Finding each other was the hardest part; let the rest be simple by hosting your special day with us at the Loden Hotel. Our experienced wedding and events team is here to assist you every step of the way in making your wedding day the ultimate celebration of your love and new life together.

Our beautifully appointed Halo Penthouse and rooftop terrace overlooking the majestic North Shore Mountains, the Pacific Ocean and Stanley Park transforms into the perfect setting for your ceremony and reception for up to 120 guests.

Executive Chef Marc-Andre Choquette and his critically-acclaimed Tableau Bar Bistro have expertly crafted a mouthwatering collection of passed canapés and appetizer platters to make your wedding day a delight. The menu reflects French Bistro sensibilities with a west coast focus, showcasing the finest local ingredients and produce from British Columbia.

Our Catering and Events Specialist, Caitlin Gillespie, and the Loden team will be there to guide you through the selection and planning process for a night to remember. For more information on wedding and special event venues at the Loden Hotel and Tableau Bar Bistro, please contact Caitlin Gillespie at (778) 373-1632 or events@theloden.com.

LOVE AT LODEN

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TABLEOFCONTENTS

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HALO PENTHOUSE SUITE 6YOUR LODEN WEDDING 9

FOOD AND DRINK 14CANAPÉ RECEPTION MENUS 18BANQUET LIQUOR MENU 20BANQUET WINE LIST 22RESERVE WINE LIST 23PRIVATE DINING MENUS 24GROUP BRUNCH MENU 26

WEDDING NIGHT 28ONE BEDROOM SUITE 30LODEN SIGNATURE KING 32SOMETHING BLUE SUITE 34

PRE AND POST EVENTS 38GRAND SALON 40PETIT SALON 42

SOMETHING BORROWED 46PREFERRED LOCAL VENDORS 48

GENERAL INFORMATION 50

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Say ‘I do’ in Loden’s 1600 sq. ft. two-bedroom palatial penthouse and 1400 sq. ft. fully-furnished rooftop terrace.

The Halo Penthouse is the Loden’s grandest suite, with floor-to-ceiling windows, and a pleasing palette of caramel, warm wood tones and soft whites.

Featuring hardwood flooring, a private foyer, powder room, integrated in-ceiling surround sound system, fully equipped serving kitchen and marble built-in credenza.

Delivering high style, luxury and functionality all in one, Halo instantly creates a seductive, dramatic atmosphere with its stunning décor, and grand living room and dining area.

The rooftop terrace offers truly unparalleled luxury; the ultimate panoramic view of the Vancouver skyline from the Coal Harbour neighborhood to the south, the North Shore mountains to the north, Stanley Park to the west and the waterfront below. The city skyline and stars twinkling in the background create a wedding celebration that is unmatched.

CAPACITY – 40 seated ceremony; 120 indoor/outdoor standing reception

HALOPENTHOUSE SUITE & ROOFTOP TERRACE

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Book your wedding at the Loden and receive:

• Assistance through the selection and planning process with Catering and Events Specialist, including day-of presence on-site to assist with set up and execution of ceremony and reception

• Our Experienced Loden Hotel and Tableau Bar Bistro

• Service Team tending to you and your guests; ensuring a flawless celebration from ‘I do’ to ‘the last dance’

• A one-night stay in a luxuriously romantic guest room, compliments of the Loden Hotel, and a 15% off promotional code for all of your special guests

• ‘Couples Tasting for Two’ at Tableau Bar Bistro; taste five mouthwatering canapés with three perfectly paired wines alongside Tableau’s lead Sommelier and Loden’s Catering and Event Specialist*

• Special wedding night amenities and complimentary overnight parking for the happy couple**

• Complimentary late check out at 1pm

**Couples Tasting for Two’ must be booked from Monday through Thursday,5pm to 6pm, a minimum of 7 days from tasting date through Catering andEvents Specialist. $100 fee before taxes and gratuity to apply at the time of the tasting and will be applied as a credit to final wedding bill**based on availability

Weddings in Loden’s Penthouse Suite and Rooftop Terrace Start at$7000 before taxes and gratuity ($3500 rental rate/$3500 food and beverage minimum spend)

YOUR LODEN WEDDING

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As a boy, Executive Chef Marc-André Choquette (Chef MAC) savored his aunt’s seasonal home-cooked fare, forging a lifelong love of authentic cuisine and family celebrations in his hometown of Montreal, Quebec. Later, he studied at the Institut de Tourisme et d’Hôtellerie du Quebec and apprenticed at Richard Bastien’s renowned Le Mitoyen restaurant. He honed his training in classical French cuisine at the Michelin-starred Restaurant Gill in Normandy, France. At restaurants in Vancouver, Chef MAC was Executive Chef for eight years during Lumière Restaurant’s peak, where he expanded his culinary repertoire and skills – including being an integral part of Rob Feenie’s winning “Iron Chef America” team. Today, with over 17 years’ experience, Chef MAC steps up to Tableau Bar Bistro, with a fresh, seasonal menu that celebrates simple French-inspired food in a comfortable, familiar setting.

Loden Hotel’s Catering and Events Specialist, Caitlin Gillespie, will guide you through the selection and planning process to create a personalized menu for you, featuring a selection of hot hors d’oeuvres and cold canapés that will create nothing less than a truly unforgettable experience.

FOODANDDRINK

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CANAPÉ RECEPTION MENU

COLD

dungeness crab & apple salad on crostini ~ 48tuna nicoise skewer: seared albacore tuna, tomato, olive & cucumber ~ 46

duck confit & pistachio terrine roll, herb focaccia & aioli ~ 46red tuna tartare, lemon olive oil dressing in cucumber cup ~ 52

oyster on the half shell with mignonette, horseradish & cocktail sauce ~ 42steelhead trout tartare, cured roe in cucumber cup ~ 44

steak tartare, crostini, caper berry ~ 46roasted pears & prosciutto, shaved parmesan ~ 48red beet and goat cheese with candied pecan ~ 44

smoked salmon and sour crème on mini yukon gold potato ~ 48

HOT

beef sliders, cheddar cheese, bacon, tomato, mustard ~ 60baked prosciutto wrapped mejole date & goat cheese ~ 42

braised short rib ravioli, horseradish sauce ~ 44coconut crusted prawn, sweet apple curried yogurt ~ 48

grilled lamb “lollipop” ~ 84fried duck confit arancini ~ 44

crispy wild salmon tempura roll ~ 48baked oyster ‘rockefeller style’ ~ 52

dungeness crab cake with pickled jalapeño yogurt sauce ~ 52scallop & pork belly skewer ~ 48

fried fish balls with sweet paprika mayo ~ 44

VEGETARIAN

deviled eggs ~ 42butternut squash arancini ~ 40

fried goat cheese & rosemary polenta, tomato jam ~ 40cheddar cheese grilled sandwich ~ 40

bocconcini, tomato & basil skewer ~ 40ricotta fried gnocchi and oven dried tomatoes ~ 40

pumpkin and mascarpone ravioli with sage butter ~ 42caramelized onion tartlets and gruyere cheese ~ 40

Items are priced per dozen, with a minimum order of two dozen.

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CANAPÉ RECEPTION MENU

PLATTERS

charcuterie & grilled vegetables ~ 76selection of local artisan & international cheeses ~ 85

smoked salmon, classic garnishes (lemon, red onion, capers) ~ 75cold seafood platter: mussels, clams, scallops, prawns, crab ~ 95two pounds of shrimp with dipping sauce (cocktail, plum) ~ 66

bar snacks & nibbles (olives, nuts, crostini) ~ 35corn chips, tomato jalapeño salsa, sour cream, guacamole ~ 35

vegetable crudités with curried apple yogurt ~ 32

grand seafood tower on ice ~ 195 lobster, oyster, clams, mussels, fish cakes, calamari, dungeness crab, prawns, red tuna & scallops

Serves 8-10 guests

SWEETS

seasonal fruit platter ~ 556” round (8 servings) please enquire for available flavours ~ 75

8” round (14 servings) please enquire for available flavours ~ 1052” mini tartlette chocolate praline ganache ~ 55/doz.

truffles & fruit jelly selection various flavours ~ 50/doz. 2 doz. minimum

SPECIAL ADDITIONS

OYSTER BAR local oyster ~345

$18 each additional dozen after premium oyster ~565

$36 each additional dozen after

includes lemon, mignonette, horseradish, cocktail sauce & tabasco Minimum order of 10 dozen

MAKE-YOUR-OWN POUTINE BAR

Poutine sauceFries

Pulled porkBBQ chicken

Brisket

Bacon

Baked beansMeat ball

Cheese curdsGreen onion

Grated cheddar

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BANQUET LIQUOR

PREMIUM $9 PER OZ

Sobieski VodkaBeefeater Gin

Havana Club Blanco White RumAlberta Premium Rye

Famous Grouse Scotch

DELUXE $11 PER OZ

BelvedereHendricks Gin

Havana Club 7 year RumDark Horse Rye

Glenfiddich 12 yr Single Malt Scotch

SCOTCH SELECTION $14 PER OZ

Springbank 10 yrGlenmorangie 10 yr

Laphroaig Quarter Cask

DIGESTIF SELECTION $9

Grand MarnierAmaretto

Crème de Menthe

COCKTAILS

Martini options can be provided with an extra chargePrices vary, please inquire for specific requests

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BANQUET WINE LIST

SPARKLING

JEAN-LOUIS Blanc de Blancs Brut n/v Burgundy FR 55MOËT & CHANDON IMPÉRIAL Brut n/v Champagne FR 100

WHITE

LE PARADOU Viognier 13 Languedoc FR 50 CHÂTEAU GAUDRELLE ‘TURONIEN’ VOUVRAY Chenin Blanc 11 Loire FR 65 LAUGHING STOCK Pinot Gris 13 Naramata BC 53 HUBERT BROCHARD SANCERRE Sauvignon Blanc 12 Loire FR 75 BARTIER BROS. ‘BARREL FERMENTED’ Chardonnay 11 Oliver BC 70

RED

ALBERT PONNELLE RÉSERVE DE LA CHÈVRE NOIRE Pinot Noir 12 Burgundy FR 60LE PARADOU Grenache 13 Languedoc FR 50NICHOL Syrah 11 Naramata BC 55POPLAR GROVE Merlot 09 Naramata BC 65CHÂTEAU BIBIAN CRU BOURGEOIS Bordeaux-Cab/Merlot 10 Bordeaux FR 85

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RESERVE WINE LIST

SPARKLING

JDIEBOLT-VALLOIS A CREMANT BRUT ROSÉ n/v Champagne FR 175RUINART BLANC DE BLANCS BRUT n/v Champagne FR 220INFLORESCENCE ‘LA PARCELLE’ BLANC DE NOIRS BRUT n/v Champagne FR 310DOM PERIGNON BRUT 04 Champagne FR 440KRUG GRANDE CUVÉE n/v Champagne FR 530KRUG BRUT 00 Champagne FR 600LOUIS ROEDERER ‘CRISTAL’ BRUT 02 Champagne FR 700KRUG BRUT 96 Champagne FR 850

WHITE

SEGUIN-MANUEL PULIGNY-MONTRACHET VIEILLES VIGNES 10 Burgundy FR 185DOMAINE DE L’ARLOT ‘CLOS DE L’ARLOT’ NUIT ST GEORGE 1er CRU 11 Burgundy FR 305DOMAINE DE LA TOURNELLE ‘TERRE DE GRYPHEES’ 08 Jura FR 80AUDREY ET CHRISTIAN BINNER RIESLING 11 Alsace FR 75GROTH CHARDONNAY 12 Napa Valley US 122

RED

LOUIS JADOT CLOS DU GRAND CARQUELIN MOULIN À VIN 07 Beaujolais FR 90MISCHIEF MAYHEM CHARMES-CHAMBERTIN GRAND CRU 05 Burgundy FR 350DOMAINE DE L’ARLOT ‘LES PETIT PLETS’ 11 Burgundy FR 185DOMAINE ARLAUD AUX CHESEAUX MOREY-ST DENIS 1er CRU 11 Burgundy FR 265DOMAINE ROBLET-MONNOT POMMARD ARVELETS 1er Cru 10 Burgundy FR 296ANDRÉ & MIREILLE TISSOT ‘SINGULIER’ TROUSSEAU 09 Jura FR 89DOMAINE HUBERT BROCHARD SANCERRE ROUGE 03 Loire FR 140LES HALOS DE JUPITER CHÂTEAUNEUF DU PAPE ADRASTÉE 11 S.Rhone FR 185PIERRE USSEGLIO CHÂTEAUNEUF-DU-PAPE CUVEE DE MON AIEUL 06 S.Rhone FR 240DOMAINE PHILIPPE & VINCENT JABOULET ‘ERMITAGE’ 10 N.Rhone FR 275CHÂTEAU LÉOVILLE BARTON SAINT-JULIEN 05 Bordeaux FR 475LUIGI PIRA SERRALUNGA BAROLO 09 Piedmont IT 120PROPRIETA SPERINO COSTE DELLA SESIA UVAGGIO 04 Piedmont IT 128CASINA BONGIOVANNI BAROLO 09 Piedmont IT 135FALLETTO DI SERRALUNGA D’ALBA BAROLO 04 Piedmont IT 600CARPINETO MOLIN VECCHIO 06 Toscana IGT 135TENUTA DI VALGIANO ‘PALISTORI RED’ 10 Tuscany IT 100FONTODI ‘VIGNA DEL SORBO’ CHIANTI CLASSICO RISERVA 09 Tuscany IT 175TUA RITA GIUSTO DI NOTRI TOSCANA IGT 05 Tuscany IT 206FONTODI FLACCIANELLO DELLA PIEVE 09 Tuscany IT 238BRIGALDARA AMARONE DELLA VALPOLICELLA RISERVA 07 Veneto IT 275DOMAINE SERENE ‘YAMHILL CUVEE’ PINOT NOIR 10 Willamette US 145HONIG CABERNET SAUVIGNON 01 Napa Valley US 160

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to start

SOUP OF THE DAYor

RABBIT TERRINEseasonal fruit compote, toasted baguette

orMUSHROOMS ON TOASTcreamy mushrooms, brioche

the mains

STEAK FRITES8oz grilled sirloin, watercress, red wine sauce

orSTEELHEAD TROUT

quinoa & almond, lemon brown butter sauceor

GARGANELLI PASTAbeef & pork meatballs, tomato sauce, kale

dessert

CHOCOLATE MOUSSEdark chocolate, whipped cream, brandy soaked cherries

orCRÈME BRÛLÉE

roasted almond flavored custard & orange macaron

freshly brewed coffee and tea included

for $55 per person

vegetarian options available

private dining menu 1

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amuse bouchechef’s seasonal creation

to start

RABBIT TERRINEseasonal fruit compote, toasted baguette

orALBACORE TUNA NIÇOISE

tomato pulp dressing, greens, olivesor

MUSHROOMS ON TOASTcreamy mushrooms, brioche

the mains

STEAK FRITES8oz grilled sirloin, watercress, red wine sauce

orSEASONAL FISH

olive oil fork mashed potato, manila clam chowder & confit cherry tomatoor

ROASTED DUCK BREASTsoubise onion, braised cabbage, mustard sauce

dessert

CHOCOLATE MOUSSEdark chocolate, whipped cream, brandy soaked cherries

orCRÈME BRÛLÉE

roasted almond flavored custard & orange macaron

freshly brewed coffee and tea included

for $65 per person

vegetarian options available

private dining menu 2

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ON ARRIVAL

PÂTISSERIE BASKETcroissant, pain au chocolat, muffins,

maple pecan danish

TO START

FRESH FRUIT SALAD & COTTAGE CHEESEginger honey

THE MAINS

EGGS BENEDICTflorentine

shaved brisketsmoked salmon & pickled red onion

orCHICKEN & WAFFLEbuttermilk fried chicken,

maple syrupor

SPICED BUTTERMILK FRENCH TOASTfruit compote, warm crème anglaise

include espresso, cappucino, café au lait & tea

for $35 per person

brunch

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After the wedding is over, end a spectacular day with a night at the Loden Hotel.

At the Loden, comfort and pleasure are top-of-mind. A rich mixture of caramel, dark chocolate brown and coral is present throughout the lobby and the entire hotel. The Loden’s 77 guestrooms include Signature King, Park Vista, Signature Corner, Double Double, Signature Queen, Signature Accessible, Garden Terrace Rooms, and One Bedroom suites.

To book a complimentary room for your wedding night or receive discounted room rates for your guests, please contact our Catering and Events Specialist.

WEDDING NIGHT

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At 800 sq ft this stately Vancouver hotel suite features a king-bedded master bedroom with adjoining living room and dining area. Adorned in a rich mixture of caramel, coral and warm woods, this spacious abode features a roomy master bedroom with the appreciated inclusion of dual wardrobes, an executive desk, two 42” flat screen TV’s, and sleeper sofa.

• Custom beds with down comforters and pillows

• Floor-to-ceiling operable windows

• Luxury linens and bathrobes

• Contemporary-designed 3 piece bathrooms with heated floors

• Fully stocked private bar

• Full cable access and movies

• 2-line telephones with speaker capability In-room Nespresso barista machine

• Nintendo Wii gaming system

• Wardrobe steamers

• Yoga props

• Picturesque panoramic views of Coal Harbour, North Shore Mountains and Stanley Park

ONEBEDROOM

SUITE

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Loden’s 400 sq ft Signature King Rooms feature contemporary residential-style interiors awash in an earthy palette of caramel, coral and chocolate browns with floor-to-ceiling operable windows and a four-piece bathroom. Most feature a sliding wall between the living room and bath, allowing natural light throughout and uniquely-flexible space. In-room technology features “plug & play” connectivity and 42” LCD TVs. Each entertainment centre is equipped with digital and HD channels and ample film picks.

• Custom beds with down comforters and pillows

• Floor-to-ceiling operable windows

• Luxury linens and bathrobes

• Contemporary-designed well-lit bathrooms

• Fully stocked private bar

• Full cable access and movies

• 2-line telephones with speaker capability

LODEN SIGNATURE KING

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Spend your honeymoon night in the Something BlueSuite; a romantic end to an incredible evening.

Adorned in a rich mixture of soft white, blue and warm woods, the one-of-a-kind 800 sq. ft. bridal suite features an opulent array of ‘Something Blue’ Wedding accessories including:

• a beautiful king sized pillow topped bed wrapped in luxurious cotton and satin linens embroidered in blue

• plush white and blue tailored robes

• deluxe towels in blue

• customized hanging bridal gown rack

• plush slippers

• romantic rose petal turndown and flowers for the room

• a bottle of Moet & Chandon and chocolate covered strawberries

• our favorite game of Twister

• complimentary overnight parking

• complimentary late checkout at 1pm

Loden’s Something Blue Suites are located on the top three floors featuring floor to ceiling windows showcasing panoramic views of the Coal Harbour neighborhood, North Shore Mountains and Stanley Park, the perfect backdrop for your romantic weddingnight.

*pricing on request, based on availability

SOMETHINGBLUE SUITE

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Take advantage of the private spaces at the Loden Hotel for all your pre-and-post wedding events. From your bridal shower to your rehearsal dinner to a post-wedding brunch after the big day, the Loden is the perfect place to hold all the celebrations surrounding your wedding.

PRE-AND-POSTEVENTS

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A jewel of a room, two striking doors lead to this 425 square foot space which boasts a beautiful stainless steel chandelier, three ornately framed wall mirrors, stainless steel fireplace and 12-foot coffered ceilings. A charming and unique venue, it is the ideal setting to host your rehearsal dinner or post wedding brunch.

Customized menus and special catering services are provided by Tableau Bar Bistro.

CAPACITY – 24 rounds; 40 reception style

GRANDSALON

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This intimate private dining room seats up to 18 guests for a rehearsal dinner or post-wedding brunch. Adorned in a palette of warm tones including chocolate brown, amber, matte black, soft gold and low sheen metals play off each other to create mood and drama – giving this room an impressive look and ideal setting for intimate gatherings.

CAPACITY – 18 seated; 20 reception style

PETITSALON

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INCLUDED ITEMS

Signing table with white linenGift table

High top tablesLounge furniture

Accent tablesGlassware and serving items

ADDITIONAL ITEMSOutdoor heaters ...............................................................................................$135 eachCeremony chairs ...........................................................................................................$350 based on 40 guests

Furniture removal .............................................................. $150 to $250 per itemCake cutting and plating ................................................................ $3.50 per slice outside catering

Terrace wall add-on or removal .........................................................................$200Additional Bar ..................................................................................................................$250Live Chef .............................................................................................................................$250 Wedding dress rack .................................................................................................... $150Wireless microphone ................................................................................................. $150

*pricing is subject to change

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The Loden Hotel will assist with the planning of your wedding down to the last detail. We are pleased to offer a selection of items included with your wedding booking, as well as assist you with sourcing additional equipment and supplies from our preferred vendors.

SOMETHING BORROWED

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PREFERREDLOCALVENDORSTo make your day unforgettable, we often ask for a little help from our friends in the wedding industry. Here is a thoughtfully curated list of our preferred local vendors.

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FLORALS

Flowerz Evan Orion604-742-1007flowerzvancouver@gmail.comflower-z.com

Celsia FloralJohanna Siu 604-731-3314 events@celsiafloral.com celsiafloral.com

EVENT PLANNING

Dreamgroup Sandy Pandher604-537-3575info@dreamgroup.cadreamgroup.ca

Countdown Events Jenny De Yong 604-760-8388inquire@countdownevents.comcountdownevents.com

DJ

Girl on Waxinfo@girlonwax.comgirlonwax.com

HAIR

Coco Manzano 604-681-1797info@barrettesalon.combarrettesalon.com

MAKEUP

Denise Elliott Makeup Artistry604-765-9272info@deniseelliott.cadeniseelliott.ca

PHOTOGRAPHY

Hayley Rae Photography604-767-6424hayley@hayleyrae.comhayleyrae.com

Sweet Pea Photography604-986-0204lori@sweetpeaphotography.comsweetpeaphotography.com

WEDDING CAKES & CUPCAKES

Sweet Bake Shop604-424-8800sweetbakeshop.ca

WEDDING OFFICIANT

The Modern Celebrant604-992-4217michele@moderncelebrant.camoderncelebrant.ca

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GENERAL INFORMATION

The following is an outline of the services we provide at the Loden Hotel:

MENU SELECTIONS

Prior to your Event, you will be asked to sign Banquet Event Orders (“BEO”) no later than ten (10) days prior to your event which will specify and confirm the details of your event(s), including the menu selections, pricing, room set up and décor and all other final details. We ask that you make any corrections and sign and return the BEOs no later than ten (10) days prior to the event. If you do not return the BEOs by that date, you agree that all information on the BEOs is correct. All guarantees are due three (3) business days prior to the function (Monday - Friday, excluding holidays). If not received, the hotel will set and serve based on the agreed upon number in the contract and charge accordingly. All increases to guarantees within three (3) business days are subject to food availability and surcharges. The hotel will prepare and set 5% above the guaranteed number. Food and beverage choices of the overset are based on availability and are at the hotel’s discretion.

FOOD AND BEVERAGE POLICIES

Due to licensing requirements and quality control issues, all food and beverage to be served on Hotel property must be supplied and prepared by the Loden Hotel, with the exception of wedding cakes, for which a service charge of $3.50 per person (plus service charge and tax) will apply. Special dietary restrictions may be met if notified seventy-two (72) hours prior to the event. Menu items are subject to change due to seasonality.

FOOD ALLERGIES

In the event that any of the guests in your group has food allergies, you shall inform us of the names of such persons and the nature of their allergies, so that we can take the necessary precautions when preparing their food. We will provide, on request, full information on the ingredients of any items served to your group. Should you not provide the names of the guests and the nature of their food allergies, you shall indemnify and hold harmless from, and against, any and all liability or claim of liability for any personal injury that does not occur as a direct result of our negligence or the negligence of any of our representatives. In the event of such negligence by us, or any of our representatives, we shall be responsible for all expenses reasonably incurred in the defense of such liability or claim of liability.

Guests’ names, who require special meals for dietary restrictions or allergies, are required seventy-two (72) hours prior to all events. Please note that any requests not provided in advance will be at an additional charge over and above the guaranteed at numbers.

ALCOHOL SERVICE

In accordance with B.C. liquor laws, all alcoholic beverages consumed in licensed areas must be purchased by the Hotel through the B.C. Liquor Distribution Branch. Liquor service is not permitted after 1:00am (12:00am on Sundays and holidays). The legal drinking age in the province of British Columbia is 19 years of age. Please be aware that prior to service of any alcohol, the hotel reserves the right to ask for personal identification confirming if a guest is of legal age to consume alcohol in the province of British Columbia, in accordance with BC Liquor laws. If a guest is unable to produce acceptable identification or is not of legal age to consume alcohol in British Columbia, the hotel reserves the right to decline service of alcohol to that individual.

PRICING & TAXES

Due to market fluctuations, menu prices cannot be guaranteed before six (6) months prior to your event. Additional labour charges will be assessed on Canadian statutory holidays at $4.00 per person, plus 5% GST per meal period.

Additional labor charges may apply for additional services requested, event changes (such as resetting a function room), made less than 24 hours in advance or for extraordinary cleaning required by use of glitter, confetti or similar items. These charges will be assessed after the event.

Government Taxes and Service Charges are applicable as follows:

Food 18% Service Charge and 5% Goods & Services Tax (GST)

Beer/Wine/Alcohol 18% Service Charge, 10% Liquor Tax and 5% GST

Audio Visual Equipment 18% Service Charge, 5% GST & 7% Provincial Sales Tax (PST)

Flowers & Delivery Charge 18% Service Charge, 5% GST & 7% PST

Service Charge 5% GST

Room Rental 5% GST

Deliveries, Porterage, Labour Fees, Storage Fees and SOCAN Fees 5% GST

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GENERAL INFORMATION

SOCAN Fees – www.socan.ca

All live or taped entertainment/music is subject to following SOCAN (The Society of Composers, Authors and Music Publishers of Canada) fees:

Room Capacity Without Dancing With Dancing

1-100 people $20.56 $41.13

101-200 people $24.67 $49.36

INSPECTION AND SIGNAGE

The Loden Hotel reserves the right to inspect and regulate signage for all private parties, meetings and receptions. The Hotel does not permit nails, staples or tacks to be used on function room walls. Masking tape is permissible.

Arrangements for hanging banners, signs, seals and flags must be handled by the hotel. All banners and signs must conform to the standards of the Loden Hotel. A $50.00 per banner charge will apply.

SECURITY

The Loden Hotel shall not be held liable for the loss or destruction of any goods, materials, personal belongings, business equipment or property of any kind brought on site or left on site by the lessee during the term of this agreement or following the termination of this agreement.

Personal effects must be removed from the banquet rooms at the end of each function, unless reserved on a 24-hour basis. Security of any items left unattended is the responsibility of the lessee.

All security arrangements can be booked through the Loden Hotel. Each security personnel is a flat fee of $200.00 with a minimum of four (4) hours.

We do require that you inform the Hotel that you will be using a Third Party Security Provider at minimum 15 days prior to your event or at the signing of this contract. This notice allows us to make sure the 3rd party vendor has full copies of all our Service Standards and Regulations. Any events over 40 guests must have one security officer for the duration of the event.

SPECIAL CONDITIONS

No food or beverages of any kind will be permitted into the hotel by the client or their guests, from the outside unless it is a caterer pre-arranged with our catering manager in advance.

DECORATIONS

Arrangements for early decorating time or special requirements of your decorator/florist must be coordinated in advance with the catering manager who will assess cleaning deposits and/or fees.

PACKAGE HANDLING AND STORAGE

The Loden Hotel will assume no responsibility for the damage or loss of any merchandise/articles left in the hotel prior to or following an event, nor does the hotel accept responsibility for rental items, vendor equipment or set-up and strike. Security for exhibits and valuables should be arranged prior to your function with the catering department and will be charged at an hourly rate. The following information must be included on all packages. Function name and date, client’s name, catering manager’s name, hotel address. Items left for more than 30 days may be discarded.

INSURANCE

Hotel and you shall obtain and maintain and provide evidence of insurance upon request in amounts sufficient to provide coverage for any liabilities which may reasonably arise out of or result from the parties’ respective obligations pursuant to this Contract. You agree to provide a certificate of insurance to Hotel no later than 30 days prior to your event.

Photography by Hayley Rae Photography, Allison Suter Photography, Taryn Baxter, Shannyn Higgins Photography

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