LPOs are now POs Sending invoices to AP Invoice Approvals · 2016. 10. 17. · • LPOs were...
Transcript of LPOs are now POs Sending invoices to AP Invoice Approvals · 2016. 10. 17. · • LPOs were...
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LPOs are now POs
Sending invoices to AP
Invoice Approvals
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LPOs are now POs• What was the LPO anyway?
• LPOs were purchase orders generated by departments without additional intervention by AP or Purchasing.
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LPOs are now POs• What was the LPO anyway?
• LPOs were purchase orders generated by departments without additional intervention by AP or Purchasing.
• LPOs were paper forms that were typically delivered in person.
![Page 4: LPOs are now POs Sending invoices to AP Invoice Approvals · 2016. 10. 17. · • LPOs were purchase orders generated by departments without additional intervention by AP or Purchasing.](https://reader036.fdocuments.in/reader036/viewer/2022070217/611f127d18fc3607687a90b5/html5/thumbnails/4.jpg)
LPOs are now POs• What was the LPO anyway?
• LPOs were purchase orders generated by departments without additional intervention by AP or Purchasing.
• LPOs were paper forms that were typically delivered in person.
• LPOs allowed people without PCards to make small purchases at local retailers.
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LPOs are now POs• What was the LPO anyway?
• LPOs were purchase orders generated by departments without additional intervention by AP or Purchasing.
• LPOs were paper forms that were typically delivered in person.
• LPOs allowed people without PCards to make small purchases at local retailers.
• Some departments used receipts as “invoices” against their LPOs.
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LPOs are now POs
Remember these?
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LPOs are now POs
• What do we use today?–Just plain UShop POs–Manual Distribution POs–Print & Carry POs
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LPOs are now POsThe Manual PO
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Print & Carry
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Manual Distribution
• No reliable address or contact has been provided for sending POs
• Reasons for Manual Distribution configuration include:• No response from supplier regarding contact information• Multiple salespeople servicing the U• Supplier does not have means of receiving electronic POs• Supplier requires orders to be agreed upon in-person
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LPOs are now POs
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LPOs are now POs
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So what is a Print & Carry PO?
LPOs are now POs
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LPOs are now POs
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Print & Carry
Locate the Print & Carry form on the home shopping page.
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LPOs are now POs
The Print & Carry Form
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Print & Carry
• Select one of the suppliers who have agreed to accept Print & Carry POs.• Enter the other Purchase Details, including an estimated line amount.• Enter the information of the person who will be taking the P&C PO to the supplier.
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Print & Carry
Submit your requisition.Once your Req has processed to a PO, click to view the Purchase Order.
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A Printed PO
LPOs are now POs
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LPOs are now POs
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Questions?
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Sending Invoices to AP
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Where is my payment request?
This is what most people see…
Sending Invoices to AP
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Where is my payment request? What AP sees…
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Please don’t attach invoices to POs
(unless it’s for your own records or to assist Purchasing)
Sending Invoices to AP
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Why didn’t you pay my invoice? What AP sees…
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Sending Invoices to AP
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Sending Invoices to AP
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How do I get my invoice to AP?
Punch-out SuppliersAll of these suppliers eInvoice. This makes it easy to receive and easy to pay with little to no data entry from AP.
Sending Invoices to AP
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How do I get my invoice to AP?
Punch-out SuppliersAll of these suppliers eInvoice. This makes it easy to receive and easy to pay with little to no data entry from AP.
Renewals & Non-CatalogsA paper invoice is sent to AP via Campus Mail from the department, US mail from the supplier, or as an attachment to [email protected].
Sending Invoices to AP
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How do I get my invoice to AP?
Punch-out SuppliersAll of these suppliers eInvoice. This makes it easy to receive and easy to pay with little to no data entry from AP.
Renewals & Non-CatalogsA paper invoice is sent to AP via Campus Mail from the department, US mail from the supplier, or as an attachment to [email protected].
NoPOsThis form requires an invoice be attached in UShop before it can be processed to a payment. The invoice should not be resent to AP outside the NoPO form.
Sending Invoices to AP
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FINANCIAL & BUSINESS SERVICES
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How do I get my invoice to AP?
Punch-out SuppliersAll of these suppliers eInvoice. This makes it easy to receive and easy to pay with little to no data entry from AP.
Renewals & Non-CatalogsA paper invoice is sent to AP via Campus Mail from the department, US mail from the supplier, or as an attachment to [email protected].
NoPOsThis form requires an invoice be attached in UShop before it can be processed to a payment. The invoice should not be resent to AP outside the NoPO form.
Print & CarryWhile the PO process has a in-person distribution, getting the invoice to AP is the same as a Renewal or Non-Cat.
Sending Invoices to AP
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Questions?
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Invoice Approvals
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Invoice Approvals
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Invoice Approvals
Invoice approvals work like requisition approvals.
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Invoice Approvals
Approval against invoice, not PO
Approval by Account Executive or Approved
Alternate
Approve or Reject only – No dollar amount required
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Questions?