Louth Town Council

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^ Cw; ^y 'i'll\ tMh Ml'-.: Louth Town Council The Sessions House, Eastgate, Louth, Lincolnshire, LN11 9AJ 01507355895 [email protected]. uk To the Members of the Town Council ofLouth: You are hereby summoned to attend a meeting ofLouth Town Council's Community Resources Committee and Governance and Finance Committee which will be held on Tuesday 2nd February 2021 by Zoom Video Conference at 7pm. The business to be dealt with at the meeting is listed in the agenda below. Please note that the meeting will begin at 7pm unless there is a need to hold a public forum. Any public, wishing to speak on an agenda item or 'sit in' on the meeting(s) should advise the Town Clerk, using the above email address, in advance and may 'join' the meeting using the following details: To join by computer: https://us02web.zoom.us/j/86496709497?pwd=YWtiaUlVcHVFZlVkNUNPaTAwU3ZsUT09 To join by telephone: +44 203 901 7895, +44 131 460 1196, +44 203 051 2874, +44 203 481 5237, +44 203 481 5240 Meeting ID: 864 9670 9497 Passcode: 646525 Members of the public should note that they will not be allowed to speak during the fonnal meeting. ?J Mrs. L.M. Philltps Town Clerk Dated this 28th Day of January 2021 AGENDA COMMUNITY RESOURCES (Chairman: Cllr. A. Leonard, Membership: All Cllrs.) 1. Apologies for Absence To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting. 2. Declaration of Interest / Dispensations To receive declarations of interest in accordance with the Localism Act, 2011- being any pecuniary interest in agenda items not previously recorded on Members' Register of Interests and any written requests for dispensation received by the proper officer under section 22 of the Localism Act. 3. Committee Minutes To approve as a correct record the notes of the Community Resources Meeting held on 1st December 2020. 4. Forward Planning (Interments) To approve a recommendation from the Asset Review Working Group that the Town Clerk be given delegated authority to develop the section shaded purple on the attached map for burial use next (the land would benefit from a degree of levelling and will need marking out). 5. Garden of Remembrance To receive a recommendation from the Asset Review Working Group that provision of unmarked plots for the interment of ashes be discontinued once the area currently in use is full or unless already reserved. 6. Closed Session Item Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following item, information being of a confidential, commercial and third party nature in relation to: a. Sessions House Fire and Security Repairs b. Amenity Grasscutting 7. Next Meeting Council to note that the date of the next scheduled Community Resources Committee meeting is 30th March 2021. 1 of 2 Page 1 of 10

Transcript of Louth Town Council

Page 1: Louth Town Council

^

Cw; ^y'i'll\ tMh Ml'-.:

Louth Town CouncilThe Sessions House, Eastgate,Louth, Lincolnshire, LN11 9AJ

[email protected]. uk

To the Members of the Town Council ofLouth:

You are hereby summoned to attend a meeting ofLouth Town Council's Community Resources Committee andGovernance and Finance Committee which will be held on Tuesday 2nd February 2021 by Zoom Video Conference at7pm. The business to be dealt with at the meeting is listed in the agenda below.

Please note that the meeting will begin at 7pm unless there is a need to hold a public forum. Any public, wishing to speakon an agenda item or 'sit in' on the meeting(s) should advise the Town Clerk, using the above email address, in advanceand may 'join' the meeting using the following details:To join by computer: https://us02web.zoom.us/j/86496709497?pwd=YWtiaUlVcHVFZlVkNUNPaTAwU3ZsUT09To join by telephone: +44 203 901 7895, +44 131 460 1196, +44 203 051 2874, +44 203 481 5237, +44 203 481 5240Meeting ID: 864 9670 9497 Passcode: 646525

Members of the public should note that they will not be allowed to speak during the fonnal meeting.

?JMrs. L.M. PhilltpsTown Clerk

Dated this 28th Day of January 2021AGENDA

COMMUNITY RESOURCES(Chairman: Cllr. A. Leonard, Membership: All Cllrs.)

1. Apologies for AbsenceTo receive and note apologies where valid reasons for absence have been given to the Town Clerk at least onehour prior to the meeting.

2. Declaration of Interest / DispensationsTo receive declarations of interest in accordance with the Localism Act, 2011- being any pecuniary interest inagenda items not previously recorded on Members' Register of Interests and any written requests for dispensationreceived by the proper officer under section 22 of the Localism Act.

3. Committee Minutes

To approve as a correct record the notes of the Community Resources Meeting held on 1st December 2020.

4. Forward Planning (Interments)To approve a recommendation from the Asset Review Working Group that the Town Clerk be given delegatedauthority to develop the section shaded purple on the attached map for burial use next (the land would benefitfrom a degree of levelling and will need marking out).

5. Garden of Remembrance

To receive a recommendation from the Asset Review Working Group that provision of unmarked plots for theinterment of ashes be discontinued once the area currently in use is full or unless already reserved.

6. Closed Session Item

Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act1960 due to the business to be discussed in the following item, information being of a confidential, commercialand third party nature in relation to:

a. Sessions House Fire and Security Repairsb. Amenity Grasscutting

7. Next MeetingCouncil to note that the date of the next scheduled Community Resources Committee meeting is 30th March 2021.

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GOVERNANCE AND FINANCE COMMITTEE(Chairman: Cllr. Mrs. E. Ballard, Membership: All Cllrs.)

1. Apologies for AbsenceTo receive and note apologies where valid reasons for absence have been given to the Town Clerk at least onehour prior to the meeting.

2. Declarations of Interest / DispensationsTo receive declarations of interest in accordance with the Localism Act, 2011 - being any pecuniary interest inagenda items not previously recorded on Members' Register of Interests and any written requests for dispensationreceived by the proper officer under section 22 of the Localism Act.

3. Minutes

To approve as a correct record the notes of the Governance and Finance Committee meeting held on 15thDecember 2020.

4. Direct Debits

As per Financial Regulation 6.7 Council to approve that payment for utility supplies (energy, telephone andwater) be made by direct debit.

5. Internet BankingAs per Financial Regulation 6.10 Council to give delegated authority to the Clerk to make arrangements for theCouncil to use Internet Banking.

6. Standing OrdersAs no updates have been recommended by NALC since last reviewed, Committee to approve amendment ofreview date only on Standing Orders.

7. Financial RegulationsAs no updates have been recommended by NALC since last reviewed, Committee to approve amendment ofreview date only on Financial Regulations.

8. Citizens Advice LindseyFurther to discussion on 3rd November 2020, Council to receive a report from the above and consider whether toprovide further financial support.

9. Closed Session Item

Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act1960 due to the busmess to be discussed in the following item, information being of a confidential, commercialand third party natire in relation to:

a. Louth Playgoers

10. Next MleetingCommittee to note that the date of the next scheduled Governance and Finance Committee meetmg is 11th May

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12-01-20 CR MWS

MINUTES OF THE LOUTH TOWN COUNCIL COMMUNITY RESOURCES COMMITTEEHELD ONLINE USING THE ZOOM PLATFORM

ON TUESDAY 1st DECEMBER 2020

Present Cllr. A Leonard (AL) (in the chair).

Councillors: Mrs. E. Ballard (EB), J. Baskett (JB), M. Bellwood (MB), L. Cooney (LMC), A. Cox (AC), S.Crew (SC), H. Filer (HF), D. Ford (DF), J. Garrett (JG), D.J.E. Hall (DJEH), D. Hobson (DH),G.E. Horton (GEH), Mrs. S.E. Locking (SEL), Mrs. J. Makinson-Sanders (JMS), J. Simmons(JS), F.W.P. Treanor (FWPT), Mrs. P.F. Watson (PFW) and D. Wing (DEW).

Councillors not present: D. Jackman (DJ) and K. Norman (KN). <||^

The Town Clerk, Mrs. L.M. Phillips and the Town Clerk's Assistant, Mrs. NEyV^incent were also present.

195. Apologies for AbsenceApologies for absence was received from Councillor: KN.

196. Declarations of Interest / DispensationsNone.

i1.It -g^-197. Minutes ^^ m

It was RESOLVED that the notes of the Communily Resources Corl|nittee Meeting held on 6 October2020 be approved as the Minutes. ?'il|^ "3|| '%a|a.

^tt^.

198. Photocopier .•?||" '^Sl^ ^^^"^^^It was RESOLVED to replace the Council's existing^hotocopier/printer/scanner, through the Council'scurrent supplier, g "||

::y "'i199. Asset Review Working Group

The Members of the Asset Review Working dSup (MB, SEL, AL, HF, SC, JMS, EB, (DH ex. officio)agreed to meet on Zoom on Friday \ 1th December at 7pm.

200. Next Meeting "^1:,, •^, ::.:.:^.,^ "naThe Committee noted that the date of the next scheduled Community Resources Committee meeting was2ndFebmary2021. %|s, 4

The Meeting Closed at 7.51pmlg

Signed (Chairman) Dated

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12-15-20 GF MINS

MINUTES OF THE LOUTH TOWN COUNCIL GOVERNANCE AND FINANCE COMMITTEEHELD ONLENE USING THE ZOOM PLATFORM

ON TUESDAY 15th DECEMBER 2020

Present Cllr. Mrs. E. Ballard (EB), (in the chair).

Councillors: J. Baskett (JB), M. Bellwood (MB), L. Cooney (LMC), A. Cox (AC), S. Crew (SC), H. Filer (HF),D. Ford (DF), J. Garrett (JG), D.J.E. Hall (DJEH), D Hobson (DH), G.E. Horton (GEH), A. Leonard(AL), Mrs. S.E. Locking (SEL), Mrs. J. Makinson-Sanders (JMS), K. Norman (KN), J. Simmons(JS) F.W.P. Treanor (FWPT), Mrs. P.F. Watson (PFW) and D. Wing (DEW).

•aCouncillors not present: D. Jackman (DJ).

The Town Clerk, Mrs. L.M. Phillips and the Town Clerk's Assistant, Mrs. M Vinceint were^lso present

fit' "^. :1k215. Apologies for Absence ^ s|a^

No apologies for absence were received. ^^^

216. Declarations of Interest / Dispensations ^Cllrs. Mrs. JMS, AL and DEW - item 4 as members oftheHubbard'sHillsjTmst. "s^,It was noted that Cllr. Mrs. IMS had a dispensation to speak on,,any iteq^i'elatyig to HuEBard's Hills but thatnone of the Trustees could vote.

217. Minutes ,.^-:;'::... ;'i l'*l.It was RESOLVED that the notes of the Governance and Finance Conunittee Meeting held on 17thNovember 2020 be approved as the Minutes, ^gg

218. Budget 2021/22The Town Clerk talked the Committee through the draft budget line by line and this was approved forrecommendation to Town Council with the following changes:

a. Item 4090 Grants S 13 7 Open Resource, budget to be increased from £4,000 to £6,000 to assist localgroups who will have struggled during the Covid 19 pandemic.

b. Item 4282 Hubbard's Hills Maintenance, budget to be reduced to £35,000 from £45,000.A recorded vote was taken to resolve upon whether to reduce the budget set for Hubbard's Hillsfrom £45,000 to £35,000. Theresults of this were as follows:ForEB,MB,JB,AC,LMC,SC,HF, DF, JG, DIEH, DH, KN,JS,PFW

AgainstFWPT

AbstainGEH, SEL

Not VotmgJMS, DEW,AL

AbsentDJ

^ The Council reviewed the proposals for treatment of Earmarked Reserves and approved its recommendationl|.s part of the whole draft budget to Town Council.

Taking into account the above it was RESOLVED to recommend to Town Council that for 2021/22 a preceptof £275,668 be requested, a 12.69% decrease on 2020/21, cost per band D property of £53.54 pa (based on the20/21 Tax Base (which would be updated in January 2021)).

NB During discussions it was also agreed to add to a forthcoming agenda the feasibility ofLTC taking on theweed spraying service in the town, currently undertaken by LCC.

219. Next MeetingThe Committee noted that the date of the next scheduled Governance and Finance Committee meeting was 2ndFebruary 2021.

The Meeting Closed at 9.30pm.

Signed (Chairman)

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Dated

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Citizens Advice LindseyDate: 5th Jan 2021Report: To Louth Town CouncilReport drafted by:Accompany reports: M3c East Lindsey April 20 - Dec 2020

Delivery of services and Covid 19We are currently delivering services by telephone and webchat to all residents across East & WestLindsey including those in Louth and surrounds. We have skilled supervisors, advisers andcaseworkers on the phones every day. Staff are skilled to provide excellent quality telephone andwebchat advice on complex issues such as, but not limited to, generalist advice, debt, benefitsincluding Personal Independence Payment, Employment Support Allowance, Housing, UniversalCredit and are able to talk clients through complex matters. Meaning telephone advice provides littleor no barriers for many clients.

Nevertheless, National Citizens Advice and local Citizens Advice are working on and sharing thelearning from innovation projects with the aim of supporting clients who face significant barriers todigital and telephone advice. For example testing and trialling pilots, e.g. improving access toremote advice for Deaf BSL and hearing impaired clients, improving access to remote advice forpeople with mental health problems, working with partner organisations and community groups toimprove access, working to introduce new improved and easy access digital platforms. Feedbackfrom clients remains very positive.

We have ensured our advisers are upskilled daily on changes to legislation around Covid 19 so theycan give up-to-date advice to clients. Our robust IT/telephone/VOIP systems means our staff areable to work from home subject to Covid 19 guidance and our key focus can remain on the client.

FundingWe receive core funding from East Lindsey District Council, although there has been no increase ina decade but we are very appreciative of the support they offer and we maintain a good workingrelationship. This contributes to delivering a service in Louth. We also receive funding fromLincolnshire County Council which contributes towards our Advice Line services. Our funding fromWest Lindsey District Council supports West Lindsey residents. Other funders are detailed belowand services are available (unless otherwise detailed) to Louth residents. Costs are associated withstaffing, approx. 80% of our overall budget expenditure is associated with staff costs and we ofcourse continue to have premises costs including our Louth office.

Demand

The attached report, M3c East Lindsey April 20 - Dec 2020, shows the support received across EastLindsey including Louth wards from across Citizens Advice and evidences the demand. The reportexcludes simple client queries where we might refer clients based on an assessment of need,anonymous clients and clients with an invalid post code.

We have seen an increase in referrals to Citizens Advice since the second quarter of the financialyear, due the impact of Covid 19, and we are expecting our referrals to increase further, e.g. includingbut not limited to the ceasing of Government interventions and the knock on effect of Covid 19 toemployment.

Services we provideOur services are available for the residents and communities at Louth as detailed below, 'Adviceopening times and contact details and nature of the advice available' and further information under'Information about services provided to residents and communities across East & West Lindsey'.

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Advice opening times and contact details and nature of the advice available

Adviceline: 0808 278 7904 - Mon-Fri, 9 am-5pm Free phone— Provides a first point of contact for clients for information and guidance on a wide range ofmatters. For more in-depth advice (e.g. debt, welfare benefits and housing) advice staff will book anappointment with the relevant caseworker.

Help to Claim (Universal Credit support): 0800 144 8 444 - Mon-Fri, 8am-6pm Freephone— We can support clients to make a new claim for Universal Credit, from opening their account toreceiving your first full payment.

Consumer service: 0808 223 1133 - Mon-Fri, 9am-5pm Freephone— We can help clients with advice on issues with goods and services they've bought, reportingproblems to Trading Standards on their behalf.

We can help clients to get advice with online scams:0808 250 5050 - Mon-Fri, 9am-5pm Freephone

We offer a Polish helpline: 03444 847 6128

Webchat: https://www.citizensadvice.org.uk Mon-Fri, 10am-4pm

Information about services provided to residents and communities across East & WestLindsey including residents and communities in Louth.

Advice LineWe provide a telephone service through Advice Line, administered by Citizens Advice centrally.Advice Line is made up of groups of local Citizens Advice working together to provide a telephoneadvice service over a defined geographic area. Delivering quality telephone services is a prioritygiven the rural nature of our districts.

Generalist Advice Services

From the initial assessment on Advice Line, clients will be offered where appropriate a generalistappointment or an appointment with a caseworker on one of our projects detailed below.

Money Advice Service ProjectFunded by East Midlands Money Advice and delivered across the Lindsey area, the project aims todeliver face to face (and during Covid 19, telephone) debt advice and casework to sociallyexcluded, hard to reach, vulnerable adults. Referrals are taken from the generalist service as wellas key partners in the community. The casework can be extremely complex and can includebankruptcy, debt relief orders and dealing with bailiffs. The caseworkers advise and support clientswith complex debt issues including priority and non-priority debt. Whilst our debt project is open toall clients we are monitoring target groups:

People at risk of homelessnessPeople experiencing or recently having experienced domestic abuseSingle people with severe mental health issuesParents with 3 or more children in rented accommodation

People with a newly diagnosed long term health problemPeople with variable incomes from employment

Consumer ServiceThe Consumer Service funded by national Citizens Advice through the Department for Business,Energy & Industrial Strategy is a national service, delivered locally from our Gainsborough office inpartnership with seven other Citizens Advice Services and key partners such as Trading Standards.The Service gives practical and impartial advice on how to resolve a consumer problem around

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goods and services advising about which law applies to the situation and passes relevantinformation onto Trading Standards. In September we doubled the size of our consumer Servicedue to the excellent delivery over the last three years.

Although a national service, around 1000 local clients across East & West Lindsey were helped tothe end December 2020 with the issues including, house fittings and appliances, transport, personalgoods and services, other household requirement, professional and financial services, leisure,commercial goods and services and communication and technology.

Universal Credit Help to Claim ServiceOur Universal Credit Help to Claim service is delivered at our main offices and in partnership withJob Centre Plus, although is it currently delivered by telephone during Covid 19. The servicesupports people making a new claim for Universal Credit, from opening their account to receivingtheir first full payment.

We also help to deliver the national Universal Credit Help to Claim telephone and webchat back upservice. The telephone and webchat service operates between the hours 0800 -1800 with the aim ofsupporting clients to make new claims including referring to local Citizens Advice offices for morecomplex cases and maintaining acceptable waiting times for all clients.

HMRCOur HMRC project helps clients who need support with HMRC products and services including butare not limited to registering onto the h-IMRC website, Tax Credits, National insurance, PAYE,paying back debts to HMRC, self- assessment and business debts. Specific target groups are thoseclients who will not or cannot directly interact with HMRC services. This could be because they arevulnerable or because they need support.

Talk Eat & Drink ProjectOur T.E.D project, funded by Big Lottery via Community Lines has the aim of reducing socialisolation in older people and through our T.E.D project, we deliver a range of advice services to over50s. This has helped over 50's feel better connected, less isolated and more positive about theiropportunities. The project is delivered through the week and in usual times at main offices andoutreach locations in East Lindsey. During Covid 19, the service is delivered by telephone. We areawaiting details of the continuation of the T.E.D project post December 2020. The service issignificantly over target numbers and valued in the community.

Homelessness Prevention Project

Our homeless prevention project funded by East Lindsey District Council offers valuable support tovulnerable clients and those threatened with homelessness in East Lindsey. It supports clients withtheir housing issues, including preventing homelessness and assisting those that are homeless toaccess accommodation. The project is delivered through the week and in usual times at mainoffices in East Lindsey. During Covid 19, the service is delivered by telephone.

Coastal AdviceOur Coastal Advice project supports local residents in Skegness and Mablethorpe as the projectrequirement is to deliver along defined coastal areas. Our caseworker will offer detailed welfarebenefits advice and/or casework support with a focus on vulnerable and disabled clients.

Support for Mablethorpe residents.Funded by the National Emergencies Trust, via Lincolnshire Community Foundation, we havesecured funding to support residents in Mablethorpe for the second half of the year. The Covid-19pandemic has impacted in unprecedented ways and whilst Lincolnshire infection rates have beenrelatively low, deprived coastal towns such as Mablethorpe won't have escaped the effects oflockdown and its economic fallout.

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Trussell Trust Food Bank project

Our Trussell Trust Food Bank project provides help for people who cannot afford food and helpsthem get an e-voucher for a local food parcel. It also provides information and advice on the issuesthat are causing financial hardship in order to help move the client forward. This is a phone linededicated to supporting clients that want help getting food from their local food bank. The need forthis telephone service is particularly critical at this time because of the effects of changes incommunity based referrals and social distancing/self-isolation. These have meant that usual foodbank processes have had to change as well.

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Ward Dashboard More than one ward

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Issues aB

Top Issues

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Benefits Utmersal Credit

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Financial •CMCCS & o^abilty

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21 Pereanal independence paymwt

99 Other benefits issue i

03 Housing etemsrt

23 CouncB tax reductun

Top 5 debt issues

49 Debt Relief Ortter

99 Other

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13 Credit, store & charge card debts

Hometessness

03 Threatened hwnetessness

02 Actual hometessness

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