her children eligible for MEP services?

Which of the Child Eligibility Factors does the family meet?1: Children are younger than 22 years old on the date of the interview.3a: Child moved with the worker in 4a for all of the moves.4a: Worker and 3a: Children moved within the 36 months preceding the date of the interview due to economic necessity from one residence/school district to another.4b: Worker engaged in new qualifying work soon after the move in November 2016.

On which of the Child Eligibility Factors do you need more information? What information do you need?Note: While the children meet the basic eligibility factors based on the move from Ohio to Texas in 2016, the recruiter must always work to identify the child’s most recent qualifying move with, to join or precede the migratory agricultural worker or fisher.2: Not sure if the 21 year old child, and perhaps the 16 year old child, are still eligible for a free public education under state law.4a: Not sure if the move from Summit to Franklin counties was made due to economic necessity.4b: Not sure if the worker engaged in or sought new qualifying work in Summit or Franklin counties.4b: Not sure if the work (if any) done in Summit County was seasonal, temporary, or for personal subsistence and agricultural or fishing.

What questions will you ask to obtain this information?(Accept a variety of questions)2. Do your older children attend school? (The recruiter can also research the State’s laws on the maximum age for a free public education)4a: Why did you move from Summit to Franklin County?When was the last time you moved for temporary or seasonal agricultural or fishing work?

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Trainer’s Resource Materials Module 7 Level 3

Level 3: Assessment1. What is the purpose of a recruiter interviewing a migratory family or youth for

the MEP?

A. To give migratory families an opportunity to determine whether their children are eligible for the MEP.

B. For the recruiter to get to know a migratory family.

C. For the recruiter to determine whether the family is needy and lives below the poverty level.

D. For the recruiter to obtain the information needed from the migratory family to make an informed MEP eligibility decision while building rapport with the family or youth.

2. Change each leading question below into an appropriate open-ended question.

A. Leading question: You moved here to work in the orchards, right?Open-ended question:

B. Leading question: You haven’t been here long, have you?Open-ended question:

C. Leading question: You’ve moved around a lot during the last three years, haven’t you?Open-ended question:

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Trainer’s Resource Materials Module 7 Level 3

3. For each of the following activities, identify whether they need to be done before the interview, during the interview, or after the interview. Write before, during, or after in the blank.

A. Have the COE signed by the family member or youth. _________________

B. Record information in a recruiter’s log (if required). ____________________

C. Gather information from the state migratory student database. ____________

D. Tell colleagues the time and location of your interview and when you plan to return. _____________

E. Be an active listener. ____________________

F. Ask additional questions if answers are unclear. __________________________

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Trainer’s Resource Materials Module 7 Level 3

Level 3: Assessment – Key1. What is the purpose of a recruiter interviewing a migratory family or youth for

the MEP?

A. To give migratory families an opportunity to determine whether their children are eligible for the MEP.

B. For the recruiter to get to know a migratory family.

C. For the recruiter to determine whether the family is needy and lives below the poverty level.

D. For the recruiter to obtain the information needed from the migratory family to make an informed MEP eligibility decision while building rapport with the family or youth. (Correct Answer)

2. Change each leading question below into an appropriate open-ended question.

AnAnswers may vary.

A. Leading question: You moved here to work in the orchards, right?Open-ended question:

Sample questions might include: Why did you move here? Can you share with me why you moved here? What type of work were you seeking when you moved here?

B. Leading question: You haven’t been here long, have you?Open-ended question:Sample questions might include:

How long have you lived here? When did you move here? How long have you worked here? When did the family move here?

o Did the family move together?

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Trainer’s Resource Materials Module 7 Level 3

C. Leading question: You’ve moved around a lot during the last three years, haven’t you?

Open-ended question:Sample questions might include:

Where have you lived during the past three years? Can you tell me about the number of moves you have made in the last

three years for employment? How many moves have you made in the past three years?

o Can you share the purpose of those moves?

3. For each of the following activities, identify whether they need to be done before the interview, during the interview or after the interview. Write before, during or after in the blank.

A. Have the COE signed by the family member or youth. During the interview

B. Record information in a recruiter’s log (if required). After the interview

C. Gather information from the state migratory student database. Before the interview

D. Tell colleagues the time and location of your interview and when you plan to return. Before the interview

E. Be an active listener. During the interview

F. Ask additional questions if answers are unclear. During the interview

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