lsmw-for-master-data-upload-simple-explanation-part--3.pdf

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Enterprise Asset Management (SAP EAM):LSMW for Master Data upload SimpleExplanation (Part - 3)

Posted by Chintan Budhbhatti Sep 4, 2014

This blog is in addition to my prior blogs: LSMW for Master Data upload Simple Explanation (Part - 1) & LSMW

for Master Data upload Simple Explanation (Part - 2).

In my previous blogs for LSMW, I have mentioned the steps for simple LSMW (i.e., with single Structure). But,

this is not the case with all the Masters.

Some of my friends insisted me to write a blog for LSMW Steps for the Masters that are having Multiple/

Hierarchical Structures like Maintenance Task List/ Bill of Material/ Routing/ Inspection Plans etc.

This blog dedicates to those Masters which are having Multiple/ Hierarchical Structures as mentioned above.

As only the certain Steps for hierarchical Structure LSMW differ from Single Structure LSMW, following points

are not covered in this blog:

1. Creating Project, Sub-Project and Object (Part - 1)

2. Selecting Menu Items (Part - 1)

3. Maintain Object Attributes (Part - 1)

11. Read Data (Part - 2)

12. Display Read Data (Part - 2)

13. Convert Data (Part - 2)

14. Display Convert Data (Part - 2)

15. Create Batch Input Session (Part - 2)

16. Run Batch Input Session (Part - 2)

The Points that will be covered in this blog will be:

4. Object Overview and Field List

5. Maintain Source Structures

6. Maintain Source Fields

7. Maintain Structure Relations

8. Maintain Field Mapping and Conversion Rules

9. Specify Files

10. Assign Files

Here I have taken the example of LSMW for General Maintenance Task List using StandardProgram (i.e., Object – 0490 – Gen. task list, Method – 0000 – Create)

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Enterprise Asset Management (SAP EAM): LSMW for Master Data upload Simple Explanation (Part - 3)


Below I am starting with the explanation of Step 4 assuming that Step 1 – Step 3 are understoodfrom Blog mentioned above:

Step 4 – Object Overview and Field List:

By pressing the button in the Menu List Screen and then “List” button willshow the screens as below:

Here in the “Target Fields” section you will find all the fields segregated in different structuresas seen on the screen above (i.e., IBIPTLST – IBIP: Task List Header, IBIPTEXT – IBIP: Long Text,IBIPILOP – IBIP: Task List Operation and so on).

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Here for simplicity, we can understand that each structure contributes to each screen (i.e., Here the structure

IBIPTLST is for Task List Header, structure IBIPTEXT is for Long Text of Description in Header, IBIPTLOP is

for Task List Operation and so on).

Please copy all the fields from different Structures and paste it based on separate in excel as shown in

screenshot below. Here copy field RECORDNAME (RECORDNAME is in case of General Task List, If you are

creating LSMW for any other master, please select any standard field like RECORDNAME which is present

in all Structures) also, as we would require this field to co-relate between different Structures (How will be

explained later):

Here I have selected 3 Basic Structures for General Maintenance Task List (i.e., IBIPTLST – Header,IBIPTLOP – Operations and IBIPMPAC – Maintenance Packages) you may select any Structures andtheir fields you wish to.

Step 5 – Maintain Source Structures:

Before moving to this step, we will just move to Step 7 “Maintain Structure Relations”. We will seethe screen as shown below:



This screen shows the hierarchical arrangement of the Target Structures. We have to maintain the same

hierarchical arrangement for Source Structure as well.

Now back to Step 5, Click on “Maintain Source Structure” and define the hierarchical Structuresas shown below:



After defining the desired hierarchical Source Structures, press enter and press Save.

Step 6 – Maintain Source Fields:

Source fields will be the same which we have listed in Step 4 based on the hierarchical structures.

In SAP, click on “Maintain Source Fields” in the Menu List screen, which will guide you to thescreen as shown below:



Select each Structure and press the (Table Maintenance) button which will generate the field definition

screen. Copy paste all the excel fields to the screen Structure by Structure.

The fields will look like as shown above. Now, press Save and Back to save this Structure field relation.

Step 7 – Maintain Structure Relations:

This Step is for maintaining relation between Hierarchical Source Structures to Hierarchical target Structures.

Double click “Maintain Structure Relations” in the Menu List screen, which will guide you to thescreen as shown below:





Select the first Structure and press and it will pop-up a dialog box with List of Source

Structures you have defined as shown below:




Here select the appropriate Structure which will create a relationship between Source Structure to its

respective Target Structure.

Repeat this process for all the Structures you require. Once all the relationship for all Source Structures is

created to their respective Target Structures, your screen would look like as shown below:

Please note that not all Structures are required to be defined from the hierarchy, you may createany number of Structures but, you have to make sure that no upper hierarchy is missed. (Forex: I have not created Source Structure for IBIPTEXT i.e., Long Text Line as I don’t require it andit is not an UPPER HIERARCHY to any structure but on contrary, for using Structure IBIPMPAC, I




need to create IBIPTLOP even if I don’t need any fields from IBIPTLOP as it is UPPER HIERARCHY toIBIPMPAC)

Once done, press Save and Back.

Step 8 – Maintain Field Mapping and Conversion Rules:

For Mapping Source fields to Target Fields, double click “Maintain Field Mapping and ConversionRules” in the Menu List screen, which will guide you to the screen as shown below:

As we have copied the fields from the Program/ Recording itself as in Step 4, it will be easy to perform the field

mapping in a simple step.

Go to Extras --> "Auto Field Mapping" which will pop-up a dialog box as shown below:



Perform the selection exactly as shown in the screen above and press Enter.

If you have any Date fields in your Field List, it will ask for your confirmation for every individual Fields as

shown below and make selection as per your requirement (This is how system will interpret Date further

throughout the program):





Press Enter for all the Date Fields and you will find the field mapping for all your Source Fields to Program/

Recording Fields as shown below:

Now, here we have a critical part to take care of in case of hierarchical Structure case.

In Step 4, we had selected field RECORDNAME also. But, here the question would come to your mind that,

field RECORDNAME is not present in the Target Field list as it is a Technical Field.

To Show this Field please click on button and select “Technical Field” check box as shown inscreen below:




Once selected, you may find all the Technical Fields also displayed such as TCODE, RECORDNAME, etc.

You have to manually assign your Source field RECORDNAME to target field RECORDNAME without making

any changes to technical codes already assigned to this field by selecting the field RECORDNAME and clicking

on button.

Clicking on button, will pop-up a dialog box as shown below:






Select the field RECORDNAME and repeat the same for all your defined Structures (Please make sure that

you select field RECORDNAME from respective Structure only. for ex: RECORDNAME field for IBIPTLST

should be mapped with RECORDNAME field for ZIBIPTLST only, for IBIPTLOP with ZIBIPTLOP only and for

IBIPMPAC with ZIBIPMPAC only)

In case of LSMW for General Task List, one small change is to be made in TCODE field. Here, standard

LSMW program for General Task List has by mistake used TCODE IA01. Please replace IA01 to IA05 by

double clicking on TCODE field (Double clicking will raise a warning message to not to change thestandard setting. Please select “Yes” and make the necessary changes as guided). Again, please

take care that no other changes are made.

Once above changes have been done, your screen would be like as shown below:



Confirm all the Fields are mapped correctly and press Save and Back.

Step 9 – Specify Files:

Here, this Step is having the most changes from what I have explained in my previous blog for single Structure.

Before performing this Step, you need to create your File format with exact field sequence and Structure

sequence.

For creating the Format, simply transpose your Excel File fields from column to Row as shown below:



As you can see above, I have created three separate sheets for different Structures, please create separate

sheets for all the Structures you are having.

These sheets explain why we have used field RECORDNAME in all the Structures.

Here, I am creating two task lists with five Operations each with Maintenance Package for each operation. That

means RECORNAME in first (Header) Structure will have two records (i.e., 1 and 2 for two task lists) in Second

(Operation) Structure RECORNAME will have ten records (i.e., five records with value 1 and five records with

value 2 for five operations in each task list) and in third (Maintenance Package) Structure RECORDNAME will

have ten records for each operation. (Hope I have made it clear!!!)

Now, we have to select only the Data from each excel sheet (please select all the columns even if they are

blank) and copy it to separate notepad files as shown below:




Now in SAP, Double click ”Specify Files” in the Menu List screen, which will guide you to thescreen as shown below:

Select “Legacy Data - On the PC (Frontend)” and clicking on button will pop-up the dialog box as

shown below:




In File field select the Notepad File for First Structure, in the Name Field assign any desired name and make

other selections exactly as shown in the screen and click Enter.

Repeat the above process for all your Structure Notepad files. Once done uploading all the files, your screen

will be like as shown below:




Press Back and Save.

Step 10 – Assign Files:

Double click “Assign Files” in the Menu List screen, which will guide you to the screen as shownbelow:



Here,double click on each Structure and select the respective Files for respective Structures.

Once done, your screen would look like as shown below:

Press Save and Back.



For Further process steps mentioned below, please refer to my previous blog post (Part-2) which I have

mentioned at the starting of this post:

11. Read Data (Part - 2)

12. Display Read Data (Part - 2)

13. Convert Data (Part - 2)

14. Display Convert Data (Part - 2)

15. Create Batch Input Session (Part - 2)

16. Run Batch Input Session (Part - 2)

Hope I have cleared all your possible doubts by this post.

Would love to solve all the questions that comes to your mind…wish you would comment with thesame.1112 Views Tags: lsmw, legacy_data_migration_workbench, lsmw_general_maintenance_task_list

Zovi# DanijelFeb 4, 2015 10:40 AM

Great post!

I just have one question about the data you put in your example. I understand RECORDNAME for Header

(ZIBIPTLST.txt) file and for Operation (ZIBIPTLOP.txt) file, but in Package (ZIBIPMPAC.txt) file, how do you

assign records to exact operation?

ZIBIPTLSPT.txt

1 DIESLGEN ...

2 DIESLGEN ...

ZIBIPTLOP.txt

1 0010 ... - this operation is assigned to first task list

1 0020 ... - this operation is also assigned to first task list

2 0010 ... - this operation is assgined to second task list

2 0020 ... - this operation is also assigne to second task list

ZIBIPMPAC.txt

1 T1 - to which operation is that record assigned?

1 T1 - to which operation is that record assigned?

1 T1 - etc.

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What if I want to assign 3 packages for operation 0010 from first task list, and 2 packages to 0020 operation

from first task list? Which values goes to RECORDNAME field in ZIBIPMPAC.txt to map specific operation?

Regards,

Danijel Zović

Chintan Budhbhatti in response to Teena Jain on page 21Oct 22, 2014 10:47 AM

Teena Jain

Sorry but I didnt mean that your query is out of blogs content.

I just mean to say that the error which you are getting here is related to General Task List configuration

settings.

I have given you the appropriate steps to solve your query. Please follow them to get the exact solution.

Also, the last point I mentioned was any further discussion required pertaining to your error may divert the post

hence any further questions regarding the same error, I would request you to post a question.

You may feel free to ask any other questions regarding LSMW.

Sorry once again if I was wrong in my writtings.

Chin2.

Teena Jain in response to Chintan Budhbhatti on page 21Oct 22, 2014 10:39 AM

if you feel the query is out of the blogs content, you can delete the post as per your wish.(as well as this)

Thank you.


Teena Jain

This is not an LSMW error.

As the error itself suggests, you have not maintained the external number ranges for your task lists.



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Please check your settings at the path mentioned below and maintain the external number range if required:

Plant Maintenance and Customer Service --> Maintenance Plans, Work Centers, Task Lists and PRTs --> Task

Lists --> Control Data --> Define Number Ranges for General Maintenance Task Lists.

Also, this error not being directly related to LSMW, it might divert the blog's topic here.

Hence, if you have any further queries, I would suggest you to create a discussion question.

Hope this input helps.

Chin2.


i tried what you suggested, and it created a batch session.But while running the session, it is displaying error

with regard to the data given.

I am not basically aware of the transaction - general maintenance task list.

Here are the screenshots for the same.






Teena Jain

You can give any desired file name, it is just used to store the records for erroneous data to SAP server. You

can give your master's name as well.

It does not have any relevance to any field but rather it just creates a file.

Hope I have solved your query.

Chin2.


What values should be given for the field "Physical file name" as u mentioned in the reply?


Teena Jain











Thank you for showing your interest and sharing this quetion, but if you go through Step 13 in below blog, it

would explain how it is to be tackled:

LSMW for Master Data upload Simple Explanation (Part - 2)

Here in File access: Source, you have to select "Application Server" check box then in

File access: Save Incorrect data records, you have to select "Presentation Server" check box and also

have to mention the values in field Physical file name.

Hope this solves your query.

Chin2.

Teena JainOct 19, 2014 3:29 PM

Hi,

i was trying to upload data using multiple structure..exactly as mentioned in the post.But while trying to execute

the step "creating batch input..",i am getting the error 'source file could not be read/found'.

i am attaching the screenshots for the same.






Can you please help in this regard as to where i would have gone wrong.

P.S. I am a newbie to SAP ABAP and learning through google.

Chintan Budhbhatti in response to Patrick S. on page 26Sep 30, 2014 11:37 AM

Patrick S.

Just give it a try and would appreciate if you give feedbacks on steps

Thank you so much for your words.

Patrick S.Sep 30, 2014 11:32 AM

Dear Chintan,

after having seen your exceptional ( !!! ) step-by-step guideline, I have the ambition to try myself with LSMW.

Thanks for putting this 3 master pieces online!

Regards from Germany,

P.

Chintan Budhbhatti in response to Jogeswara Rao Kavala on page 27



http://scn.sap.com/people/patrick.schneeberger







Sep 18, 2014 2:34 PM

Jogeswara Rao Kavala

Thank you Sir.... Feeling very glad to receive this comment from you

Jogeswara Rao KavalaSep 18, 2014 2:27 PM

Good job !

sumit pargatSep 5, 2014 12:04 PM

Great Going thanks for posting this one..

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