Vault Project - Plant Database Replication - docs.autodesk.com
LWAF Plant Database
-
Upload
aretha-anthony -
Category
Documents
-
view
39 -
download
3
description
Transcript of LWAF Plant Database
1
Rev 2: 3/4/2014
LWAF Plant Database
- AKA “Accession Database” -
Please note that this presentation has note pages using PowerPoint notes capabilities
2
Rev 2: 3/4/2014
Plant Database Usage• “Accession” (catalog) plants
– PMD personnel– Project managers– Any volunteer
• Provide lists of plants for:– Docents– PMD personnel– Potential visitors to the Arboretum– Any other interested parties– Standard reports available– User-controlled reports available
• Update plant information– Add missing information– Correct erroneous data– Revise location data
• Online/Multi-user/Multi-tasking
3
Rev 2: 3/4/2014
Operational Overview
Add records
Add docent notes
Query database
Add/Update records
Volunteer
Docent
PMD Chair
Internet user
Add/Update records
Project Mgr
LWAF Plants
4
Rev 2: 3/4/2014
User Interaction Overview
List of plants PlantDatabase
Update this plant record
1)
2)
3)User
Request for Plant List
5
Rev 2: 3/4/2014
Standard Online Report Generation
Plant UpdateForm
Show Pictures/More Info
Blooming
Other
Perrenials
Shrubs
Non-Conifers
Conifers
By Garden
Plants By
Name
Update
• Standard record selection and sorting• One click for viewing pictures/more info• One click for print format• One click for labels• One click to retrieve update form
HomePage
Available Standard Reports
Report Request
6
Rev 2: 3/4/2014
Custom Report Generation
• User-specified selection, sorting, report format• One click for viewing pictures/more info• One click for print format• One click for labels• One-click to retrieve update form• Update list available for multi-record update
Plant UpdateForm
Update
Show Pictures/More Info
AccessionRecords
Update List
By AccessionCondensed
Condensed
By AccessionDetails
Details
By Garden
Name List
Custom Reports
CustomSelection
Page
HomePage
7
Rev 2: 3/4/2014
Accession Home Page
Explanatory text
Click here to run report
Select Report
8
Rev 2: 3/4/2014
Sample Standard Report
Click the highlighted name to get Google results for the plant .
Click on the question mark to get update form for the record.
9
Rev 2: 3/4/2014
This shows your authorization level
Enter password here to change authority
Set numbers to indicate sort order
Click here to list plants once you have set your selection and sort criteria
Select report format
Requesting a Custom Report
10
Rev 2: 3/4/2014
Creating a Custom Report - Example
Select only maples
Enter update password
Sort by Accession #
• Select all maples in the Smith Mossman• Use “By Garden” Format• Order by accession number• Enter password for update
Smith Mossman Garden only
Current authority is “view only”
Use “By Garden” format
Click here to run report
11
Rev 2: 3/4/2014
Sample Custom Report- All Acers in the Smith/Mossman Garden -
Click here to get paginated report
Click on question mark to get update form
Click here to get Google pictures
Click here to print labels
12
Rev 2: 3/4/2014
Plant Update Page- Example -
• We got to this page from the report page.
• Our objective is to make a simple update the plant record’s notes field for the Arboretum’s docents.
3. Click on the “Revise” button.
2. Update made to docent notes
1. This message line provides status to the user.
13
Rev 2: 3/4/2014
Example – Record Revised
Record now contains updated note.
Message indicates that record has been revised.
Revision date and time have been updated automatically.
14
Rev 2: 3/4/2014
Example – Add a RecordYou got here by clicking on this record listed on a report.
Click “Clear” button to get blank screen for adding a new record.
Status line.
15
Rev 2: 3/4/2014
Example: Adding a New Record
Status information
Will be computed, if left blank
All fields are automatically assigned a default value if you do not enter anything in the field.
Press this button once all data has been typed in. Note that default values are assigned to fields left blank.
16
Rev 2: 3/4/2014
Delete Example
Status information is shown here.
You arrived here by clicking on this record on a report
To delete this record, click here.
17
Rev 2: 3/4/2014
Status shows that record has just been deleted.
If you deleted the record in error, click on the “Add” button to add the record back.
Delete Example- The record shown has been deleted
-
18
Rev 2: 3/4/2014
Navigation from Plant Update Page
Return to Accession Home
Produces report using your last query.
Update Lookup Tables.
Return to report menu.
19
Rev 2: 3/4/2014
Updating a Lookup Table
1. Select this
2. Enter password
4. Select the table you want to update
5. Click here
3. Click here
20
Rev 2: 3/4/2014
Updating a Lookup Table
To change a record, modify data and click here.
After making all revision, add, and delete entries, click here
To add a record, overwrite an existing record and click here.
To delete a record, click here.
21
Rev 2: 3/4/2014
Accession Forms – Input and Output
This is the input form – available via the help menu This is the output form – available via the custom report menu
22
Rev 2: 3/4/2014
To get a blank accession from, click here.
Accession Forms
To print accession records in the same format as the accession form, use this report format.