Loudoun County Public Schools FY16 Superintendent’s ......Loudoun County Public Schools Budget...

Loudoun County Public Schools

FY16 Superintendent’s ProposedOperating Budgets

21000 Education Court

Ashburn, VA 20148

January 8, 2015

FY16 Superintendent’s ProposedOperating Budgets

Loudoun County Public Schools21000 Education Court

Ashburn, VA 20148

E-mail: [email protected] Site: www.lcps.org

Prepared by Budget Division(571) 252-1250


FY16 Superintendent’s Proposed Operating Budgets

SCHOOL BOARD

Eric Hornberger, Chairman Ashburn District Jill Turgeon, Vice Chairman Blue Ridge District Debbie Rose Algonkian District Thomas E. Reed At-Large District Kevin Kuesters Broad Run District Jennifer K. Bergel Catoctin District Jeff Morse Dulles District Bill Fox Leesburg District Brenda L. Sheridan Sterling District

Dr. Eric Williams, Superintendent

BOARD OF SUPERVISORS

Scott K. York Chairman At-Large Shawn M. Williams, Vice-Chairman Broad Run District Janet S. Clarke Blue Ridge District Suzanne M. Volpe Algonkian District

Ralph M. Buona Ashburn District Geary M. Higgins Catoctin District

Matthew F. Letourneau Dulles District Kenneth D. Reid Leesburg District Eugene A. Delgaudio Sterling District

Tim Hemstreet, County Administrator


FY16 Superintendent’s Proposed Operating Budgets Table of Contents

INTRODUCTORY SECTION (Pages 1-32) Budget Awards ...................................................................................................................................................... .1 EXECUTIVE SUMMARY ...................................................................................................................................... .3 DEPARTMENT OF INSTRUCTION Department of Instruction ..................................................................................................................................... 31 Assistant Superintendent for Instruction .............................................................................................................. 36 Adult Education .................................................................................................................................................... 38 Art ........................................................................................................................................................................ 40 Athletics Program ................................................................................................................................................. 44 Career and Technical Education .......................................................................................................................... 48 Driver Education .................................................................................................................................................. 52 Elementary Education .......................................................................................................................................... 54 English ................................................................................................................................................................. 58 English Language Learners ................................................................................................................................. 62 Family Life Education ........................................................................................................................................... 66 Gifted Education ................................................................................................................................................. .68 Health and Physical Education ........................................................................................................................... .72 High School Education ........................................................................................................................................ .74 Instructional Services ........................................................................................................................................... 76 Library/Media Services ........................................................................................................................................ 80 Mathematics ....................................................................................................................................................... 84 Middle School Education .................................................................................................................................... 90 Music ................................................................................................................................................................... 92 Outreach ......................................................................................................................................................... 98 Reading ..............................................................................................................................................................102 Research ............................................................................................................................................................106 Science ..............................................................................................................................................................110 Social Science and Global Studies ....................................................................................................................114 Staff Development .............................................................................................................................................120 Starting Toward Excellence in Pre-School .........................................................................................................126 Summer in the Arts ...........................................................................................................................................128 Summer School .................................................................................................................................................130 Technology Resource ........................................................................................................................................132 Testing Services ................................................................................................................................................136 Virtual Loudoun ..................................................................................................................................................140 World Languages and Cultures ..........................................................................................................................144 DEPARTMENT OF CHARTER SCHOOLS Middleburg Community Charter School .............................................................................................................147 DEPARTMENT OF PUPIL SERVICES Department of Pupil Services .............................................................................................................................153 Assistant Superintendent for Pupil Services ......................................................................................................156 Diagnostic and Prevention Services ..................................................................................................................160 Special Education ..............................................................................................................................................166 Student Services ...............................................................................................................................................172



GRANTS Department of Grants .........................................................................................................................................181 Adult Education ..................................................................................................................................................184 Adult Jail Education ..........................................................................................................................................188 Career and Technical Educational Equipment ...................................................................................................190 Carl Perkins .......................................................................................................................................................192 Head Start ..........................................................................................................................................................194 Howard Hughes Medical Institute ......................................................................................................................198 Individual Student Alternative Education Program (ISAEP) ...............................................................................202 Junior Navy ROTC Program .............................................................................................................................204 Juvenile Detention Center ..................................................................................................................................206 Mentor Teacher Program ...................................................................................................................................210 PAVAN ...............................................................................................................................................................212 Phonological Awareness Literacy Screening (PALS) .........................................................................................214 Project Graduation .............................................................................................................................................216 Safe Routes to School (Instruction and Transportation) ....................................................................................218 Teaching in Loudoun County .............................................................................................................................220 Technology ........................................................................................................................................................222 Title I Part A .......................................................................................................................................................224 Title I Part D-JDC ...............................................................................................................................................228 Title II Part A ......................................................................................................................................................230 Title III A-ELL .....................................................................................................................................................232 Title VIB-Education of the Handicapped ...........................................................................................................236 Title VIB-Pre-School Incentive ...........................................................................................................................240 Title X Part C (McKinney-Vento Homeless Assistance Act) ...............................................................................242 Virginia Pre-School Initiative ..............................................................................................................................244 DEPARTMENT OF SUPPORT SERVICES Department of Support Services ........................................................................................................................247 Assistant Superintendent for Support Services .................................................................................................250 Construction Services ........................................................................................................................................254 Facilities Services ..............................................................................................................................................258 Safety and Security ...........................................................................................................................................262 Transportation Services .....................................................................................................................................266 DEPARTMENT OF CENTRAL SUPPORT Central Support ..................................................................................................................................................269 School Board .....................................................................................................................................................270 Superintendent ..................................................................................................................................................272 Planning and Legislative Services .....................................................................................................................276 Public Information Office ....................................................................................................................................280



DEPARTMENT OF PERSONNEL SERVICES Department of Personnel Services ....................................................................................................................285 DEPARTMENT OF BUSINESS AND FINANCIAL SERVICES Department of Business and Financial Services ................................................................................................291 Assistant Superintendent for Business & Financial Services ............................................................................294 Budget ...............................................................................................................................................................296 Financial Services .............................................................................................................................................300 Health, Wellness and Benefits ...........................................................................................................................304 Payroll Services .................................................................................................................................................310 Procurement Services ........................................................................................................................................314 Retirement and Disability Programs ...................................................................................................................318 DEPARTMENT OF TECHNOLOGY SERVICES Technology Services ..........................................................................................................................................321 DEPARTMENT OF NON-DEPARTMENTAL Non-Departmental .............................................................................................................................................329 SCHOOL NUTRITION SERVICES School Nutrition Services ...................................................................................................................................335 CENTRAL VEHICLE MAINTENANCE Central Vehicle Maintenance .............................................................................................................................341 LEASE PURCHASE Lease Purchase .................................................................................................................................................347 SALARIES AND COMPENSATION FY16 Proposed Compensation Summary ..........................................................................................................349 FY16 Proposed Salary Scales: Teachers’ Salary Scale .................................................................................................................................350 Auxiliary Salary Scale .................................................................................................................................351 Administrators’ Salary Scale .........................................................................................................................353 Administrators’ Salary Levels ........................................................................................................................354 Classified Pay Scale – Hourly Rate ..............................................................................................................356 Classified Position Titles and Levels .............................................................................................................358 Co-Curricular Stipends ..................................................................................................................................362 Daily or Hourly Substitute Salary Rate ..........................................................................................................364 Fringe Costs ......................................................................................................................................................365 SUPPLEMENTAL SECTION 2015-2016 Enrollment Projections .....................................................................................................................367 Glossary of Terms ..............................................................................................................................................369 Acronym Index ...................................................................................................................................................375

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Loudoun County Public Schools Budget Awards

This Meritorious Budget Award is presented to

LOUDOUN COUNTY PUBLIC SCHOOLS

For excellence in the preparation and issuance of its school entity’s budget for the Fiscal Year 2014-2015.

The budget adheres to the principles and standards

of ASBO International’s Meritorious Budget Award criteria.

Terrie S. Simmons, RSBA, CSBO John D. Musso, CAE, RSBA President Executive Director

The Association of School Business Officials International Meritorious Budget Award program is designed to enable school business administration to achieve excellence in budget presentation. LCPS received the above award for the FY 2015 budget. LCPS has received the Meritorious Budget Award for excellence in the preparation and issuance of its budget for fifteen consecutive years.

1

Loudoun County Public Schools Budget Awards

The Government Finance Officers Association established the Distinguished Budget Presentation Awards Program (Budget Awards Program) in 1984 to encourage and assist state and local governments to prepare budget documents of the very highest quality that reflect both the guidelines established by the National Advisory Council on State and Local Budgeting and the GFOA’s best practices on budgeting and then to recognize individual governments that succeed in achieving that goal. LCPS has received this award for fourteen consecutive years. The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to Loudoun County Public Schools, Virginia for the Annual Budget beginning July 01, 2015. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award.

2

FY16 Superintendent’s Proposed

Operating BudgetsExecutive Summary

Loudoun County Public Schools21000 Education Court

Ashburn, VA 20148

E-mail: [email protected] Site: www.lcps.org

Prepared by Budget Division(571) 252-1250

3

EXECUTIVE SUMMARY

Loudoun County Public Schools - FY16 Superintendent's Proposed Operating Budgets


4

EXECUTIVE SUMMARY

Loudoun County Public Schools – FY16 Superintendent’s Proposed Operating Budgets

EXECUTIVE SUMMARY TABLE OF CONTENTS

School Board ....................................................................................................................................................... 6 Organization ........................................................................................................................................................ 7 Loudoun County Public School Board Mission Statement and Goals (adopted September 8, 2009) .................. 8 Overview and LCPS Accomplishments ............................................................................................................. 12 Budget Preparation Process ............................................................................................................................. 14 Loudoun County Public Schools Funds ............................................................................................................. 16 Enrollment Growth............................................................................................................................................. 17 Student Enrollment Growth and Economic Condition Impacts on Budgets ....................................................... 18 Operating Budget Revenues ............................................................................................................................. 22 Operating Budget Revenues by Source ............................................................................................................ 23 Definition of Major Objects of Expenditure ........................................................................................................ 24 Operating Budget Expenditures ........................................................................................................................ 25 Per Pupil Expenditure ........................................................................................................................................ 26 Enrollment and Position Increases .................................................................................................................... 27 Operating Budget Expenditure Highlights ......................................................................................................... 28 School Nutrition Services Fund ......................................................................................................................... 29 Central Vehicle Maintenance Fund ................................................................................................................... 30 Lease Purchase ................................................................................................................................................ 30

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EXECUTIVE SUMMARY

School Board


Eric Hornberger Chairman

Ashburn District

Jill Turgeon Vice Chairman

Blue Ridge District

Debbie Rose Algonkian District

Tom Reed At-Large Member

Kevin Kuesters Broad Run District

Jennifer Bergel Catoctin District

Jeff Morse Dulles District

Bill Fox Leesburg District

Brenda Sheridan Sterling District

Eric Williams, Ed.D. Superintendent

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EXECUTIVE SUMMARY


Loudoun County Public Schools Organization

Loudoun County Public Schools (LCPS) is organized to focus on “A Climate for Success” for each of the 723,233 students while managing 87 schools and eight educational support buildings. It is a rapidly growing, dynamic, well managed and efficient organization. Nine elected School Board members govern LCPS. The members are elected to four-year terms. One member represents each of the County’s eight magisterial districts and there is one at-large member. The School Board is charged by Virginia law and the regulations of the Virginia Board of Education to establish policies, guidelines, and rules that will ensure the proper administration of the County’s school programs. The Superintendent works closely with a Deputy Superintendent and eight members of senior administration to oversee the day-to-day operations of the schools and support services. Principals and support division heads report to the Assistant Superintendents.

Loudoun County Citizens

School Board

Dr. Eric Williams Superintendent

E. Leigh Burden Assistant Superintendent

Business & Financial Services

Kevin L. Lewis Assistant Superintendent

Support Services

Dr. Mary V. Kealy Assistant Superintendent

Pupil Services

Dr. Kimberly L. Hough Assistant Superintendent

Personnel Services

Dr. Terri Breeden Assistant Superintendent

Instruction

Dr. Sam C. Adamo Executive Director

Planning & Legislative Services

Wayde B. Byard Public Information Officer

Dr. Richard Contartesi Assistant Superintendent for

Technology Services

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EXECUTIVE SUMMARY


Mission Statement

The mission of the Loudoun County Public Schools is to work closely with students, families, and the community to provide a superior education, safe schools, and a climate for success. The educational programs of Loudoun County Public Schools will strive to meet or exceed federal, state, and local requirements for assessment of achievement and to promote intellectual growth, individual initiative, mutual respect, and personal responsibility for productive citizenship.

Loudoun County Public Schools Goals Adopted by LCPS School Board September 8, 2009

1. Student Achievement a) LCPS will ensure that all graduates demonstrate readiness for continuing education and entry

level skills for immediate employment. b) LCPS will continue to provide full-day kindergarten for at-risk students and will develop a long-

term plan to establish full-day kindergarten for all students countywide. c) LCPS will ensure that at least 92% of students will pass all required Standards of Learning

(SOL) tests. d) LCPS will ensure that students and schools will attain the annual measurable objectives called

for in the Adequate Yearly Progress requirements of NCLB. e) LCPS will identify and reduce the disparity in achievement among all educationally accepted

subgroups. f) LCPS will ensure that students in identified racial, ethnic, and socio-economic groups will

exceed all requirements of Standards of Learning and NCLB. g) LCPS will ensure that all students demonstrate grade level reading proficiency by the end of

the first grade or will have an individualized program of reading instruction. h) LCPS will improve English language literacy among all students, especially those who are

identified as Limited English Proficient. i) LCPS shall significantly improve ACT and SAT performance.

2. Curriculum Development

a) LCPS will enhance and expand alternative education programs. b) LCPS will expand its academy programs to serve students with special interests and abilities. c) LCPS will review and revise career and technical programs to meet evolving employment and

post-secondary educational requirements. d) LCPS high schools will expand opportunities for student involvement in school-sponsored co-

curricular activities. e) LCPS will strive to incorporate 21st century global skills into the curriculum.

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EXECUTIVE SUMMARY


3. Class Size School staffing will be sufficient to provide for the following average class sizes:

Elementary Secondary

Average

Class Size Max

Class Size Kindergarten 22 15* Grades 6-8 21.6 (Teaching 6 of 8 periods a day) Grades 1-3 22 25** Grades 9-12 25.9 (Teaching 5 of 8 periods a day) Grades 4-5 22 27*** New Cell New Cell *A teacher assistant will be added to each half-day kindergarten class that exceeds 15 students. ** A teacher assistant will be added for the grade level when all classes at the grade level have enrolled 25 students and one class enrolls the 26th student. *** A teacher assistant will be added for the grade level when all classes at the grade level have enrolled 27 students and one class enrolls the 28th student.

4. Compensation, Recruitment, and Retention of Staff

a) LCPS will offer a competitive recruitment, compensation, and professional development package that will attract highly qualified candidates and retain employees who meet established performance standards.

b) LCPS will continue to explore methods for improving the quantity and quality of instructional and team planning time.

c) LCPS will increase recruitment and employment of minority applicants for teaching and administrative/supervisory positions.

d) LCPS will expand support for National Board Certification and other forms of developing teacher excellence.

5. Growth and Resource Parity

a) LCPS will manage the effects of growth and use methods for assessing parity between older and newer campuses to ensure that all students, faculty and staff have access to quality facilities, resources, and instructional programs.

b) LCPS will provide necessary and sufficient district level staffing in order to maintain excellence in a large and rapidly growing system.

c) LCPS will continue to use scarce resources wisely by conserving energy, recycling materials whenever possible, and by educating students on best environmental practices.

d) LCPS will annually prepare ten-year planning documents combining the Capital Improvements Program and the projected capital needs contained in the ten-year Capital Needs Assessment.

e) LCPS will strive to establish paperless practices.

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EXECUTIVE SUMMARY


6. Community Relations

a) LCPS will enhance community relations by frequent communication and through maximized opportunities for public input related to issues under consideration by the School Board.

b) LCPS will increase community participation by regular distribution of school information to the citizens of Loudoun County, including an Annual report regarding progress made toward achieving system goals.

c) LCPS will increase the outreach to parents of pre-school and school age children in order to increase parental awareness of available services, such as educational programs focused on parenting skills and the opportunities that already exist for testing, evaluation and special education services for children as young as two years of age.

d) LCPS will promote increased involvement of parents, businesses and the community, and PTA's, PTO's, PTSA's and PTSO's will be recognized as essential partners in every school.

e) LCPS will provide means to include parental input in assessment of school performance. f) LCPS will develop content and maintenance standards for all components of individual school

Web sites to ensure that students and parents throughout Loudoun County will have access to the information they need for academic progress and success.

g) LCPS will enhance the capabilities of schools and related infrastructure to facilitate emergency preparedness in the County and the safety of LCPS students and personnel.

h) LCPS will ensure its home page calendar includes all known School Board meetings at least 60 days in advance and include major agenda topics once the agenda has been set.

7. Health, Safety, and Wellness

a) LCPS will promote programs that enhance students' and employees' health, safety, and well-being.

b) LCPS will strengthen programs that support safe learning environments free of bullying, teasing, and physical violence.

c) LCPS will address student and employee obesity through programs developed to improve nutrition and promote physical fitness through lifetime activities.

10

EXECUTIVE SUMMARY



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EXECUTIVE SUMMARY


Overview and LCPS Accomplishments

Loudoun County Public Schools’ enrollment continues to grow. As of September 30, 2014, 73,461 students attended Loudoun County’s 87 schools, a one-year increase of 3.7 percent. Loudoun County is one of the fastest-growing counties in America and is expected to continue attracting new residents. As an example, when the class of 2015 entered our school system as kindergarteners in 2002, it had 2,995 members and LCPS had an enrollment of 37,532 students in 51 schools. When this class graduates in June, it will have 4,777 members with 87 LCPS schools. ACADEMIC ACHIEVEMENT Loudoun County Public Schools had a 95.2 percent on-time graduation rate in 2014. The Class of 2014 earned $43,416,413 in scholarships, an increase of $8,484,809 over the $34,931,604 earned by the Class of 2013. 62.27 percent of the graduates said they would be attending a four-year college, while 27.80 percent said they would be attending a two-year school. 1.65 percent of the graduates said they would be joining the military. 71 percent of the members of the Class of 2014 received an Advanced Studies (AP) diploma. 2014 SAT scores for LCPS stayed well above state and national averages. The average overall score for the 3,536 LCPS students who took the SAT was 1,611, compared to 1,520 for Virginia students and 1,471 for students nationwide. The 1,611 was 5 points higher than the overall LCPS average for 2013. All 12 of the LCPS high schools eligible to be ranked nationally by The Washington Post’s Challenge Index received this honor in 2014. The Washington Post listed the top 2,093 (or 9 percent) of high schools in America based on the Challenge Index criteria. All LCPS high schools fell within the top 9 percent. Digital Promise, a national, independent nonprofit organization authorized by Congress to accelerate innovation in education, has named Loudoun County Public Schools (LCPS) as one of 11 new members accepted into the League of Innovative Schools, a national coalition of school district superintendents committed to innovation. Three LCPS elementary schools designated “focus” schools during the last two school years – Guilford, Rolling Ridge, and Sugarland– are Fully Accredited for 2014-15. (Focus schools are federally designated Title I schools that employ a state-approved academic coach to develop strategies to improve student performance. Guilford, Rolling Ridge and Sugarland received this designation during the 2011-12 school year.) Working in Support of Education (WISE), an educational non-profit, recently announced that 148 Virginia public schools were named Blue Star Schools and 300 Virginia teachers were named Gold Star Teachers for their students’ performance on the 2013-2014 WISE Financial Literacy Certification test. All 13 eligible Loudoun County Public Schools (LCPS) high schools were named Blue Star Schools (Rock Ridge High School was not yet open).

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EXECUTIVE SUMMARY


A record 47 Loudoun County Public Schools (LCPS) buildings have been awarded the 2014 ENERGY STAR label by the federal Environmental Protection Agency (EPA). In addition to the ENERGY STAR designations, LCPS received Premier Membership in the EPA’s Certification Nation program. Certification Nation honors private and public entities that have achieved high ENERGY STAR participation as part of ENERGY STAR’s 15th anniversary. All eligible Loudoun County Public Schools (LCPS) high schools have received the National Athletic Trainers’ Association Safe Sports School Award. This award champions safety and recognizes secondary schools that provide safe environments for student athletes. The award reinforces the importance of providing the best level of care, injury prevention and treatment. In 2014, U.S. News & World Report ranked 3 LCPS high schools among the best in the nation – Loudoun Valley (14th in VA; 316th Nationally); Dominion (15th in VA; 326th Nationally); and Potomac Falls (18th in VA; 387th Nationally). 23 LCPS Schools honored by State VIP Awards. COMMUNITY INVOLVEMENT LCPS continues to be an integral part of the Loudoun community. Parents and other volunteers donate nearly 200,000 hours a year to support schools by mentoring, tutoring, helping with special projects, fundraising and reading. Besides LCPS students, Loudoun County’s Department of Parks, Recreation and Community Services, churches, homeowners associations, PTA’s and PTO’s, youth and adult sports leagues, the YMCA, 4-H, adult education classes, civic organizations and the Boy and Girl Scouts use the interior facilities and athletic fields of the public schools. During the 2013-2014 school year, 2,158 facility use requests were processed. Community groups used 60 school gymnasiums in 2013-2014 for recreational basketball, volleyball and other indoor activities. 62 school athletic fields were used in 2013-2014 for community recreational programs. LCPS facilities were utilized by 54 churches during 2013-2014 for church activities.

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EXECUTIVE SUMMARY


FY16 Budget Preparation Process

The Code of Virginia requires that the Division Superintendent submit to the governing body, with the approval of the School Board, an estimate of the funds needed during the next fiscal year for support of the public schools. In Virginia, School Divisions are fiscally dependent on the local governing body which for Loudoun is the County Board of Supervisors. The following “calendar” of events more fully explains the activities that contributed to the budget development and approval process this year:

May – June

School Principals and staff request funding for programs, maintaining facilities and major building improvements.

August – September

Budget instructions are distributed by the Budget Division to the Departments and Divisions to provide guidance for the development of future year budget requests.

Parents and citizens are given an opportunity to provide input concerning the budget during a public meeting.

Enrollment projections are prepared based on the September 30 student count.

October – December

Budget requests are received by the Budget Division for review and analysis. The staffing as of September 30 is analyzed and current year costs for salaries and benefits are used for

estimating the future year compensation costs. Salary and benefits represent approximately 89 percent of the operating budget.

Estimated federal, state and local revenue is developed. The Superintendent meets with department and division budget holders to review and modify budget

requests. The results of these meetings are analyzed and compiled by the Budget Division and a draft budget

document is prepared for review by the Superintendent and Senior Staff. Based on the Superintendent and Senior Staff review, the Budget Division prepares the proposed budget,

which is the Superintendent’s recommendation to the School Board, for the future budget year.

January

The Superintendent presents the recommended budgets to the School Board at a public meeting. The School Board holds numerous work sessions to review proposed budgets. A Public Hearing is held to receive citizens’ input. The School Board deliberates, modifies or approves the Superintendent’s recommended budgets by

majority vote and adopts its proposed budgets. The Budget Division makes the School Board’s revisions to the recommended budget and prepares a

School Board’s proposed budget. The School Board’s proposed budgets are forwarded to the county staff for inclusion in the County

Administrator’s advertised fiscal plan.

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EXECUTIVE SUMMARY


FY16 Budget Preparation Process (continued)

School Board Work Session and Public Hearing Schedule

Date Time Meeting Thursday, January 8, 2015 6:30 PM - 10:00 PM FY 2016 Operating Budget School Board operating budget

work session Monday, January 12, 2015 6:30 PM - 10:00 PM FY 2016 Operating Budget School Board operating budget

work session Tuesday, January 20, 2015 6:30 PM - 10:00 PM FY 2016 Operating Budget public hearing and School Board

operating budget work session Thursday, January 22, 2015 6:30 PM - 10:00 PM FY 2016 Operating Budget public hearing and School Board

operating budget work session

Thursday, January 29, 2015 6:30 PM - 10:00 PM FY 2016 Operating Budget School Board operating budget work session and adoption

February – April

The School Board presents its proposed budgets to the County Board of Supervisors. The County Board of Supervisors reviews the School Board proposed budgets as a part of the County

Budget review, holds a public hearing to receive citizens’ input, sets the tax rate, and appropriates the budgets for the school system and the County.

April

The School Board makes necessary adjustments to their proposed budgets based on the level of funding provided for education in the appropriations resolution approved by the Board of Supervisors.

May – July

The appropriated budgets are interfaced with the automated accounting system providing line item funding levels and become the basis for operating the school system in the next fiscal year.

The Budget Division prepares final appropriated budget documents.

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EXECUTIVE SUMMARY

Loudoun County Public Schools - FY16 Superintendent’s Proposed Operating Budgets

LOUDOUN COUNTY PUBLIC SCHOOLS FUNDS

There are three major funds that manage the day to day operations and functions of the school division:

Operating Fund $980,889,801 10,165.3 positions This fund provides for the day-to-day operations and maintenance of the schools and is funded primarily by county, state, and federal funds.

Food Services Fund $27,763,933 407.0 positions This fund provides for all school cafeteria operating and administrative costs. The fund is supported primarily by food sales and also receives federal and state revenues.

Central Vehicle Maintenance Fund $22,868,814 72.0 Positions The Central Vehicle Maintenance operation is an enterprise fund supported by transfers from both the County’s general fund and the School’s operating fund. This fund provides for the maintenance and operation of all school division and county vehicles.

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EXECUTIVE SUMMARY


ENROLLMENT GROWTH

Loudoun County Public Schools is the fourth largest of 132 school divisions in Virginia and continues to be one of the fastest growing. In FY16, membership is expected to increase by 2,522 students. Student membership is projected to continue to grow by nearly 2.0 percent during each of the next four years. This will result in over 6,000 additional students by the 2019-2020 school year. In FY16, it will cost $12,697 for personnel, employee benefits, and materials to provide school-level instructional and support services for each new student. New schools are needed to meet student membership growth. The proposed Operating Budget for FY16 includes staffing for the opening of Riverside High School in the fall of 2015.

Student Membership

FY15 FY16 Change Percent

Pre-School 1,068 1,068 0 0.0%

Elementary School 33,826 34,610 784 2.3%

Middle School 17,115 17,952 837 4.9%

High School 21,224 22,125 901 4.2%

Total 73,233 75,755 2,522 3.4%

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EXECUTIVE SUMMARY


Student Enrollment Growth and Economic Condition Impacts on Budgets

Student enrollment increaseStudent enrollment increases are one of the primary factors impacting all LCPS budgets.

New schools required for additional students

68

70

72

74

76

78

80

82

84

86

88

FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16

75 76

79 80

82

84

87 88

Sept

embe

r 30

Enro

llmen

tN

umbe

r of S

choo

ls

Fall 2015 - Riverside HS will open

0

10,000

20,000

30,000

40,000

50,000

60,000

70,000

80,000


57,009

60,096

63,220

65,668

68,289

70,858

73,233

75,755

2,522 additional students projected in FY16

Projected

Projected

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EXECUTIVE SUMMARY



Operating Cost Per Pupil

In FY16 the Cost per Pupil finally reach the FY09 levels before the economic down-turn.

Operating Fund

$0

$100,000,000

$200,000,000

$300,000,000

$400,000,000

$500,000,000

$600,000,000

$700,000,000

$800,000,000

$900,000,000

$1,000,000,000


$716,530,311

$732,598,960

$710,345,662

$745,946,877

$823,071,743

$843,672,450

$911,985,197

$980,889,801

$0

$2,000

$4,000

$6,000

$8,000

$10,000

$12,000

$14,000


$12,780

$11,997

$10,833

$11,014

$11,595

$11,638

$12,195

$12,697

Proposed

Proposed

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EXECUTIVE SUMMARY



Central Vehicle Maintenance

In FY16, The cost of fuel is a factor in the expected decreased costs in CVM .

School Nutrition Services FundThe School Nutrition Services program will serve an increasing number of students but is self supporting and

does not require County funds.

$0

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

$30,000,000


$20,108,222

$23,021,430

$24,034,272

$25,052,808

$25,081,623

$26,482,361

$28,138,660

$27,763,933

Proposed

$0

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000


$15,898,505

$14,967,421

$16,890,427

$19,110,315

$19,901,836

$23,039,040

$23,415,241

$22,868,814

Projected

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EXECUTIVE SUMMARY



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EXECUTIVE SUMMARY


OPERATING BUDGET REVENUES

LCPS receives revenue to support the Operating Fund from three primary sources: funds transferred by the County Board of Supervisors, state aid, and federal aid. A small amount of revenue is also received from tuition and fees. County Funds $660.5 Million Real property, personal property, and local sales taxes are the primary revenue sources for Loudoun County. County funding of the LCPS Superintendent’s Proposed Operating Budget is $59.8 million or 9.9% more than FY15. State Aid $288.5 Million State revenue includes two forms of funding: state aid and sales tax. State aid includes funding for basic aid to support the Standards of Quality (SOQ) and categorical aid for special programs and initiatives. The estimated state revenue is based on the second year of the state’s biennium as presented by the Governor December 17, 2014. Federal Aid $15.4 Million Federal aid is usually derived from various entitled federal programs, specific grants, and Impact Aid. With the exception of Impact Aid, federal revenues are generally categorized and must be expended for specific purposes according to established statutes and regulations. Federal funds are provided to supplement the cost of providing instructional services for students in vocational, adult, and special education as well as programs for educationally and/or economically disadvantaged students. Other Revenue

$11.5 Million About $11.5 million in miscellaneous revenue from various sources is projected to be available in FY16. These include student fees for driver education, parking, athletics, and advanced placement tests; tuition for adult education classes, summer school and out of state/county students; privately funded grants, and facility use fees. Fund Balance $5.0 Million For FY16 LCPS staff projects there will be $5.0 million in fund balance from FY15 available to be used as a funding source for the operating budget.

22

EXECUTIVE SUMMARY

DescriptionFY15

AppropriatedFY16

Proposed

Beginning Balance $10,000,000 $5,000,000 Federal Revenue 14,673,846 15,354,738 State Revenue 278,426,211 288,483,334 Other Revenue 8,115,548 11,502,548 County Transfer (Including OPEB funding) 600,769,592 660,549,181 Total Revenue $911,985,197 $980,889,801

DescriptionFY15

AppropriatedFY16

Proposed

Beginning Balance 1.1% 0.5%Federal Revenue 1.6% 1.6%State Revenue 30.5% 29.4%Other Revenue 0.9% 1.2%County Transfer 65.9% 67.3%

Total 100.0% 100.0%


Operating Budget Revenues by Source

Revenue Categories as Percent of Total Operating Budget

Beginning Balance 0.5%

Federal Revenue 1.6%

State Revenue 29.4%

Other Revenue 1.2%

County Transfer 67.3

23

EXECUTIVE SUMMARY

Loudoun County Public Schools – FY16 Superintendent’s Proposed Budgets

DEFINITION OF MAJOR OBJECTS OF EXPENDITURE

PERSONNEL: Personnel & Fringe Costs: Salaries (both full-time equivalent employees and part time such as substitutes), social security, retirement, group life insurance and health insurance are the major expenditures in this portion of the budget.

OPERATIONS AND MAINTENANCE:

Contractual Services: The contractual services budget is to provide for payments to outside contractors or other school systems for services provided to LCPS. An example is the tuition paid to Fairfax County Public Schools for LCPS students to attend Thomas Jefferson High School.

Internal Services: The internal services budget provides for payment to the Central Garage for maintenance and fuel for school buses and all other school vehicles.

Utilities & Communication: The utility and communication budget provides for the heating fuel, electricity, water, sewer and telephone services for the 87 schools and eight educational support buildings.

Insurance: Insurance expenditures are for the property, casualty, liability, and fleet insurance carried by the school system.

Materials, Supplies & Equipment: These expenditures include instructional supply allotments to each school, textbooks and minor instructional equipment such as computers, calculators, globes, maps, etc.

Mileage Reimbursement: Mileage for itinerant teachers and other staff who travel on behalf of LCPS is included in this budget category.

Training & Continuing Education: Includes expenditures for training, workshops and conferences.

Leases & Rentals: The lease and rental budget is to cover the lease or rental of heavy equipment needed for maintenance repairs.

CAPITAL OUTLAY:

Capital Outlay: These expenditures are for the purchase of major items of equipment costing in excess of $5,000.

TRANSFERS OUT: Transfers out: Transfers from the LCPS funds to the Loudoun County government funds.

24

EXECUTIVE SUMMARY

Personnel $802,874,321 $866,834,019Operations and Maintenance 95,583,668 100,301,679Capital Outlay 1,527,208 1,754,103

Sub-Total $899,985,197 $968,889,801

OPEB Contribution $12,000,000 $12,000,000

Total with OPEB $911,985,197 $980,889,801

In FY16 Personnel costs (including OPEB) account for 89.6%


Operating Budget Expenditures

Description FY15 Appropriated FY16 Proposed

of the operating budget . . .

Personnel Costs - 88.4%

Operations and Maintenance - 10.2%

Capital Outlay - 0.2%

OPEB - 1.2.%

25

EXECUTIVE SUMMARY

FY14 FY15Arlington $18,678 $19,040Alexandria $16,880 $17,041Fairfax $13,472 $13,519Loudoun $11,638 $12,195Prince William $10,158 $10,365

Source: FY 2014 Washington Area Boards of Education (WABE) Guide

Instruction $10,176Operation & Maintenance 1,061Pupil Transportation 735Administration, Attendance, & Health 424Technology 267Facilities 34

FY16 Estimated Cost Per Pupil $12,697


Per Pupil Expenditure

Per pupil expenditure is calculated annually using total Operating Budget less adult education, self-funded summer school, and health service. The total amount is divided by the student enrollment as of September 30 to determine an average per pupil cost for the current fiscal year.

FY15 Per Pupil Expenditure Comparison

FY16 Estimated Cost Per Pupil

26

EXECUTIVE SUMMARY

FY14 Revised FY15 Revised FY16 Proposed

School Based

Instruction 5,390.4 5,633.7 5,898.3

Bus Drivers & Attendants 888.5 888.5 853.5

Teacher Assistants 1,274.8 1,148.4 1,196.5

Custodians 493.0 519.8 536.8

Other School Support 403.9 417.4 415.4

Administration 291.0 285.5 299.0

Instructional Support 199.1 170.1 176.1

Nurses & Health Clinic Assistants 92.4 94.9 97.9

Total School Based FTE's 9,033.1 9,158.3 9,473.5

Non-School Based

Secretarial/Clerical 141.5 158.5 158.0

Other Support Staff 344.3 369.5 381.3

Administration 126.0 136.5 152.5

Total Non-School Based FTE's 611.8 664.5 691.8

Total FTE's 9,644.9 9,822.8 10,165.3

Total Student Enrollment 70,858 73,233 75,755

Staff is focused on students in the classroom…

Percentage School Based

Employees

Percentage Non-School Based

Employees

93.2% 6.8%

92.6% 7.4%

91.1% 8.9%

89.7% 10.3%90.9% 9.1%

Source: FY 2015 Washington Area Boards of Education (WABE) Guide


Enrollment and Position Increases

Position

ArlingtonAlexandria

LCPS FY16 proposed staffing is 93.2% School Based

*(WABE Guide excludes bus drivers and bus attendants for calculation of the school based/non-school based percentages.)

FY15 Surrounding School Division Comparison*

School Division

Fairfax

Loudoun

Prince William

27

EXECUTIVE SUMMARY

Employee compensation $33.0

Enrollment growth $26.9

Opening new schools $2.6

System-wide growth $3.5

Restorations, enhancements and other increases $10.2

System-wide resource reallocation ($7.3)Total Expenditure Changes $68.9


The Operating Budget increase is $68.9 million or 7.6 percent compared to the FY15 approved budget and the enrollment is expected to grow by 2,522 students or 3.4 percent. Staffing increases to accommodate increased enrollment, the opening of one high school and planning for the opening of one elementary school, are included in the FY16 Operating Budget. A step increase for all employees is included, in addition to phase four of a five year plan to require employees to contribute their share of VRS which was previously contributed by LCPS.

Operating Budget Expenditure Highlights

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28

EXECUTIVE SUMMARY

FY15 Appropriated FY16 Proposed

Personnel $16,093,201 $16,449,006Operations & Maintenance 12,020,459 11,304,927Capital Outlay 25,000 10,000

Total $28,138,660 $27,763,933


Cafeteria Sales $20,000,000 $19,310,373State Revenue 338,660 426,000Federal Revenue (including Commodities) 7,800,000 8,027,560Other Revenue 0Local Transfer (Local Taxes) 0 0

Total $28,138,660 $27,763,933

Lunch BreakfastElementary $3.00 Elementary $2.00Secondary $3.10 Secondary $2.00

Adult $4.00 Adult $2.55


School Nutrition Services Summary

Expenditures

Revenues by Source

Meal Prices will decrease by 10 cents for FY16

29

EXECUTIVE SUMMARY


Personnel $5,999,226 $5,963,046

Operations & Maintenance 17,372,877 16,738,768

Capital Outlay 43,138 167,000

Total $23,415,241 $22,868,814


School Transfer In $12,903,729 $13,942,321County Government Transfer In 10,511,512 8,926,493

Total Revenues $23,415,241 $22,868,814


Computer Equipment $7,993,734 $7,858,557Furniture and Equipment 118,136 - Vehicles 1,888,130 2,141,443

Total $10,000,000 $10,000,000


Lease Proceeds $10,000,000 $10,000,000

$10,000,000 $10,000,000


Expenditures

Revenues by Source

Central Vehicle Maintenance Summary

Expenditures

Revenues by Source

Lease Purchase Summary

30

DEPARTMENT SUMMARY

DOI Mission Statement The Department of Instruction (DOI) provides leadership, support, direction, and resources in the areas of curriculum,instruction, and assessment to create a climate of success for all learners. Department Summary DOI staff members’ roles are to support the efforts of the local school staff in achieving the School Board Goals and inmeeting state and federal requirements. The department includes administrators who oversee all areas of thecurriculum, monitor the quality of the leadership and management of local schools, perform personnel and programevaluations, manage the student assessment program, provide ongoing professional development related to theinstructional program and leadership skills, and provide outreach functions to engage parents and the community.

The major efforts for the upcoming year are the following: 1. Creating the new strategic plan, Vision 20/20 2. Begin to implement One to the World Initiative 3. Begin to implement Bring your Own Devices (BYOD)

To sustain and build on the excellence of Loudoun County Public Schools (LCPS), our current instructional programsand practices will need to be examined to determine the present results of the work. With the transparency and deeperunderstanding that came with the publication of the LCPS Staffing Standards, staff will be able to have a benchmark toexamine our present methodology for school staffing. Using this new resource will allow for a cycle of continuousimprovement in our staffing practices to ensure that we are effective and efficient with our greatest resource, humancapital.

Beyond the major initiatives evolving during FY16, the needs and the academic results of our English LanguageLearners (ELL) still remain a challenge. The ELL program changes begun in FY15 will need to be monitored andadjusted as the year progresses.

DEPARTMENT OF INSTRUCTION


31

FY16 CHANGES

With the change in the Assistant Superintendent for the Department of Instruction, the FY16 budget was examinedclosely. While the tenure of the Assistant Superintendent has not been sufficient for a deep understanding of all aspectsof the FY16 budget, the budget has been examined line-by-line. During FY16, the Assistant Superintendent will enhanceher understanding of the department, but some changes have been incorporated into this budget. These include thefollowing:

Virtual Loudoun, LCPS’ new innovative Online Campus, now has its own budget. This funding will allow thevirtual campus to mature, improve and expand.

•

Expansion of Full-Day-Kindergarten is proposed to support students from every school in the county. •An ELL Registration Center has been proposed that will screen, identify, place, register, review transcripts, andmake scheduling recommendations for ELL students. The registration center was a need identified by the 2013-2014 ELL Advisory Team and the 2014-2015 ELL Improvement Team.

•

New school positions for Riverside High School, ES-27, and continuation of the needs of Rock Ridge High Schoolare included.

•

A change in the LCPS Staffing Standards for Middle School Deans, that is nearly a zero-cost proposal, isincluded.

•

A departmental examination of the cost of postage resulted in some savings in Operations and Maintenance.•Increases in Operations and Maintenance are mainly reflective of enrollment growth and increases in cost ofequipment.

•



32

BUDGET HISTORYDivision FY12 Actual FY13 Actual FY14 Actual FY15 Budget FY16 BudgetAdult Education 483,704 456,650 432,910 594,359 479,446

Art 680,774 709,239 790,556 808,424 787,070

Assistant Superintendent for Instruction 376,609 380,309 487,111 416,197 555,507

Athletics Program 8,715,273 9,578,832 9,955,752 11,505,581 9,476,138

Career and Technical Education 5,531,992 6,199,390 5,396,212 6,241,390 6,003,956

Driver Education 193,797 230,591 286,115 262,960 262,960

Elementary Education 154,955,435 170,072,540 177,402,499 189,220,379 203,907,818

English 571,150 612,108 588,625 967,606 993,919

English Language Learners 17,278,131 18,872,332 18,323,225 19,492,131 21,709,823

Family Life Education 1,646,966 1,711,563 1,865,499 2,040,124 1,988,335

Gifted Education 8,622,332 9,395,377 9,570,979 11,037,240 11,629,170

Health and Physical Education 342,762 365,299 388,675 400,068 384,394

High School Education 102,456,451 113,805,837 119,089,098 128,587,509 143,654,758

Instructional Services 691,570 491,174 627,482 668,987 612,154

Library/Media Services 13,836,752 14,936,125 15,557,069 17,309,140 17,231,649

Mathematics 868,254 650,701 543,648 1,213,573 1,030,186

Middle School Education 84,147,524 94,451,846 99,070,549 102,172,705 113,031,668

Music 1,420,873 1,610,958 1,532,885 1,898,427 2,178,988

Outreach Program 944,799 993,145 976,166 1,238,094 1,253,586

Reading 423,663 410,295 1,297,192 1,143,086 1,018,236

Research 789,313 941,182 708,103 1,200,636 1,365,664

Science 906,756 1,014,463 1,000,894 1,223,786 1,149,551

Social Science and Global Studies 541,863 558,320 496,894 722,455 593,806

Staff Development 3,051,412 2,399,764 2,438,665 2,193,208 2,256,094

Starting Toward Excellence in Pre-School 782,217 952,957 865,547 907,507 1,083,676

Summer in the Arts 167,553 226,221 32,759 186,656 186,306

Summer School 2,159,582 2,525,037 2,296,335 1,080,917 1,567,295

Technology Resource 11,432,787 13,111,121 12,310,739 13,626,371 14,021,100

Testing Services 799,234 961,261 883,669 906,559 1,066,911

Virtual Loudoun 0 0 0 0 715,374

World Languages and Cultures 652,186 697,302 663,539 770,646 727,910

Total $425,471,714 $469,321,936 $485,879,392 $520,036,721 $562,923,449

Positions 5,198.6 5,311.6 5,466.3 5,503.6 5,758.7



33

BUDGET HISTORY BY OBJECT OF EXPENDITURETitle FY12 Actual FY13 Actual FY14 Actual FY15 Budget FY16 BudgetPersonnel 405,292,802 448,090,848 465,429,515 494,279,484 536,871,720

Operations & Maintenance 20,060,178 21,103,073 20,324,247 25,591,865 25,896,041

Capital Outlay 118,733 128,016 125,630 165,372 155,688

Total $425,471,714 $469,321,936 $485,879,392 $520,036,721 $562,923,449

Positions 5,198.6 5,311.6 5,466.3 5,503.6 5,758.7



34




35

BUDGET HISTORY BY OBJECT OF EXPENDITURETitle FY12 Actual FY13 Actual FY14 Actual FY15 Budget FY16 Budget % Change Personnel $361,873 $375,184 $458,764 $405,050 $544,360 34.4 %

Operations & Maintenance $14,736 $5,125 $28,347 $11,147 $11,147 0.0 %

Total $376,609 $380,309 $487,111 $416,197 $555,507 33.5 %

Positions 3.0 3.0 3.0 3.0 4.0

Staffing FY15 FY16FTE FTE

Assistant Superintendent

1.0 1.0

Supervisor 0.0 1.0

Support 2.0 2.0

Total 3.0 4.0

PROGRAM DESCRIPTION

The Assistant Superintendent for Instruction serves on the Superintendent’s senior staff and assists in providingdirection for the school system. Daily responsibilities focus on providing leadership and coordination for theinstructional programs of general education in grades K-12, the Research Office, the athletics program, and for thesupervision and evaluation of building principals. General education programs include adult education, art, career and technical education, English/language arts,English Language Learners, federal programs and grants, gifted, health, library/media and technology resource,mathematics, music, parent involvement, outreach programs, physical education, reading, science, social sciencesand global studies, staff development, summer school, and world languages and cultures. Staff liaison support is provided to the School Board Curriculum and Instruction Committee, as well as the MinorityStudent Achievement Advisory Committee, and for all Washington Post awards programs.


ASSISTANT SUPERINTENDENT FOR INSTRUCTION


36

BUDGET OVERVIEW

PERSONNEL

The personnel line includes salaries and all related fringe benefits for 4.0 FTEs.

An additional Supervisor of Project Management is being added to ensure that division projects are complete.Two Instructional Materials Technicians were repurposed for the funding of this position. During FY16 this person willbe heavily involved with the Strategic Plan: Vision 20/20 and One to the World Initiative.

OPERATIONS AND MAINTENANCE

Operations and maintenance expenditures provide equipment, materials, and supplies needed to support the dailyactivities in the office.

Supported the efforts of the divisions in the Department of Instruction and the local schools to produce:

Successful implementation of the first phase of the two-year professional development plan to establish Indistaras the school improvement tool for all schools.

•

Successful implementation of the professional development series to establish Professional LearningCommunities and Collaborative Learning Teams in all schools.

•

Based on SOL results from 2014 - 2015, all LCPS previously identified VDOE Focus Schools have raisedachievement and are no longer in sanctions.

•

FY 2014 MAJOR ACHIEVEMENTS

FY 2016 MAJOR WORK PLAN INITIATIVES

1. Create the new strategic plan, Vision 20/20 2. Begin to implement One to the World Initiative 3. Begin to implement Bring your Own Devices (BYOD)

REPORTING RELATIONSHIP BUDGET ACCOUNTABILITYDr. Eric WilliamsSuperintendent

Dr. Terri L. BreedenAssistant Superintendent for Instruction


ASSISTANT SUPERINTENDENT FOR INSTRUCTION


37

BUDGET HISTORY BY OBJECT OF EXPENDITURETitle FY12 Actual FY13 Actual FY14 Actual FY15 Budget FY16 Budget % Change Personnel $378,687 $373,895 $356,016 $517,659 $403,746 -22.0 %

Operations & Maintenance $105,018 $82,755 $76,894 $76,700 $75,700 -1.3 %

Total $483,704 $456,650 $432,910 $594,359 $479,446 -19.3 %

Positions 2.0 2.0 2.0 2.0 2.0


Support 1.0 1.0

Coordinator 1.0 1.0

Total 2.0 2.0

PROGRAM DESCRIPTION

The Adult Education Division plans, develops, and implements programs below the college credit level for personsover the age of compulsory attendance who are not enrolled in regular education. Programs are available to prepareadults to acquire a General Education Development (GED) certificate; Adult High School for adult students requiringbetween one and three credits to obtain a high school diploma; Adult Basic Education provides literacy to adultswhose literacy skills are below the ninth grade level; Adult English Language Learners (ELL) for Loudoun Countyadults who desire to improve their understanding of the English language; and general interest courses for LoudounCounty adults desiring to learn a new skill, language, or craft. State and federal grants cover the costs of the AdultBasic Education and English Language Learners classes. The general interest course costs are paid for by the tuitioncollected; if there are not enough students registered to cover the cost of offering a class, the class is canceled.


ADULT EDUCATION


38

BUDGET OVERVIEW

PERSONNEL

The personnel line includes salaries for one Adult Education Coordinator, one Program Manager, and all part-time adulteducation program instructors


Funding for the normal operation of Adult Education programs focused on basic education, GED, and Adult EnglishLanguage Learners programs.

Supported School Board Goals 1, 2, and 6 and efforts of the Divisions of Instructions to produce:

The opportunity for 110 adults to register in 128 General Interest Classes. •Successful expansion of the "Online" Registration (approximately 90% of enrollments for General AdultEducation Courses) and opened up enrollment for ABE students to register for classes online.

•

Expanded daytime options for adults to take computer classes at the Staff Training Center.•14 enrollments in the Adult High School classes and 6 diplomas issued. •Opened a Pearson Vue Testing Center at Monroe Technology Center and adminstered 463 client tests betweenJanuary and October.

•



Continue to support School Board Goals 1, 2, and 6 through the following:

Work in cooperation with Regional Adult Education programs to collaborate with the community college to expandpost-secondary opportunities for adult students.

•

Prepare for the new WIOA Grant and the 2017 funding cycle.•Continue to expand the Adult Education Web presence a s a means of distribution of information about adultclasses and programs.

•

Broaden advanced ESOL class opportunities for students through the General Adult Ed class offerings.•Continue to expand online registration opportunities for adult ed classes thus reducing program costs.•

REPORTING RELATIONSHIP BUDGET ACCOUNTABILITYShirley L. BazdarDirector of Career and Technical Education & Adult Education

Irene C. RiordanAdult Education Coordinator


ADULT EDUCATION


39



Total $680,774 $709,239 $790,556 $808,424 $787,070 -2.6 %

Positions 2.0 2.0 2.0 2.0 1.5


Supervisor 1.0 1.0

Support 1.0 0.5

Total 2.0 1.5


ART


40

PROGRAM DESCRIPTION

The Art Department provides students with a sequential, concept-based visual art instruction program consisting of: artproduction, art history, aesthetics and art criticism with an emphasis on idea development and the studio process. Theart program allows for students to have meaningful, real world individual and collaborative experiences as students:create, present, respond and connect with various forms of art through the creative process. Through creativechallenges, students use critical problem solving skills to initiate and develop plans and ideas to gain a betterunderstanding of the world we live in.

Art is required in grades 1-6, and a fine arts elective for grades 7-12. Art is taught by certified art educators. The first goal of the LCPS Visual Arts program is for our students to master the process involved in discovering,exploring, analyzing, discussing, reflecting, recording, and synthesizing the personal, historic, and cultural importanceof the visual arts. Through the process, art students will learn to develop personal initiative, self-discipline, critical andcreative problem solving skills. The second goal is for the students to demonstrate an understanding of the collective body of knowledge associatedwith the visual arts including: principles and elements of design, color theory, technical skills, critical/creative skills,historic and cultural comparisons, and the vocabulary pertaining to each area. The third goal is to ensure our students understand and can discuss in written and oral forms the powerfulcommunicative and transformative qualities of the visual arts. These investigations will enable students to expand theirunderstanding of art history and cultures, place their work in stylistic and historic context, and broaden their personalvisual communicative vocabulary. Art facilities are equipped with specialized equipment and materials to provide our students with the best visual artsexperience. Students are provided with opportunities to exhibit art at their school, world-wide on the LCPS artwebsite and the following locations: George Washington University, INOVA Loudoun Hospital, Dulles Town Center,The Art Institute of Washington, Starbucks, The National Conference Center, The Leesburg Town hall, and the LCPSAdministration and Transportation buildings. School partnerships allow for Visiting Artists to come into the artclassrooms county-wide. National Art Honor Societies and Art Clubs allow students community service opportunitiesbeyond the classroom. Digital exhibitions and 21st century learning projects provide students with opportunities toshare and collaborate with people across the globe.


ART


41

BUDGET OVERVIEW

PERSONNEL

Personnel includes salary and benefits for one Art Supervisor and one .5 Instructional Materials Technician (IMT) hasbeen repurposed to create a Project Manager Supervisor position.


Operations and maintenance expenditures provide equipment, consumable art materials for instruction, preventivemaintenance and repairs for ceramics (kilns, pottery wheels etc.), staff development, training, and conferenceopportunities. The increases in this budget are attributable to art student enrollment growth.

Supported School Board Goals 1, 2, and 6:

Developed and aligned Elementary School Curriculum with both National and State Art Education Standards.•Collaborated with the GMU intern videographer, and LCPS Art Educators to develop and direct instructionalvideos accessed through VISION/Safari Montage.

•

Partnered with The Loudoun Arts Council to provide all LCPS schools with various Volunteer Visiting Artistsopportunities to enhance art learning experiences county-wide.

•

Collaborated with the Staff Development office and contacts within our educational community to provide contentarea staff with staff development/resources to meet LCPS Division and Art Program goals.

•

Partnered with our business community to produce 100% participation for every school's art department inLCPS to exhibit and recognize thousands of student artists.

•

Extended LCPS School Business Partnerships to provide students with the opportunity to exhibit art atthe Leesburg Town Hall.

•

Developed our First Regional Gold/Silver Key Scholastic Art Award Winners Exhibit and Meet the Artist Opening.•Produced Cluster Digital Student Art Shows on the main LCPS website allowing for student art to be viewedacross the globe.

•

Produced an active LCPS Art Department Facebook/Twitter site to allow for our community to: access resources,learn more about the department exhibits/events, and highlight student achievement.

•



ART


42


Continue to support School Board Goals 1, 2, 5, and 6:

Collaborate to develop an aligned Middle School Art Education Curriculum to reflect both new National and StateArt Education Standards.

•

Collaborate to develop art instructional videos to be accessed through VISION and Safari Montage.•Partner with LCPS administration and art educators to produce digital art education resources for bothstudents/teachers.

•

Pilot test a high school ceramics, and middle school 3D Design course.•Begin to develop National Art Junior Honor Societies as an option at our middle school level to includecommunity service learning opportunities.

•

Provide students with varied opportunities to exhibit art in the community to allow for 100% school participationcounty-wide.

•

In collaboration with the technology office, and aligned with the LCPS Strategic Plan, provide appropriateequipment to allow for instructional assessment of student learning.

•

In collaboration with the staff development office, provide content area staff development to meet LCPS Divisionand Art Program goals to be aligned with the LCPS Strategic Plan.

•

REPORTING RELATIONSHIP BUDGET ACCOUNTABILITYTimothy FlynnDirector of Instructional Services

Melissa A. Pagano-KumpfArt Supervisor


ART


43

BUDGET HISTORY BY OBJECT OF EXPENDITURETitle FY12 Actual FY13 Actual FY14 Actual FY15 Budget FY16 Budget % Change Personnel $8,224,496 $9,181,740 $9,518,651 $11,040,896 $9,003,148 -18.5 %


Capital Outlay $27,528 $22,215 $53,725 $34,000 $11,000 -67.6 %

Total $8,715,273 $9,578,832 $9,955,752 $11,505,581 $9,476,138 -17.6 %

Positions 39.0 41.0 42.0 45.0 47.0


Supervisor 1.0 1.0

Athletic Director 15.0 15.0

Athletic Assistant 14.0 15.0

Athletic Trainer 14.0 15.0

Support 1.0 1.0

Total 45.0 47.0

PROGRAM DESCRIPTION

The Athletics Program provides opportunities for students to extend learning beyond the classroom and to promote thephysical, mental, moral and social development of the participants.


ATHLETICS PROGRAM


44

BUDGET OVERVIEW

PERSONNEL

Personnel includes salaries and fringe benefits for the Athletic Supervisor, one Athletic Director, one Assistant AthleticDirector and one Athletic Trainer for each of the fifteen high schools; an Instructional Materials Technician, all co-curricular stipends; and part-time game management at athletic events. New staffing request for FY16:

Assistant Athletic Director for Riverside High School•Athletic Trainer for Riverside High School•

There is an 18.5% decrease in personnel to reflect stipends being distributed to other divisions.


Operations and maintenance expenditures provide VHSL membership fees and insurance along with assistance to thehigh schools for athletic field improvements, security, equipment repair and replacement, swim venue rentals, andmedical supplies.

CAPITAL OUTLAY

Capital Outlay expenditures provide additional backstop netting on the baseball field for one high school and thereplacement of the baseball scoreboard at another high school.

Supported School Board Goals 2 and 7 through the following:

Provided the local component of the required VHSL Coaches Education Program prior to each sport season. •Offered Continuing Education opportunities for the Athletic Department staff. •Provided supplies and assistance to high school athletic trainer programs. •Provided turf improvements to athletic facilities. •Provided support for school security at athletic events. •Provided replacement equipment for safety reasons at high schools. •Provided the ImPact Concussion testing software to assist Athletic Trainers in the management of concussions. •Provided seasonal training for Assistant Athletic Director's to improve their knowledge of local and state athleticregulations and to prepare them for future advancement as an Athletic Director.

•



Continue to support School Board Goals 2 and 7 through the following:

Support the Athletic Department staff through Continuing Education opportunities, equipment and supplies. •Provide support and assistance for maintenance of athletic facilities and fields. •Provide support for school security at athletic events. •Replace athletic equipment for safety reasons at high schools. •Continue to assist athletic trainers in concussion management and return to play protocol. •Continue to develop and improve the Assistant Athletic Director's training program. •


ATHLETICS PROGRAM


45

REPORTING RELATIONSHIP BUDGET ACCOUNTABILITYDr. Terri L. BreedenAssistant Superintendent for Instruction

Les CummingsAthletics Supervisor


ATHLETICS PROGRAM


46




47


Operations & Maintenance $1,237,457 $1,653,005 $779,557 $1,255,928 $1,148,086 -8.6 %

Capital Outlay $57,107 $24,632 $0 $75,000 $75,000 0.0 %

Total $5,531,992 $6,199,390 $5,396,212 $6,241,390 $6,003,956 -3.8 %

Positions 45.0 44.0 44.0 44.0 44.0


Director 1.0 1.0

Supervisor 1.0 1.0

Principal 1.0 1.0

Assistant Principal 1.0 1.0

Teacher 31.0 31.0

Counselor 1.0 1.0

Teacher Assistant 2.0 2.0

Support 5.0 5.0

Specialist 1.0 1.0

Total 44.0 44.0


CAREER AND TECHNICAL EDUCATION


48

PROGRAM DESCRIPTION

The Career and Technical Education Department strives to meet the career and technical education needs of allstudents, consistent with the demands of the workplace and with consideration of individual aptitudes, interests, andeducational needs. Exploratory programs for all fifteen middle schools are offered within Family and Consumer Sciences, Keyboarding,and Technology Education. Elective programs in the fourteen high schools are offered within Business and Information Technology, Family andConsumer Sciences, Marketing, and Technology Education. Specialized programs are offered at the Monroe Technology Center. Many of these programs lead to industryrecognized credentials and/or dual enrollment college credit. The Loudoun Governor's Career and Technical Academy offers highly specialized programs within four identifiedcareer clusters: Agriculture, Food & Natural Resources; Health Science; Science, Technology, Engineering, andMathematics; and Transportation, Distribution, and Logistics. The Navy JROTC program at Loudoun County High School has 200 students. The focus of this program is leadership,fitness, and naval sciences instruction. During the 2014-2015 school year, over 28,000 students are enrolled within career and technical education coursesoffered within Loudoun County Public Schools in grades 6-12.




49

BUDGET OVERVIEW

PERSONNEL

The personnel lines include salaries for three central office employees within career and technical education (CTE). CTEteachers for all 15 middle and 14 high school career and technical programs, Douglass School CTE, all MonroeTechnology Center teachers as well as 3.0 teachers for the Naval JROTC Program at Loudoun County High School.


Funding is included for the normal operation and maintenance of the Career and Technical Education programs offeredwithin 15 middle schools, 14 high schools, the Douglass School, The Loudoun Governor's Career and TechnicalAcademy, and the Monroe Technology Center.

CAPITAL OUTLAY

Replacement of outdated equipment at the Monroe Technology Center in the following programs: Trades programs,Loudoun Governor's Career and Technical STEM Academy programs, and the IT program areas. Replacements andupgrades are key for safety and operation of existing program labs.


Expanded articulation agreements for career and technical education programs that allow students to obtaincollege credit upon enrollment at NVCC and four- year colleges and universities.

•

The results of the most recent career and technical education student follow up survey continue to show LCPSCareer and Technical Education programs provide students with the skills necessary to become college andcareer ready.

•

Supported the ninth Career Camp for middle school students at the Monroe Technology Center. Supportedthe eighth year Childrens Engineering Camp for 4th and 5th grade students at eight middle school locationsacross the county.

•

Offered the sixth year of the NJROTC curriculum at LCHS. •Supported the seventh year of the Loudoun Governor's Career and Technical Academy program at the MonroeTechnology Center.

•

Piloted Cybersecurity curriculum resources with the Computer Systems Technology course at MonroeTechnology Center.

•




Review and update curriculum offerings and curriculum resources within all career and technical educationprogram areas.

•

Upgrade technology and resources utilized within career and technical education programs in line with divisionreplacement cycles.

•

Continue to plan for the new Academies of Loudoun programs and facility. •Continue staff development and curriculum updates in preparation for the Academies of Loudoun.•




50


Shirley L. BazdarDirector of Career and Technical Education and Adult

Education




51



Total $193,797 $230,591 $286,115 $262,960 $262,960 0.0 %

Positions 0.0 0.0 0.0 0.0 0.0


Total

PROGRAM DESCRIPTION

The Driver Education Division provides students with the opportunity for practical application of previous classroominstruction. The goal of classroom and behind-the-wheel training is to develop attitudes, knowledge, and behaviorsneeded to be safe and responsible drivers. Student tuition funds 100% of instructor compensation for behind-the-wheel instruction. State aid is provided on a per-pupil basis to cover the costs associated with the driver educationvehicle fleet.


DRIVER EDUCATION


52

BUDGET OVERVIEW

PERSONNEL

No additional staff are required for Driver Education, current LCPS employees are paid hourly wages that are funded bystudent fees for behind-the-wheel instruction, which occurs before and after the instructional day.


Operations and maintenance include instructional supplies, materials for Teen Driving presentations, staff development,and conference opportunities.

Supported School Board Goals 2, 5, and 7 and the efforts of the division in the Department of Instructional Services andthe local schools to produce:

Increased opportunities for staff development in the area of distracted driving through training, instructionalmaterials, and presentations made available to every high school about distracted driving and challenges forteens.

•

Incorporated the use of In-Car Coordinators to provide more continuity of Driver Education instruction andaccountability.

•

Offered additional Partners for Safe Teen Driving Presentations to parents and teens.•



Continue to work on School Board Goals 2 and 7 through the following:

Provide additional opportunities for professional development for LCPS teachers and paraprofessionals throughMy Learning Plan.

•

Develop Driver Education instructional resources with an emphasis on appropriate driving routes and consistentteaching techniques.

•


Sheila JonesHealth, Physical Education and Driver Education

Supervisor


DRIVER EDUCATION


53

BUDGET HISTORY BY OBJECT OF EXPENDITURETitle FY12 Actual FY13 Actual FY14 Actual FY15 Budget FY16 Budget % Change Personnel $152,099,753 $167,555,550 $173,936,780 $186,725,733 $201,604,787 8.0 %

Operations & Maintenance $2,855,682 $2,516,989 $3,465,719 $2,494,646 $2,303,031 -7.7 %

Total $154,955,435 $170,072,540 $177,402,499 $189,220,379 $203,907,818 7.8 %

Positions 1,979.0 1,994.4 2,060.3 2,121.8 2,241.8


Director 1.0 1.0

Supervisor 2.0 2.0

Principal 54.0 54.0


Teacher 1,755.9 1,835.9


Support 114.4 117.4

Total 2,121.8 2,241.8


ELEMENTARY EDUCATION


54

PROGRAM DESCRIPTION

The Elementary Education Division works to promote academic excellence in an inclusive environment, to enhanceeducational opportunities and equity for all elementary students, and to improve the quality of teaching through high-quality, visionary educational leadership. The Director and Supervisors of Elementary Education are responsible forthe supervision and evaluation of elementary principals. This division supports principals with ongoing, research-basedprofessional development to strengthen the connection between vision and action. This division also works withprincipals to ensure that school improvement plans are developed collaboratively with members of the schoolcommunity and that decisions are based on student achievement data along with other specific school-level indicators.In addition to providing guidance and support to elementary principals, the Supervisors of Elementary Educationprovide direct support to assistant principals in the areas of building leadership capacity, implementing disciplinepolicies, and reporting student disciplinary data. The Director of Elementary Education makes staffing projections and allocates K-5 classroom teachers to maximizestudent success through the equitable distribution of human and financial resources. Adequate, school-basedadministrative staffing for principals, assistant principals, and secretaries is projected and allocated by the director, aswell. The selection process for the Agnes Meyer Outstanding Teacher Award is coordinated by this division torecognize and honor educators possessing the finest attributes of their profession. This division also oversees theregional and site-based summer school programs offered during the month of July, when offered. When elementary parents raise policy or procedural issues related to local schools, this division is responsible forclarifying the issues and taking appropriate action to assist the parents and school in establishing a productive,working relationship focused on increased student satisfaction and success. Included in the budget for FY16 is a framework for implementing FDK classes to be offered to ALL students residing inLoudoun County identified as either economically disadvantaged or qualifying for ELL services or both. Based on IEPneeds, special education students will also be recommended for FDK services. A full-day kindergarten class would be offered in every elementary school with space available. The full-day programwould allow children and teachers more time to explore topics in depth; reduce the ratio of transition time to class time;provide for greater continuity of day-to-day activities; and implement more remediation/acceleration as appropriate tothe learners.




55

BUDGET OVERVIEW

PERSONNEL

Personnel includes salaries for the director, supervisors, and secretaries in the Office of Elementary Education as wellas elementary principals, assistant principals, secretaries, teachers, teacher assistants and all related fringes. Duringthe FY15 budget process, Middleburg Community Charter School received an allotment of 1.8 FTEs for Grade 1-5Teacher Assistants. The new positions for FY16 are:

3.0 FTE Secretary II for the opening of ES 27 •38.0 K-5 Teachers for anticipated growth and class size contingency •6.0 Art, Music, and Physical Education Teachers (2.0 each) •2.0 Reading Teachers •3.0 Kindergarten Teacher Assistants •8.0 Grade 1-5 Teacher Assistants •

In addition, under the proposed full-day kindergarten program, current kindergarten teachers would remain at theirpresent locations and would be supplemented with 26 teaching positions and 26 teacher assistant positions. Costs associated with expansion of at least one full-day K class to all schools with space available:

26 FDK Teacher FTEs •26 FDK Teacher Assistant FTEs •

Additional costs are listed that will be incurred to provide “specials” for these students.

4.0 FTEs – Teacher, Physical Education •2.0 FTEs – Teacher, Art •2.0 FTEs – Teacher, Music 8 FTEs – Total additional specialists

•


In addition to materials and supplies needed to support the regular office functions, Operations and Maintenanceincludes postage for all elementary schools based on an allocation of $1.53 per student, a decrease of 50% from theFY15 budget, and instructional materials allocation of $34.38 per pupil. By absorbing the Kindergarten budget, weeliminated a duplicated allocation for K students of $35,000. This reduction includes an additional $52,000 in suppliesfor expansion of full-day kindergarten.




56

Supported School Board Goals 1 and 4 as evidenced through the following outcomes and actions:

54 of 55 elementary schools (98%) received full accreditation status. •Set focused expectations for consistency and quality during the creation of 53 annual School Improvement Plans.Assisted principals in analyzing subgroup achievement and establishing appropriate intervention strategies forthe 2013-14 school year.

•

Provided staff development activities for principals and assistant principals during monthly meetings to expandtheir administrative knowledge and to increase their instructional expertise.

•

Processed nominations on behalf of 27 LCPS teachers for recognition in the Agnes Meyer Outstanding TeacherAward program.

•

Provided assistance and guidance to the principal of Cardinal Ridge ES to ensure a smooth and successful newschool opening, beginning January 2014.

•



Continue to support School Board Goals 1, 3, 4, and 6 through the following:

Provide administrative support and give priority in the allocation of resources to elementary schools that mayneed assistance in meeting Accreditation standards and in making Annual Measurable Objectives (AMO). Thisgoal addresses not only necessary remediation strategies, but also expanded learning opportunities.

•

Provide administrative support for the continued implementation of the elementary assessment andgrading expectations in conjunction with the Phoenix roll-out

•

Maintain the number of nominees submitted for recognition in the Agnes Meyer Outstanding Teacher Awardprogram (n = 27).

•

Monitor and provide quality assurance related to information communicated by schools to their parents andcommunities through their webpages, newsletters, and miscellaneous correspondence.

•

Provide coaching for beginning principals supplemented by providing every new principal with a veteran mentorto serve in a non-evaluative capacity.

•

Monitor the development and implementation of 55 school improvement plans created districtwide using theIndistar continuous school improvement model.

•

Expansion of Full-Day-Kindergarten is proposed to support students from every school in the county. •


Dr. W. Michael MartinDirector of Elementary Education




57



Total $571,150 $612,108 $588,625 $967,606 $993,919 2.7 %

Positions 3.0 3.0 3.0 3.0 3.0


Supervisor 1.0 1.0

Instructional Specialist 1.0 1.0

Support 1.0 1.0

Total 3.0 3.0

PROGRAM DESCRIPTION

The English Language Arts program provides a comprehensive program of studies in English language, writing,reading, and literature consistent with the VA Standards of Learning. The elementary program supports developingreading, writing, and communication skills. The middle school program builds on students’ comprehension skills andsupports students as they become critical readers and writers. The high school program continues to developstudents’ writing and text analysis skills and provides a survey of American, British and World Literature. It also offersstudents opportunities to enhance their communication and media literacy skills through elective courses in creativewriting, etymology, drama, journalism, newspaper journalism, photojournalism, and public speaking.


ENGLISH


58

BUDGET OVERVIEW

PERSONNEL

Personnel includes salaries and related fringes for three employees who support the K-12 English/Language Arts andSecondary Reading programs. In addition, it includes funds for part-time work related to professional and curriculumdevelopment.

Part time funds are used to support various functions of the English office including the creation of quarterlyassessments to monitor literacy progress, the creation of curriculum resources to support teachers in instruction, andthe creation of professional development at all levels. Many of these services are provided by licensed Englishteachers, who are available to work part time. Their availability during school hours and during the school year allows uswork more efficiently as a department.


Operations and maintenance expenditures provide materials, resources, and professional development to supportEnglish instruction in elementary, middle, and high schools. Additional funding is included to revise curriculum to supportthe new SOL items.

A more robust literacy diagnositc and intervention is included. It provides richer resources than the previous software.To mitigate costs, funds in computer and minor equipment have been reduced.


Collaborated with district and school-based colleagues to improve student literacy achievement as indicated onaccountability assessments such as the Virginia Standards of Learning.

•

Expanded professional development opportunties for teachers in reading, writing, and word study instruction. •Implemented revised inquiry based high school Honors English curriculum at grade 9-11. •Revised Literacy Journey professional development to include job-embedded coaching. •Supported Pathways Writing and Word Study professional development. •Revised K-12 English/Language Arts curriculum to further support learning communities as they analyze complextexts, collaborate, communicate, and create products that communicate authentic messages.

•

Began revision of academic English curriculum to include more inquiry based instruction. •Expanded dual enrollment offerings of English 12 •Created a pathway for teachers to gain credentials to instruct dual enrollment English 12 •




Introduce revised academic English curriculum in grades 9-12 with a focus on student-centered inquiry. •Expand dual enrollment English 12 to all high schools. •Expand online and hybrid professional development offerings at all levels.•Revise Literacy Journey professional development to include additional supports for ELL and SPED.•Expand job-embedded coaching opportunites for Literacy Journey participants.•Develop additional digital resources for instruction.•


ENGLISH


59


Michele Schmidt-MooreEnglish and Secondary Reading Supervisor


ENGLISH


60




61



Total $17,278,131 $18,872,332 $18,323,225 $19,492,131 $21,709,823 11.4 %

Positions 311.0 318.0 308.0 221.0 233.0


Supervisor 1.0 1.0


Teacher 197.0 226.0

Counselor 0.0 1.0


Support 1.0 1.0

Coordinator 0.0 1.0

Language Assessor 1.0 2.0

Total 221.0 233.0


ENGLISH LANGUAGE LEARNERS


62

PROGRAM DESCRIPTION

Identification and Placement

The Office of English Language Learners (ELL) provides a multi-faceted English language program for non-English orlimited-English speaking students in grades K-12. Eligibility for ELL services is determined through use of the stateapproved WIDA-ACCESS Placement Test (W-APT) which is administered to all students with a language other thanEnglish indicated on the student registration form. This assessment, which is administered within 10 days of astudent's registration, assists ELL teachers with programmatic placement decisions such as identification, placement,and course scheduling of ELLs. ELL services are typically provided at the student's home school, however in a smallnumber of cases services are provided at a nearby school. The goal of the ELL program is to assist children who are “limited English proficient, including immigrant children andyouth, acquire English proficiency, develop high levels of academic attainment in English, and meet the samechallenging State academic content and student academic achievement standards as all children are expected tomeet” (ESEA 'English Language Acquisition, Language Enhancement, and Academic Achievement Act’ Sec. 3102). Instruction The ELL program provides ELL students with instruction in the English language by emphasizing listening, speaking,reading and writing skills through the use of a structured English language approach. ELL students are providedservices in models that best fit the linguistic level of each student while not compromising the grade level content andrigor. Likewise, service models are differentiated to best meet individual student needs in the most inclusiveenvironment. A blend of age-appropriate, research-based instructional strategies, such as Sheltered InstructionObservation Protocol (SIOP) and instruction in the WIDA English Language Development (ELD) Standards, allowsELLs to access the content of the general education classroom. Curriculum The ELL program has developed curriculum with the WIDA English Language Development Standards that is alignedwith the Virginia Standards of Learning for the core content areas of English Language Arts, Mathematics, Science,and Social Science for all levels kindergarten to 12th grade. These standards are available to all Loudoun countyeducators. Likewise, sheltered curriculum has been developed for the four content areas for use with ELL students atproficiency levels 1 and 2 at the secondary level. Like the mainstream curriculum, this curriculum aligns the WIDA ELDstandards with the essential knowledge and skills of the grade level expectations. To best monitor the languageprogress of the ELL students on these language standards, the ELL Department assesses all identified ELLs on thestate approved annual proficiency assessment, the WIDA ACCESS for ELLs in the spring of each year. ELL Enrollment ELL enrollment for school year 2014-2015, which is a 12% increase over school year 2013-2014, is as follows:

6463 Active ELLs at proficiency levels 1-5, 59 Identified ELLs not receiving services (Parent Opt Out students), and2231 Formerly LEP (FLEP - Monitored ELLs). Included in this number are 987 students who meet the federaldefinition of “immigrant children and youth” which is as follows: “individuals who are aged 3 through 21, who were notborn in the United States and who have not been attending one or more schools in any one or more states for morethan three full academic years" www.doe.virginia.gov/federal_programs/esea/title3/guidance/definitions/index.shtml.

These students are included in the Active ELL population count noted above. Additionally, state mandates require thatcounties maintain records on and monitor on a regular basis the progress of Former LEP (FLEP) students for twoyears.




63

http://www.doe.virginia.gov/federal_programs/esea/title3/guidance/definitions/index.shtml

BUDGET OVERVIEW

PERSONNEL

Personnel funds cover salaries and benefits for the ELL Supervisor, the Office of School Improvement ELL Specialist,Instructional Materials Technician (Support), Registration Center Counselor, Registration Center Coordinator, DualLanguage Assessor, and 226 ELL instructional staff (ELL Teachers). The increase of 29 ELL FTEs is a request for 1.0 new ELL Teacher FTE to staff the new high school, Riverside HighSchool, and meet the needs of a projected 11% increase in the ELL systemwide population, and to maintain ELLteacher caseloads to approximately 31:1. This increase is offset by a reduction in ELL full-day kindergarten teacherassistants. The additional 3 ELL FTEs (ELL Coordinator, Bilingual Counselor, & Screening Assessor) reflect a request to staff ayear around ELL Registration Center that will screen, identify, place, register, review transcripts, and make schedulingrecommendations for ELL students. This request is aligned with the ELL Improvement Indicator of need identified by the2013-2014 ELL Advisory team and the 2014-2015 ELL Improvement team.


Operations and Maintenance expenditures provide instructional materials and supplies needed by the ELL programs.Additionally, it covers expenses related to the purchase and upgrade of English and bilingual dictionaries needed tosupport ELLs both in daily instruction and SOL assessments. Finally, funds cover expenses related to federally requiredscreening and proficiency assessment of ELLs, curriculum development, and ELL Summer School.

Continued to support School Board Goals 1, 2, 4, and 6 through the following:

ELL students met the ESEA required English language proficiency (ELP) performance targets for AnnualMeasurable Achievement Objectives (AMAO) 1 (progress).

•

ELL students met the ESEA required English language proficiency (ELP) performance targets for AnnualMeasurable Achievement Objectives (AMAO) 2 (proficiency).

•

ELL students at the division level met the ESEA required performance targets on Annual MeasureableAchievement Objectives (AMAO) 3 English/Language Arts and Mathematics.

•

ELL teachers developed exemplars of curriculum that incorporates the WIDA ELD standards into all four contentareas of English Language Arts, Mathematics, Science, and Social Science curriculum for grades K-12 for alleducators of ELLs.

•

Local funds were used to expand the Summer Screening Center hours in order to increase the number of ELLsscreened and identified prior to the start of school.

•

Local funds were also used to screen STEP and Head Start students in the spring of the year in order to provideearly identification of high needs students.

•

The ELL program trained a number of retired teachers to conduct the federally required annual proficiencyassessments at high needs schools in order to increase ELL teacher instructional time.

•

The ELL program under the direction of the Instructional Services Director completed a year-long program reviewthat resulted in the identification of six areas of need that require immediate attention.

•

The ELL Improvement Team (ELITe), a group of stakeholders representing students, parents, communitymembers, administrators and teachers, has been identified to meet over the course of the SY15 school year todevelop plans to address these areas of need.

•





64



Continue to meet the ESEA required English language proficiency (ELP) performance targets for AnnualMeasurable Achievement Objectives (AMAO) 1 (Progress).

•

Continue to meet the ESEA required English language proficiency (ELP) performance targets for AnnualMeasurable Achievement Objectives (AMAO) 2 (Proficiency).

•

Meet the ESEA required performance targets on Annual Measurable Achievement Objectives (AMAO) 3English/Language Arts, Mathematics, and Federal Graduation Indicator (FGI).

•

In collaboration with the specialty content areas of Health & P.E., Driver’s Education, Family Life Education(FLE), Art, Music, and Career and Technology (CTE), develop curriculum that incorporates the WIDA EnglishLanguage Development (ELD) standards into the division-wide curriculum for grades K-12.

•

The ELL Improvement Team (ELITe) will continue to meet to ensure the following identified areas of need aremet:

The district will provide a Central Registration Center that screens, identifies, and registers ELL students.◦Provide increased opportunities for General Education teachers to acquire dual certification in ELL toenhance inclusive practices.

◦

Ensure all LCPS teachers receive ongoing professional development in English Language Acquisitionstrategies, to enable inclusion and co-teaching best practices.

◦

Develop a dedicated program in place for middle school & high school-aged ELLs, including recentimmigrants with limited English skills, with high school graduation as the primary goal.

◦

Establish a staffing plan that promotes flexibility and inclusive services for all ELLs based on needs.◦Develop a comprehensive district curriculum framework in place that integrates the state required WIDAEnglish Language Development Standards with the State standards for all content areas of ELLs.

◦

•


Teresa VignaroliEnglish Language Learners Supervisor




65



Total $1,646,966 $1,711,563 $1,865,499 $2,040,124 $1,988,335 -2.5 %

Positions 17.0 17.0 18.0 19.0 19.0


Teacher 19.0 19.0

Total 19.0 19.0

PROGRAM DESCRIPTION

Family Life Education (FLE) provides the information, resources, workshops, and materials necessary to deliver aquality program for students in grades K-10 in accordance with the mandate by the State of Virginia.


FAMILY LIFE EDUCATION


66

BUDGET OVERVIEW

PERSONNEL

The Personnel line includes salaries and fringe benefits for nineteen (19) Family Life Education FTEs serving theelementary and secondary levels. (Elementary: 4; Middle School: 8; High School: 7).


Operations and maintenance expenditures provide materials and supplies needed to support the implementation of acomprehensive, sequential, abstinence-based, age-appropriate Family Life Education curriculum grades K-10, inaccordance with the Code of Virginia. Materials and supplies include instructional resources, consumables for students,and OPT-OUT packets and handbooks for parents.

Continued to support School Board Goals 2, 4, and 6 through the following:

Reviewed and updated audiovisuals resources grades K-10. •Reviewed and updated family life curriculum guides K-10. •Offered opportunities and facilitated staff development for teachers to update information and teachingstrategies.

•

Utilized the Loudoun County Public Schools website to increase communication to parents. •



Continue to support School Board Goals 1, 2, 4, 5, 6, and 7 through the following:

Provide staff development opportunities for Family Life Education Specialists.•Purchase updated audiovisual resources necessary to deliver a quality Family Life Education program. •Provide Family Life Education Specialists with needed resources (consumables and fixed instructionalresources) and administrative and instructional support to serve students participating in Family Life Education.

•

Continue to improve communication of program objectives with all stakeholders (parent, staff, teachers, andschool administration).

•

REPORTING RELATIONSHIP BUDGET ACCOUNTABILITYShirley L. BazdarDirector of Career and Technical Education & Adult Education

Cara LeGrysCareer and Technical Education Supervisor


FAMILY LIFE EDUCATION


67


Operations & Maintenance $2,265,094 $2,579,612 $2,756,275 $3,729,380 $3,865,816 3.7 %

Total $8,622,332 $9,395,377 $9,570,979 $11,037,240 $11,629,170 5.4 %

Positions 72.0 70.6 70.6 70.6 72.7


Supervisor 1.0 1.0

Teacher 68.6 70.7

Support 1.0 1.0

Total 70.6 72.7


GIFTED EDUCATION


68

PROGRAM DESCRIPTION

The Gifted Education Program provides appropriate instructional services for identified students grades K-12. AllLCPS students receive enrichment and complex thinking lessons in grades K-3 through the SEARCH Program.SEARCH teachers also provide the screening and identification of gifted students at the elementary level. Participationin the EDGE program which provides additional academic challenges to culturally, economically, or linguisticallydisadvantaged students who exhibit academic potential, is increasing. The program served over 350 students in 12elementary schools. Students identified for gifted services receive high quality differentiated instruction throughDifferentiated Classroom Instruction (DCI) K-5, and the center-based services of FUTURA Program in grades 4 and 5.Opportunities for FUTURA students include the Jason Project and Renzulli Learning. The FUTURA program currentlyprovides services 1,200 students in centers located in Algonkian ES, Arcola ES, Ball's Bluff ES, Belmont Station ES,Buffalo Trail ES, Countryside ES, Creighton’s Corner ES, Culbert ES, Emerick ES, Forest Grove ES, Meadowland ES,Potowmack ES, Sanders Corner ES, Sycolin Creek ES, and Waterford ES. In middle school, 2,500 identified gifted students participate in the SPECTRUM program offered during the resourceblock and are supported by the honors level classes as well. SPECTRUM teachers provide preparation classes for allstudents interested in special academic programs in high school. SPECTRUM teachers also provide for theidentification of gifted students in middle school. Gifted Education Resource teachers and Signet representatives provide opportunities such as the ScholasticChallenge, seminars, and field trips for high school gifted students. Participation in the Regional Governor's School, Thomas Jefferson High School for Science and Technology was 229 students in grades 9-12. Participation in theSummer Residential Governor's School which offers quality academic challenges for selected high school students,included 45 students in the academic programs, and 18 students in the visual arts programs. Increases in the FY16 budget (that are not related to personnel) are attributable to projected costs for summerenrichment opportunities for students and a summer professional training institute for teachers. Increases in thenumber of students attending Thomas Jefferson High School for Science and Technology, and costs for students toattend the Summer Residential Governor's School program have also increased the FY16 budget.


GIFTED EDUCATION


69

BUDGET OVERVIEW

PERSONNEL

Personnel includes salaries and related fringes for 49.2 elementary, 17.0 middle school, and 2.5 high school giftededucation resource teachers. It also includes the salaries and fringes of the Supervisor and one Instructional MaterialsTechnician.

In FY16, 2.0 FTEs are requested for growth in the Middle School Spectrum Program.


Operations and Maintenance expenditures provide instructional materials and supplies needed by the giftedprograms. It provides for the tuition and fees for the LCPS students attending the Regional Governor's School and theSummer Residential Governor's School, Thomas Jefferson High School for Science and Technology, and staffdevelopment and training opportunities for the staff. Participation in Thomas Jefferson High School for Science and Technology is expected to increase from 229 to 245, andthe summer Governor's Schools will reach 75 students.

From School Board Goals 1, 2, and 6:

Set benchmarks for assessment of the 21 Century skills used in the new curriculum for FUTURA andSPECTRUM.

•

Developed program options for identified gifted students at the high school level.•Provided training opportunities and collaborative support for classroom teachers with identified gifted students inDifferentiated Classroom Instruction services for grades K-3

•

Developed four online courses in "Understanding Giftedness" for use by teachers and administrators.•Developed and implemented the delivery of services for identified gifted students grades 4 & 5 with new schoollevel GIA program; DCI, Differentiated Classroom Instruction.

•

Provided training opportunities for administrators and teachers in the identification process in grades K-12.•Enrollment at Thomas Jefferson High School for Science and Technology increased to 221 for the 2014-2015school year.

•

Provided additional outreach to parents with Gifted Education Information Nights, Parent Workshops, and parentcoffees in September and October.

•

Increased the membership of the Superintendent's Gifted Advisory Board to include parent, professional, andcommunity representatives from each high school cluster.

•



From School Board Goals 1, 2, and 6:

Continue placing curriculum and professional development in Vision.•Pilot non-credit independent study and mentorship programs for identified gifted students in high school. •Provide professional development opportunities in gifted education for administrators and counselors.•Increase training opportunities and collaborative support for classroom teachers with identified gifted students inDifferentiated Classroom Instruction services.

•

Continue the increase in the membership of the Superintendent's Gifted Advisory Board to include parent, professional, and community representatives from each high school cluster.

•


GIFTED EDUCATION


70


TBDGifted Program Supervisor


GIFTED EDUCATION


71



Total $342,762 $365,299 $388,675 $400,068 $384,394 -3.9 %

Positions 2.0 2.0 2.0 2.0 2.0


Supervisor 1.0 1.0

Support 1.0 1.0

Total 2.0 2.0

PROGRAM DESCRIPTION

The Health and Physical Education (HPE) Program provides appropriate instructional services for students K-12 andaligns with the Virginia Standards of Learning and the Curriculum Framework for Health & PE for Loudoun CountyPublic Schools. Students are provided with instruction that will help them acquire the knowledge, processes, and skillsneeded to become physically fit through activities that contribute to lifetime fitness and wellness. Our curriculumemphasizes learning through movement and the goal of our HPE program is to educate our students on lifelong habitsthat will lead to safe and active lifestyles.


HEALTH AND PHYSICAL EDUCATION


72

BUDGET OVERVIEW

PERSONNEL

Personnel includes salaries and all related fringes for two employees (Health, Physical Education, and Driver EducationSupervisor and Instructional Materials Technician).


Operations and Maintenance expenditures provide curricular materials and supplies for instruction. Maintenance andreplacement of equipment, achievement awards, staff training, and conference opportunities are also included.

Supported School Board Goals 2 and 7 and the efforts of the divisions in the Department of Instructional Services andthe local schools to produce:

Increased the use of technology in Health and Physical Education classes by incorporating the use of newWELNET resources including a fitness portfolio and revised assessments.

•

Provided Health and Physical Education content training through increased staff development opportunities viaMLP.

•

Revised Virtual Loudoun course content to align with Health and PE 9 and 10.•



Continue to work on School Board Goals 2 and 7 through the following:

Revise common assessments for Health and Physical Education, to correspond with 2015 revisions to theVirginia Standards of Learning.

•

Revise sample SMART goals to align with 2015 SOLs.•Offer Health and Physical Education content training through increased staff development opportunities via MLP.•


Sheila JonesHealth, Physical Education and Driver Education

Supervisor


HEALTH AND PHYSICAL EDUCATION


73



Total $102,456,451 $113,805,837 $119,089,098 $128,587,509 $143,654,758 11.7 %

Positions 1,219.3 1,257.5 1,312.0 1,382.6 1,454.6


Director 1.0 1.0

Principal 15.0 15.0


Teacher 1,207.6 1,270.6


Support 74.0 78.0

Total 1,382.6 1,454.6

PROGRAM DESCRIPTION

The Office of High School Education supports School Board Goals 1) Student Achievement, 2) CurriculumDevelopment, 3) Class Size, and 7) Health, Safety and Wellness. The Director of High School Education providesdirect support and feedback to all high school administrators on the development of school improvement efforts basedon effective use of data, collaborative processes that include all stakeholder groups, and research based strategies.One of the greatest challenges facing the office is staffing high schools with teacher resources needed to offer acomprehensive program inclusive to individual student interests. The Director of High School Education makes staffing projections/allocations for the maximum effective use of humanand financial resources. This office works individually with all high schools in the alternative placement needs ofstudents as they progress towards graduation.


HIGH SCHOOL EDUCATION


74

BUDGET OVERVIEW

PERSONNEL

Personnel include salaries and all fringe benefits for school based administrators and support staff.

The new positions for FY16 are:

3.0 Assistant Principals for Rock Ridge (1) and Riverside (2) High Schools. •4.0 Secretaries for Riverside High School. •62.0 Grades 9-12 General Education Teachers for growth and class size contingency. •1.0 Reading Teacher for Riverside High. •2.0 Teacher Assistant - Study Hall for Rock Ridge (1) and Riverside (1) High Schools. •


Materials and supplies needed to support office functions are included as well as postage and instructional materials forall high schools. This includes funding for alternative placement of specified students, debate team costs, principaltraining and accreditation costs, training and related costs for the AVID program, and materials and supplies for highschool graduations.

Supported School Board Goals 1 and 2 in attaining:

8 of 13 high schools achieved Annual Measureable Objective (AMO). •11 of 13 high schools Fully Accredited in Virginia. •LCPS achieved an overall graduation rate of 95.2% for 2014, exceeding the state average by 5.3%. •Average SAT scores in reading, writing and math exceeded 1600 and remained 111 points above the stateaverage.

•




Assist high school principals to achieve/maintain AMO targets and full accreditation. •Promote college and career readiness and STEM through increased advanced studies diplomas, AP enrollment,and Dual Enrollment.

•

Promote alternatives to and monitor data regarding responses to student misconduct. •Investigate and promote viable approaches towards increased virtual/blended learning opportunities. •Provide research based and individualized leadership development for High School administrators. •


Nereida C. Gonzalez-SalesDirector of High School Education


HIGH SCHOOL EDUCATION


75



Total $691,570 $491,174 $627,482 $668,987 $612,154 -8.5 %

Positions 5.0 5.0 4.5 4.5 4.5


Director 1.0 1.0

Supervisor 1.0 1.0

Support 2.5 2.5

Total 4.5 4.5


INSTRUCTIONAL SERVICES


76

PROGRAM DESCRIPTION

The Director of Instructional Services provides leadership and coordination in developing programs for the Office of Instructional Services. Program supervision and responsibilities includes the administration and coordinationof numerous content areas and supervisors to ensure that the instructional program (PreK-12) supports the missionand attainment of goals of the school division. Program supervision and responsibilities include Art, Driver Education,English, English Language Learners, Gifted Education, Federal Programs (School Improvement and Accountability), Head Start, Health and Physical Education, Library Services, Mathematics, Music, Outreach,Pathways, Reading, Science, Social Science and Global Studies, Starting Toward Excellence in Pre-School (STEP), Staff Development, Summer in the Arts (SIA), Technology Resource Services, Virtual Loudoun, and WorldLanguages and Cultures. Instructional Services personnel develop, create, and refine preschool, elementary, middle, and high school resourcesin partnership with school staff to meet school and county needs for the advancement of student learning and continuous school improvement. Resources include curriculum, lesson plans, assessments, units of study, teachertraining, and other related content needs to help school leaders, teachers, and students. The office of Instructional Services works with various offices within the division to coordinate the content and courserequirements for the Virtual High School (Virtual Loudoun) courses and programs offered by LCPS.




77

BUDGET OVERVIEW

PERSONNEL

Personnel includes the salaries for 4.5 Instructional Services positions and all related fringe benefits. This numberincludes the Director of Instructional Services, Supervisor of Federal Programs, (2) Secretary III positions that supportInstructional Services and a .5 position that supports Federal Programs. Part-time funds are required to pay personnelto organize and lead projects and teach online classes. Overtime is needed to support periods of peak workloads.


The Instructional Services Office operations and maintenance expenditures provide funding for materials, supplies,training and continuing education for various projects including development and distribution of curricular materials forthe division and online classes. Instructional Services personnel develop, create, and refine preschool, elementary, middle, and high school resources inpartnership with school staff to meet school and county needs to advance student learning. Resources includecurriculum, lesson plans, assessments, units of study, teacher training, and other related content needs to help leaders,teachers, and students.

There is a $50,000 decrease in Operations and Maintenance due to the creation of a separate budget for VirtualLoudoun.

Supported the efforts of schools to meet the demands of the state assessment program by purchasing anddeveloping an assessment tool in English, Math, Social Science, Science.

•

Provided support for a division wide effort to strengthen mathematics instruction. •Provided math intervention software. •Provided division wide training to school leaders on instruction, continuous school improvement, leadership, andassessment.

•

Provided school support for middle and high school students through coordinating online course opportunities forinterested students.

•

Oversight of all federal programs (Title I, Title III, and Head Start). Supported all program review procedures. •Provided professional development across all curricular areas through TRT conducted workshops, collaboration,planning meetings, conducting model lessons that supported student achievement.

•

Continue Implementation of Pathways to Literacy Program as LCPS' primary reading program byadding additional schools. Expanded Pathways to schools in grades 3-5.

•

Provided professional development meeting individual, school-site, and division goals. •Provided online classes to LCPS students via Virtual Loudoun, the online courses owned by LCPS and deliveredby LCPS teachers to 1000 students in 2014.

•





78


Expand the assessment tool to enable schools to address specific learning needs prior to state testingrequirements. Refine District Quarterly Assessment process.

•

Enhance and develop the division wide curriculum to strengthen content emphasis and curriculum alignmentacross LCPS.

•

Increase use of critical thinking strategies into LCPS curriculum and instructional programs. •Provide online courses as described by VDOE in compliance with 2010 legislation. LCPS will need to provideteachers, instructional materials, and online delivery. Part time support and coordination of programs.

•

Provide Leadership and support to ensure compliance and improvement with all Federal Grants, Head Start, TitleI schools, identified Focus Schools, and all schools identified for improvement by VDOE.

•

Support the implementation of the adopted LCPS plan for Gifted Education. •Enhance the capacity of instruction and support for English Language Learners. •Provide outreach to parents increasing awareness of school and community services to reduce achievementgaps and increase academic achievement.

•

Provide professional development and a robust infrastructure with Technology Resources and InstructionalTechnology to support student achievement and the LCPS technology plan and pilots inlcuding One to the Worldand Bring You Own Device (BYOD).

•


Timothy FlynnDirector of Instructional Services




79



Capital Outlay $5,495 $0 $0 $0 $0 N/A

Total $13,836,752 $14,936,125 $15,557,069 $17,309,140 $17,231,649 -0.4 %

Positions 178.0 185.5 194.0 199.0 187.6



Librarian 112.5 114.1

Library Assistant 79.5 66.5

Support 5.0 5.0

Total 199.0 187.6

PROGRAM DESCRIPTION

Library Services supports the school libraries by providing librarians and library assistants, who as a team, in addition to managing a book (print and electronic) and media collection, also provide a range of services and activities designed to support instruction, promote a love of reading, and develop ICT (information and communication technology) literacy. Library Services also operates the Instructional Resource Center (IRC) and the Round Hill Resource Center (RHC)complete with professional libraries, media production, and teaching/meeting areas that support a variety ofprofessional development activities for teachers. Additionally, Library Services administers SAFARI Montage (video-on-demand system in all schools), provides andsupports multiple online resource subscriptions with access from school and home, and supports individual schoollibrary program development. Library Central Services, operating from the RHC, is responsible for the acquisition, processing, and cataloging ofmaterials for all existing and new school libraries.


LIBRARY/MEDIA SERVICES


80

BUDGET OVERVIEW

PERSONNEL

Library Services funds salaries and benefits for two Instructional Specialists, one Acquisition Librarian, 111.5Librarians, 66.5 Library Assistants, and five support positions. 14 Library Assistant positions were eliminated in middleschools with two full-time Librarians.

New staffing for FY16 includes the following FTEs:

1.6 librarians for Riverside High School •1.0 library assistant for Riverside High School •


Operation and maintenance expenditures include books (print and electronic), periodicals, media items, online resourcesubscriptions, video-on-demand system, and supplies for all school libraries and Monroe Technology Center. Thisincludes maintaining the equipment and supplies for two production centers: Instructional Resource Center (IRC) andRound Hill Center (RHC).

Online Databases and Subscriptions - Increase due to growth, Safari Montage, addition of new high school, and priceincreases. Increase in FY16 is due to enrollment growth’s impact on book (print and electronic) allotment totals, annual licensingand support of library management system, as well as online resource subcriptions, and library furniture replacement.(The increase in the Elementary and Middle School budget for library books is a transfer from C&I to properly reflectstudent allottment for library books and materials at these levels).

Supported School Board Goals 1 and 2, Department of Instruction, and all schools as follows:

Started training and then supported librarians to work with grade-level peers to implement 4Cs in thecurriculum. As a result, students learned curriculum by analyzing global problems and finding solutions that wereauthentic and meaningful.

•

Supported librarians in adopting "Common Sense Media Digital Literacy & Citizenship." •Developed and deployed a new combined professional development program for librarians and TRT’s to supportthe new Library Program Guide that reflects the 4Cs and learning goals.

•

Completed replacement of legacy video-on-demand system (Safari Montage) servers and added CreationStation, a locally-created video distribution component to all Safari Montage servers.

•

Implemented Mackin Via as primary eBook distribution system. •Working with curriculum area supervisors, continued development and provision of Math, Science, and ReadingMake-N-Take workshops for elementary teachers.

•

Continued to develop capacity of Instructional Resource Center (IRC) and increased its use by teachers andother staff;

•

Continued piloting the use of eReader devices in school libraries and expanded eBook collection.•Worked with Personnel Department to develop performance standards, and performance evaluation guidelinesfor librarians.

•





81


Continue to support School Board Goals 1 and 2, Department of Instruction, and all schools through the following:

Build out Phase II of new K-12 integrated library management system (Alexandria) to include personalized patronservices.

•

Continue to build eBook collection and circulation that supports digital rights management through both unlimitedaccess and one-to-one electronic “checkout" with new library and ebook systems.

•

Enhance online resource subscription collection to provide multimedia resources to support replacement of printtextbooks; in addition, work with Department of Instruction to map curriculum to these resources.

•

Continue to hone school library programs through the use of new LCPS Library Program Guide and performancestandards for K-12 librarians.

•

Continue to work with content area supervisors to develop and deliver a series of Instructional Resource Center(IRC) Make-N-Take workshops to support STEM and Humanities curriculum and resources.

•

Work with schools to promote the transformation of traditional library spaces into 21st century learning commonsand maker environments.

•


Adina PopaEducational Technology and Curricular Innovation

Supervisor




82




83



Total $868,254 $650,701 $543,648 $1,213,573 $1,030,186 -15.1 %

Positions 3.0 3.0 3.0 3.0 3.0


Supervisor 1.0 1.0


Support 1.0 1.0

Total 3.0 3.0


MATHEMATICS


84

PROGRAM DESCRIPTION

The Mathematics Department supports a comprehensive program that enables all students to be college and careerready at the completion of high school. In order to prepare students for successful citizenship in the 21st century,Loudoun County Public Schools' teachers of mathematics will create an environment which fosters in students' criticalthinking skills, a disposition for problem solving, mathematical communication and productive discourse skills, andfosters in teachers' development as reflective practitioners and a commitment to continued growth. The programs and priorities we have in place to support these goals are as follows:

The mathematics department provides calculator technology as appropriate and as required by state testingregulations and suggested for SAT and ACT.

•

The mathematics program provides manipulatives and electronic resources to assist all students inunderstanding high level mathematics concepts through critical thinking, multiple representations, andmathematical reasoning.

•

The mathematics program provides assessment resources to ensure that instruction and curriculum are alignedand to provide teachers with formative assessment tools to identify student strengths, areas for improvement,and appropriate data that informs instruction.

•

The mathematics department ensures that curricula and curriculum resources are aligned to state contentstandards and process goals and reflect current, research-based pedagogy.

•

The mathematics department provides Loudoun County Public School staff with professional developmentopportunities in the areas of curriculum, instruction, and assessment.

•


MATHEMATICS


85

BUDGET OVERVIEW

PERSONNEL

The personnel line includes salaries for three employees (a supervisor, a specialist, and an instructional materialstechnician) and all related fringe benefits.


Operations and maintenance includes expenditures for materials, equipment, and professional development needed tosupport mathematics instructional programs at the schools and the daily activities of the mathematics office to providethese supports. These expenditures cover professional development sessions for instructional staff and leaders, dailyoffice activities that support classroom instruction, regular department meetings, K-12, and the development ofresources to support quality mathematics instruction and assessment.

Increases to the operating and maintenance budget include:

$4,900 in educational supplies to support the registration fees for schools to send one team of tudents toparticipate in the CyberPatriot competition. A team consists of 4 students and the additional funding will allow themathematics office to pay the registration fee for one team per high school to participate in this competition.Several schools have multiple teams participating and are funding the additional teams through other sources.

•

an increase of $7,791 in education and staff development. The total Education-Staff Development budget forelementary school is $18,900. Of this budget, $11,110 was moved from Travel, Lodging, and Subsistence toEducation-Staff Development and in FY16, the budget for ES Education-Staff Development increased by $7,791.The $18,900 is budgeted to provide registration costs for a total of 12 teachers to attend the NCTM Regionalconference or the VCTM conference. This budget also provides registration costs for 6 administrators toparticipate in a statewide Principals Partnering Institute focused on supporting quality mathematics instruction.This budget will fund professional development to 45 classroom teachers on engaging students in cooperativelearning while embedding formative assessments in the learning environment.

•

Decreases to the operating and maintenance budget include:

$110,000 in software and software licenses due to the discounted subscription costs for the elementarymathematics intervention software (iReady and DreamBox). This decrease also reflects the reduction inprofessional development needed to implement the software programs.

•

$94,075 in other contractual services reflects the removal of funding for Interactive Achievement from themathematics budget.

•


MATHEMATICS


86

FY 2014 Major Achievements

Supported School Board Goals 1 and 2 by:

Developed comprehensive interactive electronic curriculum guide documents for K-Algebra II. These curriculumguide documents organized the mathematics curriculum in conceptual units and embedded the mathematicsprocess goals (problem solving, reasoning, connections, representations, and communication). The curriculumguides include the VDOE curriculum documents and resources, unit summaries detailing differentiation strategiesand instructional and assessment resources aligned to the curriculum and standards.

•

Continued the professional development to K-5 instructional teams, middle school Mathematics Subject AreaLead Teachers (SALTs), and high school Mathematics Department Chairs on raising the rigor of mathematicsinstruction and assessment. This professional development project continued the consistent message, K-12, oninfusing the process goals into instruction and assessment and implementing rich mathematics tasks that engagestudents in the process goals.

•

Updated quarterly assessments for grades 2 - Algebra II to align with the Standards of Learning assessments.The mathematics department also developed standards based monitoring assessments for grades K-5 inInteractive Achievement. These assessments can be used by teachers as pre- and post-tests to monitorinterventions and measure student growth.

•

Further developed, enhanced, and maintained a database of instructional and assessment resources to supportquality mathematics instruction. These resources are housed in VISION and include lesson plans, professionaldevelopment resources, curriculum resources, rich mathematics tasks, lesson flipcharts, training videos for theuse of manipulatives, and resources supporting the process goals.

•

Provided appropriate material resources and technologies to support engaging mathematics instruction. Theseresources include the replacement of broken and failing calculators at all levels (four function, scientific, andgraphing), technology to enhance instruction (i.e. ActiView document cameras), software resources including thesuccessful pilot of iReady and DreamBox at the ES level, and manipulatives. These resources are used toenhance instruction and to make abstract mathematics concepts accessible to a greater number of students andto support students as they develop their skills in the process goals.

•

Increased opportunities for students to engage in computer science coursework and programming competitions.LCPS enrollment in Computer Math and Computer Science has grown and an increasing number of students areengaging in a variety of programming competitions including CyberPatriot.

•



MATHEMATICS


87


FY 2016 Major Work Initiatives

Continue to pursue School Board Goals 1 and 2:

Increasing opportunities for students to engage in computer science and programming competitions andadditional coursework. The skills required for college and career-readiness include technology and programmingskills. Increasing student enrollment in Computer Mathematics (Introduction to Computer Science) and APComputer Science will provide greater opportunities for LCPS students to pursue careers in STEM and othertechnology related fields.

•

Providing professional development and curriculum supports to assist teachers in effectively implementing richintegrated mathematics tasks and engage students in rigorous mathematics embedded within meaningfulcontexts. Integrating mathematics and other subject areas in real world contexts will help ensure studentsdevelop a disposition to solve problems and apply mathematical skills in decision making.

•

Continue to phase in the replacement of broken and failing graphing calculator technologies with newer graphingcalculators. Most of our secondary schools are still reliant on TI-83 graphing calculators purchased over 10 yearsago. With increased enrollment in Algebra I and Geometry in the middle school level, the fast pace in which the TI-83 calculators are failing, and the state requirements for graphing technology to be available to students inAlgebra I, Geometry, and Algebra II, the need to replace and replenish these calculators is becoming urgent.

•

Continue the curriculum work from previous years and develop comprehensive interactive electronic curriculumguide documents for elective mathematics courses beyond Algebra II. These curriculum guide documents willembed the mathematics process goals and include instructional and assessment resources to support teacherplanning for instruction. The curriculum work will include enhancing and developing additional instructional andassessment resources within VISION.

•

Continue to monitor, support, and evaluate the mathematics intervention programs and resources available toschools and students. The mathematics office will continue to work with schools on the implementation of theirintervention programs, review and analyze data, and evaluate the effectiveness and relevance of the programs inuse at the schools.

•


Suyi ChuangMathematics Supervisor


MATHEMATICS


88




89


Operations & Maintenance $1,180,232 $1,118,938 $835,553 $1,676,248 $1,694,947 1.1 %

Total $84,147,524 $94,451,846 $99,070,549 $102,172,705 $113,031,668 10.6 %

Positions 1,085.8 1,128.1 1,171.9 1,177.1 1,231.0


Director 1.0 1.0

Principal 16.0 16.0


Dean 27.0 36.0

Teacher 948.1 989.0


Support 93.0 93.0

Total 1,177.1 1,231.0

PROGRAM DESCRIPTION

The Office of Middle School Education promotes high academic achievement, developmental responsiveness andequitable practices for all students. The Director of Middle School Education is responsible for the supervision andevaluation of school principals and direction regarding the assessment of their performance and accomplishments.The Director supports and counsels principals as they provide management and leadership for their schools inalignment with division goals and research based best practices. The Director provides assistance in the developmentof the school improvement plan and monitors progress towards established goals. The Director assists principals inmonitoring school operations and provides advice on implementation of discipline policies, responds to communityinquiries about school operations, and investigates parental complaints. The Director of Middle School Education analyzes enrollment projections and available class space and preparesbudget proposals for general education staffing including administrators, teachers, teacher assistants and supportstaff. The Director prepares and administers the budgeted per pupil allotments for instructional materials and postage.The selection process for the Washington Post Distinguished Educational Leadership Award is coordinated throughthis office, as well as the annual division Discipline, Crime, and Violence Report to the Virginia Department ofEducation.


MIDDLE SCHOOL EDUCATION


90

BUDGET OVERVIEW

PERSONNEL

The personnel line includes salaries for 1,231 employees and all fringe benefits. The new positions for FY16:

Nine new Deans based on a Revised Tiered System, All middle schools have two deans, schools with more than1,200 students have three deans.

•

40.9 new Grades 6-8 teachers based on projected student enrollment and for class size contingency.•Three Study Hall Teacher Assistants and one In-School Restriction Teacher Assistant were added in FY15 forTrailside Middle School.

•


Materials and supplies needed to support office functions are included as well as postage and instructional materials forall middle schools. Additionally, this includes funding for alternative placement of specified students, principal trainingcosts, and training and related costs for the AVID program at four middle schools.

Continued to support School Board Goals 1 and 2 through the following:

Eighty-one percent of all middle school students participate in Algebra 1 or higher by the end of grade 8. •

Eightly-two percent of all middle school students participate in honors courses. •More than 5,000 grade 6 students visited a college or university as part of the College in Six initiative, a programthat is being replicated in other school divisions in Virginia.

•

Eleven LCPS middle schools are designated as Virginia Schools to Watch by providing organizational structuresthat support high academic achievement, developmental responsiveness, and equitable access for all students.

•



Assist middle school principals to achieve AMO targets in each subgroup and Full Accreditation in Virginia. •

Promote college and career readiness through the increased rigor and honors course participation andimplementation of the College in Six initiative.

•

Assist middle school staff in identifying and incorporating strategies to reduce the number of student disciplinereferrals, and the number of days of out-of-school suspension.

•

Provide research based professional development for middle school principals, assistant principals and deans toimprove leadership capacity in facilitating the school improvement process.

•


Barbara P. NicholsDirector of Middle School Education


MIDDLE SCHOOL EDUCATION


91



Capital Outlay $15,622 $73,408 $53,205 $56,372 $69,688 23.6 %

Total $1,420,873 $1,610,958 $1,532,885 $1,898,427 $2,178,988 14.8 %

Positions 3.0 3.0 3.0 3.0 2.5


Supervisor 1.0 1.0


Support 1.0 0.5

Total 3.0 2.5


MUSIC


92

PROGRAM DESCRIPTION

LCPS provides a comprehensive music program for our students. Music is required in grades 1-5 where studentsexperience a rich and engaging experience in performing, creating, and responding to music. Students have access toa variety of Orff-style instruments, ukuleles, autoharps, and world music instruments. Music is required in grade 6 and the offerings include band, chorus, strings, and general music. Band, chorus, guitar,strings in grades 7 and 8 are electives. In grades 9-12, a full program of electives is offered. Multiple levels ofinstruction are offered in band, chorus, guitar, and orchestra. Both regular and AP Music Theory are offered along withmusic appreciation. Marching band is available to students as a co-curricular activity. Uniforms are provided formarching band. All secondary schools are equipped with large band and orchestral instruments and a classroom set ofclassical guitars. Students have the opportunity to participate in extra-curricular activities such as the All-County Elementary Chorus,Regional Orchestra, All-County Orchestra, All-County Guitar, All-County Chorus, All-District Jazz Band, All-DistrictBand, All-District Chorus, District Band Assessment, District Choral Assessment, All-County Guitar Festival, DistrictJazz Festival, Solo and Ensemble Festival, State Marching Assessment, All-Virginia Band and Orchestra, All-VirginiaChorus, Honors Choir, and Honors Jazz Band. Software provided in the elementary curriculum includes Sibelius and Music Ace 1. In middle schools, each schoolhas access to Smart Music, Sibelius, and Music Ace 2. Smart Music and Sibelius are available in the high schools.


MUSIC


93

BUDGET OVERVIEW

PERSONNEL

Personnel includes salary and benefits for one Supervisor, one Specialist, and one .5 FTE Instructional MaterialsTechnician. The IMT FTE within this budget is a reduction from 1.0 FTE. .5 of the original 1.0 FTE position wasrepurposed to create a Project Manager Supervisor position.


Operations and maintenance expenditures provide new and replacement instruments and supplies for all musicprograms, provides instructional allotments for school use, and provides opportunities for content specific professionaldevelopment. Bus transportation, fees, and materials are provided for all countywide and district events and for studentsselected to Regional and All-Virginia ensembles. The budget also supports the regular maintenance and repair ofschool-owned instruments. The FY16 budget contains increases only where required to accommodate increases inenrollment both across the district and within the music program itself.

Growth within the music program is outpacing LCPS student enrollment growth percentages. The largest impact on thebudget is the growth in the instrumental program. The orchestra program continues to grow with an increase from 2013-14 to this year of 15%. The program has gone from 122 students in 2007 to 3,202 for this school year. Also, morestudents are staying in our programs as they move on to the HS level where band HS Band enrollment has gone up16% since last year.

Increase in per pupil allotment at elementary level of $339 based on projected growth in K-5.•Increase in instructional allotments for Band, Choir, Orchestra and Guitar due to opening of Riverside HS.•Increase in High School allotment for marching band instructional staff and accompanists due to opening ofRiverside HS.

•

Increase due to the purchase of additional uniform inventory to accommodate projected membership growthbetween school years 2014-15 and 2015-2016. The growth driving this includes Briar Woods HS (12%), FreedomHS (18%) and John Champe HS (51%) for next year. Also includes uniform replacement per the replacementcycle for Broad Run HS and Potomac Falls HS.

•

CAPITAL OUTLAY

Capital outlay expenditures provide funding for large instruments, such as pianos and tubas, for music programs inmiddle and high school.


MUSIC


94

Provided support for School Board Goals 1, 2 through the following list of just some of the accomplishments by staff andstudents in LCPS Music Programs:

Named a NAMM Best Community for Music Education and recognized by Virginia Governor's office forexcellence in our programs.

•

Highest participation rate by LCPS programs in state assessment events (Band/Choral/Orchestra) sponsored byVMEA: 100% participation in High School; 90% participation in Middle School.

•

Participation by students within NCLB subgroups has increased 9% since last year.•Increased student participation in auditioned events. LCPS had excellent representation in the Virginia HonorChoir and All-Virginia Choir, All-Virginia Guitar, and All-Virginia Band and Orchestra.

•

Supported professional development through rehearsal and conducting master classes.•Provided outreach opportunities for students by organizing school based performances and master classes bythe Loudoun Symphony Orchestra, Navy Band, Army Pershing's Own Band and through the Air Force's AIMprogram.

•

BRHS Marching Spartans won AA Class at JMU and were invited to participate in the London New Year's DayParade.

•

BRHS Color Guard named Best Color Guard in the AAA Division at National Championship.•Dr. Miroslav Loncar and Loudoun County Youth Guitars performed at the Millennium Stage (Kennedy Center).•BWHS performed at Carnegie Hall in New York City.•FHS Marching Band placed 2nd in National Championship.•Six Bands received Honor Band distinction (Superior Ratings in both the VBODA marching assessment andconcert band assessment): BRHS, FHS, JCHS, LCHS,PFHS, SBHS.

•

PFHS Artist Guitar Ensemble recognized for excellence as a Virginia Honors Ensemble and performed at VMEAState Conference.

•

DHS Marching Titans participated in Liberty Bowl Parade and Halftime Show.•LVHS March Band performed at the Governor's Inauguration Parade. •LCPS students took 35% of the seats in the North Central Virginia Regional Orchestra (includes Prince William,Stafford, Spotsylvania and Fauquier Counties).

•

LCPS guitar students captured 76% of the seats in the All-Virginia Guitar Ensemble.•Dr. Sharon Davis (Cool Springs Elementary) presented at International Music Conference, Rio de Janero, Brazil.Topic was beginning band in "Musicianship: Composing in Band and Orchestra"

•

Dr. Kevin Vigil (HHS Guitar Instructor) presented at Yale's "Guitar Extravaganza" and at International GuitarFoundation of America Conference on cognitive development in the music classroom.

•

Supported research in music education through project with University of Delaware, James Madison University,and John Mills (RBMS Band Director) titled "Beyond Ensemble and Solo Festivals: Documenting Students'Individual Musical Development". Findings were presented by Mr. Mills at VMEA and in March 2014 at MichiganState University Music conference.

•

Provided support for School Board Goals 5 as evidenced by:

Purchase of new band uniforms and concert attire for Briar Woods HS and Freedom HS.•Managed resources to provide equipment for growing programs in several middle and high schools.•Continued replacement and repair of existing inventory as required.•Continued process of updating inventory of school based instruments in older schools to ensure parity amongschools and and provided equipment with improved safety features (sound shells and risers) for 2 additionalschools.

•



MUSIC


95



Promote practices that support district initiatives to raise student achievement by actively encouragingparticipation in music for all students.

•

Continue to focus professional development opportunities for staff to improve instructional and program qualityand ultimately, the performance and achievement level of all students in music ensembles.

•

Provide support for the development of digital curriculum resources.•

Continue to support School Board Goal 5 as follows:

Provide resources to maintain adequate and well-maintained equipment inventory to meet needs of increasedstudent participation and to sustain and build the quality of our programs.

•

Purchase band uniforms and update concert attire for Broad Run HS and Potomac Falls HS per replacementcycle.

•

Provide additional uniforms to accommodate growth in programs at BWHS, FHS and JCHS.•


Michael PiersonMusic Supervisor


MUSIC


96




97

BUDGET HISTORY BY OBJECT OF EXPENDITURETitle FY12 Actual FY13 Actual FY14 Actual FY15 Budget FY16 Budget % Change Personnel $862,450 $927,580 $920,516 $1,154,794 $1,171,036 1.4 %


Total $944,799 $993,145 $976,166 $1,238,094 $1,253,586 1.3 %

Positions 2.0 2.0 2.0 2.0 2.0


Supervisor 1.0 1.0

Support 1.0 1.0

Total 2.0 2.0


OUTREACH PROGRAM


98

PROGRAM DESCRIPTION

The Outreach Office provides progressive management, supervision and training for 67 Parent Liaisons in 86schools and 217 Interpreters. The interpreters provide translation services for the 96 different languages spoken withinthe Loudoun County Public School System. The Parent Liaison Program meet 9 times a year and is briefed byspecialists in childcare, community organizations, health, business and education, to ensure program quality. TheInterpreter Programs have one training every year, but information is continually updated electronically on newprocedures and disciplines pertaining to oral interpretation. Before an Interpreter can interpret for LCPS's they mustcomplete Interpreter training given through the Office of Outreach. The Outreach Office provides training and support to schools and administrative staff on Equity, Diversity and CulturalProficiency Training, in order to build and support the school improvement plan, and school equity teams. Parent Liaisons work in conjunction with county, community organizations, churches, civic agencies and privatebusinesses to provide support to students and families that are in need of assistance. The Outreach Office connectsthe needs of our students and families by partnering with local businesses and community organizations to support thestudent’s education within the school. The "Neediest Kids Bridge to Success” program and the National Center for Children and Families program providesresources, new clothing, eye glasses, medical examinations, and food cards to students and their families who have been identified through the Parent Liaison Program. The Office of Outreach also manages the United Way Campaignfor all of LCPS. Coordinators and school events are organized for over 10,000 staff to support the United Way.TheOffice of Outreach also participates on the board of Mobile Hope which is a 501/C3 organization that serves theinterest of children who are homeless with food medical care, clothing and monetary resources. The Office of Outreach orchestrates office facilitation and logistical support for the Minority Student AchievementAdvisory Committee (MSAAC), a Loudoun County School Board Advisory Committee. The Books for Babies Programprovides four books to every child born at Loudoun Inova Hospital. Reading to your child from the beginning advancestheir educational success and understanding. The Department of Instruction has an Equity Team similar to the ones inour schools. The Equity Team is a part of the Outreach Office that assists and communicates the equity visionthrough workshops, book readings, presentations and relationship building events known as Equity Cafe's.

The Office of Outreach is responsible for the facilitation of the Backpack Coalition.The purpose of the LCPS BackpackCoalition Program is to ensure no child goes hungry. The Backpack Coalition work with the Parent Liaison to assessthe current situation of the child and identify additioal venues to reach all families in need of support.

The Office of Outreach has partnered with Internet Essentials from Comcast. Internet Essentials offers families with atleast one child eligible to participate in the National School Lunch Program low-cost broadband service can be madeavailable for $9.95 a month plus tax. In addition, they have the option to purchase a computer for just 149.99 plus tax.By promoting the importance of internet access we can help bridge the gap - one family at a time.


OUTREACH PROGRAM


99

BUDGET OVERVIEW

PERSONNEL

Personnel include salaries for two full-time employees and for part-time employees (Parent Liaisons and Interpreters). For Fiscal Year 2015-2016, the Parent Liaison Program will be evaluated by Personnel Services to determind thefeasibility of Parent Liaison's having more than one worksite without affecting the Parent Liaison budget at that school.


Operations and Maintenance expenditures provide materials and supplies needed to operate the Outreach Office andParent Involvement activities in local schools.

Continued to support School Board Goals 1, 2, 4, 5, 6, and 7 through the following:

Added to the Office of Outreach the Backpack Coalition Program. •Added to the Office of Outreach Internet Essentials from Comcast Program. •The Minority Student Achievement Advisory Committee (MSSAC), held a very successful Academic AchievementAdvisory Fair at Tuscarora High School, April 2014.

•

Partnered with the ELL Program to to establish English Learner Improvement Team (ELITE) •Instituted Parent Liaison's to do summer screening sessions for ELL students. •In conjuction with the LCPS Information Office the Office of Outreach supported the Interfaith School Drive.•Partnered with the (IRC) to develop a Welcoming DVD for the DOI Equity Team. •Served on Loudoun County School Health Advisory Board, became a board member of Mobile Hope, Serve onLCPS Positive Behavior Intervention Support (PBIS) Committee, DOI Equity Team Committee, Loudoun CountyUnited Way Board.

•

Partnered with the company "Books A Million" that gave new books to the Books For Babies Program.•Collaborated with the Department of Elementary Education to produce a more encompassing Volunteerapplication.

•



OUTREACH PROGRAM


100


Continue to support School Board Goals 1, 2, 4, 5, 6, and 7 through the following:

Increase the Backpack Coalition to two-thirds of elementary school in LCPS system. •Re-establish Cluster Lead meetings once a month for the Parent Liaison Program. •Develop a translation word document bank of generic documents for LCPS that may be used system wide bySeptember 2015.

•

Increase the number of members on the DOI Equity Team by 5 members. •Attend the Learning Forward Conference in 2015 to gain information, materials and resources for thepresentations to the Equity Committees in our schools and the Department of Instruction.

•

Form two business partnerships to help with funding for the Books For Babies Program. •Establish an protocol with the Deparment of Personel Services (DPS) to let the Office of Outreach know when aParent Liaison accepts another job within LCPS that will affect their present work status.

•

Increase the number of schools by 10 that participates in the Internet Essentials From Comcast Program. •Establish trainings with the English Language Learners (ELL) ELITE Committee that will train Parent Liaisons tobe language assessment personel.

•

Connect with area university professors to present workshops for Interpreters and Parent Laisions Program, 2015-2016.

•

Collaborate with the Payroll Department and the Department of Personel to set up guide lines for overtime andjob duplication.

•

Work with the Human Resource Deparment to change the number of schools that a Parent liaison can work. OneParent Liaison per school is the Office of Outreach goal.

•


Wendall T. FisherOutreach/Interpreter Supervisor


OUTREACH PROGRAM


101



Capital Outlay $0 $0 $18,700 $0 $0 N/A

Total $423,663 $410,295 $1,297,192 $1,143,086 $1,018,236 -10.9 %

Positions 1.5 1.5 3.0 3.0 2.0


Supervisor 1.5 1.0

Support 1.5 1.0

Total 3.0 2.0


READING


102

PROGRAM DESCRIPTION

The mission of the reading and writing program in Loudoun County Public Schools is to teach all students to read andcomprehend text and information. LCPS students become independent readers and writers, lifelong learners, andconfident and prepared citizens for the 21st century. This mission supports LCPS School Board Goals 1) StudentAchievement, 2) Curriculum Development, and 5) Growth and Resource Parity. Each school is provided the services of a reading specialist who assumes multiple roles as the coordinator of theschool’s literacy program. The reading specialist supports teachers with instructional expertise and assists teachers inproviding direct instruction to students in grades K-12 who are experiencing difficulty in reading. Their literacyleadership and services work to elevate the core and intervention instruction for all students. Students need many appropiate and varied opportunities to read and write, and be instructed by expertteachers (Allington & Cunningham, 2007). Loudoun’s Pathways to Reading and Writing, an explicit, job-embedded professional development model, provides kindergarten, first through fifth-grade teachers, and instructionalspecialists with a consistent, research and strategies-based framework of reading and writing instruction. Theprogram has expanded to include additional fourth and fifth-grade cohorts. The program incorporates the skills ofspelling, writing, reading comprehension, phonics, and vocabulary. The Pathways multi-approach literacy frameworkhelps teachers provide their students with skills and strategies to become successful readers and writers.

Loudoun's Literacy Journey program, an explicit, job-embedded professional development model, provides support forEnglish, ELL, Special Education, and Reading Specialists in developing grade 6-8 students into 21st centurycommunicators.

The Reading budget trend report shows a spike in FY14 that represents the merging of the funding and responsibilitiesof Elementary Reading, Pathways to Reading and Writing professional development program, and related supportsfrom the Office of Staff Development. The FY16 decrease in the Supervisor staffing represents the removal of theSTEP program supervisor from this budget, as well as the .5 support position. The FY16 increase for InstructionalSpecialist represents the addition of a position.


READING


103

BUDGET OVERVIEW

PERSONNEL

The personnel line includes the salary and related fringe benefits for 1.0 Supervisor for Elementary Reading.

A 1.0 IMT was moved to the STEP program.

The line also includes the salary and all related fringe benefits to increase IMT support from a .5 to 1.0 position,and reflects the need for support to manage the growth in schools and programmatic duties.


Elementary and Secondary Reading supports School Board goals 1) Student Achievement, 2) Curriculum Development,and 5) Growth and Resource Parity. The trending increase in the Elementary Reading budget reflects the incorporationof the Pathways to Reading and Writing program and components of Staff Development into Elementary Reading andoverall county growth. The greatest challenge facing the elementary reading program is to manage the effects of growth, sustain the Pathwaysto Reading and Writing program, and expand the third through fifth-grade instructional literacy framework to allschools. Facilitator and school-based staffing must be robust enough to adequately meet school and student needs. Allschools require ongoing professional development and support to provide first-time and continuous job-embeddedprofessional development to sustain and strengthen their literacy implementations. In FY16 Pathways plans to supportthe grades K-2 professional development program in 56 elementary schools, further the implementation of the grades 3-5 program in eleven schools, and expand the grades 3-5 program to eight additional schools. Operations and Maintenance funds are used to provide educational materials, books, on-line assessments, professionaldevelopment, and software that supports the literacy instructional needs of teachers and students. It is the missionof the Department of Reading to create and uphold a relevant and vital environment for literacy excellence for allstudents.


READING


104

Supported School Board goals 1, 2 and 5 and the efforts of the Department of Instruction and the local schools in thefollowing manner:

Collaborated with district and school-based colleagues to improve student literacy achievement as indicated onaccountability assessments such as the Virginia Standards of Learning

•

Implemented the Pathways literacy model at Cardinal Ridge Elementary, which completed the first phase of K-2professional development in all 56 elementary schools.

•

Completed Literacy Journey professional development training at 6 of 15 middle schools. •Developed school-based literacy professional development modules to revisit and extend the professionaldevelopment established in initial Literacy Journey sessions.

•

Provided professional development and support to the administrators and teachers in all 56 elementary schools. This work included approximately 340 new K-5 teachers and 1,120 teachers for ongoing support.

•

Developed and executed online professional-development modules, and expanded VISION capabilities. •Expanded the professional development and implementation of the 3-5 Reading and Writing framework to eightadditional elementary schools.

•

Revised the Elementary Reading Framework publication and role of the reading specialists with collaborativeplanning and professsional development.

•



Continue to support School Board goals 1) Student Achievement, 2) Curriculum Development, and 5) Growth andResource Parity by way of the following:

Sustain the K-5 literacy model and support in all elementary schools to ensure successful literacy instruction forall students.

•

Expand the job-embedded professional developmentand implementation of the 3-5 Reading and Writingframework to eight additional elementary schools, and sustain the 3-5 program in the current eleven schools.

•

Build the internal capacities of schools toward strong literacy leadership by promoting communication with andamong schools on literacy practices and philosophies, and building internal coaching protocols thatinclude Reading Specialists.

•

Collaborate and communicate with instructional departments, such English Language Learners and SpecialEducation, to evaluate and provide the instructional needs of all students to reduce disparity among studentgroups.

•

Expand the development of technology resources and the Pathways professional development modules forteachers and administrators.

•

Provide a more robust screening and interventions tool to support students in grades 6-12. •


Michele Schmidt-Moore and Dr. Lori RileyEnglish & Secondary Reading Supervisor/Pathways to

Literacy & Writing (Elem.) Supervisor


READING


105



Total $789,313 $941,182 $708,103 $1,200,636 $1,365,664 13.7 %

Positions 6.0 6.0 6.0 6.0 7.0


Director 1.0 1.0

Analyst 2.0 2.0

Assistant 1.0 1.0

Coordinator 1.0 1.0

Specialist 1.0 2.0

Total 6.0 7.0

PROGRAM DESCRIPTION

The Research Office supports teachers, schools and central office leadership, and other staff with their continuousimprovement efforts through:

Assisting with data collection, analysis, and interpretation to better inform instructional, programmaticimprovement and implementation of policy;

•

Developing, administering and analyzing data from surveys to serve the needs of school and central office staff,teachers, students and parents;

•

Distributing and interpreting data for accountability purposes throughout the school division, including SOLs,PSAT, SAT, and AP scores;

•

Managing the SOL remediation program to assist schools in supporting students who need additional help;•Managing the AVID program to assist schools in preparing students for college; •Utilizing common school improvement planning via the web-based application (Indistar) for all schools;•Developing and conducting program evaluations to guide ongoing planning;•Ongoing professional development and supports related to processes and data driven decision making(Phoenix Data Reports, school improvement workshops, etc.); and

•

Summarizing and sharing findings from educational research through the STRIDE newsletter and otherpublications.

•


RESEARCH


106

BUDGET OVERVIEW

PERSONNEL

The Research Office includes seven full time staff members: a Data Analyst, Director of Research, Program Analyst,Research Assistant, School Improvement and Student Achievement Program Coordinator, and School Improvementand Accountability Specialist. A Staff Development Specialist-Gradebook is added for FY 2016 to provide supports forschool leaders with implementing effective grading and assessment practices in the new Phoenix Gradebook.


Operations and Maintenance expenditures reflect the cost of license and maintenance agreements for softwareapplications used by school and central office staff. Licenses include:TeleForms for survey instruments; and IBM SPSSfor statistical analysis of data. Also included in operations and maintenance are funds used to develop customized reports for teachers, subscriptioncosts for professional research journals and publications, and professional development and training for Research Officestaff.

For the 2015-16 school year, LCPS will be transitioning from the Scantron/Clarity Gradebook to the Phoenix Gradebook,which is part of the suite of products included in the new Phoenix Student Information System. The Scantron Gradebookcost ($256,200 for software and $152,260 for support for a total of $408,460) will be no longer be incurred in theResearch budget after the 2014-15 budget cycle. There will be a need for professional development for principals andother school/teacher leaders to support teachers in using the new Gradebook. Therefore, Research is requesting thatsome of the cost savings from phasing out the Clarity Gradebook be applied to one new position (Staff DevelopmentSpecialist-Gradebook) to provide ongoing support for the Phoenix Gradebook at a cost of $89,659.For the 2015-16school year, the Research Office will transition from the IBM Data Warehouse to the Phoenix SIS to meet the datareporting needs of our many stakeholders. When integrated with additional software (like Tableau or a similar program),the Phoenix reporting system has the capability of producing pre-formatted reports, interactive dashboards and user-defined reports using a variety of demographic, assessment and survey data. The Research Office is requesting that thecost savings from phasing out the IBM Data Warehouse be applied to $250,000 for supporting the implementation of thereporting system in the Phoenix SIS as a replacement for the IBM Data Warehouse. Interactive Achievement, Loudoun’s online assessment and reporting system, will be moved from Instructional Services to the Research/OTS budget. Currently, the cost of Interactive Achievement ($507,990) is split among thebudgets for the content areas (English, Math, Science and Social Studies). Relocating Interactive Achievement toResearch/OTS integrates the funding into one location and aligns our assessments under one office.


RESEARCH


107


Expanded CLARITY into secondary schools and expanded the pilot of the Parent Portal. Deployed onlinebenchmark assessments in Science and Social Science using CLARITY.

•

Completed program evaluations for 1 to 1 initiative. Nearing completion of assessment of Indistar.•Administered division-wide school climate survey and integrated program recommendations. Results were usedin the development of school improvement plans.

•

Automating manual processes which cut down the time required to run the Extract Transform Load process toimprove efficiency and accuracy of data management.

•

Assisted in providing the LCPS departments with new extract requests, case studies, creating reports, andincorporating the changing requirements into our standard process.

•

Provided updated suspension and other relevant data for Discipline Task Force.•Participated in implementation of tool for identifying, providing interventions for and monitoring the progress ofstudents who are at-risk (IIM). The IIM tool provides assessment and behavioral data that is used to placestudents into three tiers for reading, math and behavior to plan for interventions that are differentiated to theneeds of the students. The IIM tool will be scaled up for the 2014-15 school year to all elementary.

•

Supported the development and maintenance of walkthrough instruments to support principals’ instructionaldecisions in all schools. Provided standard templates and guidance on content, conducting walkthroughs,collecting and analyzing data and sharing the walkthrough results with staff to guide PD.

•

Assisted with design and implementation of school improvement planning process using the Indistar tool.Provided training for principals and school leadership teams for the 2013-14 school year.

•

Participated in the planning and delivery of supports to the Focus Schools (Guilford, Rolling Ridge andSugarland) and Sully. Supports included training in the use of benchmark assessment data, walkthrough data,implementation of the school improvement plans and other supports as needed. The schools closed theirachievement gaps and were no longer identified as Focus Schools for the 2014-15 school year.

•

Supported the use of the data warehouse for providing data to support district and school decisions. Providedguidance for individual requests from school and district staff.

•

Collaborated with other offices in DOI and DPS to create and maintain the Core District Leadership Team (CoreDLT). The Core DLT meets monthly to discuss school and district improvement efforts to coordinate and plan forongoing implementation.

•

Expanded the AVID program to five schools (3 high schools, 2 middle schools), with Simpson Middle Schoolhaving been added for the 2012-2013 school year.

•

Developed and provided professional development and ongoing supports for principals and teachers in analyzinginterim assessments for guiding instructional decisions (Interactive Achievement).

•



RESEARCH


108


Provide assistance with the design and implementation of programs administered within the school division. Planand implement program evaluations in collaboration with central office staff.

•

Improve data integration processes between LCPS Data Warehouse, IIM (Identification, Interventions andMonitoring tool) and school improvement plans, external vendor data and information systems for instructionalpurposes.

•

Assist school improvement teams with the identification and measurement of goals and action plans for schoolimprovement, including division-wide surveys. Offer professional development in the use of the Indistar schoolimprovement planning tool. Provide ongoing supports to Accredited with Warning Schools in collaboration withFederal Programs Supervisor and the Office of Testing Services.

•

Develop and refine reports for school and central office staff using the Phoenix Student Information System.Collaborate with Office of Testing Services in producing reports of assessments results for use by multiplestakeholders.

•

Continue convening Core DLT to plan and provide supports to identified schools.•Collaborate with program managers and administrators to support gradebook, report card and Parent Portalfunctions of CLARITY.

•

Expansion of AVID from five to six schools.•Collect, analyze, and report data regarding student achievement as requested by the LCPS Leadership Team,the Loudoun County School Board, central office staff and school administrators.

•

Collaborate with program managers and administrators to support iReady and Interactive Achievement.•Design survey instruments for data collection related to the goals and mission of LCPS. Provide reports andanalysis of results from school-level and district-level surveys. Reports are then used by school administratorsand central office staff to assess program effectiveness and direct improvement efforts.

•

Coordinate the review and decision-making process for all research proposal requests conducted within LCPS.This includes all external and internal requests.

•


Dr. Ryan TylerDirector of Research


RESEARCH


109



Capital Outlay $12,982 $7,761 $0 $0 $0 N/A

Total $906,756 $1,014,463 $1,000,894 $1,223,786 $1,149,551 -6.1 %

Positions 3.0 3.0 3.0 3.0 3.0


Supervisor 1.0 1.0


Support 1.0 1.0

Total 3.0 3.0


SCIENCE


110

PROGRAM DESCRIPTION

Loudoun County Public Schools science programs are designed to actively engage students in the process of scienceand encourage the use of reasoning processes that build scientific thinking. These programs teach students to know,use, and interpret scientific explanations of the natural world; to generate and evaluate scientific evidence andexplanations; to understand the nature and development of scientific knowledge; and to participate productively inscientific practices and discourse. The LCPS elementary science program focuses on providing active, inquiry-based, and student-centered scienceexperiences for students. Science instruction in elementary grades emphasizes building student skills, makingobservations, learning about scientific investigation, and developing scientific habits of mind. Students are presentedwith authentic scientific questions to answer. The middle school science program focuses on active, inquiry-based, student-centered science experiences. Scienceinstruction in the middle schools is built around the framework of LCPS Core Experience (CE) scientific investigationscarried out by every middle school student. The CEs are aligned to the VA SOL and are designed to emphasizebuilding student conceptual understanding of scientific practice, develop scientific habits of mind and scientific skills,and give students experiences with authentic scientific equipment. At the high school level, LCPS science offerings are designed to prepare students for continued academic study andeventual entry into the workforce. A variety of courses, including Dual Enrollment (DE) and Advanced Placement (AP),in different science disciplines-earth science, biology, chemistry, physics, environmental science and geospatialscience-are offered to students. Many students participate in science research through their science courses,Independent Science Research, Geospatial Science, and by participating in the LCPS Regional Science &Engineering Fair. Rising 9th grade students are also offered the opportunity to apply for admission to the Academy ofScience, the LCPS science and mathematics magnet program.


SCIENCE


111

BUDGET OVERVIEW

PERSONNEL

The personnel line includes salaries and all related fringe costs for three employees. It also includes salary and fringecosts for part-time help.


Science operations and maintenance funds are used to provide classroom curriculum and assessments, including newalternative SOL assessments for 3rd grade science; equipment, instructional supplies and materials to schools; teachertraining and curriculum development; integrated STEM classroom resources and curriculum, science safety resources;repairs and maintenance of science equipment; and support for the LCPS Regional Science & Engineering Fair (RSEF).The FY16 budget includes funding for continued support, in partnership with George Washington University, of theTeachers in Industry project; funding for professional development for teachers in inquiry-based learning; funding tosupport growth in science Dual Enrollment offerings and teacher professional development for Dual Enrollment courses;and funding for increased enrollment and teacher professional development in AP sciences (AP Biology, AP Chemistry,AP Environmental Science, AP Physics).

Supported School Board Goals 1, 2, 4, and 5 through the following:

Continued development and revision of elementary middle and high curricular resources, Core Experiences (CE),STEM resources, assessment tools, lesson plans, unit guides, exemplar lessons and resources in the LCPScontent management system.

•

Provided new equipment for 1st grade science, professional development in the appropriate use of theequipment, and lesson plans for the equipment that are aligned to science SOL (2010).

•

Continued to offer extensive professional development opportunities to teachers of science (CE program,Geospatial Science-GIS, Science Research Initiative, Meaningful Watershed Educational Experiences,Chesapeake Bay Summer Academies, Monarch Butterfly, and Science Safety).

•

Conducted the 33rd LCPS Regional Science and Engineering Fair and supported student participation inadditional science competitions, symposia and research opportunities.

•

Offered, in partnership with George Washington University, Teachers in Industry, a summer internship forteachers.

•



SCIENCE


112


Support School Board Goals 1, 2, 4, and 5 through the following:

Developing integrated STEM curricular resources to support the implementation of new programs and courses atthe Academy of Engineering & Technology (AET) and Academy of Science (AOS) in preparation for the openingof the Academies of Loudoun.

•

Providing integrated STEM teacher professional development opportunities to prepare teachers for the openingof the Academies of Loudoun.

•

Expanding outreach and partnership STEM opportunities for LCPS teachers and students in preparation for theopening of the Academies of Loudoun.

•

Providing science curricular resources and professional development to support inquiry-based science instruction(Core Experiences (CE), integrated STEM CEs, Meaningful Watershed Educational Experiences-MWEE, inquiry-based lessons, MakerSpace curriculum, safety training) and aligned to SOL (2010) at elementary, middle andhigh school.

•

Revising high school Science Research Investigation (SRI) resources and providing appropriate professionaldevelopment for high school science teachers. Implementing new SRI curriculum and honors level curriculum forResearch Earth Science and Research Biology courses.

•

Offering Geospatial Science (GIS), a high school science dual-enrollment course offered through a partnershipwith James Madison University and Independent Science Research (ISR), a high school science dual-enrollmentcourse offered through a partnership with George Mason University to students at all 15 high schools.

•

Expanding dual-enrollment opportunities in the sciences by offering dual enrollment Biology, Chemistry andPhysics at LCPS high schools.

•

Conducting the 35th LCPS Regional Science & Engineering Fair (RSEF) and offering additional scientificresearch opportunities to high school students.

•

Developing additional science and STEM enrichment programs for elementary, middle and high school students. •


Odette D. ScovelScience Supervisor


SCIENCE


113



Total $541,863 $558,320 $496,894 $722,455 $593,806 -17.8 %

Positions 3.0 3.0 3.0 3.0 3.0


Supervisor 1.0 1.0


Support 1.0 1.0

Total 3.0 3.0


SOCIAL SCIENCE AND GLOBAL STUDIES


114

PROGRAM DESCRIPTION

The Social Science and Global Studies Division offers a comprehensive program for the instruction of content andskills in the areas of history, geography, economics, anthropology and world cultures, sociology, government, andpsychology. Our program is aimed at developing student awareness of, and appreciation for, these content areas, andat consistently improving students' social science skills and critical thinking abilities so that they become active,involved, competent and thoughtful citizens of Virginia, the United States, and the world.

Programs we have in place to pursue these goals and that, therefore, serve as our priorities are:

Staff training and support for developing conceptual, constructive, and "application" thinking in instructionalplanning and assessment--especially since Virginia is allowing alternate assessments in the place of some SOLtests.

•

The articulation and development of writing skills in grades 6-12, and the development of consistentassessments to improve student skills in thinking and writing.

•

Staff training and support on infusing content lessons with thinking skills and the application of logical andmethodical processes to historical inquiry using primary sources.

•

Training and support for staff on engaging, student-centered teaching methods. •Staff training and support in cultural and diversity awareness and inclusion - in both methodology and in contentinstruction.

•

Consistent countywide support for writing assignments to culminate in the high school Social Science AcademicAwards.

•

Curriculum enhancement and development work, carried out on a regular basis, with an emphasis on 21stCentury Skills--Critical Thinking, Collaborative Work, Global Awareness.

•




115

BUDGET OVERVIEW

PERSONNEL

The personnel line includes salaries for three employees and all related fringe benefits:

Supervisor•Specialist•Instructional Materials Technician•


Operations and maintenance expenditures provide materials, supplies, and training sessions needed to support thework of the Social Science and Global Studies Office. These expenditures cover daily office and classroom supportactivities, regular department meetings at all levels (elementary, middle, high), workshop/staff training supplies, andprofessional development sessions.

At the elementary level, contractual services include the Jamestown-Yorktown history activities for grades 4 and 2,instructional materials are the Virginia History "newspaper," TCI/Social Studies Alive materials for teachers who undergotraining in this student-centered approach, and Rand McNally online World Atlas for all classrooms to develop thegeographical foundations for human events. Teacher education and development activities include workshops carriedout by the Social Science & Global Studies Office, and participation in the state professional development conferences.The decrease for FY16 is due largely to the transfer of quarterly assessment software to another budget in theDepartment of Instruction.

At the middle school level, resource expenditures include online content and skill materials correlated directly to our 8thgrade Civics curriculum, and Rand McNally World Atlas for interactive maps and conceptual geography instruction.Teacher development and support expenditures are for the teacher teams developing alternate assessments, forservice learning projects in grade 8, and participation in the state conferences. The decrease for FY16 is due largely tothe transfer of quarterly assessment software to another budget in the Department of Instruction.

At the high school level, resource expenditures are for geography instruction--including the Rand McNally World Atlasservice--and for updated resources where the materials we now use are becoming dated, such as in AP Psychology.Additionally, high school expenditures this year are targeted at developing a World Geography course pilot at PVHS, tooffer new graduation requirement options to high populations of students in the ELL programs. The slight increase herefor FY16 is due to resources needed for this pilot course at PVHS. Teacher development and support expenditures arefor World Geography, workshops from the SSGS office, and the state VCSS conference.




116

Supported School Board Goals 1 and 2 by:

Completed the construction of 9th AND 10th grade English-Social Science cooperative instruction plan for writinginstruction.

•

Trained 40 teachers at the elementary and secondary levels in the History Alive! methodology at summerworkshops.

•

Trained 37 high school students in the program for first-time AP-takers with English and science supervisors.•Trained 15 additional high school teachers in a P.D. series on lesson implementation titled, The Civil War Legacyof Race in the U.S.

•

Designed curriculum and began the Russian Studies courses as a pilot at Heritage High School.•Carried out the integrated plan for 8th grade Service Learning between Seneca Ridge Middle School and MorvenPark, involving 115 students.

•

Implemented the final summer professional development project of our second Teaching American History Grantfrom the US DOE, with programs serving high school, middle school, and elementary teachers. During FY15,over 30 elementary and secondary teachers completed our comprehensive US History staff developmentprograms.

•

Built a primary source activity website on VISION based on the curriculum work and professional developmentcarried out as a part of the Teaching American History Grant.

•

Carried out the 4th annual SSGS 6-12 student recognition awards and academic celebration with global guestspeaker.

•

Developed electronic curriculum links to resources for Government courses and Civics/Economics courses forteachers and students to access information and concepts online.

•

Worked with warehouse to distribute the new K-3 social science adopted resources.•With teacher committee, chose, purchased, and implemented new online interactive geography resources--RandMcNally World Atlas.

•

Supported 40 teachers in their participation in the VCSS state-wide conference.•Developed and implemented new pilot dual enrollment course in US History at Heritage High School.•





117


Continue to pursue School Board Goals 1 and 2 by:

Training and supporting teachers in the appropriate use and design of new curricular and assessmentdocuments.

•

Improving quarterly benchmark assessments for schools to monitor student progress.•Continuing to support a cohort of professional development with GMU to expand our dual enrollment offerings inUS History and US Government in line with VADOE guidelines for dual enrollment opportunities.

•

Completing the plan for English-Social Science cooperation in writing instruction in grade 11. •Continuing to develop a collection of alternate assessments in grades 3, 6, and 7, and work to develop teacher-specialists in assessment and instruction in performance-based learning.

•

Developing electronic resource links for curriculum in US and/or World History.•Beginning training program for all teachers, K-12 in the use of electronic interactive maps for foundational socialscience instruction.

•

Carrying out a second Service Learning Program with another middle school to provide training and expertise sothat they can take over the program in line with the Civics curriculum.

•

Continuing the professional development model created under the TAH Grant with the aim of supporting teacherswith training in primary source analysis, higher levels of Bloom's thinking taxonomy, and consistent coachingsupport and observation.

•

Training elementary, middle, and high school teachers in the appropriate infusion of global content in thecurriculum as fundamental elements of integrated learning for continuous school improvement.

•

Support the implementation of a World Geography SOL course at PVHS to meet the needs of students seekingan alternative course for graduation requirement credit.

•


William F. BrazierSocial Science and Global Studies Supervisor




118




119

BUDGET HISTORY BY OBJECT OF EXPENDITURETitle FY12 Actual FY13 Actual FY14 Actual FY15 Budget FY16 Budget % Change Personnel $1,497,649 $924,903 $1,087,261 $720,860 $695,746 -3.5 %


Total $3,051,412 $2,399,764 $2,438,665 $2,193,208 $2,256,094 2.9 %

Positions 5.0 4.0 3.0 3.0 2.5


Supervisor 1.0 1.0

Analyst 1.0 1.0

Support 1.0 0.5

Total 3.0 2.5


STAFF DEVELOPMENT


120

PROGRAM DESCRIPTION

The Staff Development Office strives to provide high quality, timely, relevant, and continuous professional growthexperiences for staff members to enhance their expertise to help students meet or exceed standards and reach theirfull potential. These experiences are data-driven, results-based, and designed to address staff learning needs at allevels - individual, team, school, cluster, and system-wide, as identified by the SIP Process using Indistar, InteractiveAchievement, and other data sources. PD is aligned with the Learning Forward Standards for Professional Learning to improve the knowledge, skills,attitudes, and aspirations of staff members in content and pedagogy. Professional Learning experiences will also bealigned with the LCPS Strategic Plan, the VA DOE Teacher Performance Standards, and the Principal/LeaderPerformance Standards; to provide ongoing opportunities for individual and collective growth to help LCPS achieveEquity and Excellence. Research-based evaluation models will be employed to assess the impact of PD on adultpractice and student achievement. Ongoing leadership development is vital to the building of skills and competencies of those expected to lead others.Teacher leaders play a key role in facilitating Collaborative Learning Teams (CLTs) to help teachers gain newknowledge, skills, strategies, and practices in curriculum, instruction, and assessment, by providing PD that includesthe components of theory, demonstration, practice, feedback and coaching. Principals and Central Office leadersengage collaboratively in continuous learning to help guide the development of teacher leaders and CLTs forcontinuous school improvement.


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121

BUDGET OVERVIEW

PERSONNEL

The personnel line includes salaries and fringe costs for 2.5 employees. A .5 IMT position has been repurposed tocreate a Project Manager Supervisor position.

The Staff Development seeks to reinstate a portion of the Personnel funds reduced during the FY15 budgetreconciliation to provide the following: Stipends for new teachers to attend the two-day Beginning Teacher Institute, stipends for staff to attend or conducttraining throughout the school year. Funds to support the development of Professional Development Modules that form the foundation for the summerProfessional Learning experiences for representatives of school leadership teams. Teams of teachers, school-basedadministrators, and central office administrators collaborate to create modules to address PD needs identified in theschool improvement data analysis process. Modules are provided for PLC and CLT leaders in the spring and summer,and provide the framework for the design and implementation of school-based Professional Development during thesummer and throughout the year.


Operations and maintenance funds provide materials and supplies to support ongoing professional development acrossthe system to address local school and system-wide school improvement needs in curriculum, instruction, andassessment. There is a particular emphasis on meeting the needs of students struggling in Reading, Literacy, andMath.

These funds include allotments to schools ($6.50 per student using enrollment projections from the Dept. of Planningand Legislative Services) for school-based, designed and/or delivered professional development to support SIP Goals.

Funds in this category support dual enrollment certification courses for high school teachers of English, math, science,and social sciences; and support district-wide curriculum development, books, and professional development related tocontent knowledge, pedagogy, and leadership. In addition, these funds enable teachers to attend LCPS-selectedsummer PD offerings such as the JMU Content Teaching Academy and the Literature Conference at ShenandoahUniversity.

In FY15, Staff Development O&M funds were reduced resulting in the elimination of tuition support for new cohorts forteachers pursuing licensure and/or Master's Degrees in the critical need areas of ELL, SPED, IT, Library/Media, InitialTeacher Licensure, and Ed Leadership. The Staff Development Office is seeking a partial reinstatement of funds tosupport one new cohort in each of the identified critical need areas or as otherwise determined by LCPS. This level ofsupport covers the cost of tuition for four courses for each person enrolled in the cohort. In return for this investment,participants commit to two-years of full-time service back to LCPS.


STAFF DEVELOPMENT


122

Supported School Board Goal 4 and the efforts throughout the system to raise the level of instructional expertise amongteachers and those who support them by supporting:

Staff Development courses, workshops, and training sessions conducted to achieve LCPS, SOL, NCLB, AMOand SIP goals.

•

Existing cohorts in Ed Leadership, Technology, Reading, SPED Leadership, Library Media, ELL, and Initial Teacher Licensure continued to receive support.

•

In addition to the New Administrator Institute, the inaugural session of the New Principal Institute was conductedfor nine newly appointed principals.

•

A summer School Improvement Teacher Leader Institute, designed and delivered by the Core InstructionalSupervisors, addressed the needs of new and returning SALTs and Department Chairs, to prepare them to leadCurriculum, Instruction, and Assessment PD sessions for teachers.

•

There was a system-wide focus on first instruction at all levels, with a focus on instructional planning, teaching athigher cognitive levels, conducting formative assessments & using the data to adjust instruction, and effective co-teaching.

•

The same areas were a focus for members of the Administrative Leadership Team during the ALT AugustInstitute. Sessions in the focus areas were led by principals and other school leaders.

•

Additional areas of focus at the Institute included: State legislature and school law update;◦Leading PLCs;◦Managing Interactive Achievement and other Data;◦Getting the most from the Indistar tool;◦Medication administration;◦Teacher Evaluation Process & Tool;◦Positive School Discipline;◦Blackboard Connect;◦STEM;◦SPED & 504 Compliance

◦

•



STAFF DEVELOPMENT


123


Continue to support School Board Goal 4 and the strategic actions and goals of the Strategic Plan "Vision 20/20" toserve adult learners in schools by supporting continuous school improvement priorities as reflected in SIPs, and toimprove the instructional expertise of teachers and those who support them by:

Assisting leaders and teachers in the implementation of a guaranteed and viable curriculum, delivered via proven,research-based instructional strategies and practices, monitored with feedback and adjustments, guided byformative assessment results along with grading practices to accurately and fairly evaluate student learning; andto more effectively communicate student learning to parents and other stakeholders.

•

Begin expanding the hours dedicated to providing ongoing, intensive PD for staff in the targeted areas that showpositive and significant effect on student achievement gains. The goal in FY16 would be to achieve a range of 30-49 hours spread out over twelve months. Within three years, the goal would be to provide up to 100 hours of PDannually in targeted areas.

•

Providing learning materials, resources, and tools enabling school-based and central office leaders to providequality digital and face-to-face PD experiences for teachers, school-based leaders, and other staff members whothen may facilitate PD for others. Resources may include: related print material from research, and exemplars ofbest practices curriculum, instruction, and assessment.

•

Providing per pupil Staff Development allotments to support school-based PD. Continuing to support the ounty-wide implementation of the Reading, Literacy, and Math programs along with providing coursework for thecertification of secondary teachers to teach dual enrollment courses in the core subject areas.

•


John P. O'ConnorStaff Development Supervisor


STAFF DEVELOPMENT


124




125

BUDGET HISTORY BY OBJECT OF EXPENDITURETitle FY12 Actual FY13 Actual FY14 Actual FY15 Budget FY16 Budget % Change Personnel $742,601 $922,403 $839,372 $854,307 $1,017,947 19.2 %


Total $782,217 $952,957 $865,547 $907,507 $1,083,676 19.4 %

Positions 14.0 14.0 14.0 13.0 14.5


Supervisor 0.0 0.5

Teacher 6.0 6.0


Support 0.0 1.0

Total 13.0 14.5

PROGRAM DESCRIPTION

Starting Towards Excellence in Pre-School (STEP) is a program that serves children who are four by September 30.The curriculum is aligned with Virginia's Foundation Blocks for Early Learning and focuses on early literacy and earlymath instruction, as well as developmentally appropriate social and behavioral expectations. The goal is to close theachievement gap that might exist between the STEP students, who may be referred to as at-risk, and enable them toperform on a level consistent with their more advantaged peers. Criteria for enrollment include residing in a family atthe poverty level or with income levels within guidelines for free and reduced price lunch, having a single or anunemployed parent, having a suspected or identified disability or being an English language learner. Students mustreside in a geographical area served by STEP. STEP has a three hour program with a.m. and p.m. sessions. Thereare a maximum of 15 students per session. Twenty STEP classes (2013-2014) are located at nine sites: Buffalo Trail,Discovery, Evergreen Mill, Frederick Douglass, Heritage HS , Meadowland, Rolling Ridge (4 classes), Steuart Weller,and Sully.


STARTING TOWARD EXCELLENCE IN PRE-SCHOOL


126

BUDGET OVERVIEW

PERSONNEL

The personnel line includes salaries and all fringe benefits for 14.5 employees: six teachers and seven teacherassistants, and a 0.5 supervisor and a 1.0 instructional materials technician that were previously shared with SecondaryReading and funded out of the Reading program but will now be fully funded by the STEP program.


Operations and maintenance expenditures provide instructional materials, training and education, and a daily snack forchildren attending the STEP preschool program.

Continued to work on School Board Goals 1 and 6:

Increased inclusive opportunities for all preschool students in schools where Head Start and Early ChildhoodSpecial Education programs are co-located with STEP.

•

Implemented the Second Step Early Learning Program to increase school readiness and social success,decrease behavior problems, and promote social and emotional competence and self-regulation skills, andshared strategies with parents.

•



Increase the integration of technology, including the Promethean Board, with instructional activities which supportthe revised Virginia Foundation Blocks for Early Learning: Comprehensive Standards for Four-Year-Olds (2013).

•

Provide additional enrichment experiences for students including artist residencies from the Wolftrap InstituteResidency Program.

•

Increase the number of STEP classes, as funding permits and classroom space becomes available, for at riskstudents in areas where there is a waiting list for enrollment.

•


TBDSTEP Supervisor


STARTING TOWARD EXCELLENCE IN PRE-SCHOOL


127

BUDGET HISTORY BY OBJECT OF EXPENDITURETitle FY12 Actual FY13 Actual FY14 Actual FY15 Budget FY16 Budget % Change Personnel $137,887 $198,816 ($1,629) $148,234 $148,234 0.0 %


Total $167,553 $226,221 $32,759 $186,656 $186,306 -0.2 %

Positions 0.0 0.0 0.0 0.0 0.0


Total

PROGRAM DESCRIPTION

Summer in the Arts is a dynamic summer experience in the visual, performing, literary, world language, culinary, andtechnical arts. During this summer program, students in rising grades 6-12 are provided opportunities to explore newexperiences in the arts, or continue to practice and improve skills they have previously learned at home. Classes will be held for approximately two weeks. The instructional day totals five hours and provides opportunities totake up to four different classes. Transportation is provided. The two week experience will conclude with the ArtsExplosion event where students may showcase their experiences and performances for their parents, friends, and thepublic. The cost is $425 per student. This program is 100% self-funded (and in fact over the years has proved to takein more funds than it costs to run the program) by the tuition charged to participants.


SUMMER IN THE ARTS


128

BUDGET OVERVIEW

PERSONNEL

The personnel line includes salaries for administrative personnel to prepare and manage Summer in the Arts (SIA) andinstructional personnel to operate the program. The total number of teachers is dependent on the number of enrolledstudents. All program positions are part-time.


The Summer in the Arts budget reflects the resources and materials necessary to operate classes, workshops, andperformances.

Continued to support School Board Goals 1 and 6 through the following:

Provided leadership opportunities for both students and staff through the intern program.•Provided various types of classes to meet the needs of the community of students we serve.•Collaborated with DTS to refine the on-line registration process.•




Collaborate with visiting artists as requested by SIA instructors to enhance the overall experience.•Provide leadership opportunities for administrative interns striving to become principals.•Continue the student intern program for high school students.•Develop a VISION site for all SIA staff to access important information and forms.•


Melissa A. Pagano-Kumpf and Michael PiersonArt Supervisor/Music Supervisor


SUMMER IN THE ARTS


129


Operations & Maintenance $13,093 $22,902 $4,852 $0 $0 N/A

Total $2,159,582 $2,525,037 $2,296,335 $1,080,917 $1,567,295 45.0 %

Positions 0.0 0.0 0.0 0.0 0.0


Total

PROGRAM DESCRIPTION

Summer programs provide students the opportunity to participate in intensive, academic instruction in specific contentareas. Elementary students who require additional opportunities for direct instruction in a small class setting participateat the recommendation of their classroom teachers. The instruction at the elementary level is geared towardstrengthening the skills needed to meet federal, state, and local expectations for grade level achievement. Teachersprovide individualized instruction in reading and math using a STEM-based curriculum (Science, Technology,Engineering, and Mathematics). At the elementary level, there will be five "partnership" sites for schools struggling tomeet AMO requirements to provide customized instruction to their students. The proposed sites are Guilford ES,Rolling Ridge ES, Sterling ES, Sugarland ES, and Sully ES. As the only elementary school in Accredited with Warningstatus, Sterling ES is being funded in addition to the four Title I schools where the program was held in summer 2014. In the elementary program, the intended outcome is that students gain new skills and strategies in reading and math,become more proficient at problem solving, and develop greater confidence that will assist them in the academicchallenges they may face. As part of the FY15 budget reconciliation, the School Board eliminated Summer School. Summer School was madeavailable only for Special Education students as required by their IEP. Title I funding was used to provide "partnership"sites with summer "STEM-camp" programs for students in their attendance zones.


SUMMER SCHOOL


130

BUDGET OVERVIEW

PERSONNEL

Personnel includes part-time salaries for staffing at the five "partnership" elementary sites as well as staffing for SpecialEducation students in compliance with their IEPs.


In the past, operations and maintenance costs provided materials for summer programs.

Supported School Board Goals 1, 2, and 4 through the following:

Allowed our four Title I schools to host a customized summer, "STEM-camp" program designed for students whoresided in their school attendance zones and staffed by their teachers who best know and understand their needs.




Plan and deliver specific preparation for Standards of Learning (SOL) tests for students in grades 3-8.•Strengthen students’ achievement in language arts and math using a hands-on, engaging STEM-basedcurriculum.

•

Provide the five "partnership" schools (four Title I schools and Sterling ES) with funding for a summer remediationprogram in reading and math using a STEM-based curriculum for targeted students within their schools. Teachingstaff will continue to be recruited from within each school's faculty. Arrangements will be made to serve breakfastand lunch daily.

•




SUMMER SCHOOL


131


Operations & Maintenance $63,858 $695,559 $83,909 $1,035,137 $1,057,597 2.2 %

Total $11,432,787 $13,111,121 $12,310,739 $13,626,371 $14,021,100 2.9 %

Positions 186.0 190.0 180.0 159.0 161.0


Supervisor 1.0 1.0



Teacher 85.0 84.0

Specialist 1.0 1.0

Total 159.0 161.0

PROGRAM DESCRIPTION

Technology Resource Services supports teaching and learning by providing Technology Resource Teachers (TRT's)and Technology Assistants (TA's) to LCPS schools. They provide professional development to teachers and studentsas they use digital resources to support learning with 21st century skills. TRT's also serve as site administrators forcertain building level, mission-critical applications (Web CMS, CLARITY, VISION, etc.) and the first level of technologytroubleshooting support. Technology Resource Services supports the review and acquisition of specific productivity and communicationsoftware tools including VISION, a learning management system that provides a web-delivered, virtual classroom withWeb 2.0 tools that is available to all teachers and students, anywhere, any time. Loudoun's technology leadership program – Loudoun VITAL – supports the Department of Instruction by providingprofessional development and assistance for school administrators as they use and support instructional technology inthe curriculum. In addition, Technology Resource Services provides district-wide professional development through workshops (face-to-face and online) and an annual teacher-led educational technology conference.


TECHNOLOGY RESOURCE


132

BUDGET OVERVIEW

PERSONNEL

Technology Resource Services funds salaries and benefits for 1.0 Supervisor, 1.0 Specialist, 2.0 InstructionalSpecialists, 84.0 Technology Resource Teachers (TRTs) and 73 Technology Assistants (TAs). New staffing (included above) for FY16 is: 1 TRT position for Riverside High School 1 TA position for Riverside High School

Additionally, we currently have 2 Staff Development Trainers who are 10-month employees. In order to better supportOne to the World through professional development and assistance, and in order to maintain the same high level ofcustomer service they have provided (often times by working during summer hours), we would like to change thesepositions into Instructional Specialist positions.

The Instructional Specialists for Staff Development will: Develop and deliver high quality LCPS-generated face-to-faceand online PD training that supports One to the World Coach district and school leaders to ensure the sustainableimplementation of Project Based Learning; Support systemic implementation of Project Based Learning; Facilitate onsitemeetings and workshops required for the successful implementation of PBL; Engage in weekly, reflective dialogue withsystemic partners to support PBL implementation; Collect, review, and provide timely feedback to program participants;Act as liaison between the school system and community, providing information on the progress of the project; Preparedocuments and supporting materials for professional development and support services; Collaborate with LCPSdepartments to create curricula that promotes One to the World.


Operations and Maintenance expenditures support the operation of Technology Resource Services to includeinstructional software management; continued support and professional development of all TRTs and TAs; managementand support of Loudoun VISION, LCPS’s learning management system; professional development and support of 21stCentury Skills in the curriculum, district-wide professional development to include one-day ActivLoudoun Conference,and through Loudoun VITAL, the professional development of school administrators. Increase in FY16 is due to enrollment growth, new schools, and increased use of Loudoun VISION. Software budgetreflects transfer of items from DTS.


TECHNOLOGY RESOURCE


133

Supported School Board Goals 1 and 2, Department of Instruction, and all schools as follows:

Developed a professional development program for TRT’s and librarians to support district and individual school’sgoals for PD.

•

Expanded administrator, teacher, and student use of Loudoun VISION, a course-centered learning managementsystem, to provide teacher and students with “virtual classrooms” and safe Web 2.0 tools through a web-hosted,open source solution.

•

Facilitated ActivLoudoun, a one-day teacher-led technology conference attended by about 600 teachers,expanding its focus to include multiple technology applications and instructional initiatives.

•

Loudoun VITAL, a technology leadership professional development program, increased face-to-face workshopsto support instruction, assessment, and communication to principals, assistant principals, and guidance directors.

•

Continued to extend Loudoun's participation in state and national instructional technology initiatives throughappointed representation on Virginia Educational Technology Advisory Committee (VETAC) and electedrepresentation on the Virginia Society for Technology in Education (VSTE).

•

Continued partnership in online conferences: VSTE and the Global Education Conference (online conferenceheld in multiple time zones and languages).

•

Technology Resource Teachers (TRTs) completed over 1500 formal planning meetings, workshops, andintroductory or model lesson with teachers and students in 21st Century skills across all subject areas.

•

Facilitated Loudoun participation in Digital learning Day 2014 at the Library of Congress.•Supported review of instructional software so as to revise elementary, middle, and high school matrices.•Helped develop a Technology Readiness Assessment Study with specific 6th grade middle school team.•



Continue to support School Board Goals 1 and 2, Department of Instruction, and all schools through the following:

Support One to the World, an initiative through which students connect with peers and experts from around theglobe to work on curriculum-based projects.

•

Support the use of technology resources – software and digital content – in all curricular areas through TRT-conducted workshops (face to face and online) at the district, cluster, and school levels; and additionally, at theschool level, through collaborative planning/coaching meetings, and introductory or model lessons that supportstudent achievement through 21st Century skills.

•

Support instruction by helping create learning environments that encourage collabortion, creativity, criticalthinking and communication. Help students solve global problems as part of the curriculum.

•

Provide professional development to principals, assistant principals, and guidance directors through the LoudounVITAL program.

•

Upgrade and expand Loudoun VISION, a course-centered learning management system, to provide greatercapacity and additional features.

•

Support the continued alignment of librarian and Technology Resource Teachers' efforts in building student andteacher information and communication technology (ICT) literacy so as to meet standards defined by theInternational Society of Technology in Education (ISTE), the American Association of School Librarians (AASL),and the Partnership for 21st Century Skills.

•

Collaborate with DTS to create effective pilots for Bring Your Own Technology, eBackpack, creation of LearningObject Repository, and more.

•


Adina PopaEducational Technology and Curricular Innovation

Supervisor


TECHNOLOGY RESOURCE


134




135



Total $799,234 $961,261 $883,669 $906,559 $1,066,911 17.7 %

Positions 6.0 6.0 6.0 6.0 6.0


Improvement Assistant 0.0 1.0

Supervisor 1.0 1.0

Support 4.0 3.0

Specialist 1.0 1.0

Total 6.0 6.0

PROGRAM DESCRIPTION

The Office of Testing Services (OTS) administers and reports on the division’s implementation of the VirginiaAssessment Program and locally administered standardized tests, including:

Assessing Comprehension and Communication in English State-to-State for English Language Learners(ACCESS for ELLs) test

•

Cognitive Abilities Test (CogAT) •Virginia Standards of Learning (SOL) assessments •Virginia Alternate Assessment Program (VAAP) •Virginia Grade Level Alternative (VGLA) assessment •Virginia Substitute Evaluation Program (VSEP) •Virginia Modified Achievement Standards Test (VMAST) •

OTS supports all students within Loudoun County Public Schools (LCPS), working collaboratively with the ResearchOffice to administer assessments that measure student growth and achievement. OTS serves as the assessmentliaison to the Virginia Department of Education, ensuring that assessments are administered in an accurate andequitable manner. OTS also supports the acquisition and analysis of assessment data to positively influence schoolimprovement initiatives.


TESTING SERVICES


136

BUDGET OVERVIEW

PERSONNEL

Personnel includes salaries and all related benefits for six Office of Testing Services employees, as well as part-timeand other professional expenses. Due to the gradual change of all state and local assessments to online testing, theTest Materials Assistant position will be discontinued June 30, 2015. Beginning July 1, 2015, the position will bereplaced by a licensed position entitled "School Improvement Assistant." The School Improvement Assistant, under the supervision of the Testing Supervisor and in collaboration with theResearch Office, will assist schools with assessment data acquisition and analysis, school improvement initiatives andevaluation, and the administration of state and local assessment programs.

Primary Responsibilities:

To provide support for the Virginia Grade Level Alternative (VGLA) and the Virginia Alternate AssessmentProgram (VAAP), including the local Scoring Event.

•

To provide support for the spring and summer administration of the Virginia Standards of Learning (SOL)assessments.

•

To identify, download, and sort assessment and school improvement data, presenting it in a variety of formats, asrequested by schools.

•

To attend designated school-based, school-improvement/data team meetings.•To assist with lesson plan reviews, as requested by schools.•To proof data in reports, assist in packaging assessment materials, and perform general clerical responsibilities,when needed.

•

To perform other duties as assigned. •


Operations and maintenance expenditures provide materials, supplies, and scoring services to support the assessmentprograms throughout the year. The increase for FY16 a result of the annual English Language Proficiency assessmentmoving from a paper format to an online format, per the vendor. In addition to the increased cost of the assessment, thevendor requires the use of headsets for test administration. The Office of Testing Services is sharing the cost ofheadsets with the Office for English Language Learners.

Coordinated and supervised the division’s administration of the Virginia Assessment Program, as well as localassessments. LCPS students earned an average pass rate of 84% in Reading and 81% in Mathematics, which isa 1% increase in Reading and a 2% increase in Mathematics over the previous year's SOL scores (School BoardGoal 1C).

Coordinated and supervised the evidence collection and Local Scoring Event for 426 VAAP and 201 VGLACollections of Evidence. Eighty-eight percent of test records earned a passing score.

◦

Coordinated and supervised the division/s administration of the CogAT. Ten percent of second gradestudents earned scores in the highest stanine.

◦

•

LCPS seniors graduating in 2014 earned an average combined SAT score of 1611, breaking 1600 for the secondconsecutive year (School Board Goal 1I).

•

Implemented a nearly paperless practice by providing training and support materials electronically,exchanging/storing scanned documents, and by providing a tablet to assist high school School Test Coordinatorswith mobile test administration. This is an estimated savings of about 200,000 pieces of paper annually (SchoolBoard Goal 5E).

•



TESTING SERVICES


137


Continue to support School Board Goal 1 and 5 through the following:

Goal 1C -Continue to provide individualized assistance to schools addressing test administration, staff/examinertraining, and the needs of students in an online testing environment. In particular, OTS will move toward offeringmore webinars so that administrators can remain at their school versus off site trainings.

•

Goal 1D, E, F -Assist schools in obtaining and analyzing data that informs instructional and assessment practicesfor all students. This will include the creation and distribution of new and existing reports (PearsonAccess,Interactive Achievement, CogAT, ACCESS) as well as collaborative, informal data analysis training with theResearch Office. OTS staff will become members of school support teams and will support schools' efforts toimprove student growth and achievement.

•

REPORTING RELATIONSHIP BUDGET ACCOUNTABILITYDr. Ryan TylerDirector of Research

Leigh BennettTesting Supervisor


TESTING SERVICES


138




139

BUDGET HISTORY BY OBJECT OF EXPENDITURETitle FY12 Actual FY13 Actual FY14 Actual FY15 Budget FY16 Budget % Change Personnel $0 $0 $0 $0 $570,214 N/A

Operations & Maintenance $0 $0 $0 $0 $145,160 N/A

Total $0 $0 $0 $0 $715,374 0.0 %

Positions 0.0 0.0 0.0 0.0 2.0


Supervisor 0.0 1.0


Total 0.0 2.0

PROGRAM DESCRIPTION

Virtual Loudoun offers online high school credit courses aligned to the Virginia Standards of Learning. Virtual Loudounprovides an educational experience to Loudoun students that increases choice and options. Virtual Loudoun coursesare primarily taught by LCPS teachers using courses owned by LCPS. Additional courses offered are provided by aprivate vendor. All courses provide the educational content using online resources. Virtual Loudoun courses areavailable during the regular school year as well as during the summer. Virtual Loudoun courses are self-paced andallow students to work and learn outside traditional school hours. This program will be self supporting as revenueprojections is $782,000.


VIRTUAL LOUDOUN


140

BUDGET OVERVIEW

PERSONNEL

To ensure for future growth of this program the following staffing is needed:

Supervisor, Level 3 Administrator Step 6:

The Virtual Loudoun Supervisor is responsible for the organization, operation, and coordination of on-line programsoffered through Loudoun County Public Schools such as Virtual Loudoun. In accordance with these responsibilities, theVirtual Loudoun Supervisor assists in the planning, development, implementation, direction, and assessment of theVirtual Loudoun program.

Instructional Specialist, Level 2 Administrator Step 6:

The instructional designer will create programs for courses using technology as their delivery system. The instructionaldesigner will collaborate with educators on how to use technology in the Virtual Loudoun classroom that meets theneeds of both teacher and student. Virtual Loudoun teacher-led courses will be maintained by the instructional designer.The instructional designer will work with content vendors to update our current courses and explore options to enhanceand improve our virtual courses. In addition to developing course software, the instructional designer will producetraining material and update and maintain the Virtual Loudoun web page.

Funding is also provided to pay stipends to teachers working in a virtual environment. Additionally, stipends arerequired to pay the instructors who teach the Online Teacher Methodology Course. This course prepares teachers towork in an online environment. It is required to be eligible to apply as an online teacher.


Operations and maintenance expenditures support the Virtual Loudoun program in the following ways. TeacherStipends: Teachers are hired and paid a stipend to teach in the virtual environment. Course maintenance fees: Thecourse content requires annual maintenance. The cost is approximately ten percent of the original course cost. This is areccurring cost. Additionally, stipends are required to pay the instructors who teach the Online Teacher MethodologyCourse. This course prepares teachers to work and teach in an online environment. It is required to be eligible to applyas an online teacher.

During the spring of 2014 Virtual Loudoun was developed by purchasing the curriculum of over twenty courses andbuilding out a platform to deliver these courses in a virtual environment. LCPS Teachers registered for an on linetraining course delivered by LCPS administrators. Teachers completing the course were then eligible to apply and beselected as a Virtual Loudoun Teacher. Teachers were selected by the Virtual Loudoun Administrator for the VirtualLoudoun Summer 2014 session. Students were enrolled and the first classes were conducted during the summer of2014. 992 students completed an online course during the summer of 2014. The Virtual Loudoun school year sessionwas open at the start of the 2014-2015 school year with over 150 selecting to start a virtual course. Over $500,000 infees were collected for Virtual Loudoun in June of 2014. It is anticipated that this program will grow.



VIRTUAL LOUDOUN


141


Virtual Loudoun will expand the course offerings available to Loudoun County students.•LCPS will apply for a multi-divisional provider license through the VDOE which will allow Virtual Loudoun to offercourses to non-Loudoun residents.

•

Virtual Loudoun will be explained and highlighted to Loudoun home school families as an option and possiblechoice for high quality instructional content.

•

To provide 1500 Loudoun students with a high school credit virtual experience. •


Timothy FlynnDirector of Instructional Services


VIRTUAL LOUDOUN


142




143



Total $652,186 $697,302 $663,539 $770,646 $727,910 -5.5 %

Positions 3.0 3.0 3.0 3.0 2.5


Supervisor 1.0 1.0


Support 1.0 0.5

Total 3.0 2.5

PROGRAM DESCRIPTION

The World Languages and Cultures Division of the Department of Instruction affords students from middleschool through high school the opportunity to study an array of world languages. The Loudoun County Public Schools World Language program of study begins in grade 7. Choices of languagesinclude French, German, Latin, Spanish or Spanish for Fluent Speakers. Throughout high school, students maycontinue the study of these languages to the Advanced Placement Level or begin a three-year program of AmericanSign Language or Mandarin Chinese. Through these programs, the LCPS World Languages and Cultures Office provides language skills and preparation forstudents to have a broad understanding of the world, proficiency in other languages, and knowledge of other cultures.


WORLD LANGUAGES AND CULTURES


144

BUDGET OVERVIEW

PERSONNEL

The personnel line includes salaries for the Supervisor of World Languages, the Specialist for World Languages anda .5 IMT to support World Languages, overtime for peak workloads, and all related fringe benefits. The .5 IMT has beenrepurposed to create a Project Manager Supervisor position.


Operations and maintenance expenditures provide materials and supplies needed to support language programs orinitiatives, support the World Languages and Cultures Office and departments at schools which includes daily officeactivities, district meetings, mileage for itinerant teachers, instructional resources, teacher training and education oncurrent trends and best practices, curriculum, assessment and staff development. Support the opening of new schoolsand the growth in students enrolling in world language classes at the middle school and high school is included. There isalso an anticipated increase in the number of students attending the Governor's Summer Foreign Language Academiesand STARTALK.

Budget funding also includes:

1. Contract costs for district wide assessments (Interactive Achievement)

3. Adoption of digital resources for students in lieu of textbooks.


Developed template for online Advanced Placement course.•Increase the number of students accepted to attend the Governor's Foreign Language Academies andSTARTALK.

•

Worked with teacher committees to create, revise and/or expand assessments, curricula and lesson plans forincreasing enrollment in all languages and implementation of new programs.

•

Uploaded all World Language countywide performance assesments onto a platform that provides teachers withthe option of online or paper and pencil administration based on students' needs.

•

Worked with teacher committees to explore new instructional online resources for students enrolled in alllanguages.

•




Increase the number of students accepted to attend the Governor's Foreign Language Academies and STARTALK.

•

Work with teacher committees to create, revise and/or expand assessments, curricula and lesson plans for increasing enrollment in all languages.

•

Develop online world language classes aligned to LCPS curricula.•Implementation of new programs.•Work with teacher committees to adopt new instructional resources for students enrolled in all languages.•




145


Suzette F. WyhsWorld Languages and Cultures Supervisor




146

DEPARTMENT SUMMARY

Middleburg Community Charter School opened in the fall of 2014. It is currently the only charter school in LCPS.

FY16 CHANGES

The budget reflects the LCPS per pupil payment to Middleburg Community Charter as well as the expense of the 11.9FTEs at the school that are LCPS employees.

DEPARTMENT OF CHARTER SCHOOLS


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BUDGET HISTORYDivision FY12 Actual FY13 Actual FY14 Actual FY15 Budget FY16 BudgetMiddleburg Community Charter School 0 0 0 0 1,499,912

Total $0 $0 $0 $0 $1,499,912

Positions 0.0 0.0 0.0 0.0 11.9



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149

BUDGET HISTORY BY OBJECT OF EXPENDITURETitle FY12 Actual FY13 Actual FY14 Actual FY15 Budget FY16 Budget % Change Personnel $0 $0 $0 $0 $924,912 N/A

Operations & Maintenance $0 $0 $0 $0 $575,000 N/A

Total $0 $0 $0 $0 $1,499,912 0.0 %

Positions 0.0 0.0 0.0 0.0 11.9


Teacher 0.0 8.4

Librarian 0.0 0.4

Counselor 0.0 0.3


Custodian 0.0 0.5

Total 0.0 11.9

PROGRAM DESCRIPTION

Middleburg Community Charter School develops life-long learners who are curious, caring, reflective, and productivemembers of the community. Students learn using methods that work best for each of them at their own pace and arechallenged through innovative public education.


MIDDLEBURG COMMUNITY CHARTER SCHOOL


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BUDGET OVERVIEW

PERSONNEL

11.9 FTEs at Middleburg Community Charter School are LCPS employees.


The operation and maintenance expenditure provides for the LCPS per pupil payment to Middleburg Community CharterSchool.

Middleburg Community Charter School opened in the Fall of 2014. FY15 will Middleburg's first year open as a charterschool.



Provide a life-long quality education to students.•Enable students to learn using methods that work best for them and at their own pace. •




MIDDLEBURG COMMUNITY CHARTER SCHOOL


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152

DEPARTMENT SUMMARY

The Assistant Superintendent for Pupil Services provides leadership and coordination for the offices of SpecialEducation, Diagnostic and Prevention Services, Student Services, and the related programs that support studentperformance through specialized instruction, guidance, health, counseling, social work, prevention, attendance,homebound, and diagnostic and psychological services. Additionally, the Assistant Superintendent of Pupil Servicesprovides oversight for the implementation of policies and procedures for special permission, home instruction, religiousexemptions, and tuition requests; and interprets federal and state laws and regulations for administrative and schoolstaff to ensure compliance. Pupil Services staff focus on prevention and intervention approaches in the schools and are committed to the "Educationof the Whole Child" to ensure safe, healthy, and supportive learning environments for all students. The FY16 budget isfocused on several initiatives that continue to support these goals for addressing academic, behavioral, social/emotionaland health needs of LCPS students. These continuous initiatives include: Positive Behavioral Interventions andSupports (PBIS), Responsive Instruction (RI), School Ambassadors, Bullying Prevention, academic and career planning,standards-based IEPs, Restorative Practice, and behavior assessment and intervention team planning. The Assistant Superintendent provides leadership and direction for the development and implementation of countywideinitiatives for children, youth, and families; and promotes interagency collaboration with departments and agency headsrepresenting Loudoun County Community Services Board (Mental Health, Substance Abuse & DevelopmentalServices), Juvenile Court Services, Health Department, Family Services, and the Community Policy and ManagementTeam. Liaison support is also provided to the Health, Safety and Transportation Committee of the School Board. The Assistant Superintendent continues to strengthen partnerships with colleges and universities, such as NorthernVirginia Community College and George Mason University (GMU) to promote academic and transition programs forstudents and professional development for teachers. As an appointed member of the Advisory Committee for theCollege of Education and Human Development at GMU, the Assistant Superintendent provides input for mutuallybeneficial initiatives for LCPS students and staff.

FY16 CHANGES

Personnel expenditures account for about 97.2% of the total budget for the Department of Pupil Services. TheOperations and Maintenance expenditures account for 2.8%. There are no Capital Outlay expenditures. All positions requested are for staff for new schools and enrollment growth related to mandated services to providedirect support to students and staff in all 88 schools.

DEPARTMENT OF PUPIL SERVICES


153

BUDGET HISTORYDivision FY12 Actual FY13 Actual FY14 Actual FY15 Budget FY16 BudgetAssistant Superintendent for Pupil Services 527,002 580,064 574,326 657,482 676,524

Diagnostic and Prevention Services 6,590,738 7,105,148 7,493,654 8,122,365 8,453,227

Special Education 98,036,149 110,240,345 118,075,299 124,068,019 135,667,948

Student Services 28,321,484 31,323,843 32,259,684 37,071,937 37,701,551

Total $133,475,373 $149,249,400 $158,402,963 $169,919,803 $182,499,251

Positions 1,928.1 2,027.7 2,128.2 2,214.7 2,283.0



154



Capital Outlay 157,898 33,895 0 0 0

Transfer Out 0 -6,167 0 0 0

Total $133,475,373 $149,249,400 $158,402,963 $169,919,803 $182,499,251

Positions 1,928.1 2,027.7 2,128.2 2,214.7 2,283.0



155



Total $527,002 $580,064 $574,326 $657,482 $676,524 2.9 %

Positions 5.0 5.0 5.0 5.0 5.0



1.0 1.0

Analyst 1.0 1.0

Support 2.0 2.0

Coordinator 1.0 1.0

Total 5.0 5.0

PROGRAM DESCRIPTION

The Assistant Superintendent for Pupil Services provides leadership and coordination for the offices of specialeducation, diagnostic and prevention services, and student services that support student performance throughspecialized instruction, school counseling, health, diagnostic, psychological, social work, student assistance,attendance, and homebound services. The Office of the Assistant Superintendent for Pupil Services includesoperations such as inter/intra-departmental communication and coordination, bookkeeping, accounting and financialanalysis, collaboration and coordination with Loudoun County human services agencies, preparation of School Boardand Health, Safety, and Transportation (HST) Committee agenda items, the processing of special permission, homeinstruction, religious exemption, kindergarten exemption, tuition requests, data collection and analyses for Policy 8-20and preparation of related appeals.


ASSISTANT SUPERINTENDENT FOR PUPIL SERVICES


156

BUDGET OVERVIEW

PERSONNEL

Personnel includes salaries for staff in the Office of the Assistant Superintendent for Pupil Services consisting of:

Assistant Superintendent for Pupil Services •Pupil Services Coordinator •Administrative Assistant •Program Assistant •Financial Analyst•


Operations and maintenance expenditures provide the materials and supplies needed in the Office of the AssistantSuperintendent for Pupil Services. This expenditure also includes professional association fees, professionaldevelopment, professional publications and subscriptions, and mileage. The FY16 budget request was reduced by 10%to streamline expenditures.

Facilitated the ongoing strategic planning process for Department of Pupil Services (DPS) administrative teamwith a focus on collaborative goals, activities/strategies and effectiveness measures for all DPS initiatives andanalyzed outcomes to establish future direction; coordinated efforts of HSWT committee aligned with SchoolBoard priorities.

•

Provided leadership and direction for the implementation of academic and behavioral multi-tiered systems ofsupport in several schools to support the implementation of Responsive Instruction (RI) and Positive BehavioralInterventions and Supports (PBIS) frameworks to improve student achievement and school climate, and promotestudent success.

•

Provided leadership to interagency collaboration efforts with Loudoun County Departments of Family Services,Court Services, Community Services Board and the Health Department to promote Safe Schools initiatives,through the coordination of resources with county agencies as an active member of the Community Policy andManagement Team, Juvenile Justice Group and Loudoun Health Council.

•

Implemented revisions to School Board Policy 8-20, Student Assignment, which offered school choice to 2,379approved requests (22% increase).

•

Managed and processed 2,815 special permission requests (16% increase), and 13 appeals to the School Board(87% decrease); 1,781 Notice of Intents for home instruction, 1,419 academic progress submissions for homeinstruction, 23 tuition requests and 36 religious exemptions; increased parent access to the DPS websiteresulting in 12,931 targeted visits to the Special Permission website and 8,557 targeted visits to the HomeInstruction website.

•

Increased communication to parents by posting status tables regarding receipt of academic progress and thestatus of electronically submitted Notices of Intent for Home Instruction and Special Permission requests;completed electronic record storage; increased email database for home instructed families by 8%.

•

Strengthened community college and university partnerships (NVCC, GMU) through advisory committee rolesand projects to promote the capacity of LCPS to recruit, retain and train special education personnel, expandopportunities for internships and field experiences for Pupil Services staff and future leaders and expand courseopportunities for students; initiated partnership with Johns Hopkins University, Center for Prevention of YouthViolence to further Bullying Prevention efforts.

•





157


Continue to provide direction and support for implementing research based academic RI and PBIS frameworks tosupport student success and continue to evaluate outcomes for effectiveness.

•

Continue to implement Safe Schools initiatives to include a positive framework to promote student success.These include: bullying prevention, threat assessment, suicide prevention, positive behavioral intervention andsupports, restorative practices, School Ambassadors, behavior intervention plans, food allergy safety andprevention, crisis intervention, and safe practices for the use of seclusion and restraint.

•

Promote leadership development for current and aspiring leaders to achieve a highly qualified workforce andviable succession plan in collaboration with LCPS and university programs to include: special education teacherlicensure, applied behavior analysis certificate, educational leadership endorsement, special education leadershipcertificate, psychology, social work and counseling internships and practicum experiences for educationaldiagnosticians.

•

Continue to expand interagency collaboration efforts among Loudoun County agencies and college and universitypartnerships to include Johns Hopkins University and University of Virginia programs focused on positive schooldiscipline and bullying prevention.

•

Implement timely updates to the Special Permission and Home Instruction Notice of Intent online filing systems toimprove Student Assignment notification efficiency and accuracy.

•

Create additional online training resources for Home Instruction and Special Permission data system users.Provide regular opportunities for users to access training resources to improve efficiency through quarterly emailsand joint information sessions with the Department of Technology Services, Division of Information Managementteam.

•


Dr. Mary V. KealyAssistant Superintendent for Pupil Services




158




159



Total $6,590,738 $7,105,148 $7,493,654 $8,122,365 $8,453,227 4.1 %

Positions 63.0 65.0 69.5 70.5 73.5


Director 1.0 1.0

Supervisor 1.0 1.0

Support 4.0 5.0

Coordinator 6.0 6.0

Instructional Support 58.5 60.5

Total 70.5 73.5


DIAGNOSTIC AND PREVENTION SERVICES


160

PROGRAM DESCRIPTION

The Office of Diagnostic and Prevention Services (ODPS) is responsible for the leadership, management, andprovision of eligibility services, school psychology services, and educational diagnostic services for students in allschools. This office manages, supports, and trains all schools in the implementation of Individuals with DisabilitiesEducation Act (IDEA) in the areas of child study, referral, evaluation, reevaluation, and eligibility and in theimplementation of Section 504 of the Rehabilitation Act for the identification, evaluation, and placement of disabledstudents to ensure compliance with state and federal requirements. This office also provides leadership andprofessional supervision to school psychologists and educational diagnosticians and coordinates various preventionand intervention programs: Responsive Instruction (RI), School-Wide Positive Behavioral Interventions and Supports(PBIS), threat assessment, behavioral consultation, instructional consultation and classroom interventions, depressionawareness and suicide prevention, crisis intervention, and psychological counseling. The director and staff alsocollaborate with the Department of Instruction leadership team to assist in the development and implementation of theschool improvement process related to improving student achievement. ODPS staff provide early intervening services, training, and supports to schools and students through the ResponsiveInstruction and the Positive Behavioral Interventions and Supports frameworks. These approaches integrateassessment and intervention within a multi-tiered prevention system to support school improvement and to maximizestudent achievement and social development. Through early intervening services, school teams use data to identifystudents at risk for poor learning outcomes, monitor student progress, provide evidence-based interventions, andchange the intensity and nature of those interventions depending on student responsiveness. Eligibility services staff coordinates the Child Study team process in all LCPS schools. The Child Study team developsinterventions to meet the educational and behavioral needs of students, provides classroom consultative support toteachers, and refers students who are suspected of having an educational disability under the IDEA or Section 504.When students do not respond to team-developed interventions or are suspected of having a disability through areview of performance evidence, the team refers the students for comprehensive evaluations, administered by trainedand knowledgeable school professionals. When evaluations are completed, a school eligibility team holds a meetingwithin 65 business days from the referral date to determine a student's eligibility. Students who are found eligible forspecial education services are referred to the Office of Special Education and school-based special education staff todevelop an individual education program (IEP). Eligibility services staff coordinate and manage the Section 504 process in all schools. Students who have beenreferred, evaluated, and identified under Section 504 receive accommodations and services that are designed to meettheir individual educational needs as adequately as the needs of nondisabled students. The purpose of Section 504 isto ensure that disabled students have equal access and opportunity to participate in LCPS programs and services. This office manages and provides mandated intervention and support services to special education students in orderto help them benefit from special education. Psychological counseling and behavioral consultation services areprovided to students who need supports to improve their social and behavioral functioning in the classroom. ODPS staff oversee and implement other essential and necessary services in all LCPS schools. These servicesinclude the management, training, and support of all school-based threat assessment teams whose purpose is toidentify, report, and assess students who threaten violence and to intervene and resolve the underlying issues andpotential for violence. Crisis intervention services are organized and implemented in order to prevent, manage, andrespond to critical events that negatively affect schools and students. This work includes developing and implementingprocedures to assess and respond to suicidal risk in students and providing education to help students identify andrespond to suicidality and depression in themselves and others.




161

BUDGET OVERVIEW

PERSONNEL

The Office of Diagnostic and Prevention Services includes personnel salaries for one director, one supervisor, sixeligibility coordinators, four support staff, 33.5 school psychologists, and 25 educational diagnosticians who supportstudents, parents, teachers, and school administrators in all schools. The FY16 budget includes the addition of thefollowing positions:

1.0 School Psychologist Rationale: 1.0 additional school psychologist is needed to provide mandated services for the opening of Riverside HighSchool and for the expected division-wide student enrollment increase of 2,522 including class size contingency. Thisrequest places the student to psychologist ratio at 2,196 to 1. Mandates: This school-based position is needed to provide mandated services to students, parents, and schools underthe IDEA (34 CFR Part 300), Regulations Governing Special Education Programs for Students with Disabilities inVirginia (8VAC20-81), Section 504 of the Rehabilitation Act (34 CFR Part 104), Suicide Prevention (§22.1-272.1),Violence Prevention (§22.1-279.9), Threat Assessment (§22.1-79.4), and Crisis Management (§22.1-279.8).Specifically, these mandated services include:

Administering and interpreting appropriate psychological tests and assessment procedures to gather relevantinformation about the child and his or her educational needs in determining whether a child is disabled.

•

Counseling as required to assist students with disabilities to benefit from special education.•Assisting parents in understanding the individual social-emotional needs of their child through the evaluation andeligibility process and making recommendations to parents that will allow them to support the implementation oftheir child's IEP.

•

Developing positive behavioral intervention strategies through behavioral assessment, consultation, and support. •Providing suicide prevention, crisis response, and threat assessment services to schools and students.•Serving on the school-based Child Study team to make recommendations to meet the child's behavioral needsand to process all referral requests for a child suspected of having a disability.

•

Serving as the required specialist on the Eligibility team to provide early identification of disabilities.•Providing required coordinated early intervening services for students who need additional behavioral supports tosucceed in a general education environment including professional development and behavioral evaluation,services, and supports. (e.g., Positive Behavioral Interventions and Supports)

•

1.0 Educational Diagnostician Rationale: 1.0 additional educational diagnostician is needed to provide mandated services for the opening of RiversideHigh School and for the expected division-wide student enrollment increase of 2,522. This request places the student todiagnostician ratio at 2,914 to 1. Mandates: This school-based position is needed to provide mandated services to students, parents, and schools underthe IDEA (34 CFR Part 300), Regulations Governing Special Education Programs for Students with Disabilities inVirginia (8VAC20-81), and Section 504 of the Rehabilitation Act (34 CFR Part 104). Specifically, these mandatedservices include:

Providing required classroom intervention and coordinated early intervening services for students who needadditional academic and behavioral supports to succeed in a general education environment includingprofessional development and academic consultation for the Responsive Instruction initiative and the SchoolImprovement process and coaching support for the school-wide Positive Behavioral Interventions and Supports.

•

Serving as the special education teacher representative on the school-based Child Study team to makerecommendations to meet the child's educational needs and to process all referral requests for childrensuspected of having a disability.

•




162

Serving as the special education representative on the eligibility team to provide early identification of disabilities.•Administering and interpreting appropriate educational tests and assessment procedures by trained andknowledgeable personnel to collect relevant academic information about the child and his or her educationalneeds in determining whether a child is a disabled; testing to determine a child's present level of academic needsand achievement including qualification for the IEP read aloud accommodation.

•

Assisting parents in understanding the individual academic needs of their child through the evaluation andeligibility process and making recommendations to parents that will allow them to support the implementation oftheir child's IEP.

•

1.0 Secretary Rationale: In FY11 and FY15, two secretary positions were eliminated during the reconciliation process. 1.0 additionalsecretary is needed to provide support to the staff in the Office of Diagnostic and Prevention Services and to managedata requirements for special education compliance and for the PBIS and RI initiatives.


Operations and maintenance expenditures for the Office of Diagnostic and Prevention Services include individuallyadministered educational and psychological tests and test record forms needed for special education evaluations;mileage reimbursement for inter-school travel; student intervention materials; and professional development to maintainour train-the-trainer practice models (i.e., PBIS, RI, crisis intervention, suicide prevention, threat assessment). Thisreflects a $75,955 or 28.9% reduction in the operations and maintenance request compared to FY15.

The Office of Diagnostic and Prevention Services supported the School Board goals through the following services:

Trained nineteen additional schools in the PBIS framework in June of 2014, bringing the total number ofschools to 89, which has reduced the out-of-school suspension rate by 47% and the in-school restriction rate by22% from their highest year to the most recent school year.

•

Managed 2,273 preschool and school age students referred and evaluated for special education and Section 504services identifying 1,517 children with an educational disability.

•

Supported the individual needs of 4,074 general education students through the school-based Child Study teamprocess; 72% or 2,950 students had their educational and behavioral needs managed through Child Study teamand subsequent classroom interventions.

•

Provided 1) individual counseling support through 132 sessions and group counseling support through 389sessions, 2) behavioral consultation services to 421 students, 3) crisis support services to 90 students and inresponse to nine critical incidents, and 4) depression awareness suicide prevention presentations to 4,777 ninthgrade students who reported significant improvement in knowing how to respond, and 5) mental health wellnesspresentations to 2,123 eighth grade students who showed significant knowledge gains in learning how to improvetheir mental health.

•

Implemented the Responsive Instruction (RI) framework in the area of reading in nine elementary schools whodemonstrated above average performance on the end-of-year AIMSweb oral reading fluency benchmarkassessment, a strong predictor of success on the Virginia reading SOL test: Grade 1 (66th Percentile), Grade 2(58th percentile), Grade 3 (56th percentile), Grade 4 (58th percentile), and Grade 5 (59th percentile).

•





163


The Office of Diagnostic and Prevention Services plans to support the School Board goals through the following:

Provide professional development and technical support to schools identified as needing an early interventionframework through the school improvement process in the areas of universal screening, tiered interventions, data-driven decision making, and monitoring student progress to promote student achievement.

•

Support the full implementation of PBIS in all schools to further improve school climate, positive disciplinepractices, and classroom behavioral management.

•

Reduce the discipline disproportionality of students with disabilities and minority students.•Continue to reform referral, evaluation, and eligibility practices to reduce the disproportionate representation ofminority students in special education.

•

Complete the final phases of the Phoenix SE system by developing, testing, and implementing the child studyand Section 504 modules, so all special education processes are completed within an integrated studentinformation system.

•

REPORTING RELATIONSHIP BUDGET ACCOUNTABILITYDr. Mary V. KealyAssistant Superintendent for Pupil Services

John J. LodyDirector of Diagnostic and Prevention Services




164




165



Capital Outlay $157,898 $33,895 $0 $0 $0 N/A

Total $98,036,149 $110,240,345 $118,075,299 $124,068,019 $135,667,948 9.3 %

Positions 1,496.3 1,583.3 1,671.3 1,740.3 1,797.3


Director 1.0 1.0

Supervisor 11.0 11.0


Dean 4.0 4.0

Teacher 881.3 917.3


Support 8.0 8.0

Coordinator 1.0 1.0


Specialist 1.0 1.0

Total 1,740.3 1,797.3

PROGRAM DESCRIPTION

The Office of Special Education is responsible for the planning, development, and implementation of programs andservices for students with disabilities, as outlined in the Individuals with Disabilities Education Improvement Act (IDEA2004) and the No Child Left Behind (NCLB) Act and regulations. IDEA mandates school districts include the provisionof a free and appropriate education for children with disabilities who are ages two through twenty-one inclusive.Further, IDEA mandates that school districts provide services to students in the least restrictive environment in alocation that is as close to the student's home as possible, as well as a continuum of alternative placements.Requirements for services include that special education and related services be designed to meet the uniqueeducational needs of children with disabilities, provide educational opportunity in the general curriculum to the extentpossible with each child's individualized education program (IEP), and prepare children with disabilities foropportunities in post-secondary education, employment, and independent living. Special education services are provided to more than 8,150 students, ages 2 through 22. Services include the referral,evaluation, and identification of services through the Child Find screening process from preschool age throughgraduation or program completion. Services for preschool age students (ages 2-5) may be provided in the home,school, or a community setting. Related services include speech-language therapy, occupational therapy, physicaltherapy, adapted physical education, assistive technology, counseling, orientation and mobility services, and parent


SPECIAL EDUCATION


166

counseling and training. Assistance with parent counseling and training is provided by the Parent Resource Center. LCPS provides services to more than 660 preschool age students who have been identified as developmentallydelayed or in other disability categories, according to IDEA regulations. Other disabilities identified under IDEA includeautism, deaf and hard of hearing, emotional disability, learning disability, intellectual disability, multiple disabilities,orthopedic impairment, other health impairment, speech-language impairment, traumatic brain injury, or visualimpairment. The student to teacher ratio for special education is lower than the ratio for students without disabilities and is basedon the Virginia Department of Education Special Education staffing requirements. For students who receive services ina specialized special education environment, the ratio is no more than eight to ten students; and for students receivingresource services, the maximum caseload is twenty to twenty-four students. Student services are described as Level 1(a student who receives services less than 50% of the instructional day) or Level 2 (a student who receives servicesmore than 50% of the instructional day). In addition to maintaining staffing ratios, school districts are required to recruitand employ highly qualified staff. To maintain highly qualified staff, school districts provide professional developmentopportunities for staff to continue to meet these requirements. To ensure that students receive appropriate and effective services, ongoing professional development is provided forgeneral and special education staff as well as collaboration and coordination of services among the service providers.The professional development is focused on a variety of topics such as inclusive practices, instructional andbehavioral strategies, universal design for learning, and technology applications. For new or struggling teachers, anew teacher course and support through a monitoring program are provided. Training opportunities through thepartnership with George Mason University also include special education licensure cohorts for teachers and teacherassistants and cohorts for an Autism certificate for teachers and an administrative leadership certificate and/or amaster's degree for teachers and/or administrators. Further, training and support are provided to 87 schools andseveral county-wide sites such as Monroe Technology Center, Douglass School, and the Juvenile Detention Center inthe implementation of the Positive Behavioral Interventions and Supports (PBIS) framework and 20 schools in thecomponents of Responsive Instruction (RI), such as progress monitoring. Also, approximately 54 schools have beentrained in the Stetson Inclusive Practices framework, designed to support educational programming for all students.These instructional frameworks require ongoing training and support to school-based staff provided by existing PupilServices staff and will continue in the FY16 budget. It should be noted that school districts must comply with IDEA and ESEA/NCLB requirements, which are verycomplex. In Virginia, implementation of the regulations is documented in the State Performance Plan. Data is collectedon twenty indicators which emphasize high expectations for students with disabilities similar to those for studentswithout disabilities. These expectations include graduation, reduction and prevention of student dropout, reduction inthe number of suspensions and expulsions, participation in general education curriculum (inclusion), participation inthe State Assessment (Standards of Learning) program, completion of referrals and eligibility within establishedtimeliness, and a smooth transition for students from one level to the next, as well as transition from high school intopost-secondary opportunities. Failure to comply with these 20 performance indicators results in corrective actionagainst the school division. The Virginia Special Education regulations and federal law Individuals with Disabilities Education (IDEA) 2004,mandates include: A Free Appropriate Public Education (8VAC20-81-100) (34CFR 300.17). Eligibility and the Response to Scientific Research-Based Intervention (RI) (8VAC20-81-80). Individualized Education Program (8VAC20-81-110) (34CFR 300.306 through 34CFR 300.311) and §1111(b) (8) (D)and (E) of the ESEA. Least Restrictive Environment and Participation in General Education (8VAC20-81-130) (34 CFR 300.114).


SPECIAL EDUCATION


167

Student Participation in District and State Assessments (8VAC20-81-110-G6) (34CFR 300.320 (a)(6)). Transition Services (8VAC20-81-110-GP and G10) (34CFR 300.101(b) and 34CFR 300.323 (b) and 34CFR 300.43and 34CFR 300.320 (b)). Discipline Procedures and Use of Positive Behavioral Interventions (8VAC20-81-160) (34 CFR 300.530 (a); 34CFR300.324 (a)(2)(i)). Special Education Staffing Requirements and Highly Qualified Staff (8VAC 20-41-40). Parent Participation (8VAC20-81-110C & E; 8VAC20-81-170 A1b) (34CFR 300.322). Coordinated Early Intervening Services (CEIS) (8VAC 20-81-260H) (34CFR 300.226 and 34CFR 300.646). State Performance Plan (SPP) Indicators (8VAC20-81-20.18) (34 CFR 300.157 (b) and (c)). Training for Paraprofessionals Working with Students with Autism (§22.1-298.3 of the Code of Virginia and House Bill325).


SPECIAL EDUCATION


168

BUDGET OVERVIEW

PERSONNEL

For staffing preparations, consideration must be given to both the unduplicated count and the duplicated count ofservices for students with disabilities. Staffing is based on services to students rather than the actual number of studentsreceiving special education services. Students may receive more than one service and, therefore, this needs to beaccounted for in calculating staffing. Students receive Level 1 (less than 50% of the instructional day) services or Level2 (50% or more of the instructional day) services. Level 2 students require a higher level of support, especially studentswith more significant needs. The projected enrollment for FY16 is approximately 8,555, compared to a student count of 8,150 for FY15 (thisrepresents an anticipated growth of 405 students). If staffing is only based on the unduplicated count, it is likely thatadequate staffing to meet student IEP needs would not be available. Other considerations used for staffing are:opportunities for students' participation in general education curriculum (inclusion), grade level distribution, growth in thenumber of students, mandated state staffing standards, and program locations within clusters. For FY16, the Office of Special Education increases by 57 positions, reflecting a decrease of 21 positions compared toThe request for FY15 over FY14. However, although the number of positions requested reflects a decrease ofapproximately 43%, an additional 10 special education positions are included in the FY16 budget. The 10 teacherpositions will be held in reserve to accommodate any additional students or unanticipated needs in FY16. This newexpenditure of $900,000 contributes to the significant increase in Personnel in the FY16 budget.

The 57 requested positions include 25 teachers, 21 teacher assistants, 1 speech language pathologist, and theconversion of a specialist's position to a supervisor, in addition to the 10 teacher positions to be held in reserve.Currently, the Office of Special Education continues to experience an increase in legal disputes as reflected by anincrease in the number of State complaints, requests for mediation and due process hearings. School basedadministrators and staff require administrative support to ensure that the special education regulations, procedures andprocesses are followed initially and consistently. The last Special Education Supervisor assigned to support schools wasfunded in FY09. Since that time, the general education enrollment has increased by more than 16,500 students, in anadditional 12 schools, and special education enrollment has increased by more than 2,250 students. The addition of asupervisor would assist in the provision of on site support for schools to ensure compliance with the special educationregulations, especially the fidelity of implementation of IEPs.

The requested teaching and support staff is calculated based on the Virginia Special Education Caseload StaffingRequirements. (8VAC20-81-340) 10 Teachers - Riverside High School Rationale: Positions needed for the opening of Riverside High School include:

6 positions for (Cross-Categorical), Autism (1), Emotional Disabilities (1), Intellectual Disabilities (1) and Transition (1).

8 Teacher Assistants - Riverside High School Rationale: A total of 8 teacher assistant positions are needed to support students and programs and to ensure thatLCPS is in compliance with the regulations. Mandates: The positions requested are necessary to provide students with disabilities a free appropriate publiceducation (FAPE) (8VAC20-81-100) in the least restrictive environment (LRE) and the opportunity for participation in thegeneral education curriculum (8 VAC 20-81-130) as well as for the implementation of services outlined in the students'Individualized Education Program (IEP) (8 VAC 20-81-110). Further, LCPS is required to maintain compliance with StateSpecial Education Staffing Requirements (8VAC20-81-40).


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169

16 Teachers (Enrollment Increases) Rationale: Positions requested for enrollment increases for FY16 include: 6.0 teachers, elementary level 1.0 Ashburn; 1.0 Cardinal Ridge; 1.0 Discovery; 1.0 Frederick Douglass; 1.0 Lucketts and 1.0 Frances Hazel Reid) 5.0 teachers, middle school level 1.0 J .M. Lunsford; 1.0 Mercer; 1.0 Smart's Mill; 1.0 Stone Hill; and 1.0 for Trailside) 5.0 teachers, high school level, (1.0 Heritage; 1.0 John Champe; 1.0 Park View; 1.0 Potomac Falls; and 1.0 Rock Ridge) 13 Teacher Assistants (Enrollment Increases) Rationale: The teacher assistant positions requested are for classroom support and student support in inclusiveclassroom settings to ensure that LCPS is in compliance with the regulations. The positions include: 7.0 teacher assistants, middle school level Harmony; J. M. Lunsford; Mercer; Smart's Mill; Sterling; Stone Hill; and Trailside) 6.0 teacher assistants, high school level (Heritage; John Champe; Loudoun Valley; Park View; Potomac Falls; and Rock Ridge) Mandates: These school-based positions are needed to provide mandated services to identified students withdisabilities as required by the Individuals with Disabilities Education Act (IDEA). LCPS is required to provide studentswith disabilities a free appropriate public education (FAPE) (8VAC20-81-100) in the least restrictive environment (LRE)as well as for the implementation of services outlined in the students' Individualized Education Program (IEP) (8 VAC 20-81-110). In addition, LCPS is required to maintain compliance with State Special Education Staffing Requirements(8VAC20-81-40).

1.0 Speech Language Pathologist

Rationale: A speech language position requested in FY15 budget was not funded. This position is needed andrequested for the anticipated enrollment increase in the number of students requiring speech language services.


Operations and maintenance expenditures provide funding for materials and equipment to support the needs of studentsand staff responsible for the provision of special education services. These costs include funding for health services forstudents with disabilities, costs for litigation to resolve disputes, contractual services for independent educationalevaluations and the costs for contractual related services providers of speech, occupational therapy, and sign languageservices, when needed. Other operation and maintenance expenditures include funding for instructional supplies, minorequipment, test protocols, mileage reimbursement, and professional development for staff. Funding also includes costsfor maintenance and general repair of audiometers as well as repair and replacement of assistive technologyequipment.

The significant increase in the FY16 Operations and Maintenance (O & M) expenditures is related to a change of OtherProfessional Services and Professional Salaries from the Personnel line to O & M. Given that these expenditures wereunderestimated and overexpended over the last few years, an increase of $1.4 million is being requested. The increasereflects funds to cover contractual services for related services such as speech/language, occupational and physicaltherapy, sign language interpreters and orientation and mobility teachers. It should be noted that along with this increasethere is a decrease of over $64,000 in other operations and maintenance line items.


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Supported training for school teams on providing more inclusive opportunities for students with disabilities. TheDepartment of Pupil Services and the Department of Instruction collaborated to provide training to 16 schools inthe Stetson Step-by-Step Toward More Inclusive Schools in fall 2013.

•

Supported training for more than 700 paraprofessionals who work with students on the autism spectrum to meetnew VDOE mandated training requirements. The training modules offered two options: face-to-face or on-line.

•

Provided monthly, job-embedded, needs-based, professional development sessions for 67 new special educationteachers (approximately 45% of new hires) and sessions for special education administrators (school based andcentral office) providing "just-in-time" skill/knowledge development sessions as well as a mentoring and coachingcomponent.

•

Supported the integration of instruction and behavior within the required indicators of Indistar as a part of theCore District Leadership Team, District Leadership Team, School Leadership Team, and Principal meetings.Information was provided to the Department of Instruction in understanding the importance of an integratedapproach in the process of embedding behavioral practices with the focus of continuous school improvement.

•

Supported ninety-four percent (66/70) of the schools in the implementation of Positive Behavioral Interventionsand Supports (PBIS) framework by using the PBIS data application to make data driven decisions regardingtiered level support for students.

•

Decreased the rate of office referrals by 11.43% for the 52 schools implementing PBIS in Cohorts 1-6.•Achieved an on-time graduation rate of 71% for students with disabilities, as compared to the VA rate of 53.6%.•



Provide strategies and supports to staff to enhance the performance of students with disabilities and increasestudent achievement for the Annual Measurable Objectives (AMOs) through collaboration with schools in thedevelopment of School Improvement Plans by implementing a tiered system of differentiated supports to alignwith the individual needs of the students in Focus and Partnership Schools.

•

Supports ongoing professional development in selecting the appropriate strategies and supports for tier 2 and tier3 students and the use of data to monitor students' achievement towards the targeted behavioral and academicgoals.

•

Continue to support school-wide frameworks through the use of research based practices (PBIS, RI) for a multi-tiered approach to address students' academic and behavioral need in the least restrictive environment; continueto provide professional development for staff in the data collection, data analysis and the use of progressmonitoring to make educational decisions to promote student success.

•

Promote and provide a variety of leadership development programs through university cohorts to prepare futureleaders for the school district with particular emphasis on the preparation of staff for working with students on theAutism Spectrum Disorder (ASD) and student with emotional disabilities. Continue to collaborate with GeorgeMason University to provide training in Applied Behavior Analysis for teachers and paraprofessionals.

•

Continue to focus on training and support for students with ASD transitioning from one level to the next -elementary to secondary programs.

•

Provide support to students with behavioral challenges, through the use of behavioral support teams and the useof data to identify replacement behaviors to increase functional behaviors and decrease problem behaviors topromote student success; refine the implementation of behavior intervention plans through ongoing staff support.

•


Mary M. KearneyDirector of Special Education


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Transfer Out $0 ($6,167) $0 $0 $0 N/A

Total $28,321,484 $31,323,843 $32,259,684 $37,071,937 $37,701,551 1.7 %

Positions 363.8 374.4 382.4 398.9 407.2


Director 1.0 1.0

Supervisor 4.0 4.0

Attendance Officer 5.0 5.0

Teacher 1.0 1.0

Counselor 207.5 207.8

Nurse 50.0 52.0

Health Clinic Specialist 42.5 43.5

School Nurse Assistant 2.4 2.4

Analyst 1.0 1.0

Support 49.5 52.5

Coordinator 1.0 1.0


Specialist 1.0 1.0

Total 398.9 407.2

PROGRAM DESCRIPTION

The Office of Student Services provides students with the mandated counseling, attendance, student health, andsocial services necessary to ensure an educational program that is tailored to individual needs. A full range of servicesis offered to students including school counseling services and programs, school social work services, substanceabuse prevention services, attendance monitoring, homebound and home-based instruction, residency determinationand verification, McKinney-Vento eligibility and support, and school-based student health services. The annualrevision of the Program of Studies and the Student Rights and Responsibilities are also essential services of theoffice.

School counseling staff are assigned to each school to provide a comprehensive array of services, working withstudents and school staff to facilitate students' learning and success. Counselors provide instruction and services thatfocus on the academic, career, and personal / social domains. The counseling program is based on the AmericanSchool Counseling Association (ASCA) framework. Each counselor works closely with school staff to identify neededservices to support student achievement and address personal/social growth, attendance, and factors that may inhibit


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classroom success. Counselors develop specific written agreements with principals to plan how the activities of theprogram will provide maximum support for student achievement through direct services to students.

School Social Workers are school based staff who provide direct services to students in small groups and on anindividual basis for social/emotional needs to support student achievement. They are the link between home, school,and the community by providing services to promote and support students academic and social success. Referrals forcommunity resources are completed by school social workers. School social workers provide support to the PBISprogram and the Restorative Practices work, which requires their consistent partnership with their assigned school topromote activities that enhance a positive school climate and monitor data for desired outcomes. School socialworkers assist with connecting at-risk students and their families with Loudoun County Mental Health for assessmentand recommendations for further therapeutic intervention services. They provide crisis intervention services as neededand serve as members of the central crisis team to assist in responding to larger crises involving students, families,staff, and the community.

Student assistance specialists provide services for all students through their work in Substance Abuse Prevention andIntervention and as primary providers for Restorative Practices including development of training and programmaterials, presentations for school staff, local agencies, and parent groups. The school-based services providedinclude substance abuse assessments; student interviews for students who are referred and providerecommendations and/or referrals for services. They also conduct classroom presentations: co-present substanceabuse, bullying prevention, and depression awareness modules in secondary level health classes. Student AssistanceSpecialists are also part of the central crisis team and assist in responding to larger crises involving students, families,staff, and the community.

In accordance with Virginia School Health Guidelines, Student Health Services provides care to ill and injuredstudents, administers medication, performs vision and hearing screenings, trains school personnel to safely care forstudents with medical concerns, and reviews physicals and immunizations for school entrance. Clinic personnelmanage the day-to-day care of students with health concerns, maintain information about the health and medicalneeds of all students, communicate with parents and staff, and encourage good hygiene practices for students andstaff. Resource Nurses supervise and evaluate the Health Clinic Specialist in the elementary schools and develophealth-related training programs for school personnel. The Resource Nurse must be a Registered Nurse (R.N.) with atleast a Bachelor's degree in Nursing. Middle and High School clinics are each staffed by a full-time R.N. ElementarySchool clinics are staffed by a full-time Health Clinic Specialist who is supervised by a Resource Nurse. In someelementary schools, R.N.s are employed because of unique needs of medically fragile children.

Attendance Services provides direct support to schools to maintain a high standard of attendance within LoudounCounty. Attendance Officers are authorized and required to investigate matters pertaining to the attendance of school-aged children. Attendance Officers manage complaints in a timely manner to ensure the opportunity for studentsuccess and to meet legal requirements. Each school is assigned an Attendance Officer who works with students,parents, guardians, and school officials to encourage good school attendance and promote academic success.

Loudoun County Public Schools homebound instruction program is designed to provide continuity of educationalservices between the classroom and home/hospital for students who must be confined due to a medical need, eitherphysical or psychological, that contraindicates school attendance for a limited period of time. Homebound servicesinvolves coordination with parents, physicians, school counselors, and other school professionals to ensure studentacademic needs are met while confined to the home or hospital for medical reasons.

Services for registration are also provided by a Senior Registrar in the Office of Student Services. The Registrarprovides guidance for all school-based attendance secretaries. Grant funds administered through the Office of StudentServices provide funds for students eligible for services under the McKinney-Vento Act. The liaison coordinatesservices for homeless students and families with school personnel for specific needs including meals, transportation,and other supports.


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BUDGET OVERVIEW

PERSONNEL

The Office of Student Services includes personnel salaries for 398.9 employees including administrators, schoolcounselors, school social workers, attendance officers, school nurses, school health clinic specialists, and office supportstaff to support 88 schools. As a result of a review of operational responsibilities, the FY16 personnel budget includes achange in one position to acknowledge an increased level of responsibility. Additionally, a contract adjustment isrequested to move 10 positions from 198 days to 208 days to eliminate the 198 day contract and provide additionalservices in June for the Insight program and completion of mandated socio-cultural assessments. An increase of 8.3 positions is being requested to provide staffing to new schools and accommodate an increase instudent enrollment. This reflects a decrease of 6.7 positions from the FY15 budget requested, a 45% reduction instaffing requests. During FY15, Middleburg Charter received a .2 allotment for a guidance counselor position. STUDENT SUPPORT SERVICES

1.0 School Social Worker:

Rationale:This position is needed to provide mandated services for the opening of Riverside HS and to address theexpected division-wide student enrollment increase of 2,522 including class size contingency.

Mandates: School social workers are school-based positions needed to provide mandated services to students, parents,and schools under Federal laws PL 110-351 (Fostering Connections), IDEA 33 CFR Parts 300 & 301.34 (Individualswith Disabilities Education Act, Related Services Provision) and Virginia SB 1038, Chap. 154 Foster Care; Code ofVirginia Crisis Management §22.1-279.8 and §22.1-272.1 Suicide Prevention. These mandated services include:

Completes socio-cultural assessments as part of the evaluation for students in the special education eligibilityprocess and counseling services.

•

Provides individual student counseling for students in situations of homelessness, domestic violence, andsubstance abuse or mental health issues.

•

Provides training and participate in school-based Restorative Practices circles and conferences; serve as amember of the Restorative Practices team to provide direct service to schools.

•

Conducts small group counseling for students in all grade levels for goal directed support for students developingsocial/emotional skills and skill-based education groups for personal development.

•

Facilitates Young Men and Young Women's groups for Violence Prevention (exploring healthy relationships andrecognizing relational aggression).

•

Provides individual counseling for students eligible for special education as part of the IEP. •Collaborates with teams to facilitate and support the School Ambassadors program, the PEER Helper program,the Positive Behavior Intervention and Support (PBIS) framework, and crisis intervention.

•


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SCHOOL COUNSELING SERVICES - Riverside High School

Mandates: These school-based positions are needed to provide mandated services to students, parents and schoolsunder Virginia Regulations (Standards of Quality and Standards of Accreditation): 8 VAC 20-131-240 C and DAdministrative and Support Staff; staffing requirements for school counselors 20-542-560;Competencies for SchoolCounselors §22.1-208.01; Suicide Prevention and Character Education required §22.1-279.8

.5 Director of School Counseling: Responsibilities for mandated services include:

Coordinates the delivery of services in the School Counseling Department; assists in the implementation of theschool program and services in cooperation with the school administration and school counseling supervisor.

•

Assists in establishing department objectives and develops a plan for the implementation and evaluation of thoseobjectives.

•

Conducts department meetings and attends relevant school and professional meetings as needed or required.•Meets with administrators and other department heads to promote collaboration regarding curriculum offeringsand delivery; provides orientation and in-service training programs for department personnel.

•

Assists the principal in the interpretation of the instructional program to parents and the community,communicates school counseling information and activities to the community, both formally and informally.

•

Assists with development and refinement of the master schedule.•Provides data as required for local and state reporting regarding high school completion, dropouts, students inadvanced classes, scholarships, post-secondary plans, diploma types, and college attrition.

•

Assures that students are preparing for career and post-secondary opportunities through events such as collegefairs, Job-for-a-Day, shadowing at Monroe Technology Center; managing programs for parents and studentsrelated to educational and career planning and financial aid; oversees college admissions testing including SAT,ACT, and AP.

•

Provides oversight for the school Career Center and monitors student outcomes and effectiveness. •

1.0 Administrative Counseling Secretary (12-Month contract): Responsibilities include:

Schedules counselor/director meetings for registration of new and transfer students.•Responds to telephone inquiries and processes confidential information.•Organizes files, office equipment, records, and oversees office procedures; responsible for clerical work,including correspondence, reports, and information.

•

Inputs student information, including registration data, academic histories, as well as collates and files studentdata and reports.

•

Manages queries from parents, students, and community regarding counseling schedules, issues, appointments,and questions.

•

1.0 School Counseling Secretary (198 contract days) : Responsibilities include:

Processes final transcript for the file.•Collects final/withdrawal grades from teachers.•Completes research for reports for state reporting; prints testing report for cumulative files.•Sends records as requested for students who move during the year. •Copies cumulative folders when subpoenaed; coordinates the newsletter for school counseling office for inclusionin the school newsletter.

•

Works closely with the school attendance secretary for student enrollment/registration and withdrawals; providesrecords/transcripts to maintain student files.

•


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175

1.0 Career Center Assistant: Provides services in the school counseling department including:

Manages the Career Center activities and assists students on a daily basis.◦Assists with the development and organization of college applications.◦Organizes career and college information for students in all grades.◦Updates and maintains student information, inventories, and activities records in Naviance.◦Schedules college representative visits and assists with underclass students with establishing college profilesand all students with scholarship information and applications.

◦

Organizes and publicizes in-coming scholarship information.◦Updates and maintains School Counseling web site, including information on college representative visits,scholarships, parent information sessions, and student opportunities.

◦

STUDENT HEALTH SERVICES

3.0 positions are needed to provide mandated student health services. 1.0 Health Clinic Specialist (Hillsboro ES torestore position); 1.0 School Nurse (Riverside HS); and 1.0 Resource Nurse to support expected division-wideenrollment increase of 2,522 including class size contingency.

Mandates: These school-based positions are needed to provide mandated services to students, parents, and schoolsunder Code of Virginia § 22.1-274 School Health Services; §22.1-253.13:2 relating to providing support servicesincludes the provision of at least three employees have current certification or training in emergency first aid,cardiopulmonary resuscitation, and the use of an automated external defibrillator and (ii) if one or more studentsdiagnosed as having diabetes attend such school, at least two employees have been trained in the administration ofinsulin and glucagon; §22.1-274.2. Possession and self-administration of inhaled asthma medications and epinephrineby certain students or school board employees; Code of Virginia, Section 22.1-273.2, Parent Educational InformationRegarding Eating Disorders; HB 2028 Public schools; cardiopulmonary resuscitation and automated externaldefibrillators.

1.0 Health Clinic Specialist: Hillsboro ES

This position was eliminated from the FY15 budget and is required to address student health needs. The Health ClinicSpecialist (HCS) provides health services under the direction and supervision of a registered nurse including first aid forroutine and emergency situations; state mandated screenings and medication administration; review and maintenanceof health records on each student in the school; and documentation of student immunization requirements and follow-up. Additionally, the HCS provides monitoring and treatment for a variety of chronic conditions including ADHD, as wellas potentially life threatening conditions such as severe allergies and asthma. Treatment of illness and injury areprovided to for all students with monitoring for conditions and communication with classroom staff as well as parents.Medications and other procedures may only be provided by the HCS or trained personnel. Evaluation of student healthneeds is conducted on an invidual basis, and referrals to other providers through the parent is recommended asappropriate. Seasonal flu and other communicable diseases are managed by the HCS in terms of prevention, treatment,communication with school staff and families and for state reporting purposes through the Office of Student Services,Student Health Services.


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1.0 School Nurse: Riverside HS

Provides care for the routine and emergency needs of students with a variety of medical conditions including asthma,diabetes, seizures, and severe allergies.

Demonstrates considerable judgment to interpret and apply existing guides and regulations to perform therequired care and maintain documentation in student health records.

◦

Participates in the development, implementation, and monitoring of individual health care plans for identifiedstudents.

◦

Confers with and advises school administrators regarding student health issues, including student medical needs,parent concerns, health emergency procedures, and staff training.

◦

Provides needed data for local and state reports including the chronic health conditions reports and immunizationverification.

◦

1.0 Resource Nurse The additional Resource Nurse is needed to provide supervision and licensed nursing responsibilities, dailyinterventions, and training requirements for Health Clinic Specialists (HCS) at 8 assigned elementary schools, given theincrease in Individual Health Care Plans and 504 Plans (>3000 total; 430/resource nurse). The Resource Nurse alsoassists the Student Health Services Supervisor with evaluations of the 8 assigned HCS in elementary schools.

Summary of Responsibilities:

Conducts training for school-based and transportation staff on health/medical procedures, particularly medicallyfragile students.

◦

Meets throughout the year with parents of students who require an Individualized Health Care Plan; attends Child Study meetings, 504, and IEP meetings.

◦

Reviews doctor's orders and communicates with health care providers for clarification and instruction.◦Provides training LCPS staff members from administrators to cafeteria monitors in Medication Administration,Diabetes Management, Epi-pen administration, First Aid, CPR, and AED use.

◦

Presents medical emergency classroom management to all LCPS substitutes.◦Conducts mandated vision and hearing screenings. ◦Packs prescription medication and assists with medical information documentation for student field trips. ◦Assists with the review and revision of all program guidelines; collects data and contributes to state reports. Mandates: Code of Virginia §22.1-274 School Health Services; §22.1-253.13:2 relating to providing supportservices includes the provision of at least three employees who have current certification or training in emergencyfirst aid, cardiopulmonary resuscitation, and the use of an automated external defibrillator and (ii) if one or morestudents diagnosed as having diabetes attends such school, at least two employees have been trained in theadministration of insulin and glucagon; §22.1-274.2 Possession and self-administration of inhaled asthmamedication and epinephrine by certain students or school board employees; Code of Virginia, §22.1-273.2,Parent Educational Information Regarding Eating Disorders; HB 2028 public schools; cardiopulmonaryresuscitation and automated external defibrillators. 18 VAC 90-20-10 et seq. Statutory Authority: §§54.1-2400and Chapter 30 of Title 54.1 of the Code of Virginia. Revised date February 27, 2014 18VAC90-20-44-Assessment required prior to delegation; 18VAC90-20-450 Supervision of delegated tasks and 18VAC90-20-460Nursing tasks that shall not be delegated.

◦


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Operations and maintenance expenditures for the Office of Student Services include counseling services to classes,individuals, and groups; instructional materials; software; expenses for the LCPS College and Career events; CAMPUS,School Ambassadors, and PEER Helper program expenses; health clinic equipment and supplies, mileagereimbursement; and intervention resources used by instructional support staff in the provision of services to students,families, and schools. Schools are required to stock Epinephrine Auto-Injectors for emergency use for students (§ 22.1-274.2. Possession and self-administration of inhaled asthma medications and epinephrine by certain students or schoolboard employees). School counseling services provides funding for the materials and administration of the PSAT for students in grades 10and 11 ($116,827), Epi-Pens auto-injectors as required by the Code of Virginia for all schools ($26,916); and the cost ofthe Naviance College and Career readiness software updates and licenses for high school students and families($71,375). Professional development funding is used to provide support to staff in schools. Student Health Servicesprovides supplies for every school clinic and specialized services for individual students when required. The Operationsand Maintenance budget request has been reduced by 25.2%. Reductions include elimination of PSAT for 9th gradestudents ($55,882), elimination of Naviance for middle school ($34,980), and development of internal professionaldevelopment resources ($19,742).

The Office of Student Services supported School Board Goals through the following and services:

137 students completed the 3-day early intervention drug and alcohol Insight Class and, as a result, 96% of theInsight students report that as a result of the class they intended to cut down or stop using drugs and alcohol.

•

45 Restorative Practices (RP) Conference Facilitators were trained from all offices within Pupil Services. In thefirst year of implementation, there were 12 restorative conferences provided to 27 students; 20 were generaleducation students and 7 were special education students. The total number of original suspension days was102; 57 days were saved due to the restorative practices process (47 days were saved for regular ed studentsand 10 days for students with disabilities).

•

Little River Elementary School was awarded the American School Counselor Association (ASCA)“RAMP” (Recognized ASCA Model Program) status, one of 42 schools nationally and the first LCPS school to berecognized.

•

Representatives from over 200 colleges participated in the 2013-2014 College Fair which was attended by over9,000 students and parents.

•

An Aspiring School Counseling Directors cohort was conducted and 16 school counselors participated in the year-long cohort, begun January, 2013. All of the members completed the cohort.

•

493 students participated in Student Support groups and, as a result, 90% reported that their ability to cope withproblems has improved and grades have increased.

•



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Expand the number of schools participating in the ASCA RAMP cohort by adding ten additional schools for initialtraining in the scope and preparation for the application process.

•

Develop opportunities in Student Health Services to include online and distance training sessions for requiredhealth training to expand the availability for school personnel and provide timely response to student needs.

•

Continue implementation of the Bullying Prevention framework, Expect Respect, for division-wide demonstrationof positive bystander intervention.

•

Expand school implementation of Restorative Practices as a positive alternative to discipline and for promotion ofpositive problem-solving as a prevention strategy and to improve communication using conferences, circles, andschoolwide language approaches.

•

Implement the revised Student Ambassador program with new curriculum to include a resilience trainingcomponent for all students. Survey data, suspension data, and attendance records will be included in evaluationfor effectiveness.

•


Dr. Suzanne JimenezDirector of Student Services


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180

DEPARTMENT SUMMARY

Grants included in this section are:

Adult Education •Adult Jail Education •Career & Technical Education Equipment •Carl Perkins •Head Start •Howard Hughes Medical Institution •Individual Student Alternative Education Program (ISAEP) •Junior Navy ROTC Program •Juvenile Detention Center •Mentor Teacher Program •PAVAN •Phonological Awareness Literacy Screening (PALS) •Project Graduation •Safe Routes to School •Teaching in Loudoun County •Technology Grant •Title I Part A •Title I Part D - JDC •Title II Part A •Title III A - ELL •Title VIB IDEA (Education of the Handicapped) •Title VIB IDEA (Pre-School Incentive Grant) •Title X Part C (McKinney-Vento Homeless Assistance Act) •Virginia Pre-School Initiative •

FY16 CHANGES

Changes were made to reflect expected revenue levels. The grants included in this section are funded by federal, state,and locally contributed funds.

DEPARTMENT OF GRANTS


181

BUDGET HISTORYDivision FY12 Actual FY13 Actual FY14 Actual FY15 Budget FY16 BudgetAdult Education 148,791 187,478 192,454 192,021 193,621

Adult Jail Education 97,286 114,041 110,792 112,440 110,365

ARRA-State Stabilization Funds 925,868 0 0 0 0

Career & Technical Education Equipment 67,855 71,203 74,488 71,203 71,203

Carl Perkins Grant 171,748 647,152 419,324 431,559 439,680

Federal Education Jobs Fund Grant 5,040,827 148,447 0 0 0

Grants-Other 169,096 229,526 317,946 0 0

Head Start 1,333,530 1,411,511 1,413,047 1,490,615 1,513,232

Howard Hughes Medical Institute 1,122,014 1,319,750 984,464 1,000,000 1,000,000

Individual Student Alt Ed Program (ISAEP) 31,434 31,434 31,434 31,434 31,434

Junior Navy ROTC Program 97,438 79,571 128,539 18,000 18,000

Juvenile Detention Center 525,370 642,114 686,711 712,133 720,318

Mentor Teacher Program 60,531 55,879 36,781 75,587 75,295

PAVAN 54,782 49,367 54,150 50,000 50,000

PEP (Carol White) 439,971 98,436 0 0 0

Phonological Awareness Literacy Screening (PALS)

241,896 333,312 396,963 552,755 620,988

Project Graduation 19,097 16,622 22,994 28,648 28,648

Safe Routes to Schools 0 0 39,604 566,273 609,282

Teaching American History 273,181 271,937 337,737 0 0

Teaching in Loudoun County 45,177 58,107 60,056 57,000 65,066

Technology Grant 269,916 3,248,129 1,402,612 2,328,000 2,353,000

Title I Part A 1,292,776 1,597,683 1,286,074 1,193,644 1,479,444

Title I Part D - JDC 19,409 8,363 3,720 12,500 12,500

Title II Part A 639,696 648,333 554,148 500,778 506,325

Title III A - ELL 578,863 493,263 679,433 562,073 686,851

Title VIB IDEA (Education of the Handicapped) 9,954,710 9,569,325 8,650,635 9,300,000 9,608,963

Title VIB IDEA (Pre-School Incentive) 144,176 22,537 124,421 145,000 124,062

Title X Part C (McKinney-Vento Homeless Assistance Act)

50,980 49,682 43,870 19,301 35,000

Unanticipated Grant Funding 0 0 0 700,000 750,000

Virginia Pre-School Initiative 450,283 392,072 430,500 450,000 450,000

Total $24,266,700 $21,795,273 $18,482,899 $20,600,964 $21,553,278

Positions 160.0 157.0 153.8 155.3 156.5



182



Capital Outlay 76,327 614,996 43,541 361,559 207,680

Transfer Out 0 186,491 0 0 0

Total $24,266,700 $21,795,273 $18,482,899 $20,600,964 $21,553,278

Positions 160.0 157.0 153.8 155.3 156.5



183


Operations & Maintenance $0 $21,280 $14,666 $15,000 $15,000 0.0 %

Total $148,791 $187,478 $192,454 $192,021 $193,621 0.8 %

Positions 0.0 0.0 0.0 0.0 0.0


Total

PROGRAM DESCRIPTION

The Race to GED Grant is used to promote the Adult Basic Education and GED Program. The funds support thepersonnel to organize intake and assessment of GED candidates, schedule post testing sessions, organize rosters forclass instructors, administer the Official Practice Test and follow up with candidates after they have tested. The Adult Basic Education Grant Funds are used to support Adult ESOL classes at four different locations throughoutthe academic year. There are approximately 700-800 registrations in these classes each year. Students are pretestedand posted to assure proper placement and measure student achievement. The General Adult Education Grant Funds are used to support Adult Basic Education Classes and GED PreparatoryClasses. There are 12 sessions offered for each class each year. Between 150-200 students register each year andattend 60 hours of instruction. Students are pre-tested for placement and post-tested for progress and achievement.


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BUDGET OVERVIEW

PERSONNEL

Race To GED Grant All part-time personnel:

Administrative support person - 20 hours a week. •

Adult Basic Education Grant

25 Part-time instructors - 2 semester classes, 15 week semesters, 6 hours a week. •1 Part-time lead teacher.•

General Adult Education Grant

8 Part-time instructors for ABE and GED classes, 11-12 week sessions, 6 hours a week. Classes meet fromAugust through June.

•


Operations and Maintenance expenditures provide funding for ELL textbooks for the Adult Basic Education courses.


761 Adult ESOL registrations in 44 classes during the academic year.•361 GED and ABE student enrollments in 16 classes. •Administered the GED Test to 210 candidates and 136 GED Certificates issued. •Expanded orientation sessions for ABE/GED Classes to promote community services such as the One StopEmployment Services, Library Support Services and Community College representation.

•

Promoted the use of technological resources and distance learning options to expand and promote learning in theAdult Classes. (Skills Tutor Program)

•



Support School Board Goals 1, 2, and 6 through the following:

Broaden opportunities for Loudoun County Adult ESOL students by expanding offerings in the General AdultEducation classes to provide additional English language development.

•

Continue to expand the use of technology resources and distance learning programs in ALL adult educationclasses.

•

Encourage GED recipients to pursue post-secondary educational opportunities to be better prepared for theworkforce.

•

Expand cooperative efforts with local employers and One Stop Center to prepare for the WIOA implementation.•Support the new 2014 Computerized GED Test.•


ADULT EDUCATION


185

REPORTING RELATIONSHIP BUDGET ACCOUNTABILITYShirley BazdarDirector of Career and Technical Education and Adult Education

Irene C. RiordanAdult Education Coordinator


ADULT EDUCATION


186




187


Operations & Maintenance $1,908 $259 $0 $1,300 $1,950 50.0 %

Total $97,286 $114,041 $110,792 $112,440 $110,365 -1.8 %

Positions 1.0 1.0 1.0 1.0 1.0


Teacher 1.0 1.0

Total 1.0 1.0

PROGRAM DESCRIPTION

The Loudoun County Jail Program serves eligible special education students who are incarcerated in the local jail. TheVirginia Department of Education reimburses local school divisions for the instructional costs of providing requiredspecial education and related services to eligible inmates with disabilities in the local jail.


ADULT JAIL EDUCATION


188

BUDGET OVERVIEW

PERSONNEL

The grant provides funding for one full-time teacher at the Adult Detention Center.


The grant provides funding to support mileage, materials and supplies,travel, and staff development for the AdultDetention Center teacher.

Loudoun County Public School special education students detained at the Loudoun County Adult DetentionCenter (ADC) passed the requirements for graduation, and attained their high school diplomas.

•

Loudoun County Public School special education students detained at the Loudoun County ADC participated inclasses offered in various aspects of daily life skills.

•

Loudoun County Public School special education students detained at the Loudoun County ADC participated inclasses offered in basic reading comprehension and math.

•



Increase the number of Loudoun County Public School special education students receiving high schooldiplomas.

•

Further improve the working relationship between the Loudoun County Sheriff's Department and Loudoun CountyPublic Schools.

•

Further enhance the range and scope of transition services provided to special education students upon theirrelease from the Loudoun County ADC.

•

Further foster and develop the relationship between recently released Loudoun County School special educationinmates and Job Corps.

•

Introduce appropriate technology into the classes offered at the Loudoun County ADC. •


Toni Deluca-StraussSpecial Education Supervisor


ADULT JAIL EDUCATION


189

BUDGET HISTORY BY OBJECT OF EXPENDITURETitle FY12 Actual FY13 Actual FY14 Actual FY15 Budget FY16 Budget % Change Operations & Maintenance $67,855 $71,203 $74,488 $71,203 $71,203 0.0 %

Total $67,855 $71,203 $74,488 $71,203 $71,203 0.0 %

Positions 0.0 0.0 0.0 0.0 0.0


Total

PROGRAM DESCRIPTION

State equipment grant to be used for equipment specific to career and technical education programs.


CAREER & TECHNICAL EDUCATION EQUIPMENT


190

BUDGET OVERVIEW

PERSONNEL

There are no personnel expenses associated with this grant.


Funds are used to purchase state-approved equipment specific to career and technical education programs.

Updated career and technical education equipment within all LCPS middle and high school programs, theMonroe Technology Center, and the Loudoun Governor's Career and Technical STEM Academy.

•



To continue a cycle of replacement and upgrade of career and technical education program equipment. •


Shirley L. BazdarDirector of Career and Technical Education


CAREER & TECHNICAL EDUCATION EQUIPMENT


191


Capital Outlay $0 $152,601 $0 $361,559 $206,680 -42.8 %

Total $171,748 $647,152 $419,324 $431,559 $439,680 1.9 %

Positions 0.0 0.0 0.0 0.0 0.0


Total

PROGRAM DESCRIPTION

The Carl D. Perkins Federal Grant program designates funds to each state to disburse to localities to improve careerand technical education programs. The state disburses these funds based on enrollment.


CARL PERKINS GRANT


192

BUDGET OVERVIEW

PERSONNEL

Support for NVCC Loudoun Campus to provide career coaching services for Monroe Technology Center and theLoudoun Governnor's Career and Technical Academy.


Carl D. Perkins Grant requires the partial use of funds for professional staff development and activities for specialpopulations within LCPS.

CAPITAL OUTLAY

Assist with the costs of updating computer learning module upgrades for middle and high school technology education/family and consumer sciences programs. Funds are also used to update program equipment and/or new programs atMonroe Technology Center/The Loudoun Governor's STEM Academy.

Supported School Board Goal 2:

Provided career coaching services to Monroe Technology Center and Loudoun Governor's Career and TechnicalSTEM Academy students.

•

Professional development activities were provided to career and technical education staff. •Equipment upgrades were made at Monroe Technology Center and secondary career and technical educationprograms.

•



Support School Board Goal 2:

Sustain quality staff development and enrichment opportunities for career and technical education staff. •Upgrade career and technical education technology and classroom laboratory facilities. •




CARL PERKINS GRANT


193



Capital Outlay $0 $6,075 $0 $0 $0 N/A

Total $1,333,530 $1,411,511 $1,413,047 $1,490,615 $1,513,232 1.5 %

Positions 18.2 18.2 18.5 18.5 18.5


Teacher 5.7 5.7


Assistant 0.8 0.8

Support 1.0 1.0

Coordinator 2.8 2.8


Total 18.5 18.5


HEAD START


194

PROGRAM DESCRIPTION

The Loudoun County Public Schools Head Start program is a federally funded, comprehensive preschool program forchildren who live in poverty. The program serves children who are four-years old by September 30 from all over thecounty and children who are three-years old by September 30 who live in the Sterling area. Children must meet bothage and income requirements to enroll. Six classrooms located at Dominion High School, Rock Ridge High School,Sterling Elementary, Sugarland Elementary, Tuscarora High School and Woodgrove High School provide services forchildren and families throughout Loudoun County. The preschool classes meet Monday through Thursday for four hours a day, with breakfast and lunch served. Thereare seventeen students in a class. Each class is taught by a team consisting of a certified teacher and an assistantteacher using the HighScope Curriculum which is aligned with Virginia's Foundation Blocks for Early Learning:Comprehensive Standards for Four Year Olds (Virginia Department of Education, 2013). In addition, the students aregiven developmental, speech, language, vision and hearing screenings, a mental health observation, and the PALSPreK© assessment. A minimun of ten percent of the students enrolled have a diagnosed disability. Family participation is an important component. The teacher and assistant make two home visits and conferences areheld twice a year. Parents are encouraged to volunteer four hours a month. Head Start's nurse and social workersprovide health, nutrition, social services, and mental health support to families and teaching teams and serve as linksto community services and support agencies.


HEAD START


195

BUDGET OVERVIEW

PERSONNEL

Personnel costs include salaries for five full-time and 13.51 part-time positions and all related fringe benefits. No newpositions have been added for FY16. One part-time position will be increased by .05%.


Operations and maintenance expenditures provide materials and supplies to support 100 students in their classroomsand the health, nutrition, mental health, and social work operations of the program.

Supported School Board Goals 1, 5, 6 and 7 and the Head Start Strategic Plan for Program Goals by:

Targeted one goal for students from each of the five Early Learning Framework Domains; Social and EmotionalDevelopment, Cognition and Knowledge, Physical Development and Health, Approaches to Learning andLanguage and Literacy. Data collected showed growth in all five areas.

•

Social Work staff focused on meeting each family's greatest needs as indicated by the family. Training andresources were provided to support efforts for finding employment and gaining independence.

•

Fully embraced the Conscious Discipline philosophy and integrated the Second Step concepts and tools tosupport the specific reasons for holding School Family Meetings. Second Step is a violence prevention andempathy building program and Conscious Discipline is a curriculum for classroom management and social-emotional learning.

•

Increased training and implementation of the ChildPlus record keeping platform to track data and produce reportsfor monitoring compliance, document child and family information and facilitate communication in a paperlessformat.

•



HEAD START


196


Continue to Support School Board Goals 1, 5, 6 and 7 and the Head Start Strategic Plan for Program Goals through thefollowing:

Target school readiness goals for students which are aligned with the Head Start Child Outcomes: Increase phonological skills as measured by the HighScope Child Observation Record (COR) and thePhonological Awareness Literacy Screening (PALS).

◦

Increase number awareness as measured by the COR and the Number Assessment tool.◦Increase awareness of the natural world as measured by student journals and the COR.◦Enhance social and emotional development as measured by the COR.◦Promote healthy physical development as measured by students' growth assessments, BMI graphs andIndividual Nutrition Plans.

◦

•

Parents will improve their social-emotional parenting skills as measured by attendance at parenting classes andsurvey results.

•

Expand the Backpack Buddies weekend food program to include an additional classroom.•Continue to implement a data-driven system to help drive program decisions, include the Scaled FamilyAssessments and improve staff effectiveness as measured by the Data Review System.

•

Families will increase their knowledge of financial literacy as measured by attendance at Financial Literacytrainings, Family Meetings, and survey responses.

•


Carol M. BashamHead Start Coordinator


HEAD START


197



Capital Outlay $66,327 $14,514 $43,541 $0 $0 N/A

Total $1,122,014 $1,319,750 $984,464 $1,000,000 $1,000,000 0.0 %

Positions 3.0 3.0 3.0 3.0 2.0


Teacher 3.0 2.0

Total 3.0 2.0


HOWARD HUGHES MEDICAL INSTITUTE


198

PROGRAM DESCRIPTION

Loudoun County Public Schools receives a grant of $1,000,000.00 annually as part of Howard Hughes MedicalInstitute's (HHMI) commitment to support science education and the local community. LCPS has six initiatives fundedthrough its HHMI grant. They consist of a scholarship program; support for LCPS Academy of Science (AOS)programs, including student research exchange programs; a middle school science initiative consisting of classroomlessons (Core Experiences-CE) and extensive teacher professional development; an elementary science initiative withsalary support for an Elementary Science Resource Teacher and extensive curriculum development (CoreExperiences-CE) as well as teacher professional development; a STEM summer enrichment experience for studentsand teacher staff development in the STEM fields; and a county-wide Science Research initiative with salary supportfor a Science Outreach Teacher, teacher professional development and support for student and teacher scientificresearch. LCPS HHMI grant funded programs are designed to:

Deliver innovative science education programs. •Incorporate scientific inquiry and the use of experimental design into student classroom experiences. •Support student and teacher science research. •Develop the scientific independence of students. •Encourage scientific collaboration. •Increase student performance in the sciences. •Encourage positive student attitudes toward science. •Incorporate knowledge, skills and habits of mind of science and STEM fields into student and teacherbehaviors.

•

Promote science literacy for students. •Develop scientifically talented students. •Encourage student interest in science and STEM. •Prepare students for science and STEM related university studies and careers. •




199

BUDGET OVERVIEW

PERSONNEL

Personnel includes the salary for one Elementary Science Resource Teacher, one Science Outreach Teacher and part-time funding for the middle school science initiative. It also includes all fringe costs. The 1.0 FTE reduction is a result ofthe Academy of Science Teacher position being moved to High School Education.


The HHMI operations and maintenance funds are used to support student scholarships, programs at the Academy ofScience, scientific research, teacher professional development, curriculum development, summer STEM camp andinstructional materials.

Supported School Board Goals 1, 2, and 4 through the following:

Trained all middle school science teachers (including Special Education and ELL teachers) in Core Experiences(CE) and continued curriculum development of middle school CEs.

•

Continued the Science Research Initiative (SRI) by providing extensive professional development for high schoolscience teachers.

•

Supported Singapore Science Research partnership at the Academy of Science (AOS) and students attendingthe International Space Olympics in Russia.

•

Conducted summer STEM camp for rising fourth through eighth grade students at two sites (Sterling andLeesburg areas).

•

Awarded HHMI scholarships to 24 graduating seniors. •



Continue to support School Board Goals 1, 2, and 4 by:

Continuing the implementation of, and professional development for, the middle school science initiative. •Supporting student research at the Academy of Science and LCPS high schools.•Expanding STEM camp for LCPS students and providing STEM curriculum for elementary schools. •Providing authentic science research experiences for students and teachers. •Offering professional development to teachers who mentor science research students. •


Odette D. ScovelScience Supervisor




200




201


Operations & Maintenance $800 $1,000 $0 $0 $0 N/A

Total $31,434 $31,434 $31,434 $31,434 $31,434 0.0 %

Positions 0.0 0.0 0.0 0.0 0.0


Total

PROGRAM DESCRIPTION

The Virginia Department of Education provides supplemental grant funding for students pursuing a GED that areunder 18 years of age and currently enrolled in Loudoun County Public Schools as an Individual Student AlternativeEducation Plan (ISAEP) status.


INDIVIDUAL STUDENT ALT ED PROGRAM (ISAEP)


202

BUDGET OVERVIEW

PERSONNEL

Personnel reflects partial funding for an ISAEP Counselor.


There are no Operations and Maintenances expenditures funded in FY16.

Suppported School Board Goal 2:

Over 30 students participated in the ISAEP/GED program with a 70% success rate of program completion andGED credential.

•




To sustain the ISAEP program opportunities for qualified high school students. •

REPORTING RELATIONSHIP BUDGET ACCOUNTABILITYShirley L. BazdarDirector of Career and Technical Education

Dr. John H. RobinsonPrincipal, Douglass School


INDIVIDUAL STUDENT ALT ED PROGRAM (ISAEP)


203

BUDGET HISTORY BY OBJECT OF EXPENDITURETitle FY12 Actual FY13 Actual FY14 Actual FY15 Budget FY16 Budget % Change Personnel $88,012 $69,517 $117,673 $0 $0 N/A


Total $97,438 $79,571 $128,539 $18,000 $18,000 0.0 %

Positions 0.0 0.0 0.0 0.0 0.0


Total

PROGRAM DESCRIPTION

The Navy JROTC program provides students the opportunity to enhance their academic, athletic, and leadershipskills.


JUNIOR NAVY ROTC PROGRAM


204

BUDGET OVERVIEW

PERSONNEL

There are no personnel costs included in the NJROTC grant.


These funds support the materials and supplies for the NJROTC program.


Over 200 students enrolled in the sixth year of the program during the FY15 school year. •




To sustain the NJROTC program and related activities. •




JUNIOR NAVY ROTC PROGRAM


205



Total $525,370 $642,114 $686,711 $712,133 $720,318 1.1 %

Positions 5.3 5.3 5.3 5.8 6.0


Literacy Coaching 0.5 0.5

Teacher 4.5 4.8

Support 0.8 0.8

Total 5.8 6.0

PROGRAM DESCRIPTION

The Loudoun County Detention Center Education Program, fully funded through a state grant, provides instruction toincarcerated youths, ages 12-17, who are either awaiting adjudication or serving a sentence. Five certified educatorsprovide services to pre-dispositional students whose detention stay averages five weeks and post-dispositionalstudents who serve a minimum of 7 months.


JUVENILE DETENTION CENTER


206

BUDGET OVERVIEW

PERSONNEL

The grant provides funding for five full-time teaching positions and a .75 secretary at the Juvenile Detention Center.


The grant provides funding to support mileage, materials and supplies, travel, and staff development for the teachers atthe Juvenile Detention Center.

Began partnership with Northern Virginia Community College:

Became an approved off-center testing site with our own on-site proctor.•Offered two dual enrollment English classes to three students- each of the three students successfully completedthe courses with six dual enrollment credits earned at the JDC.

•

Enrolled and supported one student who took four online college courses, earning an additional ten credits thatalso counted toward dual enrollment

•

Two on-site visits from the Director of High School Outreach.•

Certifications Earned at the JDC 1:

Eleven students earned Food Handlers’ Certificates through the National Restaurant Association.•Seven students earned scanning certifications from Loudoun County Government (DIT) for completing acombined 220 hours of community service work related to two county government offices.

•

Ten students earned CPR and First Aid Certification through onsite American Heart Association Course. •Two students earned Virginia Career Readiness Certificates

Staff took professional development through NOVA so we could test students in house.◦•

Two students prepared for and passed the 2014 GED exam.•

Community Service at the JDC:

Four students earned certificates and plaques from Mothers Against Drunk Driving for excellence in communityservice.

Designed promotional posters for fundraiser event.◦Created sponsor thank you posters given as sponsor gifts • Created and laminated direction and stationposters for the day of the event.

◦

Created Red Ribbon handouts for county schools.◦Received an article in the local newspaper.◦

•

Nineteen students took part in community service for the Loudoun County Library System. Created original art, schedules, and advertisements for events related to Comic Con, Minecraft, theHunger Games, Superheroes, Dr. Who, International Game Day.

◦

Created winter-related trivia questions for trivia week contest.◦

•

Fourteen students took part in community service for Loudoun County Office of Parks and Recreation. Cutting, laminating, and bundling all materials for Registration Day 2014.◦Preparing and bundling camp dollars for giveaways.◦Collating and assembling summer camp binders for camp counselors.◦

•





207

Collating and assembling camper information folders for camp counselors.◦Eight students completed community service for Loudoun County 4-H.

Assembled Ag Day bags for Loudoun County students.◦Created six informational cards about 4-H.◦Designed t-shirts logos for two summer camps.◦

•

Ten students completed community service for Franklin Park Arts Center in Purcellville. Counted, bundled, and packaged artists’ tour information cards for distribution.◦Edited and added insert section to programs for dramatic productions. ◦

•

Three students completed community service hours for Good Shepherd Alliance of Loudoun County. Designed and formatted Continuum of Care pamphlet.◦Edited it to reflect changes for the new calendar year.◦Folded printed pamphlets and counted and bundled them for distribution.◦

•

On-site School Program Training, Workshops, and Events:

On-site workshops offered by Loudoun County Workforce Resource Center. Dress for Success.◦Application and Resume Do’s and Don’ts.◦Name That Interview.◦30-Second Commercial.◦Problem Solving and Critical Thinking.◦

•

Animal Behavior instruction offered by Loudoun County Animal Services behaviorist. Animal Non-Verbal Behavior.◦Stress Response in Animals.◦

•

Three Reality Store Events sponsored by 4-H and the Virginia Co-Op extension office. Real-World Financial Simulation.◦Banking Do’s and Don’ts.◦Investment and Saving for the Future.◦

•

Three weeks of Summer Enrichment co-teaching with 4-H. Financial planning.◦Employability.◦Public Speaking event that culminated in a contest with community judges and ribbons and trophiespresentation.

◦

•

On-site Career Assessments through the Career Assessment Center located at Monroe. Three students given career assessments to date.◦

•

Music Therapy is now offered two days a week for whole class and individual sessions.•


Obtain on-site ability through Pearson to conduct GED testing in house.1.Continue to offer community service opportunities to pre-dispositional and post-dispositional students.2.Continue to offer programs through the Loudoun Library, including Outreach services, author visits andcommunity service projects.

3.

Continue working with volunteers/tutors to provide additional academic assistance.4.Professional development in the Mindset Works program to help students develop a growth mindset.5.Increase contact with parents through evening visitations, letters, and announcements.6.Working at the state and detention level to become a trauma-informed care facility and promote social-emotionallearning among teachers and students.

7.

Continue to improve our support of students through recognition of academic achievements, individualizedlearning, and assistance with transitional to and from base schools.

8.




208






209



Capital Outlay $0 $0 $0 $0 $1,000 N/A

Total $60,531 $55,879 $36,781 $75,587 $75,295 -0.4 %

Positions 0.0 0.0 0.0 0.0 0.0


Total

PROGRAM DESCRIPTION

T.L.C., Teaching in Loudoun County, is the teacher induction, mentor, and coaching program that provides ongoingsupport to novice teachers, teachers new to LCPS, teachers changing their fields of teaching, and teachers identifiedby their principals as needing additional assistance. Two grants are awarded from VDOE to support district mentorprograms: the Career Switcher Grant and the Teacher Mentor Grant.


MENTOR TEACHER PROGRAM


210

BUDGET OVERVIEW

PERSONNEL

The Mentor Teacher Grant funding supplements Loudoun County funding in the following areas: pay for teachers todevelop and conduct professional development for new teachers, additional resources requested by teachers andprincipals, and pay for Loudoun County retired teachers to support novice teachers when the caseload of the full-timeinstructional coaches requires additional support.


Expenditures for materials, equipment, and professional development for teachers.


Provided a trained mentor to all teachers new to LCPS and teachers entering a new teaching field. •Conducted the Beginning Teacher Institute, a two-day event of professional development, as part of the inductionof novice teachers.

•

Conducted a late hire orientation for teachers who were hired after the inducation events held on August 13-15.•Offered a series of "Best Practices for Best Teachers" workshops focusing on classroom management. •Provided classroom visitations by instructional coaches to all novice, general education teachers.•Worked collaboratively with principals to provide intensive instruction to teachers not meeting LCPS expectations. •Secured a $60,000 grant from the Apple Federal Credit Union Education Foundation to expand the professionaldevelopment of new teachers.

•

Provided professional development workshops for new and returning mentors and lead mentors. •Worked collaboratively with Dominion and Park View High School principals to pilot a series of workshops thatfocuses on culturally responsive teaching. These workshops were conducted during the second semester of the2013-2014 school year in an effort to assist teachers with enhancing student learning in a diverse environment.

•




Examine the retention data of the first three years of teaching in LCPS in order to identify and address the criticalyears experiencing the greatest attrition.

•

Provide support to second year secondary teachers.•Expand professional development in the area of culturally responsive teaching to include the elementary andmiddle schools in the Dominion and Park View clusters.

•

REPORTING RELATIONSHIP BUDGET ACCOUNTABILITYAsia JonesDirector of Personnel Services-Secondary

Ginger KaveTeacher Mentor Specialist


MENTOR TEACHER PROGRAM


211

BUDGET HISTORY BY OBJECT OF EXPENDITURETitle FY12 Actual FY13 Actual FY14 Actual FY15 Budget FY16 Budget % Change Personnel $12,212 $22,437 $23,630 $0 $0 N/A


Total $54,782 $49,367 $54,150 $50,000 $50,000 0.0 %

Positions 0.0 0.0 0.0 0.0 0.0


Total

PROGRAM DESCRIPTION

Performing and Visual Arts Northwest (PAVAN) is a consortium of two school districts (Frederick County and LoudounCounty), a private university (Shenandoah University), and the Virginia Department of Education (specifically, thedivision of Gifted Education). PAVAN was founded in 1984. The prestigious Summer Regional Governor's Schoolprogram is available, through audition, to rising ninth through twelfth grade students and offers an engaging programin Art, Music, and Theatre. Loudoun County serves as the fiscal agent for this grant based program.


PAVAN


212

BUDGET OVERVIEW

PERSONNEL

No personnel costs are included in the PAVAN grant.


Operation and maintenance expenditures provide materials, contractual staff, and resources to supplement all summerprograms; and various classes offered during the school year. Other expenditures include telecommunications, webpage design and maintenance, liability insurance, printing, and office supplies.

Provided professional development for members of the PAVAN staff.•Program visibility was increased through coverage by the Winchester Star and NBC 24 in Hagerstown, MD.•Achieved cost savings through use of electronic media and reduction in use of print media for marketing.•Number of students applying to audition for the program has increased 42% since 2012.•Student enrollment has increased by 21% since last year.•



Continue to raise visibility of the program through use of internet, newspaper, television and social media.•Maintain high number of students who audition for the program and keep program appropriately rigorous.•Refine curriculum to meet needs of participants based on survey feedback.•

REPORTING RELATIONSHIP BUDGET ACCOUNTABILITYMichael PiersonMusic Supervisor

AJ IknerPAVAN Director


PAVAN


213



Total $241,896 $333,312 $396,963 $552,755 $620,988 12.3 %

Positions 0.0 0.0 0.0 0.0 0.0


Total

PROGRAM DESCRIPTION

The Virginia State Department of Education provides assessment materials and funding for the Early InterventionReading Initiative. The assessment tool is the Phonological Awareness Literacy Screening (PALS) which can beadministered to designated students in grades kindergarten through third grade.


PHONOLOGICAL AWARENESS LITERACY SCREENING (PALS)


214

BUDGET OVERVIEW

PERSONNEL

The personnel line includes part time salaries and all related fringe costs for Phonological Awareness LiteracyScreening (PALS) tutors who provide intervention to students who are below the PALS benchmarks. The number oftutors varies by school.


The Phonological Awareness Literacy Screening (PALS) grant supports School Board goals 1) Student Achievementand 5) Growth and Resource Parity. One of the greatest challenges facing the implementation of the PALS readinginitiative is the growth and expansion of schools. Phonological Awareness Literacy Screening (PALS) operations and maintenance funds provide software andinstructional materials to be used for intervention with students who do not meet the PALS benchmark.

Supported School Board goals 1 and 5, and the efforts of the Department of Instruction and the local schools in thefollowing manner:

Assessed all students in grades kindergarten, first grade, and selected students in grades two and three in the falland spring with the Phonological Awareness Literacy Screening (PALS).

•

Provided interventions to students in kindergarten through third grade who scored below the establishedbenchmark scores.

•

Reassessed students who scored below the fall benchmark in January to measure growth in literacy, andprovided PALS tutor support to strengthen reading skills and strategies.

•

Revised and published a PALS Handbook, describing the procedures and resources.•Provided workshops for PALS tutors to acquaint them with the PALS assessment, review scheduling and reports,and model intervention strategies.

•



Continue to support School Board goals 1 and 5 by way of the following:

Assess all students in grades kindergarten, first grade, and selected students in grades two and three in the falland spring with the Phonological Awareness Literacy Screening (PALS).

•

Provide interventions to students in kindergarten through third grade who score below the established benchmarkscores.

•

Reassess students who scored below the fall benchmark in January to measure growth in literacy.•Continue to provide workshops for PALS tutors to acquaint them with the PALS assessment, review schedulingand reports, and model intervention strategies.

•


Dr. Lori RileyPathways to Literacy and Writing (Elem.) Supervisor


PHONOLOGICAL AWARENESS LITERACY SCREENING (PALS)


215



Total $19,097 $16,622 $22,994 $28,648 $28,648 0.0 %

Positions 0.0 0.0 0.0 0.0 0.0


Total

PROGRAM DESCRIPTION

Project Graduation is funded through the Virginia Department of Education to provide remedial instruction andassessment opportunities for students at risk of not meeting the commonwealth's diploma requirements. ProjectGraduation funds support additional instruction for high school students in preparation for Standards of Learning testsin all content areas, including assessments required to earn verified credit toward the Modified Standard Diploma. The Project Graduation Academic Year Academy provides before and after school instruction throughout the schoolyear. The Project Graduation Summer Academy provides for a one to two week session during summer school toprepare students for the Business WorkKeys writing assessment, an alternative assessment to the Virginia English 11Writing SOL exam.


PROJECT GRADUATION


216

BUDGET OVERVIEW

PERSONNEL

Project Graduation funds provide support for teachers to assist students in before and after school remediation sessionsduring the school year as well as a two week session during summer school.


Expenditures include mailing and expedited scoring of WorkKeys writing test.

Provided instructional support for 134 seniors and 17 juniors to fulfill the requirements for graduation by takingand passing the WorkKeys writing assessment during the 2013-2014 academic year. 99 of those seniors and 13of the juniors passed the WorkKeys exam.

•

Provided instructional support for three seniors and 51 juniors to fulfill the requirements for graduation by takingand passing the Algebra I, Geometry, and Algebra II assessments during the 2014 Project Graduation SummerAcademy.

•



Expand the use of Project Graduation funds beyond WorkKeys writing tests to include instructional materials andsupplies and student incentives as provided for in the grant.

•

Increase the number of students taking and passing the WorkKeys writing test during the academic year andsummer academy.

•

Add to the digital bank of WorkKeys writing test preparation materials that teachers throughout LCPS may utilize. •Continue to expand the use of Interactive Achievement to provide practice writing prompts for students prior totaking the actual Business WorkKeys assessment.

•

REPORTING RELATIONSHIP BUDGET ACCOUNTABILITYDr. Ryan TylerDirector of Research

Derek KaufmanSchool Improvement and Student Achievement Program

Coordinator


PROJECT GRADUATION


217

BUDGET HISTORY BY OBJECT OF EXPENDITURETitle FY12 Actual FY13 Actual FY14 Actual FY15 Budget FY16 Budget % Change Personnel $0 $0 $38,148 $61,987 $67,600 9.1 %

Operations & Maintenance $0 $0 $1,456 $504,286 $541,682 7.4 %

Total $0 $0 $39,604 $566,273 $609,282 7.6 %

Positions 0.0 0.0 0.0 1.0 1.0



Total 1.0 1.0

PROGRAM DESCRIPTION

Instruction: The Safe Routes to School Grant will be used to promote healthy lifestyles and provide support for safe routes toschool programs at the school division level and for individual schools. Transportation: The Safe Routes to School grant is funded by the Federal Highway Administration and administered by the VirginiaDepartment of Transportation (VDOT) to enhance community infrastructure that ensures that students have a saferoute to their school. Infrastructure improvements include the establishment of new and improvements to existing walkpaths, sidewalks, roadway crossing signage and signalization, etc. Nine sites have been identified for the grant.


SAFE ROUTES TO SCHOOLS


218

BUDGET OVERVIEW

PERSONNEL

Instruction: The Safe Routes to School Division Coordinators promote healthy lifestyles and recruits, encourages, and supports saferoutes to school programs at the school division level and for individual schools within a division. The two part timepositions report to the LCPS Health and PE Supervisor. Training and support is provided by the Virginia Department ofTransportation Safe Route to School program.


Transportation: Funding needed to perform infrastructure improvements on the nine identified sites.

Instruction:

Funding needed to promote educational programs in the 20 identified target schools. (Ashburn ES, Algonkian ES, BallsBluff ES, Catoctian ES, Cedar Lane ES, Dominion Trail ES, Forest Grove ES, Guilford ES, Hillside ES, Leesburg ES,Lovettsville ES, Lowes Island ES, Pinebrook, Potowmack ES, Sully ES, River Bend MS, Rolling Ridge ES, SandersCorner ES, Sugarland ES, Sterling ES, Sterling MS).

Organized activities for International Walk and Bike to School Days. •Collected elementary school data for walking and bicycling to school. •Worked with school-based staff to design before and after school activities that promote physical activity andnutrition.

•

Created materials templates and standards for individual school use to encourage events such as Walk and Biketo School Days, Bike Rodeos, Safety Town, etc.

•

Organized safety education for pedestrian and bicyclist safety and for motorist safety and conducted training, asappropriate.

•



Develop curriculum materials that are consistent with Virginia Standards of Learning for Health and PhysicalEducation.

•

Promote SRTS programs with PTO and PTAs.•Provide Active Recess kits to the 20 target schools.•Partner with Transportation to provide training and materials to school staff working with student safety patrols. •

REPORTING RELATIONSHIP BUDGET ACCOUNTABILITYTim Flynn/Kevin LewisDirector of Instructional Services/Assistant Superintendent for Support Services

Sheila Jones/TBDHealth, Physical Education and Driver Education

Supervisor/Director of Construction


SAFE ROUTES TO SCHOOLS


219



Total $45,177 $58,107 $60,056 $57,000 $65,066 14.2 %

Positions 0.0 0.0 0.0 0.0 0.0


Total

PROGRAM DESCRIPTION

T.L.C., Teaching in Loudoun County, the teacher induction, mentor, and coaching program, was awarded a $65,000grant from the Apple Federal Credit Union Education Foundation. This grant is part of a five-year commitment fromApple FCU's Foundation to support the professional development of new teachers in LCPS. The grant partiallysupports the Beginning Teacher Institute (BTI), a two-day event designed for novice teachers. Additional funding fromthe grant is also used to conduct an orientation for late hires and seminars in December and April which will furthersupport individual, professional goals of first year teachers.


TEACHING IN LOUDOUN COUNTY


220

BUDGET OVERVIEW

PERSONNEL

Funding from Teaching in Loudoun County supplements LCPS funding in the following areas: 1) pay veteran teachers todevelop and present professional development at the Beginning Teacher Institute, New Teacher Seminars, and the latehire Beginning Teacher Institute; 2) pay novice teachers to attend the seminars; 3) provide food and materials forparticipants at the aforementioned events.


Expenditures for materials and food for 1) the Beginning Teacher Institute in August, 2) two New Teacher Seminars(December and April), and 3) food for the late-hire orientation.

Supported School Board Goals 4 and 6:

Secured a $65,000 grant from the Apple Federal Credit Union Education Foundation as part of a five-yearcommitment to support the professional development of new teachers in LCPS.

•

Conducted a Beginning Teacher Institute - a 2-day induction event for first year teachers that was aligned withthe teacher performance standards.

•

Conducted a late-hire orientation for teachers who were hired after the Beginning Teaching Institute.•Conducted two New Teacher Seminars that provided professional development on topics identified by newteachers as areas that would have the greatest impact on their teaching performance.

•



Support School Board Goals 4 and 6:

Work collaboratively with the Apple Federal Credit Union (AFCU), Arroyo Research, and neighboring schooldistricts to develop a community of learning in the field of teacher induction and mentoring. The TeacherInduction Network (T.I.N.) is the group sponsored by the AFCU that includes 12 Virginia public school systemsthat meet regularly to problem solve, share, and educate one another in the most recent research and data thateffects teacher retention and performance.

•

Secure future grants from the AFCU Education Foundation to further support individual, professional goals of newteachers.

•

Examine the retention data of the first five years of teaching in LCPS in order to identify and address the criticalyears experiencing the greatest amount of attrition.

•

REPORTING RELATIONSHIP BUDGET ACCOUNTABILITYAsia JonesDirector of Personnel Services-Secondary

Ginger KaveTeacher Mentor Specialist


TEACHING IN LOUDOUN COUNTY


221

BUDGET HISTORY BY OBJECT OF EXPENDITURETitle FY12 Actual FY13 Actual FY14 Actual FY15 Budget FY16 Budget % Change Operations & Maintenance $269,916 $2,806,323 $1,402,612 $2,328,000 $2,353,000 1.1 %


Total $269,916 $3,248,129 $1,402,612 $2,328,000 $2,353,000 1.1 %

Positions 0.0 0.0 0.0 0.0 0.0


Total

PROGRAM DESCRIPTION

The State Department of Education (DOE) provides funding to be used for instructional technology, in support ofonline SOL testing. The Department of Instructional Technology Services is mandated to use these funds to directlysupport the DOE online SOL testing program. Funds offset the cost of the computer technology replacement cycle andare expended for the purchase of instructional classroom computers, servers, and network electronics.


TECHNOLOGY GRANT


222

BUDGET OVERVIEW

PERSONNEL

There are no personnel costs funded by this grant.


The operations and maintenance expenditures provide an offset to the cost of computer technology replacement cycles.The FY16 cycle includes completing the replacement in 14 elementary, 3 middle, and 5 high schools.

Offset the cost of computers for the computer technology replacement cycle. •



Offset the cost of completing the FY16 computer technology replacement cycle.•

REPORTING RELATIONSHIP BUDGET ACCOUNTABILITYDr. Richard ContartesiAssistant Superintendent for Technology Services

Michael D. LarsonInstructional Technology Supervisor


TECHNOLOGY GRANT


223

BUDGET HISTORY BY OBJECT OF EXPENDITURETitle FY12 Actual FY13 Actual FY14 Actual FY15 Budget FY16 Budget % Change Personnel $1,065,615 $1,005,159 $966,977 $926,115 $1,057,836 14.2 %


Transfer Out $0 $236,766 $0 $0 $0 N/A

Total $1,292,776 $1,597,683 $1,286,074 $1,193,644 $1,479,444 23.9 %

Positions 10.3 9.3 7.8 7.8 8.0


Teacher 7.0 7.0

Support 0.8 1.0

Total 7.8 8.0

PROGRAM DESCRIPTION

Title I Part A, Improving Basic Programs, is a federally funded program that provides supplemental instruction toimprove academic achievement for identified students in kindergarten through grade five in the schoolwide program.Each spring Loudoun County Public Schools must determine "eligible school attendance areas" utilizing the federalranking and serving requirements. Any school that has a percentage of low income families at or above 35% becomeseligible to receive Title I funds. The Title I program will continue to serve four elementary schools, which are staffed byhighly qualified teachers who will provide supplemental instruction to small groups of children (three-six) for blocks of30 to 40 minutes. The purpose of the Title I program is to ensure the most at-risk students reach the same challenging standardsexpected of all children in Loudoun County Public Schools. Utilizing multiple data points (AMO, i-Ready, DRA2, PALS,etc.) students will be placed in tiers with interventions planned accordingly. As parents are the child's first teachers,Title I promotes parental involvement by sending home helpful newsletters, organizing family events, and trainings.


TITLE I PART A


224

BUDGET OVERVIEW

PERSONNEL

Title I Part A funds will be utilized to provide seven highly qualified Reading teachers to the four Title I schools. Inaddition, a Homeless Liaison will provide support services for students identified under McKinney-Vento. A .25increase to this position is funded by transfer from the .30 FTE in McKinney-Vento. No further positions will berequested for 2015-2016.


The Title I Program goal is to provide supplemental instruction to improve academic achievement for identified studentsin grades kindergarten through five in school wide programmatic schools. The Title I program supports this goal byproviding highly qualified teachers in the four Title I schools. In addition, schools participate in ongoing professionaldevelopment in the areas of student engagement, higher-order thinking skills, differentiated instruction and lessoninvestigation. The Title I program also supports the Parents as Educational Partners (PEP) parent outreach program,and other parenting workshops that promote parental, family, and community participation. These Title I funds are usedin a manner that supplement the local, state, and federal funds; and that in no case supplant the federal, state, and localfunds.

Title I, Part A funding was used to support school board goals and included:

100% of staff in each of the four Title I schools Highly Qualified Teachers (HQT). •100% of all Title I students' making gains in reading and math, as evidenced by PALS/DRA2 and i-Ready andSOL's.

•

Parental involvement increased as evidenced by the 2013-2014 total expenditures, workshop/training sign-insheets and parent survey.

•

100% of staff in each of the Title I schools being provided differentiated professional development and descriptivefeedback following observations, walkthroughs and lesson plan review.

•



Title I, Part A funding will be used to support school board goals to include:

100% of staff in each of the four Title I schools will be highly qualified and effective teachers, as evidenced by theIPAL report and teacher evaluations.

•

100% of all Title I students' will make gains in their reading and math performances, as evidenced by PALS,DRA2 and i-Ready Reports, Interactive Achievement and SOL's.

•

100% of staff in each of the Title I schools will continue to be provided differentiated professional developmentand descriptive feedback.

•

Parental involvement will increase when compared to 2014-2015, as evidenced by parental involvementregistration, the parental involvement survey and District Advisory Council, Parent Liaison and interpreterdocumentation.

•

School Improvement Plans will be developed to sustain and enhance student achievement. •


TITLE I PART A


225


Evonne C. DeNomeFederal Programs Supervisor


TITLE I PART A


226




227


Total $19,409 $8,363 $3,720 $12,500 $12,500 0.0 %

Positions 0.0 0.0 0.0 0.0 0.0


Total

PROGRAM DESCRIPTION

Title I Part D is a federally funded program used to support children and youth who are neglected, delinquent, or at riskof dropping out of school.


TITLE I PART D - JDC


228

BUDGET OVERVIEW

PERSONNEL

Salaries will not be funded through this grant in FY15.


The Grant provides funding for travel, materials, and technology to support the Literacy Coach at the Loudoun CountyJuvenile Detention Home. The position is funded through a state grant.

Pre and post tested every student enrolled in detention in Reading and Math. •Provided one-on-one remediation in all academic areas. •



Continue to build our focus on literacy through instructional coaching for all teachers in reading across curriculum.•Expand the implementation of strategies that increase the reading of students in detention.•




TITLE I PART D - JDC


229



Transfer Out $0 $1 $0 $0 $0 N/A

Total $639,696 $648,333 $554,148 $500,778 $506,325 1.1 %

Positions 5.5 4.5 3.0 3.0 4.0


Teacher 3.0 4.0

Total 3.0 4.0

PROGRAM DESCRIPTION

Title II Part A Grant, Teacher Quality, is a federally funded program that provides funds to assure that students in highpoverty and/or high minority schools are not taught by inexperienced, unqualified, or out-of-field teachers at a higherrate than students in other schools. Funds will be utilized to support the Instructional Coaches, provide professional development to LCPS teachers ininstructional, best practices to enhance teaching and learning in the classroom, supplement the cost of tuition forteachers to participate in graduate level courses at George Mason and Shenandoah Universities, and to meet the100% Highly Qualified Teacher requirement under ESEA. Instructional Coaches work with teachers who have been identified as needing additional services beyond themonitoring provided through LCPS funding, with a focus on teachers on a non-continuing contract (0-3 yearsexperience), and those identified by principals who need additional support. Through time-intensive and non-evaluative classroom visitations, observations, and conference; the Instructional Coach provides embedded,individualized professional development. Modeling, co-teaching, and problem solving in the collaborative coach-teacher relationship has demonstrated to have a positive impact on teacher efficacy and retention.


TITLE II PART A


230

BUDGET OVERVIEW

PERSONNEL

The Title II Part A Grant includes salaries and fringe benefits for four Personnel Services employees. No additionalpositions will be requested for 2015-2016. The increase reflected in FY16 is due to a supplemental position received inFY15 that was funded through programmatic changes.


Title II funding will be used to support LCPS's endeavor to ensure 100% highly qualified and effective teachers. LCPSwill develop and implement professional development initiatives surrounding the topics of formative assessment,differentiated instruction, sheltered instruction, and progress monitoring, lesson planning, student engagement andhigher-order thinking skills. These topics will enhance pedagogical competencies and instructional practice in order tomeet the needs of all students, especially those students contained within Gap Group 1- Economically Disadvantaged,Students with Disabilities, and English Language Learners. The private schools, who have signed Letters of Intent toParticipate, will be provided services in the areas of differentiated instruction. LCPS will also work collaboratively withthe private schools to provide Title I and ELL services to any child found eligible.

Title II A funding was used to support school board goals and included:

Supplementing the cost of tuition for 49 teachers to meet highly qualified requirements.•Providing differentiated supports to retain/retrain 271 teachers.•Provided for eight graduate credit courses.•Supported professional development services for participating private schools: St. Theresa and Our Lady ofHope.

•



Title II A funding will be used to support school board goals and include:

Utilization of three instructional coaches to provide job-embedded professional development to 100% of all novicegeneral education teachers, and those teachers identified by an administrator as not meeting the standards ofeffective teaching.

•

Provide job-embedded professional development to teachers identified by the Department of Personnel for thepurpose of retaining and retraining.

•

Sponsor course and workshop offerings for identified candidates in meeting the criteria of highly qualified.•Examine and analyze the data gathered from the teacher performance evaluation process to target professionaldevelopment initiatives.

•




TITLE II PART A


231



Total $578,863 $493,263 $679,433 $562,073 $686,851 22.2 %

Positions 6.0 4.0 3.0 3.0 4.0


Teacher 3.0 4.0

Total 3.0 4.0


TITLE III A - ELL


232

PROGRAM DESCRIPTION

The goal of the Title III program is to assist "children who are limited English proficient, including immigrant childrenand youth, attain English proficiency, develop high levels of academic attainment in English, and meet the samechallenging State academic content and student academic achievement standards as all children are expected tomeet." (ESEA 'English Language Acquisition, Language Enhancement, and Academic Achievement Act' Sec. 3102). The Title III program both supports and offers 'high quality professional development to classroom teachers, principals,administrators, and other school or community-based personnel that is designed to improve the instruction, academiccompetency, and assessment of limited English proficient children.' (ESEA Subgrant 1, SEC. 3115c.2) The Title IIIprogram provides professional development in the Sheltered Instruction Observation Protocol (SIOP), the stateadopted WIDA English Language Development (ELD) Standards, the Interpretation of the ACCESS for ELLs ScoreReports, and the administration of the WIDA ACCESS Placement Test. The Sheltered Instruction Observation Protocol (SIOP) is a research-based delivery model proven to be effective inaccelerating English language proficiency in ELL children while supporting and scaffolding academic contentinstruction. Teachers are trained in how to use principles of the SIOP model to implement high-yield strategies andtechniques in their classroom instruction and SIOP Coaches collaborate with administrative educators to planprofessional development that aligns with district initiatives and meets the individual needs of schools. SIOP coachesmay further facilitate this implementation by providing resources and suggestions through pre- and post-observationconferences, classroom visits and instructional modeling of lessons. In addition, SIOP coaches will provideprofessional development to general education teachers and specialists during the school year and in the summer tofurther increase participation in the SIOP Model. The Title III program also provides division level and school based training in the state adopted WIDA EnglishLanguage Development Standards. The WIDA ELD workshops designed for K-12 teachers, language specialists,administrators, and support staff provide research based training in academic language designed to enhance studentlanguage learning in the academic classroom. Teachers are also trained in incorporating the ELD standards into thecontent classrooms and lesson plans and also learn how to create language goals for instruction and assessment thatare appropriate for the proficiency level of their students.

Additionally, the Title III program supports language and literacy development of ELL students by providing schools aninnovative language and literacy software program that helps ELL students build language skills to support academicachievement, Imagine Learning (IL). Imagine Learning gives ELL students intervention through one to one instructionand scaffold support with tutorials, explicit instruction, continual assessment, and repetition. As students learn to buildon their language and literacy strengths, teachers are trained to utilize real time reports to target instruction instruggling areas. The Title III program provides and supports "community participation programs, family literacy services, and parentoutreach and training activities to limited English proficient children and their families to assist parents in helping theirchildren to improve their academic achievement and becoming active participants in the education of theirchildren." (ESEA Subgrant 1, Section 3115 6 A) via the Parents as Educational Partners (PEP) program. The PEPprogram parent classes are designed to increase ELL parents' participation in their children's educational experienceby enhancing their awareness about the school system while deepening their understanding of ways in which theparents can impact their children's success in school.


TITLE III A - ELL


233

BUDGET OVERVIEW

PERSONNEL

The Title III Grant will continue to fund three SIOP Instructional Coaches and one ELL Staff Development Trainer.


The Title III program goal is to increase English proficiency and academic achievement in the core academic subjects ofLimited English Proficient (LEP) students by providing high quality language instruction programs and content areateaching. The Title III program supports this goal by providing high quality, ongoing professional development in both theSIOP model of Instruction and the WIDA English Language Development (ELD) Standards at both the division andschool level to enable classroom teachers to deliver effective sheltered content, English language instruction, andacademic content instruction for LEP students. The Title III program also collaborates with the Special EducationDepartment to jointly provide workshops and technical assistance in the Stetson Inclusive model of instruction as well asin the development of workshops for dual identified ELLs in order to provide educational opportunities to the ELLstudents in the most inclusive setting. The Title III program also offers Parents as Educational Partners (PEP) parent outreach program that promotesparental, family, and community participation in programs for LEP children including immigrant children and youth. Theuse of the Title III funds to support this program are used in a manner that supplements the level of local, state, andfederal funds that in the absence of Title III funds would otherwise be expended for programs for LEP students andimmigrant children and youth, and in no case supplants the federal, state, and local funds.

The ELL program partners with George Mason University to provide opportunities for LCPS employees to earn an ELLendorsement. In the Fast Train Program LCPS employees benefit from participating as a cohort as cohort members areprovided the flexibility to complete course work in convenient Loudoun County locations and are provided discountedcourse pricing. Currently, the Title III Grant funds four of the required seven courses.


TITLE III A - ELL


234


ELL students exceeded the ESEA required English language proficiency (ELP) performance targets for AnnualMeasurable Achievement Objective (AMAO) 1 progress.

•

ELL students met the ESEA required English language performance targets for Annual Measurable AchievementObjective (AMAO) 2 proficiency.

•

ELL students exceeded the ESEA required Annual Measurable Achievement Objective (AMAO) 3 Reading andMathematics.

•

Title III funds were used to provide ELL licensure opportunities to LCPS employees (Cohort #3) via the GeorgeMason University Fast Train Program.

•

Title III funding was used to provide district-level cohort training in the SIOP Model of Instruction to teachers,specialists, and administrators. This consisted of a 2014 SIOP and Math Summer Cohort, a 2015 SIOP 101Spring Cohort, a 2015 SIOP 101 Summer Cohort, and a 2015 SIOP and Math Summer Cohort. Additionally,funds were used to provide training and support to 5 newly identified schools and to continue training and supportwith 14 schools.

•

The Parents of English Language Learners received support in 20 schools through the Parents as EducationalPartners (PEP) program.

•

Title III funds purchased Red and Gold Leveled Literacy Intervention (LLI) kits and training to 16 high needselementary schools and to two Pathways Facilitators.

•

Title III funds provided Imagine Learning Licenses (IL) and staff training and support to 30 LCPS schools.•




Continue to meet the ESEA required English language proficiency (ELP) performance targets for AnnualMeasurable Achievement Objective (AMAO) 1 progress, (AMAO) 2 proficiency, and (AMAO) 3 Reading, andMathematics.

•

Meet the Federal Graduation Rate of 80%.•Increase opportunities for LCPS employees to earn an ELL endorsement via the GMU Fast Train Cohort byfunding the 7 courses required for ELL licensure.

•

Increase by 10% schools participating in the Parents as Educational Partners (PEP) program.•Develop a division-wide training plan on the WIDA ELD standards for all K-12 teachers and administrators ofELLs that is available face-to-face or online.

•

Utilize the SIOP coaches to provide support to schools identified as accredited with warning, early identificationschools, and schools maintaining progress.

•

Collaborate with student services to provide the Stetson Model of Inclusive teaching to schools with high numbersof ELLs.

•

Provide LLI kits and training to 2 high needs middle schools and continue to provide follow up training to currentLLI schools.

•




TITLE III A - ELL


235


Operations & Maintenance $311,757 $201,617 $246,052 $662,842 $0 -100.0 %

Total $9,954,710 $9,569,325 $8,650,635 $9,300,000 $9,608,963 3.3 %

Positions 101.5 102.5 103.0 103.0 103.0


Teacher 97.0 97.0

Support 1.0 1.0

Coordinator 2.0 2.0

Engineer 1.0 1.0

Specialist 2.0 2.0

Total 103.0 103.0

PROGRAM DESCRIPTION

Flow-through federal funds under the provision of the Individuals with Disabilities Education (IDEA) legislation. Thegrant funds special education plans, based on special education policies and procedures developed by LoudounCounty Public Schools and approved by the Virginia Department of Education.


TITLE VIB IDEA (EDUCATION OF THE HANDICAPPED)


236

BUDGET OVERVIEW

PERSONNEL

The grant provides funding for a number of full-time teaching positions, support staff, and the administrative positions ofChild Find Coordinator, Early Intervening Specialist, Early Childhood Special Education Specialist, and the BehaviorSupport Coordinator. Funding also includes a computer specialist to support the Office of Special Education's existingIEP software (Phoenix) and the costs associated with the training and support of school based staff. The computerspecialist assists with the review, analysis, and modification of the programming system and maintenance of the system.

To support the frameworks of support to students academically and behaviorally (Responsive Instruction and PositiveBehavior Interventions and Supports), the Early Intervening Services Coordinator and the Behavior Support Coordinatorprovide support to a larger number of schools, as well as the targeted support for the Focus and Partnership schoolsand staff. The Early Intervening Services (EIS) Coordinator provides training for staff and targeted support for students who needtiered academic and behavioral interventions to succeed in a general education environment. The professionaldevelopment activities for teachers include academic and behavioral interventions, literacy instruction, and instruction onthe use of adaptive and instructional software. The EIS Coordinator is actively involved in the division-wide schoolimprovement team process. Also, the EIS Coordinator coordinates and supports all schools in the planning,implementation, and evaluation of Responsive Instruction (RI) practices that are designed to ensure the effectiveness ofinstructional interventions and strategies as determined through data analysis of ongoing student assessments andprovides professional development for school-based staff on research based interventions and progress monitoring toimprove student outcomes. The EIS Coordinator monitors and supports school based child study teams in providingsupport to students in general education. The Behavior Support Coordinator provides leadership, support, and professional development to all schoolsimplementing the Positive Behavioral Interventions and Supports (PBIS) framework in all 88 LCPS schools andalternative programs (Juvenile Detention Center and Douglass School) and coordinates division-wide behavioralevaluation, services and supports to improve student learning and achievement. Also, the coordinator serves as amember of the District School Improvement Leadership Team to provide guidance on behavioral systems, practices,and data that enhance student achievement and discipline outcomes, school improvement, and teacher effectiveness inmanaging behavior. In addition, the coordinator assists with the data collection, analysis and reporting of discipline datarelated to disproportionality for the Special Education State Performance Plan.


The grant provides funding for the maintenance and update of the district's online special education software and someof the equipment costs for supporting the Phoenix program. In addition, LCPS is required to provide a 15% set-aside amount for Early Intervening Services (8VAC20-81-260 and 34CFR 300.226 and 34 CFR300.646). Based on the current grant, the school district set aside more than $1.3 million forthe multi-tiered system of support for students. The set-aside funds are used for personnel costs for substitutes($902,700), professional development ($280,870), and software ($194,500) to support Tier 2 and Tier 3 studentinterventions.




237

Provided continued support to more than 1,000 users of the special education software product (PHOENIX). •Continued the automation of the referral, eligibility, Individualized Education Program (IEP) and 504 processes. •Increased the number of schools participating in Positive Behavior Interventions (PBIS) and Support andachieved training of staff for all of LCPS schools.

•

Provided professional development for more than 300 staff members in the PBIS and RI frameworks. •Provided support to the Focus Schools at the school and district level in support of tier 2 and tier 3 studentsthrough performance testing, progress monitoring, and support of the School Improvement Plans.

•



Continue to provide ongoing training and support for administrative and teaching staff for the implementation ofthe PHOENIX software.

•

Continue to provide funding for designated teaching positions and staff positions. The support staff positions areneeded to provide oversight of the IDEA requirements of Child Find, Early Intervention, Early Intervening, andPositive Behavior Interventions and Supports to support the needs of students with and without disabilities.

•

Continue to support multi-tiered system of support for students and academic and behavioral support for schoolsduring the School Improvement processes as a part of the District Leadership team.

•






238




239


Transfer Out $0 ($121,135) $0 $0 $0 N/A

Total $144,176 $22,537 $124,421 $145,000 $124,062 -14.4 %

Positions 2.0 2.0 2.0 2.0 2.0


Teacher 2.0 2.0

Total 2.0 2.0

PROGRAM DESCRIPTION

The Section 619 Pre-School Grant is a federal grant that assists local districts in providing services to Early ChildhoodSpecial Education (preschool) students, which is a requirement of state and federal laws.


TITLE VIB IDEA (PRE-SCHOOL INCENTIVE)


240

BUDGET OVERVIEW

PERSONNEL

The Pre-School Grant funds two of the Early Childhood Special Education positions needed to provide services topreschool students with disabilities.


The grant will not fund operations and maintenance costs in FY15.

Continued to provide support for a portion of the salary of two Early Childhood Special Education teachers. •



Continuation of support for Early Childhood Special Education students in a variety of community settings. •




TITLE VIB IDEA (PRE-SCHOOL INCENTIVE)


241


Operations & Maintenance $24,004 $25,364 $14,270 $0 $18,852 N/A

Total $50,980 $49,682 $43,870 $19,301 $35,000 81.3 %

Positions 0.3 0.3 0.3 0.3 0.0


Support 0.3 0.0

Total 0.3 0.0

PROGRAM DESCRIPTION

The McKinney-Vento Grant from Project HOPE of Virginia and Title I funds provide a staff member to respond to thequestions and concerns surrounding homelessness, link eligible students with services, support families and schools,work with agencies serving homeless children and families, make the arrangements necessary to quickly enrollhomeless students, and maintain the data and records necessary for required reporting and compliance monitoring.The McKinney-Vento Act, a part of No Child Left Behind, requires that schools eliminate any barriers to the enrollmentof homeless children and provide transportation from the school of origin when feasible.


TITLE X PART C (MCKINNEY-VENTO HOMELESS ASSISTANCE ACT)


242

BUDGET OVERVIEW

PERSONNEL

The grant to LCPS from Project HOPE provides for one part-time liaison. A full-time Coordinator position is paid by TitleI grant funding. Previously .3 FTE of the Coordinator was funded through this grant.


Project HOPE Grant and funds from Title I pays transportation for McKinney-Vento eligible students who are temporarilyresiding outside Loudoun County, as required by federal law. The grant also provides funding for part-time assistance inexpediting enrollment of eligible students and verifying summer residency changes.

Expedited the enrollment of 1108 students who qualified for McKinney-Vento services by working with schools toprovide transportation, free school meals, and rapid registration.

•

Collaborated with Mobile Hope to provide essential services to students eligible for McKinney-Vento services.•Presented staff development sessions about McKinney-Vento eligibility and services to principals, attendancesecretaries, school counselors, parent liaisons, school nurses and health clinic assistants, and school socialworkers.

•

Collaborated with other offices and departments of LCPS and government and private organizations to addressthe needs of McKinney-Vento students and families.

•



Provide professional development to school staff members regarding McKinney-Vento identification and services. •Communicate with parents/guardians, community organizations, and government agencies to address the needsof homeless students.

•

Provide information and support to schools regarding the enrollment and success of McKinney-Vento students. •Collaborate with other child-serving agencies to ensure understanding of McKinney-Vento services to students. •Maintain strong communication and working relationship with Mobile Hope to meet essential needs of McKinney-Vento students.

•


Dr. Suzanne JimenezDirector of Student Services


TITLE X PART C (MCKINNEY-VENTO HOMELESS ASSISTANCE ACT)


243


Operations & Maintenance $27,456 $34,402 $41,981 $0 $0 N/A

Total $450,283 $392,072 $430,500 $450,000 $450,000 0.0 %

Positions 6.0 6.0 6.0 7.0 7.0


Teacher 4.0 4.0


Total 7.0 7.0

PROGRAM DESCRIPTION

The Virginia Pre-School Initiative (VPI) provides funding for the STEP (Starting Toward Excellence in Preschool)program for at-risk four-year-old children. It includes quality preschool education, health services, social services,parental involvement, and transportation. Programs operating half-day receive state funds prorated at 50 percent.Criteria for enrollment include residing in a family at the poverty level or with income levels within guidelines for freeand reduced price lunch, having a single or an unemployed parent, having a suspected or identified disability or beingan English language learner. Students must reside in a geographical area served by STEP. Each class has morningand afternoon sessions of three hours each. There are a maximum of 15 students per session. Twenty STEP classes(2014-2015) are located at nine sites: Buffalo Trail, Discovery, Evergreen Mill, Frederick Douglass, Heritage HS,Meadowland, Rolling Ridge (4 classes), Steuart Weller, and Sully. The VPI Steering Committee composed ofrepresentatives from Instruction Services, Research, Head Start, Parent Outreach, Parks and Recreation, privatepreschools, and the community meets once a year to review VPI practices and gain additional information about theSTEP preschool program.


VIRGINIA PRE-SCHOOL INITIATIVE


244

BUDGET OVERVIEW

PERSONNEL

The personnel line includes salaries and all fringe benefits for seven employees: four teachers and three teachingassistants.


The grant will not fund operations and maintenance costs in FY16.

Awarded a Virginia Preschool Initiative (VPI) grant which was used to fund curriculum work, purchase materials, providefor enrichment experiences, pay for staff development, and pay the salary and benefits for three teachers and threeinstructional assistants.

Increased inclusive opportunities for all preschool students in schools where STEP and Early Childhood SpecialEducation programs are co-located.

•

Implemented the Second Step Early Learning Program to increase school readiness and social success,decrease behavior problems, and promote social and emotional competence and self-regulation skills, andshared strategies with parents.

•



Increase the integration of technology, including the Promethean Board, with instructional activities which support therevised Virginia Foundation Blocks for Early Learning: Comprehensive Standards for Four-Year-Olds (2013).

Provide additional enrichment experiences for students including artist residencies from the Wolftrap InstituteResidency Program.

•

Increase the number of STEP classes, as funding permits and classroom space becomes available, for at riskstudents in areas where there is a waiting list for enrollment.

•


TBDSTEP Supervisor


VIRGINIA PRE-SCHOOL INITIATIVE


245




246

DEPARTMENT SUMMARY

The Department of Support Services comprises the divisions that oversee facilities, safety and security, transportation,construction, school nutrition services, energy management, telecommunications, and distribution center operations. The department supports the instructional program by providing quality, safe, comfortable, well-maintained educationalfacilities and grounds; safe student transportation; high quality, nutritious foods that students enjoy and are affordable.All aspects of the school system - physical plant, pupil transportation, furnishings in the classrooms, materials utilized inmaintaining our facilities, the nutritious meals served, and the safety of our students, staff, and visitors are provided withthe desire to be most efficient and effective. As effective stewards of the public trust, we pride ourselves on oursustainability and energy conservation efforts as part of our culture in Loudoun County Public Schools creating a"Climate for Success."

FY16 CHANGES

The FY16 Department of Support Services budget reflects a strategic approach to program management to provide thevision of our assessment of citizen expectation, our professional assessment of the future of facilities, construction andmaintenance of Transportation and School Nutrition Services, and the risks of today's world.

Automation and utilization of current technologies are a primary focus of The Department of Support Services.Research, development, procurement, and implementation of technologies that provide safety protocols, additionalefficiency’s, further communication, documentation, and reporting are ongoing.

Additional staffing includes the necessary positions for growth and the opening of new schools.

DEPARTMENT OF SUPPORT SERVICES


247

BUDGET HISTORYDivision FY12 Actual FY13 Actual FY14 Actual FY15 Budget FY16 BudgetAssistant Superintendent for Support Services 7,987,725 8,819,175 7,684,454 8,929,030 9,073,306

Construction Services 2,606,589 3,238,293 1,952,530 2,527,468 2,642,933

Facilities Services 53,139,560 57,100,620 57,782,562 63,755,139 67,307,582

Safety & Security 3,946,128 3,805,469 4,260,420 5,671,212 5,558,590

Transportation Services 50,171,391 49,430,483 49,432,283 55,073,033 56,214,082

Total $117,851,392 $122,394,040 $121,112,248 $135,955,882 $140,796,493

Positions 1,690.7 1,692.0 1,683.0 1,710.0 1,703.3



248



Capital Outlay 1,714,445 428,393 519,168 943,327 839,864

Total $117,851,392 $122,394,040 $121,112,248 $135,955,882 $140,796,493

Positions 1,690.7 1,692.0 1,683.0 1,710.0 1,703.3



249



Capital Outlay $12,529 $181,170 $16,814 $0 $0 N/A

Total $7,987,725 $8,819,175 $7,684,454 $8,929,030 $9,073,306 1.6 %

Positions 28.0 29.0 29.0 30.0 30.0



1.0 1.0

Supervisor 1.0 1.0

Manager 2.0 2.0

Analyst 1.0 1.0

Operations Assistant 1.0 1.0

Support 13.0 13.0

Coordinator 2.0 2.0

Driver 4.0 4.0

Operator 1.0 1.0

Specialist 3.0 3.0

Technician 1.0 1.0

Total 30.0 30.0

PROGRAM DESCRIPTION

The Office of Support Services provides administrative assistance as well as project and program management to thedivisions of Construction Services, Distribution Center, Facilities Services, School Nutrition Services, Safety andSecurity Services, Telecommunications and Transportation Services. In doing so the Office of Support Servicescontinues to expand its role as a project and program management resource for each of the respective divisions. Thisexpanded role has and will continue to provide more efficient services, better communication, and set clearexpectations for the entire department.

The distribution of paper, furniture and equipment are managed through this office. In addition, the division purchases,installs, maintains and repairs all telecommunications equipment and duplicating equipment for the school system.Facility use guidance is provided to administrators to ensure that policies and procedures are followed accordingly forthe community use of their facilities. The disposal of surplus and obsolete equipment is also managed through thisdivision, as well as the Administration Building.


ASSISTANT SUPERINTENDENT FOR SUPPORT SERVICES


250

BUDGET OVERVIEW

PERSONNEL

Personnel includes salaries and fringe benefits for 30 positions within the Office of the Assistant Superintendent and theDistribution Center.


Funding in this division includes new and replacement furniture and equipment for existing schools. This includesfurniture for increased enrollment, new programs and replacement items.

Maintenance contracts for all multi-function devices and duplicating equipment throughout the entire school system area major portion of this division. Also included in this category are telecommunications service and equipment.

Supported School Board Goal 5A as well as continuing support in the efforts of each division in the Department ofSupport Services:

Provided administrative leadership, project and program management, and guidance to thedepartments within Support Services to meet the challenges of rapid growth, facility equity, expanded securityneeds, and changing constituency expectations.

•

Successfully completed over 3800 Telecommunications and over 3900 Distribution Center work orders during theyear including the delivery of over 36,000 cartons of paper.

•

Replaced Telecommunications battery back-ups at twenty (20) locations and upgraded phone system atStone Bridge High School to ensure undisrupted service.

•

Evaluated, ordered, and delivered furniture and equipment to meet the needs of additional studentenrollment and replacement of outdated or damaged items to maintain parity.

•

Generated revenue of over $238,000 through the online auction of surplus equipment, crossing the$1,000,000 mark since its inception in FY09.

•

Replaced over 70 multi-function devices that had reached end of lifecycle system wide. Planned and preparedfor the replacement of over 250 additional multi-function devices reaching end of life in FY15.

•

Completed the networking of all multi-function devices system wide for use as printing and scan to emaildevices.

•

Completed our inaugural class of the Leadership Academy providing supervisory training to help transitionstaff into future team leaders.

•

Distribution of over 200,000 textbooks and workbooks.

•





251


Continue to support School Board Goal 5A and 5E through the following:

Continue to provide administrative leadership to The Department of Support Services by expanding its role asa resource within all divisions so that communication and partnership are used as tools to accomplish tasks,complete projects, reach goals, and create efficiencies.

•

With additional telecommunications support, provide extensive call detail reporting, and perform the necessaryaudits and traffic studies to determine possible savings.

•

Administer the distribution of paper, furniture, equipment and other school furnishings as well astelecommunication services to all facilities in Loudoun County Public Schools.

•

Continue the administrative oversight, purchase and maintenance of equipment and supplies to meet the ongoingneeds for the duplication, centralized printing and scan to email of instructional and administrative materials.

•

Build on the development of the Leadership Academy to provide supervisory training to help transition staff intofuture team leaders.

•

Continue to provide education, awareness and equipment training to reduce the use of paper in our schools andadministrative offices.

•

Continue the customary competency necessary to meet community expectations in supporting one of the fastestgrowing school districts in the nation.

•

Continue the process of implementing an automated facility use process as well as research and revise facilityuse fees to align with other surrounding districts.

•

Refine and clarify the regulation and process for projects and alterations to the building requests. •Work in conjunction with the Procurement Office and the Department of Instruction to develop a new prototype forfurniture, fixtures and equipment in new schools as well as a guide for existing schools to be more instrumental inthe instructional process that occurs in our current environment.

•

Implement a perpetual online auction of surplus equipment in lieu of the current practice of one auction permonth.

•


Kevin LewisAssistant Superintendent for Support Services




252



Department of Support Services Program Budgets

253


Operations & Maintenance $1,305,508 $1,637,875 $933,072 $1,435,000 $1,555,700 8.4 %


Total $2,606,589 $3,238,293 $1,952,530 $2,527,468 $2,642,933 4.6 %

Positions 13.0 13.0 9.0 9.0 9.0


Director 1.0 1.0

Supervisor 1.0 1.0

Support 2.0 2.0

Coordinator 1.0 1.0

Specialist 3.0 3.0

Technician 1.0 1.0

Total 9.0 9.0


CONSTRUCTION SERVICES


254

PROGRAM DESCRIPTION

The Division of Construction Services manages the architectural, engineering, and construction process for the designand implementation of the projects in the Capital Improvements Program (CIP), and provides system-wide technicalguidance and assistance for renovation activities at existing facilities. In ensuring the successful accomplishment ofthe CIP, the Division works cooperatively with the Department of Planning and Legislative Services in the evaluation ofsites for new schools and supports the legislative process through administrative approvals. Construction Servicescollaborates and supports the Instructional Program through design review and management to promote anenvironment for academic achievement for students, teachers and administrators. The Division supports the offices of Transportation, Facilities Services, Safety and Security, and School Nutrition withproject planning, design, consultation and engineering feasibility to ensure facilities are safe, secure, and efficient. TheDivision prepares the plans and specifications for new schools, renovations, additions, and renewals, and developsthe Educational and Technical Specifications to ensure parity of all school facilities. With nearly 40% of Loudoun’sschools reaching their life cycle by 2015, the Construction Division evaluates existing facilities with regards to line itemreplacement versus a major renewal/revitalization which incorporates evolving Educational and Technologicalprograms. In addition to planning and design, the Division provides budget analysis, estimating, bidding, contractadministration, construction management and post-construction support processes. Construction Services incorporates sustainable design and construction methods into the Division’s prototypicalschools and has supported LCPS in achieving the EPA Energy Star Partner by adopting design and control methodsthat conserve natural resources, consume less energy, and reduce the carbon footprint.




255

BUDGET OVERVIEW

PERSONNEL

The personnel line includes salaries and related fringe benefits for nine current employees. This also includes thereclassification of the Construction Supervisor position from an Administrative Level 3 to a Level 4. This reclassificationwill place this position on the appropriate level with comparable positions.


Operations and maintenance expenditures provide the supplies and services to support the implementation of theconstruction program. In addition, contractual services expenditures provide for the procurement of resources requiredto complete improvements to existing school facilities. The increase in Operations and Maintenance is due toprofessional services providing resources for architectural and engineering design and consultation for facilityassessments, school-based construction projects, and the evaluation of proposed school sites.

Achieved the following in support of School Board Goals:

Managed over $225,000,000 in major construction contracts: Reached substantial completion of three new schools (Cardinal Ridge ES, Rock Ridge HS, and TrailsideMS).

◦

Continued construction of Riverside High School. ◦Began construction of the Freedom High School addition project.◦Reached substantial completion of six renovation/addition/renewal projects (Loudoun Valley HSrenovation, Mercer MS addition, Loudoun County HS stadium facilities renovation/improvements, ParkView HS addition, Douglass School ADA alterations, Monroe Technology ADA alterations).

◦

Reached substantial completion of phase 1 improvements at Broad Run HS.◦

•

Collaborated with the Facilities Services Division to complete multiple school-based projects.•Selected architectural/engineering design firms to implement the design process for ES-27, MS-9, and theAcademies of Loudoun.

•

Continued implementation of project management software for records management of the CIP, feasibilitystudies, consulting, design development, easements, and multiple school-based projects.

•



Continue to support School Board Goals through the following:

Provide training and understanding of network analysis scheduling, commissioning, construction contract law,project management, sustainable design, Prolog, and construction practices and processes to further empowerconstruction staff.

•

Continue to implement GIS and BIM (Building Information Modeling) systems into construction projects to collectand maintain accurate data to provide for the planning and management of sites and facilities.

•

Continue development of the facilities database to provide a system-wide source of statistical information tosupport program development and management.

•

Continue to refine the Educational and Technical Specifications. •Update the Facilities Conditions Assessment to properly plan for life cycle and programmatic renovations andrenewals of the facility inventory.

•

Upgrade design guidelines and construction details.•Improve the quality assurance program during school construction projects. •




256

REPORTING RELATIONSHIP BUDGET ACCOUNTABILITYKevin LewisAssistant Superintendent for Support Services

TBDDirector of Construction




257



Capital Outlay $224,627 $92,891 $322,831 $173,864 $299,864 72.5 %

Total $53,139,560 $57,100,620 $57,782,562 $63,755,139 $67,307,582 5.6 %

Positions 682.2 701.5 684.5 708.5 731.8


Director 1.0 1.0

Supervisor 6.0 6.0

Manager 3.0 4.0

Analyst 0.0 1.0

Support 5.0 6.0

Coordinator 0.0 1.0

Custodian 556.3 572.8

Driver 4.0 4.0

Maintenance 132.3 134.0

Specialist 1.0 2.0

Total 708.5 731.8

PROGRAM DESCRIPTION

The Facilities Services Division in Fiscal Year 16 will provide maintenance and operations services to 88 schools andsix support facilities that constitute Loudoun County Public Schools physical plant. The total assets of our schooldivision will comprise a total area of 10,686,477 square feet and 2,814 acres of campus. In addition to schools andsupport facilities, Facilities Services Division operates six potable water wells and one sewage treatment plant. Theservices that this division provides includes: routine, emergency facility and equipment maintenance and repairs;preventive maintenance; energy management; grounds maintenance; Maintenance Services Contracts; IntegratedPest Management; Turf Management Services; management of the CAPP program; management of custodial trainingand assignment; ordering and delivery of custodial consumable materials and equipment; collection of municipal solidwaste; collection of recyclable materials; disposal of hazardous waste; managing the Indoor Air Quality Program; snowremoval; emergency services and various other services as required for the efficient operation and maintenance ofLoudoun County Public Schools assets.


FACILITIES SERVICES


258

BUDGET OVERVIEW

PERSONNEL

The Facilities Services maintenance services staff performs crucial work in maintaining the ever increasing size andcomplexity of our school systems infrastructure. Facilities Services provides the Support Services Department withtechnical expertise for repair and maintenance, preventative maintenance, and contracted maintenance project support,in addition to energy conservation and environmental, safety and occupational health program management. Included inthis budget is the reclassification of the existing Facilities Services Contract Manager to Facilities Services ContractSupervisor, in order to place the manager on an appropriate level based on the increased responsibilities with the CAPPand additional supervisory responsibilities added over the past year. Facilities Services is also proposing the followingadditional positions: Facilities Financial Analyst to provide daily execution oversight of Facilities Services operating andCAPP budgets; Facilities Project Manager to provide additional oversight on $8M CAPP budget for major infrastructurerepair and replacement; Environmental Specialist to provide additional environmental response and remediationoversight; Facilities Accounting Technician to oversee utility invoicing and purchase card program. The Environmental,Safety and Occupational Health Coordinator position was approved during FY15 and is reflected as a new position inFY16. The Custodial Services staff performs daily cleaning of our schools and support facilities during the school year andensures the major floor to ceiling cleaning of our schools during the summer break is completed. For FY16, 16.5Custodians will provide new staffing for Riverside High School and complete the staffing for Rock Ridge HS, Mercer MSand Loudoun Valley HS. In FY16 the .5 custodian position for Middleburg Charter School will reflect as a -.5 custodianposition. The current Custodial Staffing ratio is one custodian per 20,000 square feet of facility cleaned. An added 1.7positions are included for maintenance of new schools.


The Facilities Services operations and maintenance budget for FY16 provides: cleaning services and supplies; builtinfrastructure equipment maintenance and repair, operating supplies and replacement parts, and service supportcontracts for all 88 LCPS schools and 6 support facilities; environmental, safety and occupational health supplies,equipment and testing; and all utility services and energy conservation programs. Increases are due to utility servicesand the continuation of the OSHA required Arc Flash Hazard Assessment for one third of the Elementary Schools; theTri-annual Asbestos Hazard Emergency Response Act Inspections; Fuel Storage Tank Inspections and various In-DoorAir Quality studies and inspections.

CAPITAL OUTLAY

The FY16 Capital Outlay Budget will replace mowers used by the maintenance technicians and high school athletics,and custodial floor maintenance equipment which has reached the end of their life cycle. The budget will also replaceaging HVAC, plumbing, electrical, kitchen equipment that is not covered by the Capital Asset Preservation Program.


FACILITIES SERVICES


259

Milled, paved and re-striped asphalt surfaces at Algonkian ES, Balls Bluff ES, Potomac Falls HS and SenecaRidge MS.

•

Milled, paved and re-striped the play courts at Catoctin ES, Horizon and Sterling ES. •Milled, paved and restriped the play courts and track at Cool Springs ES. •Repaired, cracked filled, seal coated and re-striped asphalt surfaces at Ball's Bluff ES, Farmwell Station MS,Forest Grove ES, Horizon ES, Legacy ES, Lucketts ES, Middleburg ES, Newton Lee ES, Pinebrook ES and RiverBend MS.

•

Performed various concrete repairs and upgrades at Balls's Bluff ES, Blue Ridge MS, Catoctin ES, Cool SpringES, Countryside ES, Farmwell Station MS, Guilford ES, Hamilton ES, J.L. Simpson MS, Lowes Island ES,Lovettsville ES, Lucketts ES, Staff Training Center, and Sully ES.

•

Replaced concrete slabs on the senior court patios at Dominion HS and Potomac HS. •Replaced original, interior doors and hardware and exterior door locks at Lucketts ES. •Replaced fire doors at Monroe Technology Center and Sterling ES. •Replace Fire Alarm System at Potowmack ES. •Completed Elevator Modernization at Loudoun County High School. •Replaced carpet at Banneker ES, Ball's Bluff ES, Blue Ridge MS, Dominion HS, Horizon ES, Meadowland ES,Seldens Landing ES, and Seneca Ridge MS.

•

Replaced 60,300 square feet of EPDM roof at Guilford ES. •Performed various roof flashing repairs at J.L. Simpson MS, Lovettsville ES, Meadowland ES, Potomack ES andSanders Corner ES.

•

Installed new hall lockers at J.M. Lunsford MS(150) and Tuscarora HS (300). •Repaired and repainted the P. E. lockers at Blue Ridge MS and Sterling MS, as well as the hall lockers atLoudoun County High School.

•

Repaired and repainted columns and canopies at Briar Woods HS, Heritage HS, Loudoun County HS andPotomac Falls HS.

•

Repaired and refinished the Exterior Insulation Finish System (EIFS) at Ball's Bluff ES and Cedar Lane ES. •Performed masonry repairs, including touch up painting, to numerous interior CMU cracks throughout BuffaloTrail ES.

•

Painted the interior surfaces and various surfaces at 35 schools and the LCPS Administrative Office Building. •Sanded, painted and coated the main and auxiliary gym floors at Belmont Ridge MS, Dominion HS, and FarmwellStation MS.

•

Screened and recoated the wood floors at Aldie ES, Douglass School and one middle school stage, as well as,the main and auxiliary gym floors at 11 high schools and 11 middle schools.

•

Converted stage floors to black at five middle schools. •Continued with the Lymes Disease detection, monitoring and prevention program. •Completed 37,223 work orders. •Achieved ENERGYSTAR recognition for 47 schools. •Implemented single stream recycling to improve efficiencies and reduce costs. •LCPS was certified by the Virginia School Boards Association as a 2014 Platinum Level Green School Divisionas part of the 2014 VSBA Green Schools Challenge.

•

LCPS was Silver Medal recipient of the 2014 Governor's Environmental Excellence Award. •LCPS was honored with a 2014 EPA ENERGY STAR "Sustained Excellence- Partner of the Year." •LCPS is currently in its 20th year in the Energy Education Program. •



FACILITIES SERVICES


260


Continue to support School Board Goals 4, 5, 6 and 7 utilizing the following processes: Maintain our school buildings and grounds to ensure a quality educational environment that will enable schools toachieve their instructional goals and meet the increasing expectations of staff, students, and parents. This goal will beachieved by making Facilities Services more proactive through continuing education and training in maintenance andoperation of mechanical, electrical, plumbing and kitchen equipment and structural systems in our schools.

Strive to recruit only the highest quality employees for maintenance and custodial positions. •Continually improve communications between Facilities Services and building principals to ensure that they areinformed of maintenance and custodial practices, and notifications in advance of maintenance servicesscheduled for their school.

•

Continue to refine syllabus for custodian training and develop a leadership program for head custodians,maintenance crew chiefs and supervisors, and staff who wish to apply for lead or supervisory positions.

•

Continue implementing a green cleaning program by Custodial Services. Expand the LCPS recycling program byincreasing visibility of the program and collecting more recyclable materials.

•


Edward TreanorDirector of Facilities Services


FACILITIES SERVICES


261



Capital Outlay $13,574 $43,844 $147,395 $721,611 $540,000 -25.2 %

Total $3,946,128 $3,805,469 $4,260,420 $5,671,212 $5,558,590 -2.0 %

Positions 28.0 30.0 30.0 34.0 36.0


Supervisor 1.0 1.0

Support 2.0 2.0

Coordinator 2.0 2.0

Coordinator 4.0 4.0

Specialist 16.0 17.0

Technician 9.0 10.0

Total 34.0 36.0

PROGRAM DESCRIPTION

The mission of the Department of Safety and Security is to provide the security resources and to create and maintain asafe school environment among the 88 schools in LCPS. The Department coordinates the role of School Safety andSecurity Specialists within the schools; provides 24/7 security patrol and response to all alarms in LCPS schools andbuildings; develops and maintains up-to-date Emergency Response Plans for each school in the LCPS system; andresponds to school emergencies. The Department is also responsible for maintaining the radio communicationsinfrastructure (7 Tower sites), mobile radios, repair and maintenance of security cameras,digital recorders, AIPHONEvideo systems, wireless duress alarm systems, cell phones, and finally a 14,000 member key card access system.This has been supported by a small, but highly energetic and innovative staff totaling 34 FTEs. The Department of Safety and Security conducts annual fire safety audits of all schools which incorporates annualinspections of every LCPS playground by a nationally certified playground inspector. The Department also managesthe repair and inspection of all fire and security systems, and provides investigative support and coordination ofincidents with public safety to all principals and administrators.


SAFETY & SECURITY


262

BUDGET OVERVIEW

PERSONNEL

The FY16 request includes a position for (1) Safety Specialist for the new High School as well as (1) Safety Technicianto support the required development and actions in support of Emergency Response Planning for 88 SchoolAdministrators.


The Department of Safety and Security uses the funding in this category to support the maintenance and repair ofequipment necessary to provide a safer school environment. This includes: 2,355 security cameras, over 243 digitalvideo recorders, 95 AIPHONE video entry systems, and over 750 key card access systems in all LCPS schools andbuildings. The Department of Safety and Security is also responsible for the maintenance, repair and inspection of allfire and security alarm systems. These systems consist of 449 annunciator, main, mini and keypad panels, 2104 pullstations, 89 dialers, 7192 strobes/horns, and 7390 smoke/heat detector. In addition, the repair, maintenance andprogramming of over 2642 campus two way radios, 88 alert radios, 639 cellular devices, and the LCPS radio system"backbone" come under the purview of Safety and Security. No increase is requested.

CAPITAL OUTLAY

There are currently over 2,600 radios in use utilizing 7 tower sites. This allocation is required to support the replacementcycle of mobiles in excess of 7 years (life cycle). No increase is requested.

Supported School Board Mission Statement and Goals 4, 6, and 7 through the following:

Managed a security key card system with over 13,500 users.•Completed the Bus Radio transition to expand future capabilites.•Provided leadership and support to all safety and security needs for LCPS through the following efforts:

Developed training and education for increased security protocols. Launch "If you see something saysomething" campaign, The First Public Schools system in the Nation to do so.

◦

Conducted the installation, repair and maintenance of school security cameras systems, electronic securitycard access systems, fire and security alarm systems, and school bus and campus radio systems.

◦

Coordinated and conducted training for Safety and Security Specialists, School Resource Officers and administrative and school staff.

◦

Ensured that fire drills, emergency response drills, and tornado drills are completed in all schools (perstate law).

◦

Conducted annual safety audits of all schools (per state law). ◦Coordinated and reviewed the update/revision of emergency response plans for the entire school district,and provided liaison for school emergency/countywide incidents.

◦

Coordinated LCPS Playground Safety Program by inspecting and coordinating repairs, of all currentplaygrounds and reviewed applications for new/upgraded systems.

◦

•

LCPS Security Patrols responded to 21,974 calls for assistance, security alarms, and/or building checks for theyear.

•

LCPS Safety and Security responded to over 20,000 calls for assistance, including technician assistance andincident management and coordination of resources.

•

Established a committee representing Health, Law Enforcement, Fire and Rescue to review safety auditsconducted in schools in compliance with the state mandate.

•



SAFETY & SECURITY


263


Continue to support School Board Mission Statement and Goals 4, 5, 6, and 7 through the following:

Provide leadership and support to all safety and security needs for LCPS. •Install, repair and maintain school security cameras and related equipment (2355 Cameras, 243 DVR's, 750electronic locks, 95 AIPhone systems, 449 fire alarm annunciator, main, mini and keypad panels, 2104 pullstations, 89 dialers, 7,192 strobes/horns, 7,390 smoke, heat and dust detectors, 1,000 auxiliary power units).

•

Upgrade of electronic security card access systems in existing elementary schools to equal new elementaryschools.

•

Provide training in emergency response, including table top and full scale exercises, the proper methods of theoperation of fire and security alarms, and other school safety related topics to school, administrative, and publicsafety staff.

•

Ensure fire, emergency response, tornado and earthquake awareness drills are completed in all schools (Perstate law).

•

Provide liaison with all County Public Safety Agencies and coordinate Emergency Response Plans for school andCounty incidents.

•

Continue to implement and coordinate LCPS Playground Safety Program. •Coordinate 650 cellular and blackberry transactions, including usage, repairs and transition of equipment amongthe users.

•

Continue to manage the replacement of all Security and Communication equipment that exceeds the life cycle.•


Suzanne G. DevlinSafety Supervisor


SAFETY & SECURITY


264



Department of Support Services Program Budgets

265



Capital Outlay $1,463,715 $0 $32,128 $47,852 $0 -100.0 %

Total $50,171,391 $49,430,483 $49,432,283 $55,073,033 $56,214,082 2.1 %

Positions 939.5 918.5 930.5 928.5 896.5


Director 1.0 1.0

Supervisor 1.0 2.0

Manager 9.0 11.0

Bus Driver 715.5 684.5

Bus Attendant 173.0 169.0

Support 7.0 7.0

Specialist 7.0 7.0

Technician 15.0 15.0

Total 928.5 896.5

PROGRAM DESCRIPTION

The Division for Pupil Transportation provides safe, efficient, and effective transportation for all eligible LCPS students.Well-trained support personnel consisting of 684.5 bus drivers and 169 attendants utilize a fleet of 859 school busesthat travel 8.73 million miles a year. In addition to home to school bus service, transportation services are provided forfield and athletic trips, special needs students, remedial education programs, and other such services needed byLCPS students. Traffic and pedestrian safety responsibilities for the school district are included in this division. TheLCPS dispatch center is located at the transportation office and operates 24 hours a day throughout the year.Dispatchers answer approximately 1200 emergency calls; 35,000 radio transmissions; and 30,000 phone calls eachmonth. This division also manages the Consolidated Fleet Maintenance Facility which provides preventivemaintenance services to 2,491 school and county-owned vehicles.


TRANSPORTATION SERVICES


266

BUDGET OVERVIEW

PERSONNEL

This section includes the salaries and benefits for all full-time transportation employees as well as overtime funds andpart-time employee funds. One dispatch position was funded in FY15. Three Payroll Specialists were moved fromTransportation to Business and Finance Services Payroll in FY15. Thirty-five vacant bus driver/attendant positions werenot needed and eliminated. The following positions are requested for FY16:

Operations Specialists (Administrative, Level 1) In addition to the existing Operations Specialist (formerly titled Operations Supervisor), two additional OperationSpecialists are proposed for inclusion in the FY2016 Budget. The existing and one additional position will supervise halfof the bus operations including Area Supervisors, Lead Drivers, and Bus Drivers and Attendants. The third position willsupervise Dispatch, Training, Routing and Field Trips. Also proposed is the reclassification of Business Specialist (Classified 15) to Accounting Coordinator (Administrative 1).This position is responsible for the budgeting and management of two divisions (Student Transportation and CentralGarage) exceeding $70 Million. Lead Drivers (Level 13) Two lead driver positions are requested for FY16. A lead driver position is requested for Rock Ridge High School thatopened in Fall 2014 and one lead driver for Riverside High School that will open in Fall 2015. Currently, thirteen highschools have a lead driver assigned to their school that is responsible for not only the high school but all middle andelementary schools that are part of each high school cluster. This individual assists the Area Supervisor with day-to-dayoperations in the field and office and is responsible for evaluating bus stops, routes, and employee performance;coordinates with parents, principals, and citizens; investigates motor vehicle accidents and completes accident reports;and coordinates school bus availability and out of service tracking for their respective area. The lead driver position forRock Ridge High School was requested and unfunded in the FY15 budget.

Lead Driver for Special Needs (Level 13) An additional Special Needs Lead Driver position is requested for the 2015-2016 school year. This position will beutilized in the Special Needs Transportation Department. The special needs population is growing every year andtherefore the workload for this department is ever increasing. This individual will assist the Area Supervisor for SpecialNeeds Transportation with the day to day operations of placing special needs students on bus runs, evaluating busstops, routes, and employee performance; coordinating with parents, assistant principals, and citizens; investigatingmotor vehicle accidents and completing accident reports.


Funding in this category supports the repair, maintenance, and fuel for all motor vehicles operated by LCPS, repair andmaintenance for all video, GPS and other equipment. Funding also supports mandatory training and health screening fornew and existing employees within the transportation division. The increase in Operations and Maintenance for FY16 isdue to the expansion of the Transportation Technology Strategic Plan and an increase in connectivity fees associatedwith switching from 2G, which is becoming obsolete, to 4G.




267

Supported School Board Goals 4, 5, and 7 and the efforts of the Department of Support Services to:

Provided safe and efficient transportation services to the students of LCPS. •Successfully trained 76 new bus drivers and 17 new bus attendants. •Reviewed routes, bus stops, and School Board policy 6-21 for safety and efficiency of resources. •Reviewed routes resulting in over 2,400 students (5,200 in two years) found not eligible for bus servicepreventing additional budget increases.

•

Safely completed 8,876 field and athletic trips.•




Provide transportation services to the students of LCPS in a safe and efficient manner. •Expand use of data collection with technology to include time and attendance, paperless payroll, studentidentification and ridership.

•

Provide training and professional development opportunities to transportation staff.•Evaluate a possible use of compressed natural gas for cost savings and environmental stewardship. •Review and evaluate bus routes and walk zones for safety and efficiency of resources.•Apply for Safe Routes to Schools grant opportunities.•Collect student ridership data for Medicaid reimbursement and explore other reimbursement options.•


TBDDirector of Transportation




268

DEPARTMENT OF CENTRAL SUPPORT


DEPARTMENT SUMMARY Central Support includes the following Departments:

School Board Superintendent Planning and Legislative Services Public Information

Detailed descriptions of the responsibilities and duties of each department and FY16 budget changes are outlined on the subsequent pages.

269



Total $422,085 $462,979 $569,355 $393,573 $409,469 4.0 %

Positions 1.0 1.0 1.0 1.0 1.0


Support 1.0 1.0

Total 1.0 1.0

PROGRAM DESCRIPTION

The School Board is responsible for the operation of the County's public schools in accordance with the regulations ofthe State Department of Education and for developing school policy as published and is available throughout thecounty in the School Board Policy manual.

DEPARTMENT OF SCHOOL BOARD

SCHOOL BOARD


270

BUDGET OVERVIEW

PERSONNEL

Personnel includes salaries and benefits for School Board members and Clerk of the School Board.


The following expenses are covered by the School Board Budget: Supplies, subscriptions, and operation expenditures, mileage reimbursement, conference, seminar and relatedexpenditures and annual maintenance for "BoardDocs". The increase is due to mileage reimbursement that moreclosely aligns with actual costs.

The School Board continues to work closely with students, families and the community to provide a superioreducation, safe schools, and a climate for success.

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The School Board continues to address their goals and works with the County Board of Supervisors for thebenefit of all students.

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Assists the Superintendent and professional staff in maintaining and enhancing a quality educational program toachieve the mission and long-term goals adopted by the School Board.

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Directs the course of the school system through work on School Board committees such as Curriculum andInstruction, Legislative/Policy, Personnel Services, Finance and Facilities, Health, Safety, and Wellness.

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Continues to estimate the amount of money necessary during the fiscal year to support the public school systemand administrative offices and to provide new facilities for the continuing enrollment growth.

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REPORTING RELATIONSHIP BUDGET ACCOUNTABILITYCitizens of Loudoun County School Board Chairman

DEPARTMENT OF SCHOOL BOARD

SCHOOL BOARD


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Total $1,221,091 $1,142,407 $1,343,076 $1,418,643 $1,365,865 -3.7 %

Positions 6.0 6.0 6.0 6.0 6.0


Superintendent 1.0 1.0

Chief of Staff 0.0 1.0

Deputy Superintendent 1.0 0.0

Attorney 1.0 1.0

Support 3.0 3.0

Total 6.0 6.0

PROGRAM DESCRIPTION

To provide instructional leadership, executive management, and direction to the school division consistent with statelaw and School Board policy.

DEPARTMENT OF SUPERINTENDENT

SUPERINTENDENT


272

BUDGET OVERVIEW

PERSONNEL

Personnel includes salaries for six employees, overtime required for classified staff, and all related fringe benefit costs.


Operations and maintenance expenditures include materials and supplies needed throughout the year, as well asmemberships, dues, subscriptions, conference expenses and legal expenses. The reduction is due to slight decreasesin legal fees.

Supported School Board Mission Statement and Goals 1, 2, 3, 4, 5, 6, and 7 through the following:

Loudoun County opened a new elementary school, a new middle school and a new high school in 2014. Thisbrought the total number of schools to 87.

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All 12 LCPS high schools eligible to be ranked nationally by The Washington Post's Challenge Index receivedthis honor in 2014.

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LCPS saw its cumulative score on the SAT rise five points in 2014. The average score recorded by LCPSstudents who took the SAT in 2014 was 1611, up from 1606 in 2013. (The Virginia average was 1520 and thenational average 1471).

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On August 4, 2014, LCPS opened its first charter school, Middleburg Community Charter School.•The 2014-15 school year saw LCPS become one of the first public school systems taking part in the "If You SeeSomething, Say Something" security program.

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Three elementary schools designated "focus" schools during the last two school years - Guilford, Rolling Ridge,and Sugarland - are Fully Accredited for 2014-15.

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All 13 eligible LCPS high schools were named Blue Star Schools by Working in Support of Education (WISE), aneducational non-profit, for their students performance on the 2013-2014 WISE Financial Literacy Certificationtest.

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A record 47 Loudoun County Public Schools (LCPS) buildings were awarded the 2014 ENERGY STAR label bythe federal Environmental Protection Agency. In addition to the ENERGY STAR designations, LCPS receivedPremier Membership in the EPA's Certification Nation program. Certification Nation honors private and publicentities that have achieved high ENERGY STAR participation as part of ENERGY STAR's 15th anniversary. Toachieve Premier status, a company or government agency must have 15 or more ENERGY STAR buildings(LCPS has 58 buildings that have achieved this status).

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The LCPS Class of 2014 earned $43,416,413 in scholarships, an increase from the $34,931,604 earned by theClass of 2013. The scholarship total grew by 19.6 percent while the number of graduates grew by 2.9 percent(4,540 in 2014 vs. 4,411 in 2013).

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The Mountain View Elementary PTA received two prestigious honors. First, it became one of only 170 PTA'snationwide to receive the National PTA School of Excellence designation for the 2014-16 school years. (Morethan 800 schools sought this honor.) Mountain View was the only school in Loudoun County to receive this awardand one of only 23 in Virginia. The Mountain View PTA also became the only school nationwide to receive the2014 Phoebe Apperson Hearst Merit Award for Innovation in Family Engagement.

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Working with the School Board, the Superintendent undertook the Vision 2020 strategic planning process to setthe school division's goals to 2020 and beyond.

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SUPERINTENDENT


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Continue to support School Board Goals 1, 2, 3, 4, 5, 6, and 7 through the following:

Assists the School Board, professional staff, and support staff in maintaining and enhancing a quality educational program.

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Continues to emphasize safety preparations and initiatives.•Emphasizes character and values as foundations for student excellence.•Continues to encourage academic achievement through sound instructional strategies as well as developing programs to improve SOL test results.

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Maintains a progressive technology program for students to learn and expand their knowledge of all subjects and have access to individualized computer-based instruction.

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Represents Loudoun County Public Schools in the community by serving on the Loudoun County Economic Development Commission, Chamber of Commerce, Loudoun Education Foundation Board of Trustees, Loudoun School-Business Partnership Executive Council, and the CEOCabinet.

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REPORTING RELATIONSHIP BUDGET ACCOUNTABILITYLoudoun County School Board Dr. Eric Williams

Superintendent


SUPERINTENDENT


274




275



Total $1,524,377 $1,335,477 $1,143,885 $1,527,485 $1,400,811 -8.3 %

Positions 7.0 7.0 7.0 7.0 7.0


Executive Director 1.0 1.0

Supervisor 3.0 3.0

Analyst 1.0 1.0

Assistant 1.0 1.0

Support 1.0 1.0

Total 7.0 7.0

PROGRAM DESCRIPTION

The Department of Planning and Legislative Services is responsible for developing annual student enrollmentprojections, preparing the Capital Improvement Program budget document, facilitating the school attendance zonechange process, coordinating land development and school site acquisition, providing demographic and geographicinformation relating to Loudoun's public school population, and serving as legislative liaison for the Loudoun CountySchool Board to the Virginia General Assembly. Each fall, the department conducts the Federal Impact Aid survey, asrequired by Public Law 81-874.

DEPARTMENT OF PLANNING AND LEGISLATIVE SERVICES

PLANNING AND LEGISLATIVE SERVICES


276

BUDGET OVERVIEW

PERSONNEL

Personnel include salaries and fringe for seven full-time Planning and Legislative Services employees. Planning will notadd any new positions in FY16. The FY16 budget includes a position reclassification as a result of a change inoperational responsibilities. The GIS supervisor will move from level 3 to level 4 on the administrative scale.


Operation and maintenance expenditures provide materials needed throughout the year to, develop annual studentenrollment projections and prepare the budget documents, facilitate school attendance zone adjustments, completenegotiations for school sites, prepare legislative applications for new schools, represent the legislative priorities of theLoudoun County School Board to the Virginia General Assembly, develop demographic and geographic information asneeded by the school system and conduct annual federal survey. There are no planning projects that require either acommission permit or a special exception, consequently the department was able to make a significant operating budgetreduction for FY16.

Supported School Board Goals 5 and 6 and the efforts of Loudoun County Public Schools to:

Forecast 2013-14 (September 30, 2013) division enrollment within three students (100.0% projection accuracy) ofthe September 30, 2013 actual enrollment of 70,858 students.

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Facilitated the revision of elementary school attendance zones in Dulles South and Western Loudoun -- includingthe establishment of an attendance zone for Cardinal Ridge Elementary School/ES-21, and the conversion ofMiddleburg Elementary School to Middleburg Community Charter School.

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Obtained legislative approvals (e.g., zoning changes, special exceptions, modifications, commission permits) forschools by right with performance standards in TR and JLMA Zoning Districts. Facilitated land acquisition for roadimprovements related to ES-21 and HS-8.

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Implemented ongoing system upgrades for Geographic Information System (GIS) data and software and ARCBuilding and Utilization Capacity Program, utilizing new technology with improved resources and capabilities.

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Site evaluations, coordination, and monitoring for potential proffered ES-27, MS-9, and HS-11 sites. •Supported Loudoun County School Board in the development of legislative positions on issues of local andstatewide concern, and conveyed said positions during the 2014 Virginia General Assembly session.

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Disseminate and communicate public input regarding student enrollment projections, the Capital ImprovementProgram budget, school site acquisition, school attendance zones, the School Board's legislative program, andother planning related topics to School Board members, School and County staff, and members of the public.

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Publish the five-year Capital Improvement Program (CIP) which guides the timing of land acquisition, capitalexpenditures, and attendance zone adjustments at the elementary and secondary school levels.

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Acquire land for HS-9. •Facilitate the attendance zone change process as the School Board establishes an attendance zone for ES-27(opening Fall 2016) and MS-9 (opening Fall 2017).

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Initiate and facilitate legislative requirements for land acquisition and school construction (e.g., zoning changes,special exceptions, modifications, commission permits) for, but not limited to, Academies of Loudoun.

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Further develop avenues of communication and cooperation between Loudoun County Public Schools and local,state, and federal regulatory agencies to identify issues that impact Loudoun's capital facility projects and/or landacquisition for future school sites.

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Facilitate and maintain data integration between the Loudoun County Office of Mapping and GeographicInformation System, the Loudoun County Land Management Information System, and the LCPS studentinformation system.

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Continue service as legislative liaison representing the Loudoun County School Board on its positions ofproposed legislation during the 2016 Virginia General Assembly session.

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Facilitation of Federal Safe Routes to School (SRTS) grant improvements in conjunction with TransportationServices.

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Dr. Sam C. AdamoExecutive Director of Planning and Legislative Services




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279



Total $1,062,509 $1,223,575 $1,229,412 $1,081,342 $1,136,950 5.1 %

Positions 5.0 5.0 6.0 6.0 7.0


Supervisor 1.0 1.0

Assistant 1.0 1.0

Support 2.0 3.0

Coordinator 1.0 1.0

Technician 1.0 1.0

Total 6.0 7.0

PROGRAM DESCRIPTION

The Public Information Office provides accurate, timely and orderly dissemination of information about LCPS to thecitizens of Loudoun County and fosters positive community relations for the school system. The Public InformationOfficer is a member of the Senior Staff working with the Superintendent to carry out School Board goals, objectivesand policies in compliance with Virginia Department of Education regulations.

DEPARTMENT OF PUBLIC INFORMATION OFFICE

PUBLIC INFORMATION OFFICE


280

BUDGET OVERVIEW

PERSONNEL

The personnel line includes salaries and all related fringe benefits for seven (7) Public Information Office (PIO)employees and two part-time employees. Overtime is included for televising School Board and committee meetings andthe 2015 Excellence in Education Banquet. In FY16, Public Information is requesting to add one new secretary position. This position is needed to help address theincreased workload in the Public Information Office due to growth.


Operations and maintenance expenditures provide materials and services needed to support the following PIO activities:

Printing and binding, as well as graphic design services, for the annual Guide & Directory, Annual Report, andSchool Business Partnership Tab.

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Photographic services for Excellence in Education Banquet, graduations, dedications, Annual Report, etc. •ECHO mailing services for Guide & Directory, bond referenda, etc. •Monthly Web streaming service fee. (Granicus) •Yearly service fee for telephone system that allows us to disseminate timely emergency and school information(ConnectEd).

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Support and maintenance for the LCPS-dedicated TV Channel (Comcast 18). (Empire Media) •Annual fee for the support of hosted Web environment. (Schoolwires) •

Supported all School Board Goals through the following:

LCPS now has more than 9,542 followers on Facebook and 9,580 on Twitter a dramatic increase over last year'snumbers of 5,300 and 3,000, respectively. In 2012-2013, LCPS had 2,900 followers on Facebook and 933 onTwitter.

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The Public Information Office wrote grant applications that resulted in a total of $200,000 in grants from theWashington Redskins Charitable Foundation and the NFL to install synthetic turf at Park View High School.

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The Public Information Office applied for, and received, $225,000 in PEG funds from the Loudoun County Boardof Supervisors. With this money, $100,000 in upgrades were performed to the School Board Meeting Room withthe remainder going to equip a TV studio/production facility.

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The Public Information Office handles a great number of phone queries from the public and LCPS staff. For theperiod August 1-November 4, 2014, the Public Information Office handled at least 2,913 phone calls with anaverage duration of two minutes 34 seconds per call. This number is not a complete accounting of the phonecalls received because phone calls forwarded by the Public Information Office to other LCPS offices are countedin the phone records of the office to which they were forwarded.

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E-mail volume has grown steadily. For the 30 days prior to November 5, 2014, the Public Information Office Staffreceived 4,849 e-mails and provided 1,333 replies. (More e-mail was forwarded to other LCPS offices for action.)This figure does not include e-mail correspondence from the LCPS-SUP-SCHOOLS e-mail account that thePublic Information Office monitors and responds to.

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In 2013-14, we processed 424 requests for business cards. Since July 2014, we have processed 256 requestsfor business cards.

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Media Relations





281

The Public Information Office works with local media outlets, such as The Washington Post, the Loudoun Times-Mirror and Leesburg Today, to enhance media coverage of LCPS. The Public Information Office also works withthe four Washington, D.C.-based television stations, usually dealing with breaking news.

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In addition to working with the media, the Public Information Office creates press releases about school eventsand matters before the School Board. During the 2013-2014 school year, the Public Information Office created510 such releases, up from 489 in 2012-2013.

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Content Management System

Starting in 2005, the Public Information Office has overseen the content management system (CMS) that housesall official websites connected to Loudoun County Public Schools.

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The content management system vendor that LCPS uses is Schoolwires. •LCPS has seen a large increase in the number of visitors and pages viewed for the district and school websitesduring the past five years. The number of visitors grew from 2.5 million during the 2007-08 school year to20,841,514 during the 2013-2014 school year (a 12.3 percent increase from 2012-2013).

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During the 2013-2014 year, LCPS exceeded for each month the previous year's monthly statistics for number ofvisitors with the exception of April. The fall off of visitors for April 2104 compared to April 2013 can be attributed tothe fact that Spring Break occurred in March of 2013 and April of 2014. When combining the months of Marchand April for the two years, 2014 activity grew an additional 20 percent over the 2013 activity.

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The number of web pages viewed increased from 52,949,653 views in 2012-2013 to 56,925,421 views in 2013-2014. The increase of 3,975,768 pages viewed represents a 7.5 percent increase.

•

The LCPS home page was viewed 6,634,000 times during the 2013-2014 year. The number of views representsa 67 percent increase over 2012-2013 (3,967,000 views).

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Each year Schoolwires produces a list of the “Top 5 Most Visited School System’s Websites” using its contentmanagement system. In spite of LCPS' smaller student enrollment, its system has ranked in the top 5 for the lastsix years. In 2013-2014, LCPS trailed only Houston and San Diego among Schoolwires customers and finishedahead of Dallas.

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Blackboard ConnectEd

LCPS originally contracted with BlackboardConnect in October 2007 at a cost of $2.72 per student. In May 2013,we negotiated the price down to $1.50 per student and renewed that price in October 2014.

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All 87 schools and instructional centers use BlackboardConnect to communicate with parents regardingupcoming events; to send electronic newsletters; to inform parents about late buses; provide attendancenotifications; and to confirm early dismissal notifications at the high school level. Each year the Public InformationOffice provides training to new administrators and attendance secretaries to assist with these communications.

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For the year ending October 31, 2014, (end of the contract year), LCPS sent 17,658 unique messages throughBlackboardConnect to 3,197,065 recipients. During the 2007-2008 school year, only 30 schools usedBlackboardConnect. Only 5,800 messages, including 2,725,246 phone calls were placed between Feb. 1, 2008,and Jan. 1, 2010.

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This year, the Public Information Office is working closely with the Department of Transportation to improvecommunication with parents on individual bus routes.

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The Public Information Office has been using BlackboardConnect to notify specific groups about articles andvideos on our website. By encouraging people to view specific articles, we have seen a large increase in thenumber of people viewing articles on our home page.

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In addition, the system is used by the Planning and Legislative Services Department for conveying boundary andschool site information to the public. The Employee Health, Wellness and Benefit Programs office utilizes thesystem to send out important healthcare announcements to employees and retirees. The Personnel Departmentuses the system to communicate with our substitutes about training opportunities. The Adult Education Officesuses BlackboardConnect to communicate with the community regarding class schedules, testing reminders, etc.

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During emergencies, the district uses BlackboardConnect to inform parents about closing and delays. The PublicInformation Office also helps principals craft messages about power outages, criminal activities in the area and

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282

uncommon occurrences during school. In the Support Services Department, both Facilities Services and Transportation utilize the BlackboardConnectsystem to communicate with their staff during emergencies and inclement weather.

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LCPS-TV

The LCPS production unit provides short-format video news production for the LCPS website, cable and SafariMontage video programming. It covers Loudoun School Board meetings and committee meetings.

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As of July 2014, LCPS-TV posted 194 online videos, which received 147,401 views. This is a marked increasefrom 2012-13, when LCPS-TV online videos that received more than 64,900 views.

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Live coverage of Loudoun School Board Meetings, School Board committee meetings, attendance zone briefings,public hearings and work sessions was provided. From July 2013 to June 2014, the Public Information Officetelevised 74 meetings involving the School Board.

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69,434 total page views were recorded through the Granicus web-streaming program, which operates throughLCPS-TV. There were 9,033 total unique visitors using this technology. There were 50,222 views of the LCPSSchool Board Meeting Archive page.

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Management of 24/7 LCPS-TV broadcast and web-streaming of instructional and public affairs programming. •Provided support and vendor selection and management for the design, specification, procurement, installation,repair and maintenance of the video infrastructure for production equipment, video streaming, satellite receptionand program distribution.

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Annual Report

A 32-page Annual Report, compiled by the Public Information Office and published by the Loudoun Times-Mirror,was distributed to 63,000 Loudoun homes; 1,500 enhanced copies of this report were reserved for use by theDepartment for Personnel Services.

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School Business-Partnership Tab

Each year the Public Information Office produces a 12-page tabloid in support of the Loudoun School-BusinessPartnership Executive Council. This is distributed through a local newspaper and at the Loudoun County School-Business Partnership Breakfast in March.

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Guide & Directory

Each year the Public Information Office compiles and distributes a 52-page Guide and Directory to each LoudounCounty household with a student in an LCPS school and to each staff member. This guide includes contactinformation for every LCPS school and administrative department, new programs for the upcoming school yearand basic information on transportation, the School Board, School Board policies and student records. 65,000copies of the Guide and Directory were distributed (46,317 to LCPS families) for the 2014-2015 school year.

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Freedom of Information Act (FOIA) Requests

Working with the Division Counsel and various LCPS departments, the Public Information Office has helpedprocess 162 Freedom of Information requests since January 2012. Since January 2014, there has been anupturn in activity with 62 such requests as of November 6.

•

Liaison Duties

The Public Information Officer serves as the school division liaison to the Loudoun Education Alliance of Parents(LEAP); the Loudoun School-Business Partnership Executive Council; and the Loudoun Education Foundation

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283

(LEF). In conjunction with the LEF, the Public Information Office plans and stages the annual Excellence inEducation banquets.


Establish/maintain sound and constructive working relationships with the news media, parent organizations, theSchool-Business Partnership Executive Council, the Loudoun Education Foundation, the Loudoun VocationalEducation Foundation, the Retired Teachers Association, and other community organizations and groups.

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Effectively write, produce, and circulate a variety of informational materials; including the Guide & Directory toLoudoun County Public Schools, agendas and the Resume for School Board meetings, an Annual Report, a School-Business Partnership tabloid, the school bond referenda FACTs brochure, a multitude of press releasescovering LCPS activities, and student and staff achievements.

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Maintains and expands an informative LCPS' presence on the World Wide Web through the school systemwebsite on the Internet.

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Provide for the efficient and proper response to requests for information as provided under the Virginia Freedomof Information Act.

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Organize and oversee special events such as the Excellence in Education Banquet, the American EducationWeek Celebration, and the dedications of new schools and facilities.

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Supports and enhance the work of other LCPS departments such as the Department of Instruction, theDepartment of Pupil Services, the Department of Planning and Legislative Services, and Support Services.

•

Expand the use of social media.

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Wayde B. ByardPublic Information Officer




284

DEPARTMENT SUMMARY

DPS Mission Statement: The Department of Personnel Services (DPS) is committed to recruiting and retaining the most qualified, highlymotivated staff to create a climate of success for students in Loudoun County Public Schools (LCPS). DPS provides and maintains a qualified and diverse workforce of over 10,032 full-time and nearly 4043 part-timeemployees to accomplish the objectives of LCPS. The Department directs all phases of employment practices throughthe planning, organization, and management of the School Division's programs of recruitment, selection, staffing,placement, compensation, mentoring, evaluation, and separation of LCPS employees. DPS is also responsible for theoverall administration of compliance and equity issues as they relate to LCPS employees.

FY16 CHANGES

The Department for Personnel Services Budget reflects an overall reduction of 1.6% from FY15 to FY16. Recruitmentstrategies have been changed over the past few seasons to eliminate costly movie advertising, reduce recruitmentprograms with too much overhead, and reduce high cost and low-yield advertisements An outdated candidateassessment tool has been eliminated, producing cost savings. More in-house printing and a more modest serviceawards ceremony are proposed to save additional costs. A new software system for employee evaluations is alsoproducing a cost savings, and a reduction of the length of the contract with the nurse from the health department isproposed to cover only high volume periods. The Department of Personnel Services has also eliminated three LCPSvehicles to produce cost savings in other budgets.

Personnel: Although four new positions are being requested, the Department of Personnel Services is proposing staffingreductions as well. The net proposal for FY16 is for a 1.0 FTE increase. It is important to note that the Department ofPersonnel currently provides limited personnel functions for the Division of Student Transportation, and the additionalFTE would increase these functions. It is also important to note that the cost of this position is offset by reductions in theDivision of Student Transportation.

In 2009, the Department of Personnel Services had 44 FTEs. In FY11, the total FTEs were reduced to 39. In FY14, 2FTEs were added when the mentoring and coaching program was transferred from another department, representinglevel staffing for that program. The personnel transportation supervisor position performs services not currently beingsupported by personnel. When those three positions representing new functions assumed since 2009 are excluded, theFY16 proposed budget suggests performing the same functions with the same FTEs as in 2009. Meanwhile, the studentpopulation has grown by over 18% during that time period and the employee population has grown by over 13%.

A Level 16 classified position and a Level 11 classified position are proposed for reduction. This is as a result of how ourworkflow will change with the Oracle system. During the FY15 school year two other classified positions were reducedas a result of attrition and one administrative position was added with the approval of the School Board, all resulting in anet savings to the budget.

Four administrative positions are being requested to be able to operate efficiently. One is a personnel data andmonitoring specialist. Currently this function is only being performed on a part-time basis. In a data capture period duringa high volume month, it was determined that the amount of money saved by this function more than pays for the full timesalary and benefits for this position. The incumbent would check contract terms, salary amounts, monitor experienceverifications, check hours and days of contracts, and ensure other processes have been followed. It is even moreimportant to have a monitoring or audit function as we change all our operating systems in 2015.

The second position requested is an elementary supervisor position. The elementary personnel staff is accountable forstaffing, employee relations, voluntary and involuntary reassignments, recruiting, investigations, and other issues thatmay arise. The director of personnel services who is assigned to elementary schools currently is also assigned tosupport services and substitutes, creating responsibility for 8,814 full time and part-time employees. For the 2014recruiting year, LCPS hired 369 licensed individuals for the 56 elementary schools. In analyzing a competitor district of

DEPARTMENT OF PERSONNEL SERVICES


285

similar size,we have found that we have 3.16 supervisory positions fewer than the comparator district, or 61% fewer,even after adjusting for student population. The effect of this is that many of the decisions that must be made concerningelementary school staffing or employee relations must be reviewed by a director or assistant superintendent becausethere is no mid-level administrative personnel support for the majority of our schools. This can create a service delay.The goals of the addition of this position would be to improve the service level to the elementary schools, make staffinglevels more comparable with surrounding divisions, allow some extra hours to be spent on more customized service,and reduce costly attrition within the personnel department.

The third position requested is a transportation personnel supervisor position. Currently several employees within theDivision of Student Transportation conduct personnel functions with limited guidance from the Department of PersonnelServices. The purpose of this position is to provide support in the application of School Board personnel policies, theadministration of communications related to employee performance, and the administration of employeecommunications related to significant safety concerns. This position would support an employee group of approximately900. The position will also assist with recruiting strategies and analyzing recruitment and retention data.

The final position requested is a high school personnel specialist position. The hiring of this position would have animmediate impact on the service that is currently provided to high school principals, teachers, and support staff as itwould allow for the restructuring of responsibilities for the high school supervisor. The high school supervisor is one ofonly two supervisors in the Department of Personnel Services, and currently the only supervisor on-site due to theOracle project. The personnel supervisor is currently balancing the role of both high school specialist and personnelsupervisor, which includes all recruitment activities as well as all high school co-curricular contracts. The high schoolspecialist would have responsibilites for staffing 18 locations (including MTC, Douglass School, AOS, and Riverside)and supporting employee relations while the secondary personnel supervisor would provide mid-level support for middleand high schools in addition to recruitment efforts. Enhanced services would include meeting with principals individuallyto fully understand the staffing needs of each middle and high school context as well as other personnel concerns.

Data shows that personnel administrators worked an extra 3,757 hours (not eligible for overtime) from November 2013to October 2014. An average of 313 extra hours were worked per month. One employee worked over 1,250 extra hours,one employee worked over 500 extra hours, and 3 additional employees worked between 300-400 extra hours duringthis one-year capture period. The attrition rate of administrators in the Department of Personnel Services over the pastthree years has been 18.9% compared to an attrition rate of 7.3% for administrators in the school division as a whole.

In summary, the Department of Personnel Services is not requesting more positions overall to perform the samefunctions but is requesting different positions to meet the demands of the current and proposed workflow with the Oraclesystem, to align more closely with the demands of the work and the staffing structure of comparator school divisions,and to apply personnel policies more evenly across a division that is currently underserved. The change represents a5% increase to the personnel line item of Department of Personnel budget, which is offset by both a 34.2% decrease inoperations and maintenance and reductions in the Division of Student Transportation.

Operations and Maintenance: The operations and maintenance budget reflects a 34.2% decrease from FY15. This is aresult of cost savings realized over the past few seasons including changes in advertising, more in house printing, andless expensive software programs for evaluation as well as proposals for reduced nursing services for TB testing tocover high-volume months and a more modest service awards program.



286

BUDGET HISTORYDivision FY12 Actual FY13 Actual FY14 Actual FY15 Budget FY16 BudgetPersonnel Services 4,320,388 5,419,081 5,540,490 6,865,851 6,869,062

Total $4,320,388 $5,419,081 $5,540,490 $6,865,851 $6,869,062

Positions 39.0 39.0 41.0 46.0 47.0



287


Operations & Maintenance $941,107 $860,065 $789,896 $1,158,424 $761,674 -34.2 %

Capital Outlay $47,224 $0 $3,350 $0 $0 N/A

Total $4,320,388 $5,419,081 $5,540,490 $6,865,851 $6,869,062 0.0 %

Positions 39.0 39.0 41.0 46.0 47.0



1.0 1.0

Director 2.0 2.0

Supervisor 2.0 4.0

Analyst 6.0 6.0

Support 16.0 15.0

Coordinator 1.0 1.0

Investigator 5.0 5.0

Specialist 13.0 13.0

Total 46.0 47.0

PROGRAM DESCRIPTION

The Department of Personnel Services serves the needs of over 10,032 full time and 4,043 part-time employeesassigned to administrative, licensed, classified, auxiliary, and substitute positions. This responsibility is accomplishedthrough working with employees to help encourage, prepare, and support them in matters of licensure andprofessional training, discipline, evaluation, career counseling, resignation/termination/retirement, and recognition ofservice. Employees and hiring managers are supported through various activities that take place due to changes inenrollment, the opening of new schools, or issues related to employee performance.

Recruiting and maintaining a highly-qualified and diverse candidate pool to meet the staffing needs of Loudoun CountyPublic Schools is another primary activity. Support activities include recruitment fairs, recruiter training, interviewtraining, application processing, pre-employment background checks, licensure verification, and hiring. TheDepartment of Personnel Services is also responsible for recruitment and management of the substitute pool, staffingsubstitute vacancies, and ensuring substitute quality.

The mentoring and coaching program is another major initiative of the Department of Personnel Services. Newteachers are provided with mentoring and coaching support and professional development targeted to the needs ofnew employees. The instructional coaches also support teachers who are struggling with teacher performancestandards.


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288

BUDGET OVERVIEW

PERSONNEL

The personnel expenditures include salary and benefits for 47 FTEs. This represents a 7% increase due to VRSchanges and an increase of 1.0 in FTEs Four additional positions are offset by proposed reductions in classifiedpositions in FY15 and FY16, a 34.2% decrease in operations and maintenance, and proposed reductions in the Divisionof Student Transportation. Mentoring and coaching and additional personnel support to transportation are services thatare new or relocated since FY09. When those functions are excluded, the proposal is for the same number of FTEs asin FY09. During that same time period, student population has increased by over 18% and the employee population hasincreased by over 13%. Changes to positions are requested due to changing needs and some change in workflowassociated with the Oracle system. Personnel expenditures also include part-time and overtime expenses. Theseexpenditures support work at peak periods and enable the department to exist with fewer full time FTEs than wouldotherwise be necessary.


The Operations and Maintenance Budget is 34.2% below that of FY15 due to cost savings noted in the budget changessection. Included in the operations and maintenance line are expenditures for Virginia Child Protective Servicesbackground checks, FBI checks, out-of-state background checks, evaluation software, and advertising of vacancies.


PERSONNEL SERVICES


289

Revised screening interview processes.•Refined teacher evaluation system and created parallel system for other licensed personnel via committee ofpracticitioners.

•

Developed protocols to monitor operating efficiency, including speed of background checks and year-over-yearvacancy reports.

•

Developed protocols to monitor cost effectiveness. •Provided training for principals on matters related to evaluation, interviewing, and hiring.•Provided the School Board, the Superintendent, the State, other agencies, and citizens with periodic reports onpersonnel information related to programs or operations.

•

Implemented school visits for personnel administrators to observe outstanding instruction to inform recruitingefforts.

•

Participated in developing Oracle Phase II modules with co-located personnel.•Provided all new LCPS teachers and those entering a new teaching field with a trained mentor.•Provided induction events for novice teachers: Beginning Teacher Institute (2-day event in August), BeginningTeacher Institute for late hires (one evening in October), two New Teacher Seminars (November and April), aseries of five workshops "Best Practices for Best Teachers" (October-November and January-February).

•

Provided culturally responsive teaching training to new teachers at highly diverse schools.•Provided novice general education teachers with observations and feedback by instructional coaches. •Refined and implemented new principal evaluation.•Spearheaded low-cost recruiting events to focus on student teachers, elementary teachers, and classifiedemployees wishing to transition to teaching.

•

Recruited, trained, refreshed, and prepared 2,214 persons to serve as substitute teachers.•Promoted Title I School Loan Forgiveness program at recruitment events.•Hired over 1,284 licensed, classified, administrative, and co-curricular staff.•Verified that 99.24% of LCPS classes in core subject areas were taught by highly qualified teachers, whichinvolved review of teaching endorsements in 14,427 class sections.

•

Facilitated transfers for 644 employees to new locations for the 2013-2014 school year in addition to conducting409 on-boarding sessions for new employees.

•

Processed almost 8,500 employee evaluations and 930 requests for resignation and retirement.•Recognized and supported 117 highly experienced teachers as National Board Certified Teachers while placing474 college students in 536 learning opportunities as part of the Teachers in Training program.

•



Refine and implement aligned evaluation system for administrators other than prinicipals via a committee ofpractitioners.

•

Create strategies to hire new employees earlier to increase competitiveness with surrounding districts.•Create and implement strategies to personalize the hiring process.•Continue to develop protocols to monitor operating efficiency and cost effectiveness. •Promote strategies to recruit minority applicants for teaching and administrative/supervisory positions.•Promote strategies to recruit teachers to geographically hard-to-staff schools.•Continue to increase collaboration with the special education office to recruit and retain special educators.•Implement and refine Oracle Phase II modules.•


Dr. Kimberly L. HoughAssistant Superintendent for Personnel Services


PERSONNEL SERVICES


290

DEPARTMENT SUMMARY

The Department of Business and Financial Services' mission is to provide support, leadership and direction to otherschool system departments, the Superintendent, and the School Board. The department administrators oversee theareas of accounting, budget, financial services, health-wellness and benefits, payroll, purchasing, and retirement anddisability programs. Financial affairs are managed in a fiscally responsible manner to be consistent with the SchoolBoard budget and goals. Detailed descriptions of the responsibilities and duties of each division in Business and Financial Services are outlinedon the subsequent pages.

FY16 CHANGES

Personnel: Personnel changes reflect the system wide compensation increases, healthcare changes, and 4 new positionsrequested for FY16. The four new positions requested are as follows:

Director of Employee Benefits, Payroll & Retirement•Budget Coordinator•Financial Coordinator•Payroll Accountant•

During FY15, three Transportation Payroll positions were moved to the central Payroll division to provide greateradministrative oversight. The responsibilities of the positions moved did not change, only the reporting relationship.Those additional positions are reflected in FY15 and FY16 FTE's. Operations and Maintenance: The operations and maintenance projected expenditures are increased due to a need to re-configure office storagespace and provide training and certification opportunities to staff.

DEPARTMENT OF BUSINESS AND FINANCIAL SERVICES


291

BUDGET HISTORYDivision FY12 Actual FY13 Actual FY14 Actual FY15 Budget FY16 BudgetAssistant Superintendent for Business and Financial Services

386,203 448,820 503,756 611,141 810,077

Budget Services 462,317 542,054 569,062 685,423 818,150

Financial Services 1,866,946 2,119,598 2,180,389 2,348,671 2,428,612

Health, Wellness, & Benefits 0 484,114 577,915 748,243 793,431

Payroll Services 813,612 939,589 932,708 1,327,012 1,510,694

Procurement Services 801,493 931,765 930,891 1,028,655 1,038,800

Retirement & Disability Programs 1,184,629 808,062 832,787 859,892 873,146

Total $5,515,199 $6,274,001 $6,527,509 $7,609,037 $8,272,911

Positions 56.0 56.0 56.0 67.0 71.0



292


Operations & Maintenance 484,106 548,740 495,919 546,112 592,976

Capital Outlay 0 0 0 6,950 4,000

Total $5,515,199 $6,274,001 $6,527,509 $7,609,037 $8,272,911

Positions 56.0 56.0 56.0 67.0 71.0



293



Total $386,203 $448,820 $503,756 $611,141 $810,077 32.6 %

Positions 3.0 3.0 3.0 4.0 5.0



1.0 1.0

Director 0.0 1.0

Support 1.0 1.0

Coordinator 2.0 2.0

Total 4.0 5.0

PROGRAM DESCRIPTION

The Assistant Superintendent of Business and Financial Services provides leadership, direction, and centralizedsupport to other school system departments, the Superintendent, and School Board in the areas of accounting,budget, employee benefits, payroll, purchasing, and risk management. Business and Financial Services providessupport in the areas of business operations and financial information used for administrative decision-making, andinterprets related laws to ensure full legal compliance. Project management for the joint Schools/County OracleProject resides in this division as well.


ASSISTANT SUPERINTENDENT FOR BUSINESS AND FINANCIAL SERVICES


294

BUDGET OVERVIEW

PERSONNEL

The personnel line includes employee compensation and benefits for five employees. A Director of Employee Benefits, Payroll and Retirement is requested to provide leadership and oversight in those areasof responsibilities.


This category includes expenditures for contracted services, professional membership fees, travel, materials, andsupplies. The increase is due to reconfigured storage space, and attendance at a user-group conference for the Oracleproject managers.

Provided leadership and direction to the six divisions in Business and Financial Services. •Successful implementation of Phase 1 of the joint Schools/County Oracle project.•Served as a resource to the Superintendent, School Board, and public on budgetary matters. •Maintained and provided timely and accurate information to the Superintendent, School Board, and citizens on aregular basis.

•

Interpreted accounting principles, state laws, federal laws, and School Board policy to guarantee full legalcompliance.

•

Oversaw the successful annual audit of appropriated funds and school activity funds by an independent auditingfirm.

•

Received a Meritorious Budget Award from the Association of School Business Officials International for the 2012-13 Annual Operating Budget.

•

Earned a Distinguished Budget Presentation Award from the Government Finance Officers Association for the2012-13 Annual Operating Budget.

•

Receive awards for excellence in financial reporting from both the Government Finance Officers Association(GFOA) and the Association of School Business Officials International (ASBO).

•



Continuing commitment to pursue innovative technology to improve daily operations of the department. •Implement cost effective operating processes. •Continue enhancements to the configuration of the LCPS operating budget document to ensure accuratefinancial reporting to the citizens of Loudoun County, the School Board, and the County Board of Supervisors.

•

Amplify the visibility of the budget to encourage citizen participation in the development and approval process. •Provide the School Board, the Superintendent, the state, external auditors, and citizens with periodic reports onfinancial information about programs or operations.

•

Provide leadership and direction to the divisions in the Department of Business and Financial Services. •


E. Leigh BurdenAssistant Superintendent for Business and Financial

Services


ASSISTANT SUPERINTENDENT FOR BUSINESS AND FINANCIAL SERVICES


295



Total $462,317 $542,054 $569,062 $685,423 $818,150 19.4 %

Positions 5.0 5.0 5.0 6.0 7.0


Director 1.0 1.0

Analyst 5.0 5.0

Coordinator 0.0 1.0

Total 6.0 7.0

PROGRAM DESCRIPTION

The Budget Services Division provides primary support to the Superintendent in the development, analysis, andreview of Loudoun County Public Schools' operating budget. The division is also responsible for the preparation offinancial reports to the Virginia Department of Education as well as responses to financial and statistical surveys.Budget Services monitors revenue, disbursement, and staffing trends throughout the fiscal year to ensure the solvencyof the school system.


BUDGET SERVICES


296

BUDGET OVERVIEW

PERSONNEL

Personnel includes the salaries of seven Budget Services employees, overtime required for periods of peak work loadsdue to implementation of phase 2 of the joint Schools/County Oracle project, and all related employee benefit costs. Anadditional Budget Coordinator position is funded to assist with leadership in the Budget Division. Currently the BudgetDivision is the only division within Business and Finance with only one administrator.


Operations and maintenance expenditures provide materials and supplies needed throughout the budget preparationand publication processes and contractual services for the professional design and publication of the budgetdocuments. In addition, operations and maintenance provides training opportunities for Budget Services Divisionstaff. The operations and maintenance increase will provide computer and other equipment for the additional staffrequested.

Assisted the Superintendent in complying fully with Code of Virginia 22.1-93 and supported School Board Goal 6:

Published three versions of the FY 2014 operating budget: Superintendent's Proposed Operating Budget, SchoolBoard's Proposed, and Annual Appropriated Budget.

•

Responded to numerous questions and surveys from surrounding jurisdictions, reporting agencies, School Boardmembers, Board of Supervisors' members, and concerned citizens.

•

Prepared Virginia Department of Education required reports such as the Annual State Report, Required LocalEffort, reports concerning ARRA funding, and others.

•

Ensured that current budget information was available on the LCPS website for parents and concerned citizens ofthe county.

•

Earned the Meritorious Budget Award from the Association of School Business Officials International (14thconsecutive year) and from the Government Finance Officers Association (13th consecutive year.)

•

Participated in the Oracle general ledger and budget preparation module implementation process. •



Continue to support the implementation of Virginia Code 22.1-93 and support School Board Goal 6:

Refine and improve the format of the LCPS operating budget document to present coherent, comprehensiveinformation to the citizens of Loudoun County, the School Board, and the County Board of Supervisors.

•

Enhance the visibility of the budget to encourage citizen participation in the development and approval process. •Continue timely and accurate response to questions and surveys. •Submit all Virginia Department of Education reports as required. •Perform more extensive revenue and expenditure analysis on a regular basis. •Improve the budget information posted on the Loudoun County Public Schools' website. •Continue to receive annual ASBO Meritorious Budget and GFOA Distinguished Budget awards. •Participate in implementation of human resource, and payroll (Phase 2) of the Oracle system.•


BUDGET SERVICES


297

REPORTING RELATIONSHIP BUDGET ACCOUNTABILITYE. Leigh BurdenAssistant Superintendent for Business and Financial Services

Janet E. GorskiBudget Director


BUDGET SERVICES


298




299



Total $1,866,946 $2,119,598 $2,180,389 $2,348,671 $2,428,612 3.4 %

Positions 20.0 20.0 21.0 21.0 22.0


Director 1.0 1.0

Supervisor 1.0 1.0

Manager 0.0 1.0

Accountant 3.0 3.0

Analyst 2.0 2.0

Support 8.0 8.0

Coordinator 2.0 2.0

Specialist 1.0 1.0

Technician 3.0 3.0

Total 21.0 22.0

PROGRAM DESCRIPTION

The Office of Financial Services provides guidance and support to all departments, divisions, and schools throughoutLoudoun County Public Schools in the areas of Financial Reporting, Student Activity Fund Accounting, and InternalControls. In great part, this is accomplished by ensuring all transactions are recorded timely and consistently inaccordance with Generally Accepted Accounting Principles (GAAP), governmental accounting standards aspromulgated by the Governmental Accounting Standards Board (GASB), guidelines provided through the Auditor ofPublic Accounts for the Commonwealth of Virginia (APA), and the United States Office of Management and Budget(OMB).


FINANCIAL SERVICES


300

BUDGET OVERVIEW

PERSONNEL

Financial Services staff provides information, projections, and support in the areas of the General Fund OperatingBudget, Grant Programs; Capital Improvement Program (CIP); Capital Asset Preservation Program (CAPP); FoodService fund; school-based Student Activity Funds; and the LCPS Self Insurance Funds; which includes the employer-sponsored Health Care Fund andthe LCPS Workers’ Compensation Fund. Financial Services is responsible forsuccessful implementation of the joint School/County Oracle Project

As a result of a review of operational responsibilities, the FY16 personnel budget includes an increase of one position toprovide analytical support to the Division of Financial Services.


The primary operations and maintenance expenditures for FY16 are to meet the Commonwealth’s requirement for anannual audit for school-based Student Activity Funds. An additional amount will support an annual independent audit ofLCPS financial statements and preparation of the Comprehensive Annual Financial Report. Other areas will meetcritical needs to maintain operations, such as revenue supported banking fees associated with processing electronicpayments, staff development opportunities, and one-time costs associated with the requested position.

The divisions in Financial Services supported the School Boards Mission and Goals through multiple ways to:

Increase accounts receivable collections through collaborative efforts with other departments and agencies. •Enhance financial systems by implementing Oracle system through joint County/Schools initiative. •Provide consultation with school and central administration on insurance requirements and safety guidelines. •Automate processes for expenditure and revenue projections. •Process over 100,000 requests for payment, including mileage, conferences, payroll deductions, purchase orderpayments, and other financial transactions.

•

Provide financial management and reporting for grants, representing $21 million in revenue. •Review and analyze CIP and CAPP account information. •Provide assistance to LCPS bookkeepers with Student Activity Funds and software issues upgrade to web basedsoftware of Bluebear.

•

Prepare a Comprehensive Annual Financial Report for the LCPS. •Receive awards for excellence in financial reporting from both the Government Finance Officers Association(GFOA) and the Association of School Business Officials International (ASBO).

•



FINANCIAL SERVICES


301



Provide grant financial information to Grant Managers, and to invoice Grantors timely and accurately. •Coordinate both internal and external audits to assure funds are accounted for within the policies of the SchoolBoard.

•

Provide resources for an independent audit of the LCPS financial statements and the Comprehensive AnnualFinancial Report.

•

Expand the internal review program to evaluate financial operations within the school district. •Accurately classify and record all financial transactions utilizing new technology to further automate accountingprocesses.

•

Continue to provide financial information to management on CIP and CAPP projects. •Enhance payroll and benefits system by implementing Oracle system through joint Schools/County initiative. •Issue IRS Form 1099 to all LCPS vendors as appropriate. •Initiate ACH payments to vendors. •


Thomas C. YetterDirector of Financial Services


FINANCIAL SERVICES


302




303

BUDGET HISTORY BY OBJECT OF EXPENDITURETitle FY12 Actual FY13 Actual FY14 Actual FY15 Budget FY16 Budget % Change Personnel $0 $406,869 $501,619 $641,408 $696,338 8.6 %

Operations & Maintenance $0 $77,245 $76,296 $106,835 $97,093 -9.1 %

Total $0 $484,114 $577,915 $748,243 $793,431 6.0 %

Positions 0.0 5.0 5.0 7.0 7.0


Supervisor 1.0 1.0

Assistant 1.0 1.0

Support 1.0 1.0

Specialist 4.0 4.0

Total 7.0 7.0

PROGRAM DESCRIPTION

The Division of Employee Health, Wellness and Benefits provides comprehensive benefit services and education toretain and recruit over 10,032 full-time and 4,043 part-time employees. Services include the maintenance of allbenefits for active employees and over 1,700 retirees, as well as the creation, maintenance and growth of theWellness Works! program and a community discount program.

Education is provided via new hire benefit orientations, robust web resources, webinars, group and individualmeetings, workshops and training for active and retired employees. The Division also coordinates district-wide compliance with regard to requirements of the Consolidated OmniBus Reconciliation Act (COBRA), Health InsurancePortability Accountability Act (HIPAA), Section 125 Cafeteria Plans, Centers for Medicare and Medicaid Services, 403(b) Universal Availability and the Affordable Care Act (ACA).


HEALTH, WELLNESS, & BENEFITS


304

BUDGET OVERVIEW

PERSONNEL

Personnel includes salaries for the Employee Health, Wellness and Benefits employees. We continue to provide theconsistent level of excellent, personal customer service that our Division is known for - even with the addition of theOracle project, healthcare reform, and the continuing growth of our workforce. Overtime and extra pay for periods ofpeak workloads are necessary and included in the FY16 budget request. In addition, extra hours will be necessary forthe successful implementation of Oracle and for the educational campaigns necessary to ensure all employees havedetailed information relating to healthcare changes at the Federal, State and local level. Our education and outreach in2013 was the catalyst for the major shift in health insurance elections from the POS to OAP plan for plan year 2014.Industry experts have called the shift unprecedented, given that the change was not mandatory. We believe this is ademonstration of the effectiveness of our communication strategies and the time and resources we've allocated toproviding our employees with the facts and resources necessary to make their best decisions relating to benefitelections. Currently, our staff maintains eligibility, enrollment, payroll deductions, reporting and reconciliation of deductions for over10,032 full-time and 4,043 part-time employees - on a semi-monthly basis. These same processes are coordinated forover 1,700 retirees. In total, our health insurance program provides coverage to over 20,500 lives - and we manage thedaily input and output necessary to maintain a highly effective and competitive program for our employees. We assistemployees with benefit issues and work hard to minimize anxiety and worry that can be associated with such importantissues. We anticipate needing a very robust communication/education program again in 2015, considering that we will beimplementing plan design changes and moving ALL benefits eligible employees to the Oracle self-service platform.While all staff will be involved with the implementation of the Oracle Advanced Benefits Module, we have one specialistcurrently dedicated to the project and working off-site with the Oracle team. This will be a huge undertaking if we expectto see the same success we had for enrollment in 2014. Implementation of ACA requirements requires extensive research, analysis, education and reporting. As this is an ever-changing platform, it is essential that staff remain current on deadlines and necessary changes that will have impact toour plan design, associated costs and compliance penalties. Our Wellness Works! employee wellness program has expanded throughout the county. We have received theAmerican Heart Association “Fit Friendly workplace” Platinum Award; the Directors of Health Promotion and Education(DHPE) School Employee Wellness (SEW) Program Gold Award; the Cigna Well-Being Award for Outstanding Cultureof Well-Being; the Washington Business Journal's Greater Washington's Healthiest Employers of 2013 and the LoudounCounty Chamber of Commerce Healthy Business Challenge Platinum Award.




305


Operations and maintenance expenditures provide services, materials, and supplies necessary for us to educate staffon and develop, process, maintain, monitor and reconcile a full array of health, wellness and voluntary benefits to all fulland part-time employees.

The reduction overall is due to moving flu shots to Non-Departmental as flu shots are provided to employees, retirees,and substitutes. The reduction is offset by increases in consultant costs to provide additional analysis of health-carecosts: including premiums, cost sharing and plan design.

Plan Design Changes:

The following represents plan design changes staff recommends to ensure the long-term health of the Self InsuranceFund:

Changes Cost Avoidance

Increase out-of-network price (OAP/POS) $2.60m•Increase stop-loss coverage $0.60m•Pharmacy co-pay increase $5 $1.10m•Replace out-of-area POS with OAP plan $0.04m•Increase deductibles out-of pocket (OAP/POS) $2.70m•Primary co-pay increase of $5 from $15 to $20•Specialist co-pay increase of $10 from $30 to $40 $1.20m Total $8.24m

In support of School Board Goals related to (1) Compensation, Recruitment, and Retention of Staff (2) Growth andResource Parity, and (3) Health, Safety and Wellness: January 2014 – December 2014

Facilitated over 100 New Hire Orientations for approximately 1,465 new hires, rehires and transfers in English andSpanish. Prepared for and presented at employee in-services, job fairs and staff development workshops - reaching over 2,000employees. Facilitated 101 BenEvents - including 5 Webinars, 7 Yoga Classes, 9 Zumba Classes, 8 Meditation Classes, 4 GolfInstruction Classes, 2 Cooking Demonstrations, 4 Blood Drives, 14 Biometric Screening Clinics, 26 FinancialWorkshops, 18 Flu Shot Clinics, 2 Cigna Lifestyle Management Programs, 2 Open Enrollment Events, in addition toprocessing approximately 950 wellness passport rewards and 123 5k reimbursements, delivering 250 wellness booksand recognizing and rewarding 9 Champions for Change. Participation in all events demonstrates approximately 10,362employees serviced by our Division. Published 5 Benefit Source Newsletters, 10 Wellness Works! Newsletters, 4 Retiree Newsletters, 7 Instructional Videosand a host of ConnectEd messages and emails. Managed eligibility, enrollment, payroll deductions, reporting and reconciliation of deductions for over 10,032 full-timeand 4,043 part-time employees on a semi-monthly basis; managed eligibility, enrollment, payroll deductions, reportingand reconciliations of health plan for over 20,500 lives; reconciled and distributed payments to 14 benefit providers on a





306

kklees

Underline

semi-monthly basis. Continued to develop and strengthen the Wellness Works! employee wellness incentive program. As a result, wereceived the American Heart Association “Fit Friendly Workplace” Platinum Award; The Cigna Well-Being Award forOutstanding Culture of Well-Being; the Washington Business Journal's Greater Washington's Healthiest Employers of2014 and the Loudoun County Chamber of Commerce Healthy Business Challenge Platinum Award. Managed retiree health insurance and Medicare coordination for 658 pre-65 retirees/dependents and 1,034 post-65retirees/dependents. Managing this program includes individual consultation and speaking engagements. Completed transition to a new 457 vendor. Transitioned all monthly benefit deductions to semi-monthly deductions, ensuring that deduction amounts, elections andvendor interfaces were correct.

Unbundled the dental and vision elections from the medical/rx, as required by ACA, to include developing premiums foreach individual benefit and implementing processes to test and build the programs necessary to support separateelections and interfaces to vendors. Transitioned the LCPS post-65 retiree health insurance program from Humana to Cigna. This involved a large scalecommunication campaign, document review and testing and building of programs and interfaces to vendors. Implemented ACA requirements that required, and continue to require, extensive research, analysis, communication,education and reporting. School Board changes that continue to require extensive research, analyzing and education include etiree eligibility forhealth insurance, the premium structure for active and retired employees, the fulltime definition of employees and theimplementation of tiered health insurance premiums. Continued managing the building, testing and training of the new human capital resource system which will offer a self-service benefit portal with a go-live date of January 2015.


In support of School Board Goals related to (1) Compensation, Recruitment, and Retention of Staff (2) Growth andResource Parity, and (3) Health, Safety and Wellness: Continue to seek, develop, educate on and offer attractive benefits for recruitment and retention purposes. Continue to give all our prospective, current and retired employees excellent customer service. Continue to provide education on resources available to support the physical, financial and emotional well-being of ouremployees and retirees. Continue to grow the Wellness Works! program to ensure a continued and demonstrated return on this investment in thehealth and wellness of our employees and retirees. Build, test and train employees on the self-service system scheduled for implementation January 2015. Continue to review and improve internal processes and procedures to ensure we are providing efficient and costeffective benefits and benefit-related products. Expand employee investment options by including an employer matching contribution into a tax-deferred program. Increase awareness and knowledge of the Affordable Care Act and the changes necessary, both in policy and practice,for compliance.




307

REPORTING RELATIONSHIP BUDGET ACCOUNTABILITYThomas C. YetterDirector of Financial Services

Michele KovachHealth, Wellness and Benefits Supervisor




308




309



Capital Outlay $0 $0 $0 $6,950 $4,000 -42.4 %

Total $813,612 $939,589 $932,708 $1,327,012 $1,510,694 13.8 %

Positions 10.0 10.0 10.0 14.0 15.0


Supervisor 1.0 1.0

Accountant 3.0 4.0

Support 9.0 9.0

Coordinator 1.0 1.0

Total 14.0 15.0

PROGRAM DESCRIPTION

Payroll Services provides accurate and timely semi-monthly and monthly payments to approximately 10,032 full-timeemployees and 4,043 part-time employees, and reports earnings and deductions to the Internal Revenue Service,Social Security Administration, the states of Virginia, West Virginia, Maryland, and District of Columbia as required bylaw. During 2014 we were required to add the State of Pennsylvania for state tax withholding due to the requirementsof the HYBRID VRS Plan. Payroll Services ensures all schools' and departments' leave is recorded timely andaccurately; and processes court-ordered deductions, tax liens from the counties and cities in Virginia for personalproperty, state and federal ordered tax liens and other voluntary deductions. The Division reconciles all full-timeemployees member and employer shares of benefit contributions for Virginia Retirement System and life insurance.IRS and the District of Columbia have required us to track certain employees federal and state withholding taxes witha lock in letter requirement, mandating that we withhold based on the agency requirements and not the employeesrequirements.


PAYROLL SERVICES


310

BUDGET OVERVIEW

PERSONNEL

Personnel include salaries and benefits for the Payroll Services employees, overtime and part-time support for peakwork load periods.

An additional Payroll Accountant position is being added to assist with a restructuring of the payroll office to assist withthe Oracle system. Part-time staff can not be processed with full time staff which means that the payroll department willgenerate two pay runs each pay period for a total of four full pay runs per month. Coordination of tax filings will be veryimportant to make sure that we are filing the right amount of taxes for IRS and Social Security and Virginia, WestVirginia, Maryland, Pennsylvania and DC withholding tax filings. Other Oracle business practice modifications willinclude modifying the staff into a leave team, a deduction team and payroll processing team.

Three payroll staff from the Transportation Department were moved in FY15 to the Central Payroll Administration groupto help in streamlining the bus drivers and bus attendants process so that they are paid on the same pay period processas all other staff in the system. The responsibility of these positions did not change, only the reporting structure.


Operations and maintenance expenditure increases provide for the service contract and inspection of the Rotomat filingsystem and to provide scanners and additional monitors for payroll staff with the laser fische archival of documentationgenerated in the new HCMS system to assist the school-based staff time keepers with questions about payroll anddeductions. In addition, it covers materials and supplies for W2's and paper stock for manually issued paychecks. Thiscategory also includes funding to provide staff training in the areas of federal and state payroll requirements.

CAPITAL OUTLAY

Adding a new staff member will require us to reconfigure the cubicles in the office to add one additional unit.


PAYROLL SERVICES


311

Successfully implemented the Virginia Retirement System new navigator system. •Successfully implemented the new General Assembly mandate to have all members of Virginia RetirementSystem to begin paying the member share of 3% for FY15 and 4% for FY16 and new hires a 5% share.

•

Enhanced the payroll process for short term disability. •Restructured the summer school and special education extended school year payroll process to standardize alleducational levels, added focus school programs to this process to simplify.

•

Trained the Special Education Extented School Year staff for summer programs on the payroll process. •Continued support and training for the Electronic Pay Statement System. •Timely and accurate payment to full-time and part-time employees, gross payroll paid for 2013 was$514,640,508.90.

•

Timely and accurate submission of all federal and state withholding deductions. •Timely submissions of retirement data for all full-time employees. •Timely and accurate reporting of LEA, United Way, and Principal Dues payroll deductions. •Timely reporting of Virginia Employment Commission Information. •Continued support for School Nutrition Service, Maintenance, and Transportation on Time Entry System and WebBased Leave System.

•

Provide reports on a monthly, quarterly and annual basis to the Department of Labor. •Streamlined the Verification of Employment Paperwork to manage the increasing number of requests. In 2012 wehad 994, for 2013 we had 1371 and currently for 2014 we have had 1500. Mortgage Companies are alsorequesting a follow up of the verification when the loan is ready to close which mandates a second verfication thatwe are not including in these numbers.

•



To address School Board Goal 4 Compensation, Recruitment, and Retention of Staff, the Payroll Office; willassist staff with understanding their paychecks, their leave balances, and their taxes for social security, federaland state withholding.

•

Finalize any Phase 2 issues with Oracle HCMS.•Finalize any payroll procedures for the Virginia Retirement System Hybrid Virginia Long Disability Plan addressedin the 2012 Legislative Program.

•

Continue to support the summer school payroll/extended school year and focus school process to assist alldepartments with payment of staff based on feedback from administrators.

•

Continue training summer school principals, special education deans, and clerical staff for summer school payrollprocess.

•

Continue to timely and accurately pay all employees. •Continue to timely and accurately submit all federal and state withholdings. •Continue to timely and accurately process all retirement data for all full-time employees. •Fully Train and Educate managers and staff on the new Oracle time/scheduling. •Develop training materials for all extra pay for the new Oracle system.•


Rhonda G. PhillipPayroll Supervisor


PAYROLL SERVICES


312




313



Total $801,493 $931,765 $930,891 $1,028,655 $1,038,800 1.0 %

Positions 8.0 8.0 7.0 9.0 9.0


Director 1.0 1.0

Analyst 1.0 1.0

Coordinator 1.0 1.0

Specialist 5.0 5.0

Manager 1.0 1.0

Total 9.0 9.0

PROGRAM DESCRIPTION

Procurement Services enables Loudoun County Public Schools to purchase required goods and services inconformance with the Virginia Public Procurement Act and School Board Policy. It is the purpose of the ProcurementOffice to obtain high quality goods and services at a reasonable cost, and to conduct procurement procedures in a fairand impartial manner without impropriety or the appearance of impropriety. Procurement manages the LCPS Propertyand Liability Insurance Program. The Procurement Office provides the processes to acquire goods and servicesincluding sourcing with the exception of building construction, contract administration for solicitation and non-solicitation based agreements, and purchase order processing.


PROCUREMENT SERVICES


314

BUDGET OVERVIEW

PERSONNEL

Personnel includes salaries for nine Procurement Services' employees, overtime required for periods of peak workloads,and all related employee benefit costs. Additionally, the FY16 budget includes a change in the Procurement Directorposition to acknowledge an increased level of responsibility, and provide equity amongst Directors in the Business andFinancial Services Department.


Operations and maintenance expenditures provide materials and supplies needed throughout the procurement process.The increase is due to re-certification costs for three staff members as Certified Public Procurement Buyers (CPPB).

92 formal solicitations were issued for a variety of new and increased services. Cooperative agreements, solesources, and emergency postings also provided for the needs of the school system.

•

Turnkey goods and services were procured for the successful opening of one new high school, middle school andelementary school.

•

1500 solicitation and non-solicitation based contracts were reviewed for compliance with Virginia law and SchoolBoard policy.

•

On-site training and move-in assistance was provided to new school bookkeepers. •Ongoing training of bookkeepers and account managers including new school staff and refreshers for existingstaff.

•

A help desk was maintained to provide assistance to bookkeepers, account managers, suppliers, and bidders. •An interactive web site was maintained which allows bidders to register online, update information, bid online,and download solicitations.

•

Successful go-live of Oracle Procurement module on July 1, 2013 and Oracle iSupplier module in May 2014.•Provided consultation with school and central administration on liability insurance requirements and safetyguidelines.

•

Implementation of a Risk Management Tracking System to provide data concerning school system risk exposureand loss experience.

•

Managed the LCPS Property and Liability Insurance Program by coordinating investigations of accidents, injuries,damages, complaints and law suits through collaboration with the property and casualty insurance carrier, legalcounsel, and claimants.

•





315


To maximize the quality of goods and services purchased and minimize the cost to the taxpayers by seekingadditional opportunities for cooperative purchases including cooperative solicitations, as well as using riders toother jurisdictions' bids and state contracts.

•

To maintain the Oracle ERP procurement and advanced procurement modules. •To continue new bookkeeper and administrative staff training sessions in the use of Oracle, procurementprocesses, and new school procurement.

•

To customize, populate, and maintain a Contract Management System. •To maintain a help desk for bookkeepers, account managers, and suppliers. •To expedite the bidding, ordering, and delivery process for furniture and equipment for the ongoing needs of theschool system, as well as for new buildings and renovations where needed.

•

To review all solicitation based and non-solicitation based contracts. •To conduct workshops for current and potential suppliers on doing business with LCPS. •To streamline procurement processes through the use of technology. •To support and enhance the Risk Management Tracking System. •


Andrea PhilyawPurchasing Supervisor




316




317



Total $1,184,629 $808,062 $832,787 $859,892 $873,146 1.5 %

Positions 10.0 5.0 5.0 6.0 6.0


Supervisor 1.0 1.0

Support 3.0 3.0

Specialist 2.0 2.0

Total 6.0 6.0

PROGRAM DESCRIPTION

The Division of Retirement & Disability Programs provides excellent comprehensive retirement, disability and leavebenefit services and education to retain and recruit over 10,000 full-time employees. The division enrolls andmaintains employee and retiree related benefits, as well as facilitates individual and group counseling for leave,disability programs, worker compensation and retirement. Education comes in the form of new hire benefitorientations, web resources, webinars, workshops and trainings for active and retiring employees. The Division alsocoordinates districtwide governmental compliances, including Health Insurance Portability Accountability Act (HIPAA),Family Medical Leave Act (FMLA), Americans with Disabilities Act(ADA), OSHA, and Workers' Compensation.


RETIREMENT & DISABILITY PROGRAMS


318

BUDGET OVERVIEW

PERSONNEL

Personnel includes salaries for the Retirement & Disability Programs' employees. Our vision is to sustain and deliver toLCPS employees excellent customer service with the emphasis on investing their time to learn, plan, and take actionregarding their LCPS benefits. Overtime required for periods of peak workloads for new hiring and open enrollment areincluded in FY16. In addition, extra hours will be necessary for the successful employee training, detailed educationalcampaigns, and troubleshooting of the joint County/Schools Enterprise Resource Management (ORACLE ERP) project. Workload Activity for Tracking/Claim Processing and Counseling:

Workload Activity FY09 FY14 % Change

Employee Leave Requests and counseling for FMLA, Leave without pay, Family Leave Sick Bank, and American with Disability Act (ADA) Acommodations 461 1,170 154%

Workers Compensation Claims 370 682 84%

Number of Retirees 97 257 165%


Operations and maintenance expenditures provide services, materials, and supplies in order to process and maintain afull array of leave, retirement benefits, other voluntary benefits, Worker Compensation, Americans with Disability Act,and blood borne pathogen training to almost 13,000 full and part-time employees.


Facilitated education in related benefit services and Financial/Retirement Workshops for employees and retireesin English and Spanish and also accessible at employee in-services, job fairs and Staff Development workshops.

•

Individually counseled 1,346 employees for retirement planning, 32 employees for ADA accommodations, and862 employees on leave options.

•

Managed payroll deductions for over 10,000 employees which includes disability, life insurance and retirementenrollments; reconciled and distributed payments to benefit providers.

•

Processed 1,138 employee requests for FMLA, leave without pay or family sick leave bank; implementedmaternity/paternity group leave counseling workshops with 267 participants; 671 participants in group workshopson the retirement process and planning 232 ASL interpreter requests by faculty and parents; and 682 WorkerCompensation claims.

•

Participated in the ERP planning and implementation process.•





319


Facilitated education in related benefit services and Financial/Retirement Workshops for employees and retireesin English and Spanish and also accessible at employee in-services, job fairs and Staff Development workshops.

•

Individually counseled 1,346 employees for retirement planning, 32 employees for ADA accommodations, and862 employees on leave options.

•

Managed payroll deductions for over 10,000 employees which includes disability, life insurance and retirementenrollments; reconciled and distributed payments to benefit providers.

•

Processed 1,138 employee requests for FMLA, leave without pay or family sick leave bank; implementedmaternity/paternity group leave counseling workshops with 267 participants; 671 participants in group workshopson the retirement process and planning 232 ASL interpreter requests by faculty and parents; and 682 WorkerCompensation claims.

•

Participated in the ERP planning and implementation process.•




Continue to review and improve internal processes and procedure to ensure we are providing efficient and costeffective benefits and benefit-related products.

•

Continue to look for attractive benefits for recruitment and retention purposes. •Continue to give all our employees and retirees outstanding customer service. •Continue to provide education on financial and retirement opportunities that are available to employees. •Build, test, and train employees on Oracle Self-Serve system that will enroll and educate on benefit options.•


Carol EdwardsRetirement and Disability Programs Supervisor




320

DEPARTMENT SUMMARY

The Department of Technology Services (DTS) is responsible for coordinating the vision, development, standards,implementation and support of the district's strategic technology plan aligning instruction, business and technology usingmeasurable key performance indicators that ensure effective, equitable and economical delivery of technology tosupport quality education. DTS is committed to building a transparent open organizational environment providingstudents, teachers, parents, administrators and the community with highly functional technology that is easy to use,reliable, and cost-effective to support a consistently superior level of instruction and student achievement.

FY16 CHANGES

For FY16 the DTS O&M and Capital Outlay budgets reflect an increase of 20%. This increase is misleading because,historically the DTS budget is offset by funds that are diverted to a lease which is reflected in long-term-debt, not theO&M budget. A comparison of the total DTS FY15 budget to the requested FY16 budget, considering all fundingsources, results in an actual decrease in the DTS budget of 1%. DTS Budget Comparison

Lease O&M/Cap Total FY15 $8,531,177 $8,671,406 $17,202,583

FY16 $6,158,557 $11,530,549 $17,689,106 %Change -28% +33% -2.8%

This decrease for FY16 is due to improvements in purchasing and support practices, building stronger relationships withvendor partners and increasing efficiencies through better processes. Working with our vendor partners, the cost of installation and other professional services was decreased and additionaldecreases in the DTS budget are attributed to increased consolidation of tools, services and hardware. Limiting vendor support and decreasing warranty costs, combined with implementing a new hardware support modelhave provided better pricing, technology consolidation, effective realignment of staff, and best business practicesresulting in both short and long-term cost reductions.

DEPARTMENT OF TECHNOLOGY SERVICES


321

BUDGET HISTORYDivision FY12 Actual FY13 Actual FY14 Actual FY15 Budget FY16 BudgetTechnology Services 15,689,287 17,320,208 16,898,902 18,315,128 22,441,806

Total $15,689,287 $17,320,208 $16,898,902 $18,315,128 $22,441,806

Positions 86.0 90.0 90.0 105.0 113.0



322




323



Capital Outlay $270,511 $1,262,114 $40,600 $50,000 $546,871 993.7 %

Total $15,689,287 $17,320,208 $16,898,902 $18,315,128 $22,441,806 22.5 %

Positions 86.0 90.0 90.0 105.0 113.0



1.0 1.0

Director 3.0 3.0

Supervisor 3.0 3.0

Manager 2.0 2.0

Analyst 5.0 5.0

Support 11.0 12.0

Coordinator 5.0 5.0

Engineer 16.0 16.0

Maintenance 1.0 1.0

Specialist 4.0 9.0

Developer 5.0 5.0

Technician 49.0 51.0

Total 105.0 113.0


TECHNOLOGY SERVICES


324

PROGRAM DESCRIPTION

The Department of Technology Services is comprised of eight functional units which include:

Technology Operations: Responsible for direction, process, and operational business support.•Information Security: Responsible for protecting information assets and ensuring a safe and secure computingenvironment for the students, faculty, and staff.

•

Audio Visual: Responsible for providing support, maintenance, and repair of school intercom systems, publicaddress systems and all audio visual equipment.

•

Technology Systems & Infrastructure: Responsible for support of core enterprise systems and infrastructure toensure effective transmission of secure data and services.

•

Applications & Development: Responsible for development, testing, support of internal and purchasedapplications, software deployment and workstation image development.

•

Technology Support: Responsible for decentralized user, hardware and software support, connectivitytroubleshooting and image and software deployments.

•

Service Desk: Responsible for centralized and decentralized service desk support for user hardware andsoftware, overseeing the service desk functions and providing a single point of contact for LCPS technologysupport.

•

Information Management: The purpose of Information Management Services is to configure and implement thestudent information system and for promoting and auditing the records retention practices for student recordsas determined by GS-21. Information Management promotes data assurance, data ethics, data collection andreporting, data exchange, and end-to-end functional support to ensure business process efficiencies, uniformityand continuity.

•

This department oversees the purchase, implementation, licensing, maintenance, security, and support, ofinfrastructure, desktops, laptops, printers, audio visual devices, video conferencing, intercoms, interactive whiteboards, scanners, servers, software and contractual services that support the students, teachers, parents and staff.This department supports the Microsoft Server and Office 365 environment, instructional and business software,internet content filtering, the Phoenix student information system; student records archival services, e-mail, databackup, technology management tools, application hosting and maintenance.


TECHNOLOGY SERVICES


325

BUDGET OVERVIEW

PERSONNEL

The DTS personnel budget is comprised of salaries and fringe benefits for 105 full-time employees with additional staffaugmentation and overtime if required for periods of peak workloads and after hours support. In FY15, 15 new positionswere added to support appropriate staffing model to meet current and future technology service expectations, develop arobust network infrastructure, and implement the Phoenix student information system.

DTS is requesting eight new positions in FY16 including one position that is being transferred from another Department.These positions are in support of the Oracle ERP system implementation, expansion of the Phoenix student informationsystem, and to maintain an appropriate level of support for current and future technology service expectations.


The DTS Operations and Maintenance budget supports the purchase, implementation, licensing, maintenance, andsupport of infrastructure, desktops, laptops, printers, audio visual devices, intercoms, interactive white boards, scanners,servers, software and contractual services that support the students, teachers, parents and staff of the Loudoun CountyPublic School system. This also includes the Microsoft Server and Office environment, instructional software (e.g. Phoenix, Vision, etc.),student information system, student records archival services, e-mail and data backup, technology management tools,and contracted vendor support costs for application hosting and maintenance.

Increases are due to reduced lease funding from FY15 to FY16.

CAPITAL OUTLAY

The DTS budget for capital outlay consists of funds to purchase replacements for end-of-life network equipment(Avaya), infrastructure upgrade to increase bandwidth capacity, expansion of WiFi to cover large group areas, andonline registration software.

Upgraded data circuits in elementary and middle schools from 10 MB to 100 MB.•Upgraded all schools' Wireless LANs to the latest 802.11 N technology from 802.11 A/B/G.•Replaced servers in 47 schools over the summer and 19 during the year.•Replaced 682 laptops in the carts at 31 elementary schools.•Integrated application authentication with Active Directory to consolidate logins and increase security.•Planned for Student Information System (SIS) upgrade and integration of systems for the district to replace thesystem being "sun-setted" (July 2014) by the vendor.

•

Provided online IT Security training for teachers, administrators and staff.•Implemented records management protocols for transcript and retention.•Configured alternative school protocol to facilitate transfer of data and reduce redundancy.•Completed implementation of the, "Phoenix" Individualized Education Plan (IEP) system.•Continued server virtualization initiative to reduce hardware costs and increase availability.•Continued SQL database implementation to support internal and purchased applications.•Explored online form completion options for parents to reduce the amount of paperwork required; this mayinclude registration form, health forms and instructional forms

•



TECHNOLOGY SERVICES


326


Continue to support the Technology Plan and School Board Goals through the following:

Expand WiFi coverage in large group areas at all schools.•Implement Phoenix (SIS) gradebook at all schools.•Technology replacements at 22 schools.•Maintain 3.6:1 at all schools.•


Dr. Richard ContartesiAssistant Superintedent for Technology Services


TECHNOLOGY SERVICES


327




328

DEPARTMENT SUMMARY

The Non-Departmental section of the budget request summarizes budgeted expenditures that are system wide in natureand not assignable to one particular department or program. Included in this section are employer costs associated withretiree health care, contributions to the self-insured workers compensation fund, property and liability insurance, and theself-funded costs related to unemployment claims. Payments to employees upon separation from service for unusedleave and payments to retiring employees are also included in the section. Also, funds for the OPEB liability are includedhere.

FY16 CHANGES

Increases are related to system-wide expenditures for employer costs associated with retiree health care, contributionsto the self insured workers' compensation fund, insurance, and retiree benefits.

DEPARTMENT OF NON-DEPARTMENTAL


329

BUDGET HISTORYDivision FY12 Actual FY13 Actual FY14 Actual FY15 Budget FY16 BudgetNon-Departmental 25,186,458 22,143,278 23,029,798 28,260,768 29,370,545

Total $25,186,458 $22,143,278 $23,029,798 $28,260,768 $29,370,545

Positions 0.0 0.0 0.0 0.0 0.0



330




331



Transfer Out $0 $1,700,676 $3,019,517 $0 $0 N/A

Total $25,186,458 $22,143,278 $23,029,798 $28,260,768 $29,370,545 3.9 %

Positions 0.0 0.0 0.0 0.0 0.0


Total

PROGRAM DESCRIPTION

The Non-Departmental section of the budget summarizes budgeted expenditures that are system wide in nature andnot assignable to one particular department or program. Included in this section are employer costs associated withretiree health care, contributions to the self-insured workers’ compensation fund, property and liability insurance, andthe self-funded costs related to unemployment claims. Payments to employees upon separation from service forunused leave and payments to retiring employees are also included in the section.


NON-DEPARTMENTAL


332

BUDGET OVERVIEW

PERSONNEL

Expenditures in this category include leave payments for terminating and retiring employees, self insured workers'compensation costs, and employer costs for retiree health care (including OPEB contributions). Increases are due toWorker's Comp costs, retiree health care costs and retiree benefits.


This category includes expenses related to system-wide property and liability insurance and flu shots. These costs areincreased due to the transfer of contingency funds to the elementary, middle, high school and special educationprograms.

Limited current premium increases through implementation of effective plan design changes, while maintaining acompetitive and comprehensive health care program.

•



Continue to review the health care plan design offered to LCPS employees and retirees in order to minimize theimpact of escalating health care costs that are associated with current and post employment benefits.

•


E. Leigh BurdenAssistant Superintendent for Business and Financial

Services


NON-DEPARTMENTAL


333




334

DEPARTMENT SUMMARY

School Nutrition provided 703,145 breakfasts and 3,920,033 lunches to students in FY14. The division has seen asteady decline in number of meals served over the last several years. For FY16 a strategic plan has been developedthat will allow the department to align resources with established goals. Focused testing of potential new food items withstudents will be done regularly at all levels and implementation of metrics such as meals per labor hours, actual cost ofproducing a meat and other Key Performance Indicators has begun. Monitoring is done continuously and adjustmentswill be easier to accomplish because we think and act strategically.

FY16 CHANGES

Budget changes are listed throughout the Program Discription.

DEPARTMENT OF SCHOOL NUTRITION SERVICES


335

BUDGET HISTORYDivision FY12 Actual FY13 Actual FY14 Actual FY15 Budget FY16 BudgetSchool Nutrition Services 22,207,178 25,217,123 23,568,343 28,138,660 27,763,933

Total $22,207,178 $25,217,123 $23,568,343 $28,138,660 $27,763,933

Positions 411.0 427.0 435.0 452.0 408.0



336




337



Capital Outlay $0 $187,248 $0 $25,000 $10,000 -60.0 %

Total $22,207,178 $25,217,123 $23,568,343 $28,138,660 $27,763,933 -1.3 %

Positions 411.0 427.0 435.0 452.0 408.0


Supervisor 1.0 1.0

Manager 7.0 6.0

Accountant 0.0 1.0

Support 5.0 5.0

Coordinator 1.0 2.0

Specialist 3.0 2.0

Cafeteria Staff 435.0 391.0

Total 452.0 408.0

PROGRAM DESCRIPTION

School Nutrition Services' purpose is to prepare students to succeed academically by providing healthy meals andsnacks at a reasonable cost. We want students to want to eat with us, not have to eat with us. To accomplish this, thefollowing initiatives will be undertaken in FY16.

Eliminate the price of reduced eligible meals. This will allow some of our most vulnerable studentsto eat breakfast and lunch at no cost to them. This will be cost neutral for the School Nutrition budget.

1.

Testing potential menu items with students. Student preferences drive participation.2.Develop a strategic marketing program for the department.3.


SCHOOL NUTRITION SERVICES


338

BUDGET OVERVIEW

PERSONNEL

Includes compensation for all Food Services staff and the following new positions:

1. Aligning staffing with the departmental strategic plan will include the addition of the following positions:

1 Coordinator, responsible for developing a strategic marketing plan. •1 Accountant. •5 Floating Manager positions (these staff will cover and assist with training, food testing andmarketing the program).

•

10 Floating school nutrition staff (level 6) to serve as trainees for possible promotion to regular staff. •

2. Add 1 Secondary Manager to open the new high school.

3. Eliminate 60 Cafeteria vacancies-saving over $600,000. Also 1 Specialist, a .50 Culinary Manager, and .50 Field Manager were eliminated.

Staff will come from surrounding schools and from vacant positions.


A 10 cent reduction in meal prices across the board will provide a better value to families who may have chosen not toparticipate due to cost. This will ensure we remain within the USDA mandated pricing structure.

Continue to look for ways to be environmentally friendly.

Continue to evaluate major equipment needs for new construction.

CAPITAL OUTLAY

Additional equipment is reduced from the FY15 funding level.

Going Greener by returning to washing trays rather than landfilling polystyrene. •Established positive partnerships with building administrators. •Testing potential new products with students enable the end user to have a voice in what is offered to customers.•Beginning to establish positive relationships with community.•



Effective financial oversight will ensure School Nutrition Services will remain self-sufficient.•Effective training for School Nutrition Staff will affect the viability of School Nutrition Services.•Effective community partnerships will enhance the reputation and build a positive perception of School NutritionServices in the school community and beyond.

•

Effective marketing practices will enhance image, build and sustain participatioin in programs.•




339


Becky BaysSchool Nutrition Services Supervisor




340

DEPARTMENT SUMMARY

The Fleet Maintenance program serves over 2,400 school and county-owned vehicles. The Central Fleet Maintenanceoperation provides a high level of availability of school and county vehicles through an efficient and effective repair andpreventive maintenance program. The operation is funded through charge-backs to maintain fiscal solvency. TheDirector of Transportation serves as the Chief Administrative Officer of the operation which is located within theTransportation Division.

FY16 CHANGES

The Central Vehicle Maintenance operation only expends funds required to maintain the motor vehicle fleets operatedby Loudoun County Public Schools and the County of Loudoun. Both entities transfer funds monthly to Central VehicleMaintenance as fuel and maintenance services are charged back.

DEPARTMENT OF CENTRAL VEHICLE MAINTENANCE


341

BUDGET HISTORYDivision FY12 Actual FY13 Actual FY14 Actual FY15 Budget FY16 BudgetCentral Vehicle Maintenance 19,110,315 19,901,836 19,135,609 23,415,241 22,868,814

Total $19,110,315 $19,901,836 $19,135,609 $23,415,241 $22,868,814

Positions 75.0 75.0 75.0 72.0 72.0



342




343



Capital Outlay $42,003 $166,289 $0 $43,138 $167,000 287.1 %

Total $19,110,315 $19,901,836 $19,135,609 $23,415,241 $22,868,814 -2.3 %

Positions 75.0 75.0 75.0 72.0 72.0


Manager 1.0 1.0

Support 5.0 5.0

Vehicle Maintenance 66.0 66.0

Total 72.0 72.0

PROGRAM DESCRIPTION

The Central Vehicle Maintenance operation provides a high level of availability of school and county vehicles throughan efficient and effective repair and preventive maintenance program. Over 19,000 work orders are completed eachyear. The operation is funded through charge-backs to maintain fiscal solvency. The Director of Transportation servesas the Chief Aadministrative Officer of the operation which is located within the Transportation Division. The FleetMaintenance program services nearly 930 fleet vehicles, 610 public safety vehicles, and 859 school buses.


CENTRAL VEHICLE MAINTENANCE


344

BUDGET OVERVIEW

PERSONNEL

Central Vehicle Maintenance employees are hired as required to maintain adopted service levels as determined byLCPS and County of Loudoun fleet needs. Determining factors include age of fleet vehicles, alternative shifts, statemandated maintenance schedules and advanced technologies mandated by federal law. Additional employees are nothired until the need exists. No additional FTE's are required for FY16.


This category funds the repair, maintenance and fuel for all LCPS and County of Loudoun motor vehicles. Funding isobtained through time and material charges to each vehicle serviced. The LCPS and County operational budgets arethe source funding for this activity. The amount requested in Operations and Maintenance for FY16 represents adecrease of $634,109 or 3.6% from the FY15 appropriated amount.

CAPITAL OUTLAY

This category funds large equipment needs for the Central Garage and Valley Service Center operations plusdepreciation for fixed assets.

Supported School Board Goals 4, 5, and 7 and the efforts of the Department of Support Services:

Performed 6,550 preventive maintenance inspections, 2,568 Virginia State Safety inspections, and 562 VirginiaState Emissions inspections.

•

Upgraded or replaced aging shop equipment.•Instituted vehicle failure analysis program.•Developed and implemented shop cleanliness program.•Began implementation of technician training program.

•




Expand training program to include all Central Vehicle Maintenance employee categories.•Train and license additional technical staff for Virginia Emission Inspections.•Train and certify additional staff as Virginia Underground Storage Tank operators.•Maintain light vehicle availability above 98 percent.•Maintain heavy vehicle availability above 92 percent.•


TBDDirector of Transportation


CENTRAL VEHICLE MAINTENANCE


345




346

BUDGET HISTORY BY OBJECT OF EXPENDITURETitle FY12 Actual FY13 Actual FY14 Actual FY15 Budget FY16 Budget % Change Operations & Maintenance $5,537,000 $2,055,000 $4,165,000 $8,111,870 $7,863,000 -3.1 %

Capital Outlay $1,463,000 $7,871,000 $5,835,000 $1,888,130 $2,137,000 13.2 %

Total $7,000,000 $9,926,000 $10,000,000 $10,000,000 $10,000,000 0.0 %

Positions 0.0 0.0 0.0 0.0 0.0


Total

PROGRAM DESCRIPTION

DTS and Support Services budget are supported in part by the LCPS lease purchase program. Historically thesefunds have been used for the purchase of busses, as well as technology in the form of computers, servers, andnetwork equipment in support of schools.

78.6% of the lease purchase is planned for computers at a cost of $7,863,000 for FY16: $6,158,557 forinstructional computers and $1,704,443 for tablets in the Transportation Technology Strategic Plan. This isa 1.6% decrease from $7,993,734 used in FY15.

•

No funds are planned Administrative Computers in FY16 as was the case for FY15. •No funds are planned for Facilities Services Equipment in FY16. This is a decrease from $118,136 used inFY15.

•

No funds are planned for Support Services Furniture and Equipment in FY16 as was the case for FY15. •21.4% of the lease purchase is planned for Vehicles for a total of $2,137,000 for FY16. This is a 13.2% increasefrom $1,888,130 used in FY15.

•

DEPARTMENT OF LEASE PURCHASE

LEASE PURCHASE


347

BUDGET OVERVIEW

PERSONNEL

There are no Personnel costs funded by the lease purchase.


The operations and maintenance expenditures provide an offset to the cost of computer technology replacement cyclesand replacement of network electronics, as well as $1,704,443 for hardware costs associated with the TransportationTechnology Strategic Plan.

CAPITAL OUTLAY

Capital outlay expenditures will be used to offset the cost of network electronics replacements. In addition, capital outlayfor Support Services includes:

$1,839,000 for replacement of 35 Fleet Vehicles.•$298,000 for 10 additional Fleet Vehicles.•

Offset the cost of computers for the computer technology replacement cycle and network electronics in support of thebandwidth upgrade effort, as well as:

Replacement of 37 School Buses•Addition of 5 School Buses•Replacement of 16 Fleet Vehicles•Addition of 6 Fleet Vehicles•



Offset the cost of the FY16 computer technology replacement cycle and the replacement of network electronics, as wellas:

$1,704,443 for hardware costs associated with the Transportation Technology Strategic Plan.•$1,839,000 for replacement of 35 Fleet Vehicles.•$298,000 for 10 additional Fleet Vehicles.•


Dr. Rich Contartesi/Kevin LewisAssitant Superintedent for Technology Services/Assistant

Superintedent for Support Services

DEPARTMENT OF LEASE PURCHASE

LEASE PURCHASE


348


1% increase to all employees for VRS

SALARIES AND COMPENSATION

FY16 Superintendent's Proposed Compensation Summary

Salary Scale Adjustments

Step given to all employees except those on the top step

349


Step Technical Bachelor's Bachelor's Bachelor's Master's Master's Doctoral

Professional Degree Plus 15 Plus 30 Plus 30

License

1 47,975 47,975 49,403 50,831 53,688 55,116 59,400

2 48,410 48,410 49,838 51,266 54,123 55,551 59,835

3 48,749 48,749 50,177 51,606 54,462 55,890 60,174

4 49,645 49,645 51,073 52,501 55,358 56,786 61,070

5 50,112 50,112 51,540 52,968 55,825 57,253 61,537

6 51,061 51,061 52,489 53,917 56,773 58,202 62,486

7 52,037 52,037 53,465 54,893 57,749 59,177 63,462

8 52,927 52,927 54,356 55,784 58,640 60,068 64,352

9 53,823 53,823 55,251 56,679 59,536 60,964 65,248

10 54,975 54,975 56,403 57,831 60,687 62,115 66,400

11 56,137 56,137 57,565 58,993 61,849 63,278 67,562

12 57,571 57,571 58,999 60,427 63,283 64,712 68,996

13 59,041 59,041 60,469 61,898 64,754 66,182 70,466

14 60,544 60,544 61,972 63,400 66,256 67,684 71,969

15 62,082 62,082 63,510 64,938 67,794 69,223 73,507

16 63,657 63,657 65,085 66,513 69,369 70,798 75,082

17 65,267 65,267 66,696 68,124 70,980 72,408 76,693

18 66,913 66,913 68,341 69,769 72,625 74,053 78,338

19 68,670 68,670 70,098 71,526 74,383 75,811 80,095

20 70,474 70,474 71,902 73,330 76,187 77,615 81,899

21 72,502 72,502 73,930 75,358 78,215 79,643 83,927

22 74,590 74,590 76,018 77,446 80,302 81,730 86,015

23 76,735 76,735 78,163 79,591 82,447 83,875 88,160

24 78,945 78,945 80,373 81,802 84,658 86,086 90,370

25 81,221 81,221 82,649 84,078 86,934 88,362 92,646

26 83,562 83,562 84,990 86,418 89,275 90,703 94,987

27 85,973 85,973 87,401 88,829 91,686 93,114 97,398

28 88,455 88,455 89,883 91,311 94,167 95,596 99,880

29 91,235 91,235 92,663 94,091 96,947 98,375 102,660

30 93,304 93,304 94,732 96,235 99,207 100,692 105,146

NOTE:


Degrees and hours beyond Degrees must be earned from a college or university

whose accreditation is recognized by the Commonwealth of Virginia.

FY16 Proposed Teachers' Salary Scale

350


Psychologist Psychologist Substance Abuse

Social Worker Social Worker Prevention Specialist Athletic

STEP Visiting Teacher Educational Diagnostician Special Education Counselor Trainer

Educational Diagnostician (208 Days) Social Worker (208 DAYS)

(12 Months) Visiting Teacher

(198 DAYS)

1 57,570 52,520 49,995 45,955

2 58,271 53,226 50,704 46,768

3 58,944 53,850 51,304 47,329

4 60,345 55,177 52,593 48,561

5 61,606 56,340 53,709 49,599

6 62,877 57,512 54,830 50,643

7 64,361 58,868 56,122 51,837

8 66,363 60,692 57,858 53,433

9 68,270 62,431 59,509 54,955

10 70,275 64,258 61,250 56,554

11 72,338 66,138 63,040 58,203

12 74,456 68,068 64,875 59,895

13 76,629 70,050 66,763 61,632

14 78,865 72,089 68,699 63,414

15 81,171 74,191 70,699 65,258

16 83,546 76,358 72,764 67,159

17 85,988 78,586 74,886 69,112

18 88,505 80,881 77,071 71,121

19 91,112 83,260 79,336 73,208

20 93,800 85,712 81,667 75,358

21 96,564 88,232 84,066 77,569

22 98,938 90,399 86,129 79,470

23 101,371 92,618 88,246 81,417

24 103,872 94,902 90,418 83,419

25 106,147 96,837 92,196 85,057


FY16 Proposed Auxiliary Salary Scales

These salary scales are shown together for presentation purposes only.

The scales represent separate position responsibilities.

351




352


Step Level 1 Level 2 Level 3 Level 4 Level 5 Level 6 Level 7

1 74,776 79,958 85,503 91,435 97,781 104,575 111,843

2 74,878 80,037 85,588 91,527 97,879 104,680 111,955

3 76,150 81,100 86,372 93,281 99,811 106,548 113,474

4 77,379 82,409 87,765 94,786 101,421 108,267 115,305

5 78,614 83,724 89,166 96,299 103,040 109,995 117,145

6 80,139 85,348 90,895 98,167 105,039 112,129 119,417

7 81,715 87,026 92,683 100,097 107,104 114,334 121,766

8 83,315 88,730 94,497 102,057 109,201 116,572 124,150

9 85,353 90,901 96,809 104,554 111,873 119,424 127,187

10 87,440 93,124 99,177 107,111 114,609 122,345 130,297

11 89,578 95,401 101,602 109,730 117,411 125,336 133,483

12 91,766 97,731 104,083 112,410 120,279 128,398 136,743

13 94,472 100,613 107,153 115,725 123,826 132,184 140,776

14 96,782 103,073 109,773 118,555 126,854 135,416 144,218

15 99,145 105,589 112,452 121,448 129,950 138,721 147,738

16 102,072 108,707 115,773 125,035 133,787 142,818 152,101

17 104,568 111,365 118,604 128,092 137,059 146,310 155,821

18 107,657 114,655 122,108 131,876 141,107 150,632 160,423

19 110,324 117,495 125,132 135,143 144,603 154,363 164,397

20 113,103 120,455 128,285 138,548 148,246 158,253 168,539


FY16 Proposed Administrators' Salary Scale

353


Level 1 Level 1 (con't)Assistant Principal, Elementary Specialist, TestingCoordinator, Accounting Transportation Operations SupervisorCoordinator, Administration BuildingCoordinator, Budget Level 2 Coordinator, Business and Financial Services Assistant Principal (DCS)Coordinator, Childfind Title VIB Assistant Principal, MiddleCoordinator, Construction Assistant Principal (MTC)Coordinator, Distribution Center Athletic DirectorCoordinator, Eligibility Coordinator, Adult EducationCoordinator, ELL Registration Center Coordinator, Behavior Support Title VIBCoordinator, Financial Services Coordinator, Civil Engineering*Coordinator, Information Security Coordinator, Electrical Engineer*Coordinator, Payroll Coordinator, Early Intervening - Title VIBCoordinator, Public Information Coordinator, Environmental Safety and OHCoordinator, Purchasing Coordinator, Head Start AdministrativeCoordinator, Oracle Functional Lead Coordinator, Mechanical Engineering Design *Coordinator, School Nutrition Severvices Coordinator, Mentor & CoachingCoordinator, Service Desk Coordinator, Pupil ServicesCoordinator, Student Assistance Programs Coordinator, Special EducationCoordinator, Systems Integration Coordinator, Substance Abuse PreventionCoordinator, Technology Software Director, School Counseling - High SchoolCoordinator, Technology Support Director, School Counseling - High School AcademyCoordinator, Technology Systems Financial CoordinatorFacility Contract Manager Risk ManagerSenior SQL Database Administrator Specialist, Curriculum Design-Virtual LoudouonSpecialist, Early Intervening - Title VIB Supervisor, Site Building Plan *Specialist, Energy EducationSpecialist, IEP Level 3Specialist, Instructional Assistant Principal, HighSpecialist, Media Services Director, AcademySpecialist, Monitoring and Compliance Director, ProcurementSpecialist, Personnel Fleet ManagerSpecialist, School Counseling Services Principal, Elementary - SmallSpecialist, School Improvement and Achievement Supervisor, AccountingSpecialist, Special Education Supervisor, Applications & DevelopmentSpecialist, Staff Development Supervisor, AthleticsSpecialist, Technology Resource Supervisor, Attendance & Homebound Services*Funded by Capital Improvement Program Budget


FY16 Proposed Administrative Salary Levels

354


Level 3 (con't) Level 4 (con't)Supervisor, Career & Technical Education Supervisor, Elementary EducationSupervisor, Construction Supervisor, Facilities OperationsSupervisor, Custodial Operations Supervisor, School Nutrition ServicesSupervisor, Diagnostic and Prevention Services Supervisor, Information ManagementSupervisor, Educational Technology and C&I Supervisor, Land ManagementSupervisor, Facilities Services Supervisor, STEPSupervisor, Federal ProgramsSupervisor, Health, Wellness, & Benefits Level 5Supervisor, Instructional Director, BudgetSupervisor, Outreach Programs Director, Career, Technical & Adult EducationSupervisor, Payroll Director, ConstructionSupervisor, Pathways to Reading & Writing Director, Diagnostic & Prevention ServicesSupervisor, Personnel Director, Elementary EducationSupervisor, Planning Director, Employee Benefits, Payroll & RetirementSupervisor, Retirement and Disability Programs Director, Facilities ServicesSupervisor, Safety Director, Financial ServicesSupervisor, School Counseling Services Director, Instructional ServicesSupervisor, Special Assignment Director, Middle School EducationSupervisor, Special Education Director, Personnel ServicesSupervisor, Staff Development Director, ResearchSupervisor, Student Health Services Director, Special EducationSupervisor, Student Support Services Director, Student ServicesSupervisor, Support Services Director, TechnologySupervisor, Technology Director, TransportationSupervisor, Testing Principal (DCS)Supervisor, Transportation Principal, MiddleSupervisor, Virtual Loudoun Principal (MTC)

Level 4 Level 6Architect * Chief of StaffCivil Engineer* Director, High School EducationMechanical Engineer* Principal, HighProject ManagerProject Manager Supervisor Level 7Principal, Elementary - Large Assistant SuperintendentPublic Information Officer Division Counselor

Executive Director, Planning & Legislative Services*Funded by Capital Improvement Program Budget


FY16 Proposed Administrative Salary Levels

355


Step Level 5 Level 6 Level 7 Level 8 Level 9 Level 10

1 12.12 12.94 13.81 14.74 15.73 16.79

2 12.29 13.12 14.01 14.96 15.97 17.05

3 12.43 13.27 14.17 15.13 16.15 17.24

4 12.71 13.56 14.48 15.46 16.50 17.61

5 12.87 13.74 14.67 15.66 16.72 17.85

6 13.01 13.89 14.83 15.83 16.90 18.04

7 13.27 14.17 15.13 16.15 17.24 18.40

8 13.58 14.50 15.48 16.52 17.63 18.83

9 13.90 14.84 15.84 16.91 18.05 19.27

10 14.25 15.21 16.24 17.34 18.51 19.77

11 14.58 15.56 16.61 17.74 18.94 20.22

12 14.93 15.93 17.00 18.15 19.37 20.67

13 15.27 16.30 17.40 18.57 19.83 21.17

14 15.64 16.71 17.84 19.04 20.32 21.69

15 16.02 17.10 18.25 19.48 20.80 22.20

16 16.39 17.49 18.67 19.94 21.28 22.71

17 16.85 17.99 19.20 20.49 21.88 23.35

18 17.32 18.48 19.74 21.07 22.49 24.01

19 17.81 19.01 20.29 21.66 23.13 24.69

20 18.30 19.54 20.87 22.27 23.78 25.38

21 18.81 20.07 21.42 22.87 24.41 26.06

22 19.34 20.64 22.04 23.52 25.11 26.81

23 19.88 21.22 22.65 24.18 25.82 27.56

24 20.45 21.84 23.31 24.89 26.56 28.36

25 21.05 22.47 23.99 25.60 27.33 29.18

26 21.65 23.12 24.68 26.35 28.13 30.03

27 22.20 23.69 25.29 27.00 28.82 30.76

28 22.76 24.29 25.93 27.67 29.54 31.65

29 23.29 24.89 26.55 28.36 30.16 32.24

Calculation of Annual Salary: Hourly Rate X Hours per Day X Assignment Days

Note: Levels 1 - 4 were eliminated since they are no longer used for employee placement.


(Levels 5 through 10)FY16 Proposed Classified Pay Scale - Hourly Rates

356


Step Level 11 Level 12 Level 13 Level 14 Level 15 Level 16 Level 17

1 17.92 19.13 20.42 21.80 23.27 24.85 26.52

2 18.20 19.43 20.75 22.15 23.64 25.24 26.95

3 18.40 19.64 20.97 22.38 23.90 25.51 27.24

4 18.81 20.08 21.43 22.88 24.42 26.07 27.83

5 19.05 20.33 21.70 23.17 24.73 26.40 28.18

6 19.26 20.56 21.95 23.43 25.02 26.70 28.50

7 19.64 20.97 22.38 23.90 25.51 27.24 29.08

8 20.10 21.45 22.90 24.44 26.09 27.85 29.72

9 20.57 21.96 23.44 25.03 26.71 28.52 30.45

10 21.10 22.52 24.05 25.67 27.41 29.26 31.24

11 21.58 23.04 24.59 26.25 28.02 29.91 31.93

12 22.07 23.55 25.14 26.84 28.64 30.57 32.63

13 22.59 24.12 25.74 27.48 29.34 31.32 33.43

14 23.16 24.72 26.39 28.17 30.07 32.10 34.27

15 23.69 25.29 27.00 28.82 30.76 32.85 35.07

16 24.25 25.89 27.63 29.50 31.49 33.61 35.89

17 24.93 26.61 28.41 30.33 32.38 34.56 36.90

18 25.62 27.35 29.20 31.17 33.27 35.51 37.91

19 26.36 28.14 30.04 32.07 34.23 36.54 39.01

20 27.10 28.93 30.88 32.96 35.18 37.55 40.09

21 27.82 29.69 31.69 33.84 36.12 38.55 41.16

22 28.61 30.54 32.60 34.80 37.16 39.66 42.34

23 29.42 31.41 33.53 35.79 38.21 40.78 43.54

24 30.28 32.32 34.50 36.83 39.32 41.98 44.81

25 31.15 33.25 35.49 37.89 40.44 43.18 46.16

26 32.06 34.21 36.52 38.99 41.62 44.46 47.54

27 32.85 35.20 37.57 40.11 42.81 45.79 48.96

28 33.84 36.24 38.77 41.45 44.28 47.40 50.73

29 34.38 36.72 39.26 41.86 44.73 47.73 50.97


FY16 Proposed Classified Pay Scale - Hourly Rates(Levels 11 through 17)

357


Level 5 Level 10

Custodian Distribution Center Technician

General Maintenance Worker I

Level 6 Head Custodian IV

Cafeteria Worker Receptionist

Custodian, Athletic Secretary, Attendance

Secretary, School Counseling

Level 7 Teacher Assistant, Hearing Impaired

Head Custodian I Teacher Assistant, In-School Restriction

Vehicle Transportation Specialist

Level 8

Bus Attendant

Head Custodian II Level 11

Maintenance Shop Helper Automotive Services Technician

Bi-Lingual Family & Community Partnership Assistant

Level 9 Bus Driver

Career Center Assistant

Behavioral Assistant Equipment Specialist - Food Services

Copy Center Assistant Health Clinic Specialist

Courier Painter II

Distribution Center Assistant Parts Inventory Clerk

Family & Community Partnership Assistant Personnel Secretary

Grounds Maintenance Worker Preventive Maintenance Technician

Head Custodian III Project Assistant, Head Start

Language Assistant Refuse Equipment Operator

Library Assistant Secretary II

Media Services Clerk Secretary, Administrative School Counseling

School Nurse Assistant Test Materials Assistant

Secretary I Trip Scheduling Assistant

Teacher Assistant

Teacher Assistant, ELL Level 12

Teacher Assistant, Health & Medical Science Account Clerk

Technology Assistant Accounts Receivable Clerk

Warehouse Assistant Administrative Office Assistant


FY16 Proposed Classified Position Titles and Levels

358


Level 12 (con't) Level 13 (con't)

Building Automation Specialist Payroll Specialist II

Bus Driver Instructor Personnel Assistant

Cafeteria Manager, Elementary Plumber

Dispatcher Program Assistant

Distribution Center Inventory Control Specialist Purchase Card System Technician

HVAC Technician I Refrigeration Mechanic II

Instructional Materials Technician Safety and Security Technician

Lead Head Custodian Secretary III

Maintenance Control Clerk Service Desk Technician

Payroll Specialist I Technical Support Coordinator

Records Archivist Trip Specialist

Refrigeration Mechanic I

School Plant Engineer Level 14

Service Desk Analyst

Videographer Benefits Assistant

Water Works and Waste Water Technician Computer Technician II

Construction Project Manager

Level 13 Electrical Crew Chief

Applications Specialist Electronic Payment System Coordinator

Audio Visual Technician Field Manager Food Services

Cabling Technician Fleet Maintenance Controller

Cafeteria Manager, Secondary HVAC Crew Chief

Carpenter Information Systems Specialist

Communications Technician Maintenance Crew Chief

Computer Technician Mechanic III

Copy Center Operator Parts Supervisor

Driver Instructor, Transportation Payroll Specialist III

Electrician Plumbing Crew Chief

Fleet Outsourcing Specialist Procurement Specialist

General Maintenance Worker II Production Printing Specialist

HVAC Technician II Project Manager, Facilities

Internet Content and Video Production Assistant Retirement and Disability Specialist I

Lead Bus Driver Secretary IV

McKinney-Vento Liaison Team Leader

Mechanic II Transportation Specialist

Operations Assistant



359


Level 15 Level 16 (con't)

Area Transportation Supervisor Engineering Technician

Assessment Data Specialist Environmental Specialist

Asset Manager Evaluation & Substitute Systems Analyst

Bid Specialist Financial Analyst

Clerk to the Board Fleet Maintenance Supervisor

Construction Project Specialist HVAC Controls Tech II

Fleet Maintenance Supervisor-Production Control Head Start Health-Nutrition Coordinator

Fleet Trainer Internet Content Manager

Garage Foreman IT Project Manager 1

Menu Writer/Nutritional Analyst Lead Systems Specialist

Network Specialist Licensure Specialist

Operations Specialist Maintenance Supervisor

Pre-Employment Investigator Mechanical Engineering Technician*

Procurement Specialist II Mechanical Trade Supervisor

Research Assistant Network Engineer

Software Specialist Personnel Analyst

Systems Specialist Planning Assistant

Transportation Business Specialist Procurement System Specialist

Transportation Operations Specialist Program Analyst

Testing Materials Manager Retirement and Disability Specialist III

Voice Communications Specialist Safety & Security Coordinator

Safety & Security Specialist

Level 16 School Nurse (RN)

Accountant SharePoint Developer

Accountanting Specialist Senior Project Manager

Administrative Assistant Software Engineer

Administrative Computer Specialist Systems Engineer

Audio Visual Coordinator Technical Trainer

Benefits Specialist Technology Specialist

Budget Analyst Telecommunications Analyst

Communications Engineer Traffic and Pedestrian Specialist

Custodial Services Supervisor Transportation Operations Supervisor

Data Analyst Web Developer

Database Programmer

* Funded by Capital Improvements Program Budget



360


Level 17

Advanced Interpreter for Deaf & Hard of Hearing

Administrative Assistant to the Superintendent

Computer Programming Specialist

Information Security Specialist

Oracle Support Analyst

Planning Analyst

Records Manager

Resource Nurse (RN)

Senior Accountant

Senior Benefits Specialist

Senior Budget Analyst

Senior Network Engineer

Senior Procurement Specialist

Senior Registrar

Senior Systems Engineer

Senior Web Developer

SQL Database Administrator

Telecommunications Manager

Warehouse Supply Coordinator



361


Baseball Soccer

Head Coach 3,927$ Girls' Head Coach 3,927$

Assistant Coach 2,982$ Boys' Head Coach 3,927$

JV Head Coach 2,982$ Girls' Varsity Assistant Coach 2,982$

JV Assistant Coach 2,132$ Boys' Varsity Assistant Coach 2,982$

Basketball Girls' JV Head Coach 2,982$

Girls' Head Coach 4,978$ Boys' JV Head Coach 2,982$

Boys' Head Coach 4,978$ Girls' JV Assistant Coach 2,132$

Girls' Assistant Varsity Coach 3,730$ Boys' JV Assistant Coach 2,132$

Boys' Assistant Varsity Coach 3,730$ Softball

Girls' JV Head Coach 3,730$ Head Coach 3,927$

Boys' JV Head Coach 3,730$ Assistant Coach 2,982$

Girls' Freshman Head Coach 2,982$ JV Head Coach 2,982$

Boys' Freshman Head Coach 2,982$ JV Assistant Coach 2,132$

Cheerleading Swimming

Fall Head Coach 3,138$ Head Coach 3,138$

Fall Varsity Cheer Assistant 2,132$ Assistant Coach 2,132$

Fall JV Head Coach 2,132$ Tennis

Fall Freshman Head Coach 2,132$ Girls' Head Coach 2,287$

Winter Head Coach 2,982$ Boys' Head Coach 2,287$

Winter JV Head Coach 2,132$ Track

Winter Freshman Head Coach 2,132$ Girls' Head Coach 3,927$

Boys' Head Coach 3,927$

Head Coach 3,138$ Girls' Assistant Coach 2,132$

Assistant Coach (2) 2,132$ Boys' Assistant Coach 2,132$

Football Assistant Coach 2,132$

Head Coach 5,235$ Volleyball

Assistant Varsity Coach (2) 3,927$ Head Coach 3,927$

JV Head Coach 3,927$ Assistant Coach 2,982$

JV Assistant Coach 3,730$ JV Head Coach 2,982$

Freshman Head Coach 3,927$ Freshman Head Coach 2,132$

Freshman Assistant Coach (2) 3,730$ Wrestling

Head Coach 3,927$

Head Coach 2,287$ Assistant Coach 2,982$

JV Head Coach 2,982$

Head Coach 3,927$

Assistant Coach 2,982$

Girls' Head Coach 3,927$

Boys' Head Coach 3,927$

Girls' Varsity Assistant Coach 2,982$

Boys' Varsity Assistant Coach 2,982$

Girls' JV Coach 2,982$

Boys' JV Coach 2,982$

Girls' JV Assistant Coach 2,132$

Boys' JV Assistant Coach 2,132$


FY16 Proposed Co-Curricular Stipends

ATHLETICS

Lacrosse

Golf

Gymnastics

Cross Country

362


750$ Activity Coordinator 3,600$

932$ Athletic Trainer 5,235$

932$ Band Director (HS) 5,235$

750$ Band Director (MS) 1,865$

750$ Choral Director (HS) 3,730$

Choral Director (MS) 932$

Department Chair $ 1,800-3,600

2,287$

2,932$

2,982$ Elementary Contact Teacher 200$

5,235$ Lead Guidance Counselor (Middle) 1,200$

2,287$ Middle School Subject Area Lead Teacher (SALT) 1,150$

2,287$ Middle School Dean 1,200$

2,287$ High School Dean 1,200$

1,865$ National Board Certification 5,000$

2,932$ TV Production 3,966$

2,287$

2,616$

3,500$

1,865$

2,616$

2,982$

2,982$

2,287$

2,616$


Newspaper

Peer Coaching

Guitar

Orchestra

CAMPUS Advisor

Debate

High School:

Online Teacher

Middle School:

Guitar

Orchestra

Student Council Association

Yearbook

Winter Guard/Indoor Drumline

FY16 Proposed Co-Curricular Stipends

Math/English/Science/Social Sciences/

ELL/Vocational/Spec Ed/World Lang./

Physical Education/Fine Arts (based on

Department size)

Senior Class

Student Council Association

Yearbook

Forensics

Future Educators' Association

Junior Class

Magazine

Academic Competition Sponsor

Drama

Drill Team

OTHER SALARY STIPENDS

Drama

363



FY16 Proposed Daily or Hourly Substitute Salary Rates

Type Position Amount

Instructional Regular $110.00 per day

Classified Nurses $110.00 per day

Classified Teacher Assistants $15.73 per hour

Classified Secretary $15.73 per hour

Classified Health Aides $15.73 per hour

FY16 Proposed Other Teaching Activities at Daily or Hourly Rates

Activity Courses Teacher Qualification Amount

Summer School Determined by Registration

Certificate $150.94 per day Elementary School $167.71 per day Middle School $184.48 per day High School

Driver Education Driver Education Certificate $195 per student

Homebound As Needed Certificate $30.16 per hour

Adult Education Determined by Registration

Certificate, License, or State Approval as appropriate

$30.16 per hour

Curriculum Development

Not Applicable Certificate $25.02 per hour

FY16 Proposed Non-Teaching Activities at Daily or Hourly Rates

Activity Amount

Cafeteria Monitor Appropriate placement on Level 9

PALS $25.02 per hour for Licensed $15.30 per hour for Classified

Parent Liaison Appropriate placement on Level 11

Interpreter $25.02 per hour

364



FY16 Proposed Fringe Costs

Retirement Virginia Retirement System (VRS) - All full-time employees are covered. The school system will pay 15.68% of the base salary for all Plan 1 full-time instructional/professional personnel and 7.41% of the base salary for all Plan 1 non-professional covered employees. In addition, 1% of the 5% employee’s share is covered for all employees starting before 7/1/2012. Employee’s starting on or after 7/1/2012 will pay the full 5%.. Social Security The school system pays 7.65% of all taxable wages for each covered employee per calendar year. Group Life Insurance Each employee covered under the Virginia Retirement System receives life insurance protection equal to twice his or her annual salary with double indemnity provision. The school system will pay 1.19% of the base salary for all covered employees. Group Health Insurance All full-time employees are eligible to participate in the Point-of-Service (POS) plan or the Open Access Plus (OAP) plan. These plans have an In-Network (using participating providers) and Out-of-Network (using non-participating providers) benefit. The coverage includes medical, prescription, dental, orthodontia, and vision benefits for all employees. The employee can choose to enroll in all of these coverage or select each coverage individually. Tort Liability Insurance Tort Liability Insurance protects all employees and School Board members against losses and expenses that occur when claims or suits are brought against them for a wrongful act based on an error or omission, negligence, breach of duty, misstatement, or misleading statement. Workers' Compensation All employees are provided workers' compensation benefits for bodily injury by accident or bodily injury by disease that are caused or aggravated by conditions of employment. Payments will be made to or on behalf of employees for medical expenses and for lost wages. Vacation and Sick Leave Vacation and/or sick leave are provided each full-time employee in accordance with the current personnel policies.

365




366

SUPPLEMENTAL SECTION

K 1 2 3 4 5 PS ST HS TotalAldie ES 19 20 23 24 28 23 2 139Algonkian ES 61 72 68 94 90 89 5 479Arcola ES 110 124 143 130 128 128 24 787Ashburn ES 88 117 116 114 107 127 26 695Ball's Bluff ES 87 108 115 112 135 108 23 688Banneker ES 17 28 22 28 23 32 1 151Belmont Station ES 102 104 125 130 137 140 5 743Buffalo Trail 112 147 130 127 131 141 19 30 837Cardinal Ridge ES 103 121 148 155 164 146 5 842Catoctin ES 101 89 95 75 95 84 11 550Cedar Lane ES 104 118 104 113 108 108 26 681Cool Spring ES 100 95 109 98 105 98 18 623Countryside ES 111 125 141 126 104 93 28 728Creighton's Corner ES 210 260 247 227 245 183 7 1,379Discovery ES 87 154 123 148 113 127 30 30 812Dominion Trail ES 90 111 106 107 106 96 6 622Emerick ES 66 89 72 90 80 84 2 483Evergreen Mill ES 88 73 93 89 92 106 21 30 592Forest Grove ES 78 73 95 101 87 96 24 554Frances Hazel Reid ES 88 103 130 128 129 124 19 721Fredrick Douglass ES 93 108 113 110 121 108 24 30 707Guilford ES 93 97 110 102 80 71 1 554Hamilton ES 20 21 28 28 25 47 1 170Hillsboro ES 10 12 19 15 10 14 80Hillside ES 79 102 91 120 115 127 9 643Horizon ES 89 121 121 124 103 113 18 689Hutchison Farm ES 116 145 137 149 128 151 1 827John W Tolbert, Jr ES 108 128 112 123 148 129 5 753Kenneth W. Culbert ES 55 70 68 87 99 96 3 478Leesburg ES 85 96 99 92 94 92 2 560Legacy ES 134 179 196 187 174 185 21 1,076Liberty ES 181 220 166 164 160 138 3 1,032Lincoln ES 16 19 14 27 26 29 2 133Little River ES 99 130 123 130 152 141 44 819Lovettsville ES 75 86 76 103 89 103 6 538Lowes Island ES 80 136 107 131 101 132 5 692Lucketts ES 38 42 56 62 45 49 1 293Meadowland ES 59 76 72 70 72 69 18 30 466Mill Run ES 123 121 172 151 168 153 5 893Moorefield Station ES 146 175 210 195 185 182 39 1,132Mountain View ES 71 86 100 76 90 103 44 570Newton-Lee ES 110 127 122 149 140 199 15 862Pinebrook ES 152 162 156 141 149 125 8 893Potowmack ES 76 109 102 117 101 107 20 632Rolling Ridge ES 88 99 98 88 102 71 3 60 609Rosa Lee Carter ES 115 209 231 188 164 190 2 1,099Round Hill ES 78 58 104 104 89 96 23 552


2015-2016 Enrollment Projections

367


2015-2016 Enrollment Projections

K 1 2 3 4 5 PS ST HS TotalSanders Corner ES 79 83 114 84 109 105 3 577Seldens Landing ES 89 105 141 138 156 153 6 788Sterling ES 74 82 91 83 85 92 3 17 527Steuart W. Weller ES 111 142 172 162 140 141 4 30 902Sugarland ES 99 96 93 80 77 86 13 15 559Sully ES 99 76 88 83 69 70 3 30 518Sycolin Creek ES 101 93 120 119 126 119 11 689Waterford ES 17 26 26 31 21 41 162Total Elementary Schools 4,880 5,768 6,053 6,029 5,920 5,960 668 270 32 35,580

6 7 8 PS ST HS TotalBelmont Ridge MS 390 412 448 1,250Blue Ridge MS 322 327 330 979Eagle Ridge MS 490 473 449 1,412Farmwell Station MS 376 355 359 1,090Harmony MS 310 367 402 1,079Harper Park MS 350 347 367 1,064J Lupton Simpson MS 341 352 356 1,049J. Michael Lunsford MS 515 517 488 1,520Mercer MS 576 480 406 1,462River Bend MS 427 348 407 1,182Seneca Ridge MS 346 355 358 1,059Smart's Mill MS 347 356 382 1,085Sterling MS 356 348 372 1,076Stone Hill MS 543 481 458 1,482Trailside MS 383 413 367 1,163Total Middle Schools 6,072 5,931 5,949 0 0 0 17,952

9 10 11 12 PS ST HS TotalBriar Woods HS 384 356 376 474 1,590Broad Run HS 409 398 428 460 1,695Dominion HS 333 414 363 365 17 1,492Freedom HS 540 404 341 366 1,651Heritage HS 374 342 344 309 30 1,399John Champe HS 389 391 335 342 1,457Loudoun County HS 363 389 348 368 1,468Loudoun Valley HS 334 354 332 314 1,334Park View HS 320 437 399 319 1,475Potomac Falls HS 369 435 411 391 1,606Riverside HS 362 302 140 0 804Rock Ridge HS 447 414 313 170 17 1,361Stone Bridge HS 374 409 484 430 1,697Tuscarora HS 404 370 435 448 17 1,674Woodgrove HS 383 395 375 350 17 1,520Total High Schools 5,785 5,810 5,424 5,106 0 30 68 22,223

75,755


Total 2015-2016 Projected Enrollment

368



Glossary of Terms

This glossary includes definitions of terms used in this budget document and other terms as seen necessary for an understanding of financial accounting procedures for Loudoun County Public Schools. Accounts Payable—A short-term liability account reflecting amounts owed to private persons or organizations for goods and services received by a government. Accounts Receivable—An asset account reflecting amounts due from private persons or organizations for goods and services furnished by a government (but not including amounts due from other funds or other governments). Accrual Basis—The recording of the financial effects on a government of transactions, events, and circumstances that have cash consequences for the government in the periods in which those transactions, events, and circumstances occur; rather than only in the periods in which cash is received or paid by the government. Adequate Yearly Progress (AYP)-A measurement defined by the United States Federal No Child Left Behind Act that allows the U.S. Department of Education to determine how every public school and school district in the country is performing academically according to results on standardized test. Advanced Placement (AP) Program—An intensive program of college-level curricula and examinations that provides high school students with an opportunity to earn advanced placement, college credit, or both, at universities and colleges across the country. The AP program bridges the transition from secondary school to college by offering students an opportunity to develop their academic strengths through rigorous curricula and challenging national examinations and by exposing them to academic experiences usually reserved for college students. Allocation—The amount of funding appropriated to a school. Types of allocations include the per pupil allocation for instructional supplies, postage, library books, staff development, computer supplies, etc. American with Disabilities Act (ADA)—Prohibits discrimination against individuals with disabilities and requires employers to provide reasonable accommodations to help those with disabilities in performing their jobs. An individual with a disability is defined by the ADA as a person with a serious physical or mental impairment that substantially limits a major life activity. Amortization—(1) The portion of the cost of a limited-life or intangible asset charged as an expense during a particular period. (2) The reduction of debt by regular payments of principal and interest sufficient to retire the debt by maturity. Appropriation—An authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. An appropriation is usually limited in amounts and as to the time when it may be expended. Average Daily Membership (ADM)—The aggregate membership of a school division divided by the number of days school is in session. ADM is a factor in the state funding formula. Balance Sheet—A summarized statement, as of a given date, of the financial position of an entity by fund type presenting assets, liabilities, reserves, and fund balance.

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Balanced Budget - A balanced budget is when there is neither a budget deficit nor a budget surplus. Total revenues equal total expenditures. Basis of Accounting—A term used to refer to when revenues, expenditures, expenses, and transfers—and the related assets and liabilities—are recognized in the accounts and reported in the financial statements. Specifically, it relates to the timing of the measurements made, regardless of the nature of the measurement, on either the cash or the accrual method. Bond—A written promise to pay a specific amount of money (face value) and interest over a specific period of time. Bonds for school purposes are either General Obligation Bonds or Virginia Public School Authority Bonds. Budget—A plan of financial operation embodying an estimate of proposed expenditures for a given period or purpose and the proposed financing sources. Budgetary Control—The control or management of a government or enterprise in accordance with an approved budget to keep expenditures within the limitations of available appropriations and available revenues. Capital Budget—A plan of proposed capital outlays and the means of financing them for the current fiscal period. Capital Outlay and Capital Acquisition—All expenditures for equipment, equity leases, purchases of land which result in acquisition of, or additions to, fixed assets, except outlays for Capital Construction. Capital Outlay includes the purchase of assets, both replacement and/or additions that cost more than $5,000, with a useful life of at least one year. Capital Improvement Plan—The six year plan for school division construction projects. Capital Projects Funds—A fund created to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds and trust funds). Communication—All expenditures related to postal, messenger, and telecommunications services. Consumer Price Index (CPI)—Measure of the average change over time in the prices paid by urban consumers for a fixed market basket of consumer goods and services. The CPI provides a way for consumers to compare what the market basket of goods and services costs this month with what the same market basket cost a month or a year ago. Contractual Services—All expenditures for services acquired or purchased from sources outside the school system (i.e., private vendors, public authorities or other governmental entities). Purchase of the service must be on a fee basis or fixed time contract basis. Payments for leases and rentals, utilities, communications, and insurance are not included. Debt Limit—The maximum amount of outstanding gross or net debt legally permitted. Debt Ratios—Comparative statistics illustrating the relation between the issuer’s outstanding debt and such factors as its tax base, income, or population. These ratios often are used as part of the process of determining the credit ratings of an issue, especially with general obligation bonds. Debt Service (Lease Purchase)—All expenditures related to the repayment of debt, for example, vehicles purchased through lease agreements.

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Debt Service Fund—A fund established to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. Sometimes referred to as a Sinking Fund. Deferred Revenue—Amounts for which asset recognition criteria have been met, but for which revenue recognition criteria have not been met. Under the modified accrual basis of accounting; amounts that are measurable, but not available, are one example of deferred revenue. English as a Second Language (ESL)—The ESL program helps limited-English-proficient students learn literacy and content concepts in order to function successfully in the regular school program. Expenditures—Total charges incurred, whether paid or unpaid, for current costs. Family Medical Leave Act (FMLA)—The FMLA of 1993 provides up to 12 weeks of unpaid leave to an employee who has worked for at least 750 hours and 12 months at a location where there is at least 50 employees employed by the employer within 75 miles. These 12 weeks of leave are provided for certain medical reasons such as pregnancy and birth of a child, caring for an immediate family member with a serious health condition or for an employee who has a serious health condition. Certain type of notice may need to be given to the employer for requesting such leave. FAMIS—The Financial Accounting Management Information System (FAMIS) is the financial accounting system used by LCPS. Fiscal Period—Any period of time at which the entity determines its financial position and the results of its operations. LCPS has a fiscal year of July 1 to June 30. Fiscal Year—A 12-month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. Fixed Assets—Long-lived tangible assets obtained or controlled as a result of past transactions, events, or circumstances. Fixed assets include buildings, equipment, or improvements other than buildings and land. In the private sector, these assets are referred to most often as property, plant, and equipment. Freedom of Information Act (FOIA)—The Freedom of Information Act establishes the right of the public to obtain information maintained by the federal or state government and their agencies. The FOIA creates a general mechanism designed to ensure that the process for getting that information will be simple, timely, and inexpensive. Fringe Costs—All expenditures for job-related costs provided to employees as part of their total compensation. Fringe costs include the employer’s portion of FICA, retirement, group insurance (health, dental, and life), unemployment, workers’ compensation, and direct educational assistance. Full-Time Equivalent (FTE)—Method of calculating hourly or part-time employees on a full-time position basis. Fund—A fiscal and accounting entity with a self-balancing set of accounts recording assets and liabilities for specific activities of the school system. Fund Balance—The excess of assets of a fund over its liabilities and reserves.

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Fund Statements—Financial statements that display receipts, expenditures, transfers in, transfers out, and changes in fund balance for each School Board fund. General Ledger—A record containing the accounts needed to reflect the financial position and the results of operations of a government. In double-entry bookkeeping, the debits and credits in the general ledger are equal (i.e., the debit balances equal the credit balances.) General Accepted Accounting Principals (GAAP)—Uniform minimum standards and guidelines for financial accounting and reporting. They govern the form and content of the financial statements of an entity. GAAP encompass the conventions, rules, and procedures necessary to define accepted accounting practice at a particular time. They include not only broad guidelines of general application, but also detailed practices and procedures. GAAP provide a standard by which to measure financial presentations. The primary authoritative body on the application of GAAP to state and local governments is the GASB. Grants—Contributions or gifts of cash or other assets from another government to be used or expended for a specified purpose, activity or facility. Individualized Education Program (IEP)—A written statement indicating the primary special education placement and related services a student with disabilities will receive. The IEP is developed mutually by the child’s parents and by a team of individuals representing the school system. Instruction—The activities dealing directly with the teaching of students or improving the quality of teaching. Insurance—All expenditures for insurance except those which are related to personal services and which are reflected under Fringe Costs (i.e., group health, group life, accident and health, unemployment compensation, worker’s compensation, etc.). Leases and Rentals—All expenditures for payments of non-equity leases and rentals. Includes leases, which are capitalized and rental of land, structures, and equipment. Payments made under equity type lease/purchase agreements are not included here, but under Capital Leases. Liabilities—Probable future sacrifices of economic benefits, arising from present obligations of a particular entity to transfer assets or provide services by other entities in the future as a result of past transactions or events. Local Composite Index (LCI)—The relative wealth index used by the state to equalize state aid to localities. Long Term Debt—In the context of the General Long Term Debt Account Group, any unmatured debt that is not a fund liability. Materials, Supplies, Minor Equipment—All expenditures for instructional materials, office supplies, other operating supplies, and minor equipment (defined as less than $5,000 in the Capitalization Policy) which are consumed or materially altered when used. Miscellaneous—All expenditures for those payments not otherwise classified. For example: Dues and Association Memberships, Professional Certifications and Licenses, Notary Fees, Vital Statistics Certifications, Education-Staff Development Expenses, Scholarships and Stipends.

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Modified Accrual Basis—The accrual basis of accounting adapted to the governmental fund-type measurement focus. Under it, revenues and other financial resource increments (e.g. bond issue proceeds) are recognized when they become susceptible to accrual; that is when they become both “measurable” and “available to finance expenditures of the current period.” “Available” means collectible in the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are recognized when the fund liability is incurred except for (1) inventories of materials and supplies that may be considered expenditures either when purchased or when used, and (2) prepaid insurance and similar items that may be considered expenditures either when paid for or when consumed. All government funds, expendable trust funds, and agency funds are accounted for using the modified accrual basis of accounting. No Child Left Behind (NCLB) - federal legislation that enacts the theories of standards-based education reform, which is based on the belief that setting high standards and establishing measurable goals can improve individual outcomes in education. The Act requires states to develop assessments in basic skills to be given to all students in certain grades, if those states are to receive federal funding for schools. Object Code—Line item which denotes purpose of expenditures. Operating Budget—Plans of current expenditures and the proposed means of financing them. The annual operating budget (or, in the case of some state governments, the biennial operating budget) is the primary means by which most of the financing, acquisition, spending, and service delivery activities of a government are controlled. The use of annual operating budgets is usually required by law. Even when not required by law, annual operating budgets are essential to sound financial management and should be adopted by every government. Per Pupil Allocation—An allocation to a school based on the type and number of students enrolled. Personnel—All expenditures to compensate persons in the employment of the Loudoun County School System for direct labor including full-time and part-time employees. Property tax-An ad valorem tax that an owner is required to pay on the value of the property being taxed. The property tax rate is often given as a percentage. It may also be expressed as a permille (amount of tax per thousand currency units of property value), which is also known as a millage rate or mill levy. (A mill is also one-thousandth of a current unit.) Retainage Payable—A liability account reflecting amounts due on construction contracts not paid pending final inspection of the project or the lapse of a specified period, or both. The unpaid amount is usually a stated percentage of the contract price. Revenue—The income of a government agency from taxation and other sources. Risk Management—All the ways and means used to avoid accidental loss or to reduce its consequences if it does occur. Self Insurance—A term often used to describe the retention by an entity of a risk of loss arising out of the ownership of property or from some other cause, instead of transferring that risk to an independent third party through the purchase of an insurance policy. It is sometimes accompanied by the setting aside of assets to fund any related losses. Because no insurance is involved, the term self-insurance is a misnomer. Standards of Learning (SOL)—Objectives that are designated by the Virginia Board of Education as the student outcomes that are to result from the programs in the school. These standards are designated for elementary, middle, and secondary school students.

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Standards of Quality (SOQ)—The General Assembly and the Board of Education determine the SOQ for public schools in Virginia, as prescribed by the Code of Virginia. These standards are periodically revised and specify that each school division shall maintain schools that meet those requirements for accreditation prescribed by the Board of Education. State Category—The broad expenditure categories for school divisions determined by the State Board of Education. Current state categories are as follows: Instruction Pupil Transportation Administration Operation and Maintenance Instructional Program Food Services and Other Non-Facilities

Attendance and Health Debt Services

Subsidiary Ledger—A group of subsidiary accounts, the sum of the balances of which should equal the balance of the related control account. Taxes—Compulsory charges levied by a government to finance services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits, such as special assessments. Neither does the term include charges for services rendered only to those paying such charges (e.g., sewer service charges.) Training and Continuing Education—All expenditures for payments made directly to employees, board members, and volunteers as a reimbursement for expenses incurred in conjunction with travel related to training and education sessions, conferences, and conventions. Trial Balance—A list of the balances of the accounts in a ledger kept by double entry, with the debit and credit balances shown in separate columns. If the totals of the debit and credit columns are equal, or if their net balances agree with a control account, the ledger from which the figures are taken is said to be in balance. Utilities—All expenditures for electrical, heating, water, and sewage services provided to school system owned and operated buildings, and facilities, regardless of whether the service is provided by a private enterprise, authority, or an enterprise fund operated by the school system. Virginia High School League (VHSL)—A non-profit organization composed of the public high schools in the Commonwealth of Virginia. The league is a service organization whose purpose is to build better citizens through interscholastic activities such as athletics, drama, debate, forensics, and publications for students throughout Virginia. Virginia Public School Authority (VPSA)—The purpose of the Virginia Public School Authority (the “Authority” or the “VPSA”) is to purchase local school bonds with any available funds including bonds issued by the Authority for such purpose. The bonds may be sold at public or private sale, and for such price and on such terms as the Authority shall determine. Washington Area Boards of Education (WABE) Guide—A statistical report comparing area school districts’ salaries, budget, cost per pupil, and class sizes.

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AASA American Association of School Administrators FAMO Federal Annual Measurable

ABE Adult Basic Education Objectives

ACCESS Accessing Comprehension and Communication FAPE Free Appropriate Public Education

for ELLs in English State-to-State for English Language FLE Family Life Education

Learners FLES Foreign Language Elementary Spanish

ACT American College Test FMLA Family Medical Leave Act

ADA Americans with Disabilities Act FOIA Freedom of Information Act

ADC Adult Detention Center FTE Full-Time Equivalent

ADM Average Daily Membership FY Fiscal Year

AMAO Annual Measurable Achievement Objectives GED General Education Development

AMO Annual Measurable Objectives GAAP Generally Accepted Accounting Principles

AP Advanced Placement GASB Governmental Accounting Standards

ARRA American Recovery and Reinvestment Act Board

ASBO Association of School Business Officials GFOA Government Finance Officers Association

International GPS Global Positioning System

AYP Adequate Yearly Progress HIPPA Health Insurance Portability Accountability

BTW Behind-The-Wheel Act

CAPP IEP Individual Education Plan

CAST Community and Schools Together IDEA Individuals with Disabilities Act

CE Core Experiences IRC Instructional Resource Center

CIP Capital Improvement Program ITBS Iowa Tests of Basic Skills

COBRA Consolidated OmniBus Reconciliation Act JLARC Joint Legislative Audit and Review

CogAT Cognitive Abilities Test Commission

COOP Continuity of Operations Plan LAN Local Area Network

CPI-U Consumer Price Index for All Urban Consumers LCI Local Composite Index

CTE Career and Technical Education LCPS Loudoun County Public Schools

CVM Central Vehicle Maintenance LEP Limited English Proficient

DIT Department of Information Technology LRE Least Restrictive Environment

DOE Department of Education MSAAC Minority Student Achievement

DOI Department of Instruction Advisory Committee

DRA2 Developmental Reading Assessment 2nd NCLB No Child Left Behind Act of 2001

Addition NEO New Employee Orientation

ELL English Language Learners NSBA National School Boards Association

ELP English Language Proficiency NVCC Northern Virginia Community College

ERP Enterprise Resource Management OPEB Other Post-Employment Benefits

FAMIS Financial Accounting Management OSHA Occupational Safety and Health

Information System Administration

Loudoun County Public Schools - FY16 Superintendent's Proposed Budgets

Capital Asset Preservation Program

ACRONYM INDEX

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PALS Phonological Awareness Literacy Screening

PBIS Positive Behavioral Interventions

PE Physical Education

PEP Parents as Educational Partners

PSAT Preliminary Scholastic Assessment Test

PT Part-Time

PTA Parent Teacher Association

PTO Parent Teacher Organization

PTSA Parent Teacher Student Association

PTSO Parent Teacher Student Organization

RFP Request for Proposal

RI Responsive Instruction

SACS Southern Association of Colleges and Schools

SAMS Spanish at the Middle School

SAT Scholastic Assessment Test

SIOP Sheltered Instruction Observation Protocol

SIP School Improvement Planning

SOL Standards of Learning

SOQ Standards of Quality

SRO School Resource Officer

STEAM Science, Technology, Engineering, the Arts, Math

STEM Science, Technology, Engineering, Math

STEP Starting Towards Excellence in Pre-School

TDA Tax Deferred Annuity

TRT Technology Resource Teacher

UDL Universal Design for Learning

USDA United States Department of Agriculture

VAAP Virginia Alternate Assessment Program

VDOE Virginia Department of Education

VGLA Virginia Grade Level Alternative

VHSL Virginia High School League

VRS Virginia Retirement System

VPSA Virginia Public School Authority

VSBA Virginia School Board Association

WAN Wide Area Network

WABE Washington Area Boards of Education

YAP Young Adults Program

Loudoun County Public Schools - FY16 Superintendent's Proposed Budgets

ACRONYM INDEX

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