LOSS PREVENTION PROGRAM
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2009 Office of Risk Management Annual Conference LOSS PREVENTION PROGRAM DIVISION OF ADMINISTRATION OFFICE OF RISK MANAGEMENT LOSS PREVENTION UNIT
description
LOSS PREVENTION PROGRAM. DIVISION OF ADMINISTRATION OFFICE OF RISK MANAGEMENT LOSS PREVENTION UNIT. INTRODUCTION. Loss Prevention Unit—function Staff LPOs. WHAT HAS BEEN HAPPENING. Consulting on new manual/audit Receiving exceptions LPOs uniformity Agencies’ FAQs. - PowerPoint PPT Presentation
Transcript of LOSS PREVENTION PROGRAM
2009Office of Risk Management Annual Conference
LOSS PREVENTION PROGRAM
DIVISION OF ADMINISTRATION
OFFICE OF RISK MANAGEMENT
LOSS PREVENTION UNIT
2009Office of Risk Management Annual Conference
INTRODUCTION
Loss Prevention Unit—function
Staff
LPOs
2009Office of Risk Management Annual Conference
WHAT HAS BEEN HAPPENING
Consulting on new manual/audit
Receiving exceptions
LPOs uniformity Agencies’ FAQs
2009Office of Risk Management Annual Conference
SOME FAQ EXAMPLES (Q. #1)
IF THE NUMBER OF AGENCY USER IDs FOR ACCESS TO THE ON-LINE VERSION OF THE NEW SELF-AUDIT IS LIMITED, HOW CAN THOSE AGENCY LOCATIONS WITHOUT ACCESS ACHIEVE COMPLIANCE WITH THE NEW REQUIREMENTS?
2009Office of Risk Management Annual Conference
SOME FAQ EXAMPLES (A. #1)
Any agency location without access will need to complete the MS Word version of the self-audit, available on the ORM web site, and have a copy of it available for review by the LPO at the beginning of the audit/CR visit.
Loss Prevention website: http://www.doa.louisiana.gov/orm/lp.htm
2009Office of Risk Management Annual Conference
SOME FAQ EXAMPLES (Q. & A. #2)
WILL STANDARD FORMS, SUCH AS THE DA2054, BE SET UP SO THAT THE AGENCY CAN TYPE IN THE REQUIRED INFORMATION?
Most, if not all, forms on the ORM web site are already set up for such.
2009Office of Risk Management Annual Conference
SOME FAQ EXAMPLES (Q. & A. #3)
IF AN EMPLOYEE HAS AN ACCIDENT IN THEIR PERSONAL VEHICLE AFTER HOURS, DO THEY HAVE TO REPORT IT?
Not unless they were ticketed.
2009Office of Risk Management Annual Conference
SOME FAQ EXAMPLES (Q. & A. #4)
DOES "ANNUAL" TRAINING MEAN THE TRAINING OCCURS AT THE SAME TIME EACH YEAR, OR SIMPLY SOME TIME WITHIN THE FISCAL YEAR?
The intent is for each employee to receive the training as close as possible to a 12-month interval. Therefore, the training must occur within the same month as the previous year's training.
2009Office of Risk Management Annual Conference
SOME FAQ EXAMPLES (Q. & A. #5)
WHAT IS CONSIDERED AN "OFFICIAL" ODR?
Only those that clearly indicate they are from the state's Office of Motor Vehicles, whether they say "official" or "unofficial" on them. Local, parish, and state police forms are not considered official for purposes of the Loss Prevention audit.
2009Office of Risk Management Annual Conference
SOME FAQ EXAMPLES (Q. #6)
IS THE SELF-AUDIT REQUIRED?
2009Office of Risk Management Annual Conference
SOME FAQ EXAMPLES (A. #6) Yes. Every agency subject to a compliance
review OR an audit must complete the self-audit and make it available to the Loss Prevention Officer before/at the time of the visit. If the self-audit is not available OR incomplete, the agency will not pass the CR/audit for that year and may be subject to the mandatory 5% penalty. However, the assigned LPO will remain on site and assist the agency in completing the self-audit document.
2009Office of Risk Management Annual Conference
AUDIT SCHEDULE FORNEXT 3 YEARS
2009Office of Risk Management Annual Conference
JULY 1, 2009 TO JUNE 30, 2010
July—DOI, DSS
August—DOJ
September—DOE, ULS
October—Special Schools
December—Employee Benefits
January—DHH
March—DOC, DEQ
April—DNR
2009Office of Risk Management Annual Conference
JULY 1, 2010 TO JUNE 30, 2011
July—DOL, DWL&F September—
DA&F, LSU System October—
Legislature November—Sec.
of State December—
Southern System
January—Revenue
February—DOTD
March—DOA, Youth Services
April—Judiciary
2009Office of Risk Management Annual Conference
JULY 1, 2011 TO JUNE 30, 2012
July—DPS
August—CRT, Lt. Gov.
October—LTCs & CCs
November—CS, PSC
December—Treasury
January—Executive
February—LSUMC
March—DED
April—Boards & Commissions
2009Office of Risk Management Annual Conference
Audit/CR Misc.
Entrance/Exit conference
Compliance letter
CR review questions
2009Office of Risk Management Annual Conference
APPRAISALS
Who is responsible for notification?Why is notification so important?What is a Vacant Building Permit?What is a Denial of Building Permit?
2009Office of Risk Management Annual Conference
INVESTIGATIONS Who initiates LP’s involvement?
LP’s purpose?
Where does the final report go?
2009Office of Risk Management Annual Conference
BOILERSHSB’s involvementWhat does the agency pay for HSB’s inspection?HSB’s inspection reportPosting of inspection certificates
2009Office of Risk Management Annual Conference
TRAINING
Primary responsibility transferred to Agencies
in ‘05
Required General Safety training
Required Driver Safety training
Required Water Vessel training
LP PPTs for agency training updated in ‘06
2009Office of Risk Management Annual Conference
TRAINING (cont.)
Required Departmental LP/Safety Coordinators and Representatives training
LP will conduct some “train-the-trainer”
Annual Equipment Management training by HSB and GAPS
2009Office of Risk Management Annual Conference
Questions?
