LOS ANGELES COMMUNITY COLLEGE DISTRICT … · projects that agree to be bound ... Harbor...
Transcript of LOS ANGELES COMMUNITY COLLEGE DISTRICT … · projects that agree to be bound ... Harbor...
LOS ANGELES COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES
FACILITIES MASTER PLANNING & OVERSIGHT COMMITTEE Educational Services Center
Board Room – First Floor 770 Wilshire Boulevard Los Angeles, CA 90017
Wednesday, February 22, 2017 4:45 p.m. – 6:15 p.m.
Committee Members
Mike Eng, Chair Ernest H. Moreno, Vice Chair
Mike Fong, Member Scott J. Svonkin, Board Alternate
Thomas Hall, Staff Liaison Monte E. Perez, College President Liaison
Erika A. Endrijonas, College President Liaison Alternate
Agenda (Items may be taken out of order)
I. ROLL CALL
II. PUBLIC SPEAKERS*
III. ITEMS WITH A MOTION REQUIRED
A. Proposed revision to Board Rule 4006 - Procedures for Retaining Legal
Services.
B. Amendment to Project Labor Agreement (PLA) to apply to Measure CC funded projects.
IV. INFORMATIONAL ITEMS
A. Status Report on Student Housing.
https://spdev.laccd.edu/Board/StandingCommittees/Documents/2016-
2017StandingCommitteeAgendas/Report%20on%20Student%20Housing.pdf
B. Possible future Board action permitting master agreements to be funded from Measure CC.
C. Program Management Contract re-compete Request for Qualifications/Proposals timeline.
D. Measure CC Implementation Efforts to date.
E. Lead Construction Counsel’s Report on Legal Fees and Costs in the Bond
Program for 2016. F. Active Construction Summary.
V. SUMMARY – NEXT MEETING .......................................................... Mike Eng VI. ADJOURNMENT
*Members of the public are allotted three minutes time to address the agenda issues. If requested, the agenda shall be made available in appropriate alternate formats to persons with a disability, as required by Section 202 of the American with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the rules and regulations adopted in implementation thereof. The agenda shall include information regarding how, for whom, and when a request for disability-related modification or accommodation, including auxiliary aids or services may be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting. To make such a request, please contact the Executive Secretary to the Board of Trustees at 213/891-2044 no later than 12 p.m. (noon) on the Tuesday prior to the Committee meeting.
Board of Trustees
Los Angeles Community College District
NOTICE March 8, 2017
Com No. CH/A Division: Chancellor Action Date: April 5, 2017
Approved by _______________________________ Francisco C. Rodriguez, Chancellor
Chancellor and Secretary to the Board of Trustees By:______________________________ Date_________________
Eng ________________ Moreno__________________ Fong _______________ Pearlman________________ Hoffman _____________ Svonkin_________________ Kamlager ___________ Victoriano________________ Student Trustee Advisory Vote
Page 1 of 3 Page Com. No. CH/A Div. Chancellor Dat Date 04-05-17
Notice: 03-08-17
SUBJECT: REVISE BOARD RULE 4006
4006. PROCEDURES FOR RETAINING LEGAL SERVICES.
In retaining law firms for individual cases or matters, the following procedure shall be followed:
A. For ongoing work, the General Counsel shall conduct an open and
competitive process to establish a panel of law firms with commonly-required expertise. In the event a need for additional expertise arises, the General Counsel shall make recommendations to the Board for additional firm(s) as necessary.
B. Supervising Office
1. For general matters involving the District, the Board of Trustees
delegates authority to the General Counsel, or his/her designee, to select and supervise the firm to which an individual case or matter will be assigned. The General Counsel, or his/her designee, shall report the selection of counsel, the basic terms of the firm’s proposal, and the reason for the selection at the first meeting of the Board of Trustees following the selection.
2. Bond counsel will continue to be supervised by the CFO/Treasurer
or designee for issuances or other funding transactions.
3. For new transactions involving construction matters and for real property acquisition, the Board of Trustees delegates authority to the General Counsel, in consultation with the Chief Facilities Executive, Executive Director of Facilities Planning and Development or designee to supervise the firm to which an individual case or matter is assigned, effective December 1, 2012.
Board of Trustees
Los Angeles Community College District
Com. No. CH/A Division Chancellor Action Date:
April 5, 2017
____________________________________________________________________________________ Page 2 of 3 Pages Com. No. CH/A Div. Chancellor Date 04-05-17
Notice: 03-08-17
4. Counsel for the Office of Inspector General and for the District Citizens’ Oversight Committee will be selected and supervised by the Chancellor or designee, effective December 1, 2012.
5. For all transactions involving construction, construction defects litigation
and real property acquisition, the Board of Trustees delegates authority to the Executive Director of Facilities Planning and Development General Counsel, in consultation with the Chief Facilities Executive or designee, to select and to supervise the firms to which individual cases or matters will be assigned, effective January 1, 2013.
6. The applicable office shall be referred to as the Supervising Office.
C. The Supervising Office shall solicit proposals from a minimum of three law firms
for each individual case or matter, except as set forth in section G below.
D. For litigation in superior or federal court, or administrative proceedings, including arbitrations or administrative hearings, the proposal from each law firm will contain a proposed budget, including a litigation plan, a list of services to be provided, a per-unit price for categories pursuant to regulations promulgated by the Chancellor, and a maximum budget for those legal services not subject to unit-based pricing.
1. For matters subject to unit-based pricing, the unit price shall cover all of
the firm’s professional fees associated with the matter, including travel time to and from hearings and depositions, preparation for hearings, trial, motions, and depositions, and the like, except for reimbursable costs allowable under the law firm’s contract with the District.
E. If a law firm’s proposal is accepted, the budget for matters not subject to unit-
based pricing shall be binding unless the Supervising Office determines that unforeseeable circumstances have arisen. Under such circumstances, the Supervising Office may, in the exercise of discretion, agree to an amended budget. The Supervising Office shall promptly notify the Chancellor and the Board of Trustees of the unforeseeable circumstances, the reason for agreeing to an amended budget, and the amount of the amendment allowed, taking appropriate measures for the preservation of confidentiality in attorney-client communications and attorney work-product to protect the District’s interests.
F. Limited jurisdiction civil cases shall be paid at a rate up to, but not to exceed,
$7,500.00, exclusive of costs, through trial or arbitration.
Board of Trustees
Los Angeles Community College District
Com. No. CH/A Division Chancellor Action Date:
April 5, 2017
____________________________________________________________________________________ Page 3 of 3 Pages Com. No. CH/A Div. Chancellor Date 04-05-17
Notice: 03-08-17
G. Transactional matters, such as contract review or negotiations shall not be
subject to the unit-based billing system. Whenever possible, the Supervising Office shall obtain a proposal for a transactional matter, including an estimate of the total number of hours required and a total budget amount. The budgeted amount shall be binding except as provided in section E above. Transactional matters may be assigned to counsel without soliciting multiple proposals.
Amended: 04-05-17
LOS ANGELES COMMUNITY COLLEGE DISTRICT
AMENDMENT TO PROJECT LABOR AGREEMENT
1. This is an Amendment to the prior Amended Project Labor Agreement adopted by the
Los Angeles Community College District Board of Trustees on July 8, 2015 and which
became effective on August 13, 2015 (“Current Project Labor Agreement”). The
purpose of this Amendment is to incorporate projects funded with Measure CC bond
funds, passed by the voters on November 8, 2016, into the Current Project Labor
Agreement as set forth herein below.
2. The Agreement is entered into by the Los Angeles/Orange Counties Building and
Construction Trades Council (the “Council”), the signatory Craft Councils and Unions
signing this Agreement (hereinafter together with the Council, collectively, the “Union”
or “Unions”), and those contractors performing work on the projects that are subject to
the Current Project Labor Agreement. The foregoing are also sometimes referred to
hereinafter individually as a “Party”/”party” and/or collectively as the
“Parties”/”parties” to this Amendment.
3. It is understood by the Parties that if this Amendment is acceptable to the Los Angeles
Community College District (“District”), and adopted by its governing Board of
Trustees, it will become the policy of the District that the construction work covered by
this Amendment shall be contracted exclusively to contractors performing work on the
projects that agree to be bound by this Amendment and the Current Project Labor
Agreement.
4. Article II of the Current Project Labor Agreement is hereby amended to include
Measure CC bond funded projects subject to the existing terms, condition and
provisions of Article II. All other portions of Article II, and the rest of the Current
Project Labor Agreement, shall remain unchanged and in full force and effect.
In witness whereof, the parties have caused this Agreement to be executed and effective as of
the day and year first above written:
For the Unions:
____________________________
Ron Miller
Executive Secretary
Los Angeles/Orange Counties Building and
Construction Trades Council
Los Angeles Community College District 2 Amendment to Article II of the Project Labor Agreement
LOS ANGELES/ORANGE COUNTIES BUILDING AND CONSTRUCTION
TRADES COUNCIL CRAFT UNIONS AND DISTRICT COUNCILS
Building for tomorrow’s leaders 1
Facilities Master Planning & Oversight Committee
Student Housing Update
February 22, 2017
Building for tomorrow’s leaders 2
TABLE OF CONTENTS
• Demand Summary & Housing Preferences
• International Students & Housing
• Affordable Housing- Broad Overview
• California Community Colleges with Housing
• Student Housing Models
• Items for Consideration
Building for tomorrow’s leaders 3
DEMAND STUDY vs FEASIBILITY STUDY
DEMAND STUDY • Demand Study analyses:
– Are students interested in student housing
– How many students are likely to live in student housing
– Type of student housing students are likely to live in
– Rents students willing to pay
– Results in a number of beds likely to be filled if the project is constructed
• Items informing demand study – Visioning Session
– Focus Groups
– Stakeholder Interviews
– Off-campus market analysis
– Student Survey
• Cost: $25,000/campus
FEASIBILITY STUDY • Feasibility Study analyses:
– Assesses the financial viability of a project • Number/types of units to construct, rents,
costs.
– Prepares financial modeling • Types of financing (private capital/bonds),
debt service, investor returns, profitability, pro-forma & stabilization
• Items informing feasibility study – Mission: Revenue Generator or Student
Support • Sets the framework for student rents which
impact profitability and ground rent
• Guides procurement & proposals
• May inform whether local zoning rules apply
– LACCD’s/College’s type/level of involvement
– LACCD’s/College’s institutional will
• Cost: $45,335/campus
Building for tomorrow’s leaders 4
DEMAND ANALYSIS Demand Analysis addresses: Are students interested in student housing? How many students are likely to live in student housing? What type of student housing are students likely to live in? What rents are students willing to pay?
TOTAL STUDENT HOUSING DEMAND BY CAMPUS (ALL AGE GROUPS)
Harbor College West L.A. College Pierce College L.A. City College
Traditional Student Housing
Traditional 66 109 190 177
Semi-Suite 45 65 64 97
Full-Suite 51 48 92 96
Total: 162 222 346 370
Apartment Student Housing
Studio 15 30 48 67
1-Bedroom / 1-Bathroom 8 24 87 98
2-Bedroom / 1-Bathroom 26 49 71 94
4-Bedroom / 2-Bathroom 20 24 98 11
Total: 69 127 304 270
Total Bed Demand by Campus: 231 349 650 640
Pierce and L.A. City received the highest overall bed demand in
both categories; West L.A. received higher demand from
Traditional unit type housing
Building for tomorrow’s leaders 5
29%
19%
22%
6%
3%
11%
9%
31%
19%
14%
9%
7%
14%
7%
29%
10%
14%
7%
13%
11%
15%
28%
15% 15%
10%
15% 15%
2%
0%
5%
10%
15%
20%
25%
30%
35%
Traditional Semi-Suite Full-Suite Studio 1-Bedroom / 1-Bathroom
2-Bedroom / 1-Bathroom
4-Bedroom / 2-Bathroom
Harbor College West L.A. College Pierce College L.A. City College
HOUSING PREFERENCES • Student demand projections based on survey responses – Demand-Based Program Model
Traditional Student
Housing
Apartment Student
Housing
(s)$1,180-$1,230
(d)$740-$790
(s)$1,360-$1,410
(d)$830-$880
(s)$1,360-$1,410
(d)$830-$880
(s)$1,440-$1,490
(s)$1,805-$1,855
(d)$1,125-$1,175
(s)$1,410-$1,460
(d)$965-$1,015
(s) $1,150-$1,200
Housing rates above are per month/per student
Building for tomorrow’s leaders 6
Fall 2016 F-1 Visa Data
19 or Less 20 to 24 25 to 29 30 to 34 35 to 39 40 to 49 50 + Totals:
East L.A. 286 423 74 17 5 5 0 810
Potential Capture 172 254 22 3 1 0 0 451
L.A. City 27 205 86 20 19 6 3 366
Potential Capture 16 123 26 3 2 0 0 170
L.A. Harbor 6 91 25 2 6 3 0 133
Potential Capture 4 55 8 0 1 0 0 67
L.A. ITV 1 5 3 1 13 0 0 23
Potential Capture 1 3 1 0 1 0 0 6
L.A. Mission 13 31 22 3 1 2 0 72
Potential Capture 8 19 7 0 0 0 0 34
L.A. Pierce 59 143 27 10 3 3 2 247
Potential Capture 35 86 8 2 0 0 0 131
L.A. Southwest 2 14 1 1 2 1 0 21
Potential Capture 1 8 0 0 0 0 0 10
L.A. Trade Tech 10 33 35 6 4 2 1 91
Potential Capture 6 20 11 1 0 0 0 38
L.A. Valley 9 87 21 10 3 2 2 134
Potential Capture 5 52 6 2 0 0 0 66
West L.A. 35 257 68 17 9 4 0 390
Potential Capture 21 154 20 3 1 0 0 199
Total International Student Population: 2,287
Total Potential International Student Capture: 1,172
INTERNATIONAL STUDENT CAPTURE
RATE ANALYSIS A capture rate is a percentage point used to capture a portion of the population within the analysis. 76% of int’l students that took the survey were interested in housing, the capture rate for various age groups is listed below. 2.66% of survey responders (99 students ) were int’l students.
19 or Less 20 to 24 25 to 29 30 to 34 35 to 39 40 to 49 50 +
60% 60% 30% 15% 10% 5% 5%
Building for tomorrow’s leaders 7
INTERNATIONAL vs DOMESTIC STUDENT
OVERVIEW
INTERNATIONAL
• 59% Very/Somewhat
Likely to live in student
housing
• 32% Very Easy/Easy to
find housing near college
• $704/month in rent &
utility expense ($120
more than domestic)
DOMESTIC
• 38% Very/Somewhat
Likely to live in student
housing
• 59% Very Easy/Easy to
find housing near college
• $584/month in rent &
utility expense
Building for tomorrow’s leaders 8
AFFORDABLE HOUSING: Broad Overview
Low-Income
Housing
Product
Restricted
Rents
Specific
Project
Funding*
Specific
Tenant
services**
Objective
Selection of
tenants***
Full- Time
Students as
Residents****
Family Yes Yes Yes Lottery No, w/ exceptions
Senior Yes Yes Yes Lottery No, w/ exceptions
Veteran Yes Yes Yes Lottery No, w/ exceptions
Special Needs
(i.e., homeless,
recently
emancipate
youth)
Yes Yes Yes Lottery No, w/ exceptions
*Funding is restricted to the specific low-income housing product.
**Tenant services targeted to residents may include: job training, counseling, mental health, financial education
***Lottery due to more tenant demand than units available. Potential tenant must meet criteria (many times
Including verifiable source of income), complete application and hope to be objectively selected.
****Units leased entirely to full-time students do not qualify as low-income units, with certain exceptions.
IRS Chapter 17, Category 11l, Low Income Units Occupied by Non-Qualified Full-Time Students.
Building for tomorrow’s leaders 9
LOW INCOME UNITS & FULL TIME STUDENTS* Units comprised of full-time students do not qualify as low-income units, unless
• It is occupied by an individual who – Is receiving assistance under Title IV of SSA;
– A student was previously under the care and placement responsibility of the Sate agency for administering a plan under part B or part E of title IV of the Social Security Act; or
– A student enrolled in a job training program receiving assistance under the Job Training Partnership Act or under other similar Federal, State or local laws
• It is occupied entirely by full-time students, if such students are – Single parents and their children and such parents are not
dependents of another individual and such children are not dependents of another individual other than a parent of such children; or
– Married and file a joint return
*IRS Chapter 17, Category 11l, Low Income Units Occupied by Non-Qualified Full-Time Students
Building for tomorrow’s leaders 10 10
STUDENT HOUSING
Columbia College
Cerro Coso Community College Mammoth Campus
Feather River College
Lassen College College of the Redwoods
H O U S I N G A T C O M M U N I T Y C O L L E G E S I N C A
Reedley College
Shasta College
Sierra College
College of the Siskiyous
Taft College
West Hills College Coalinga
Building for tomorrow’s leaders 11
California Community Colleges Offering
Student Housing
College Land
Ownership
Project
Ownership
Management Number of
Beds; cohorts
Year Built Other Information
Cerro Coso Third Party Third Party
Third Party
No dorms, operated as student housing by 3rd
party unaffiliated with campus; No direct financial
benefit; helps with enrollment; 3rd
party set- up
paperwork and pricing.
College of
Redwoods College College College 150 beds Convenience store in cafeteria.
College of
Siskiyous College College College 144 beds No cooking or kitchen on campus.
Columbia College College Third Party Third Party 1970’s College owns and manages the parking.
Feather River
College
Third Party
Lassen College College College College 85% athletes 30 years ago
Reedley College College College 140: beds (100
men & 40
women)
7 year ago Self-sufficient; wait-list; no convenience store on
campus, dollar tree, fresh & easy and CVS
across the street.
Shasta College
Sierra College College College Third Party
121 beds; set-
asides for int’l
students,
athletes & foster
youth
1960’s,
remodeled
1980’s
Self-sufficient; wait list; local restaurants
participate in dining program.
Taft College College College 135 beds, most
athletes
Long time ago Meal program generates own revenue, meal is
the largest expense; rent is very low which is
needed to attract students.
West Hills College College College College 199 (151 men;
48 women)
1960’s &
1970’s
Yuba College Dorms closed.
Butte College Third Party
Third Party
Third Party
No dorms, housing affiliated with campus.
* Information collected 2014, confirmation process on-going
Building for tomorrow’s leaders 12
STUDENT HOUSING- Sample Models &
Preliminary Impacts on LACCD
Student
Housing
Model
Land
Ownership
Project
Ownership
Project
Construction
& Soft Cost
Investment
Management Balance
Sheet
Impact on
LACCD
Liability
Impact on
LACCD
Built by
LACCD
LACCD LACCD LACCD LACCD
Yes Yes
Fee
Developer
LACCD
LACCD
LACCD pre-
construction/
third party
construction
LACCD
Yes Yes
Outsource
Management
LACCD LACCD LACCD Third Party
Yes Yes
Ground
Lease* to
Third Party
(Example:
New Entity,
Foundation,
Student
Housing
Developer)
LACCD Third Party;
end of lease
LACCD
owns
LACCD
(amount
depends on
procurement
direction &
CEQA status);
Third Party
Third Party Maybe,
Depends on
Financing
and
Agreement
Yes &
Depends on
Agreement
Yes &
Depends on
Agreement
*Ground Lease terms can vary greatly depending on LACCD’s mission and needs, i.e. uses, management, prevailing wage, DSA, liability.
Restrictions may impact ground rent and therefore lender or investors must agree.
Project will be subject to local zoning if procured under Education Code 81397, limited to 66 year ground lease and require developer to build LACCD Joint-Occupancy Space.
Building for tomorrow’s leaders 13
FINANCIAL INVESTMENT & PROJECT
CONTROL
LACCD Investment (i.e., soft-costs, hard-
costs, personnel, student life)
LACCD Risk
(i.e. credit rating, management, liability)
LACCD
Greater Control
Third Party Investment
(i.e., soft-costs, hard-costs, management, student life)
Third Party Risk
(i.e., entitlement, financial, market, liability)
Third Party
Greater Control
Building for tomorrow’s leaders 14
OTHER CONSIDERATIONS FOR LACCD
Cost
• Residential Services/Student Life
• Office on campus
• Amend Master Plans and designate location
• Increase library hours
• Health services
• Counseling services
• Food Service
• Security
• Facilities: upkeep, utilities, insurance
• Debt service
• Feasibility Study
Personnel
• Salaries and Benefits to Full-Time Staff
• Custodial
• Residence Hall Directors
• Dispute Resolution Counselors
• Security
• Part-Time wages
• Monitor lease breaches
Student Residents & Rents
• Rents at/below market
• If subsidized, by who and how much
• Set aside for cohorts
• Int’l Students
• Student Athletes
• Student Veterans
• Lease Obligations & Linkage to College
• Issue diploma if breach of lease?
• Evict students on academic probation?
• Age/class restricted
LACCD Program Management 1055 Corporate Center Drive Monterey Park, California 91754 www.build-laccd.org 323.981.7200 tel
Building for Tomorrow’s Leaders
DATE: February 15, 2017
TO: Tom Hall, Interim Chief Facilities Executive
FROM: Paul Steinke, Program Director
SUBJECT: FEBRUARY 22, 2016 FMP&OC AGENDA ITEM IV. B. POSSIBLE FUTURE BOARD
ACTION PERMITTING MASTER AGREEMENTS TO BE FUNDED FROM MEASURE
CC BOND FUNDS
On April 15, 2009 (Com. No. FPD1), the Board of Trustees approved a request to allow
agreements that were previously approved under Propositions A/AA, which only
accepted funding through Propositions A/AA, to also be funded through Measure J Bond
proceeds.
Subsequent to the approval of Measure CC by a vote of the people on November 8,
2016, it may be similarly necessary for the Board to consider approving certain existing
master agreements that were previously approved to be funded through Propositions
A/AA, Measure J, and/or through General Funds to now also be funded through Measure
CC.
The Program Management Office is reviewing this matter with the Facilities Planning and
Development Department. Further information is anticipated to be brought to FMP&OC
for review in the near future.
1
To: Trustee Mike Eng, Chairman FMPOC
From: John P. Dacey, Lead Construction Counsel
Cc: Francisco C. Rodriguez, Chancellor
Tom Hall, Interim Chief Facilities Executive
Paul Steinke, Build-LACCD Program Director
Brent Hurwitz, Build-LACCD and FMPOC Agenda Coordinator
Date: February 7, 2017
Re: Implementation of Measure CC Bond Funded Projects and Completion of
Current Build-LACCD Bond Program – Update for February 22, 2017
FMPOC Committee Meeting
I. BRIEF BACKGROUND
Various efforts have been instituted and are underway regarding remaining A/AA and J bond
funds and newly approved Measure CC Bond Funds.
Beginning in approximately December 2016, logistically, those efforts have included to date:
(1) Program Management Office review and assessment of all remaining and/or deferred A/AA
and J related bond fund projects;
(2) standard Program Management Office Risk Modeling for June thru December 31, 2016;
(3) Program Management Office “deep dive” (review and assessment) of each Colleges “College
Reserve” and “Project Contingencies” (the latter two both at the College Funding Level Only);
(4) meetings involving the Chancellor, Executive Staff, the College Presidents, and Lead
Construction Counsel;
(5) a meeting with the Bond Steering Committee;
(6) Coordination Meetings between the Chancellor, Senior District Administration and FPD
personnel, Senior PMO personnel, and Lead Construction Counsel;
(7) a Facilities Planning and Development Measure CC training meeting presented by Tom Hall
to approximately 34 College representatives (all 9 Colleges had representatives present); and
(8) an initial discussion with the Facilities Master Planning and Oversight Committee
(“FMPOC”) of the Board in January.
2
II. NEXT ANTICIPATED AND CURRENTLY PLANNED STEPS
Now that the Program Management Office has completed its:
(1) review and assessment of all remaining and/or deferred A/AA and J related bond fund
projects; the Risk Modeling for June thru December 31, 2016; and
(2) the “deep dive” (review and assessment) of each Colleges “College Reserve” and “Project
Contingencies”.
Looking forward from the date of this Memorandum, the following logistical efforts are
scheduled to be undertaken1:
(1) further Coordination Meetings between the Chancellor, Executive Staff, Senior PMO
personnel, and Lead Construction Counsel (one took place on February 7, 2017, and will occur
monthly thereafter;
(2) The Program Management Office’s efforts and information (developed from the reviews and
assessments described above) are being distributed today to all of the College Presidents;
(3) potential criteria for project approval consideration was taken from Measure CC Ballot
Language, past FMPOC and Board comments, State reported information, the District’s Blue
Ribbon Security Panel Report, etc., and distributed to the Chancellor, Executive Staff and the
College Presidents on February 3, 2017 for their review and comment on a “for discussion only”
basis;
(4) the potential criteria for project approval consideration will be discussed with FMPOC
Chairman and Board Member Mike Eng on Thursday, February 9, 2016 and also provided to the
FMPOC Committee at its February 22, 2017 Committee Meeting;
(5) the College Presidents will be reviewing the Program Management Office’s project
information with their Campus constituents against the “project lists” each College had
previously submitted for the July 20, 2016 Facilities Needs Overview presented to FMPOC and
the Board and reporting back to the Chancellor and alterations thereof, taking into consideration
the potential criteria referenced in items “3” and “4” above;
(6) return meetings with the Chancellor, Executive Staff, the College Presidents, and Lead
Construction Counsel are scheduled for February 15 an March 3, 2017;
(7) a briefing on these efforts is anticipated to be presented to FMPOC for its February 22, 2017
Committee Meeting; and
1 Not every effort that will be undertaken is recorded herein. The information is presented in “Executive
Summary” fashion, versus minute detail.
3
(8) it is the intention to have a further status update and a definitive recommendation before
FMPOC at is March 2017 Meeting.
A draft for “for discussion only” of the potential project criteria which was handed out at the
February 3, 2017 meeting of the Chancellor, Executive Staff, the nine College Presidents, and
Lead Construction Counsel regarding Measure CC is sent herewith as “Attachment A”.
Attachment “A” contains three categories (i.e., “A”, “B”, and “C”), in no order or priority, and
track the categories outlined in the July 2016 Facilities Needs Overview for “Option B” at $3.3
Billion presented to FMPOC and the Board.
III. ADDITIONAL TOPICS FOR CONSIDERATION
A. Current Measure A/AA/J Central Reserve Evaluation
As part of the ongoing efforts to date, and as mentioned above, the Program Management Office
has completed its Risk Modeling Evaluations at the Program and College levels and also its
“Deep Dives” into the funds remaining in the College “Owner Reserves” (read “College Level”)
and Project Contingencies (also at the College Level), among other funding line items for
A/AA/J bond funds, through December 31, 2016.
The Program Management Office results from the foregoing efforts have disclosed that the
current overall risk exposure to the Measure A/AA/J Bond Program through December 31, 2016
is calculated at a projected $120.02 Million against a current central Program Reserve of $130.87
Million. Accordingly, Executive Staff, the PMO and Lead Construction Counsel do not
recommend any draw down from current central Program Reserve.
A draft “for discussion only” of the Program Management Offices reviews and assessments is
sent herewith as “Attachment B”.
B. Current Amended Project Labor Agreement and Measure CC Bond Funded
Projects
The current Amended Project Labor Agreement for the District that became effective in August
of 2015 does not include Measure CC bond funded projects. As such, Executive Staff, the PMO,
and Lead Construction Counsel recommend that FMPOC take up consideration as to whether the
current Amended Project Labor Agreement be further amended to include Measure CC projects
and to pass its’ recommendation to the full Board of Trustees for consideration and action.
The Chancellor has requested that you consider making this an item for the February 22, 2017
FMPOC Meeting Agenda.
4
C. Program Management Office Contract Re-Compete
The current Program Management Contract expires, based on a 5 year statutory and contractual
requirement, at the end of the first quarter of 2018. Executive Staff, Lead Construction Counsel,
and outside legal counsel intend to brief you on a suggested time-line to implement this
procurement at our meeting on February 9, 2017, without any current Program Management
Office personnel present as the current firm holding that position will need to be excused for that
portion of the February 9, 2017 preparatory meeting at such time. Further detail and a proposed
procurement time-line will then be presented to you at the February 9, 2017 Meeting.
[End of Memorandum]
ATTACHMENT A
Remaining Funding Criteria for Bond Program Projects
A. State Requirements (Basically State Facilities Condition Index (“FCI”) driven): 1
Replacement/Renovation of:
1. Interior infrastructure systems and components based on useful life expectancy
2. Exterior infrastructure systems and components based on useful life expectancy
3. Building envelope
4. Building Structural components
5. Water and Power Facilities/Systems
6. Utility capacity
7. Elevators
8. Fire Protection and Suppression systems
9. Security Systems (site and cyber)
10. Heating and Air Conditioning
11. Plumbing
12. Energy and Lighting Controls
13. Electrical and Data Communications
14. Carpeting; Painting; Sidewalks and Roads;
15. Other replacement projects falling within Measure CC requirements
16. Others?
B. District-wide Projects (Requirements):2
Needed to reach uniform Minimum Standards District-wide:
1. American with Disabilities Act (“ADA”) projects
2. Security, including communication, cyber, physical surveillance systems and lock down capabilities
3. Health & Safety
4. Storm Water
5. Water Conservation
6. Drought resistant landscaping
7. Demolition of old structures
8. Improved and Collaborative Workspace Environments (Students, Faculty, Administrative Offices)
9. Improved Space Utilization –Multi-purpose classrooms, etc.
10. Technology Infrastructure
11. Future Expansion (based on FTES and projected FTES growth)
12. Housing Needs
13. Other Minimum District Standard projects falling within Measure CC requirements
14. Major Renovations, especially for older buildings near end of lifecycle usefulness
15. All of the foregoing and any other project types not listed above must comply with Measure CC Bond Language
16. Others?
1 The listing and assigned numbers are for reference only and do not indicate a suggested order of priority among
criteria listed. 2 The listing and assigned numbers are for reference only and do not indicate a suggested order of priority among
criteria listed.
ATTACHMENT A
2
C. New Projects (Suggested Criteria for Project Approval):3
1. Project supports Current Educational Master Plan
2. Currently in the College Facilities Master Plan
3. Within the current Environmental Assessment Reports
4. Capacity Load Ratios
5. Future Expansion (based on current FTES and projected FTES growth)
6. Need for Classroom/Labs/Offices Space
7. Projected Growth in student population
8. Facilities Condition Index
9. To replace non-permanent/temporary structures (e.g., bungalows and modular)
10. Lifecycle Operating Costs of the renovated/newly constructed Facility
11. Projected revenue to support increased operation costs
12. Whole Campus Concept: Food service; Student Union; Other Classroom Support Facilities)
13. Need for Classroom/Labs/Offices Space
14. Type of project permitted by Measure CC (list examples)
15. For vocational training related projects, is the nature of the project supported by market demand/projections
16. Change in Educational Programming needs driven by demand
17. Complete and existing project
18. Needed funding to complete Started-District required project
19. Safety/Security beyond what is funded by Started-District required project
20. All of the foregoing and any other project types not listed above must comply with Measure CC Bond Language
21. Others?
Overall Note:
FPD and Lead Construction Counsel recommend for consideration the following additional criteria factors and
approach for each College to consider: (1) for A/AA and/or J funded projects that are currently in construction,
assure that adequate funding exists from remaining A/AA and/or J funding sources for construction and project
contingencies; (2) for A/AA and/or J funded projects that have either completed design and/or which are in design,
assure that such projects remain a priority, are in compliance with criteria outlined above, and if cancelled or
redesigned, assess potential waste of prior bond funds expended; (3) for A/AA and/or J funded projects that have
not started design, assess whether such previously identified projects are still required and a priority; (4) for
previously identified projects and/or newly proposed projects, each College should assess whether such projects
can be funded from Measure CC funds per the language of Measure CC and which fall within: (i) the category of a
“State Requirement” type project (Section “A” above); or (ii) the category of “District-wide Requirement” type
project (Section “B” above); and (5) for those projects that would not fall within any of the foregoing, and that
would be “new” projects within Section “C” above, whether previously identified or not for the July 2016 Facilities
Needs Overview presentation to the Board, identify those “new” projects that meet the criteria of Section “C”
above and or the criteria for Section “C” as may otherwise get established.
3 The listing and assigned numbers are for reference only and do not indicate a suggested order of priority among
criteria listed. These are projects that have not been previously identified and otherwise meet the final criteria established.
Building for tomorrow’s leaders 1
Los Angeles Community College District
PROGRAM MANAGEMENT SERVICES
December 2016 Risk Model Results
February 7, 2017
“Attachment B” for FMPOC 2-22-17 Meeting
Building for tomorrow’s leaders
Risk Management Program Background
On May 23, 2012, a Board Ad Hoc Committee recommended that the LACCD Board
of Trustees (“Board”) adopt a policy for the funding of the District’s Bond Program
Reserve (“Program Reserve”). The set aside for the Program Reserve was
determined to be $160M, which was adopted by the Board.
Golder Associates Inc. was retained on May 24, 2012 to conduct a baseline Risk
Assessment to identify the probability of completing the LACCD Bond Building
Program as planned at June 2012 with the available bond funds as well as confirm
the level of certainty of completing the Program with the $160M set-aside to fund
those risks eligible for the District Bond Program Reserve.
The Golder Report, issued May 2013, established that the Program Risks would not
exceed $257.4M at an 80% confidence level. However, it recommended
maintaining the $160M Program Reserve amount in conjunction with proactive risk
management.
LACCD’s Risk Management Program was implemented June 2013 to identify,
manage, and lower program-wide risk exposure. Since that time, the Program
Reserve has been reduced to $130M while the Program risk exposure as of the
December 2016 risk model cumulatively totals $120M.
Building for tomorrow’s leaders
Program & College-Level Results
• Confidence level of 80% used for risk exposure analysis
• Using @Risk Software
• Data as of December 2016
• Program Level
– Program Management Office level risks modeled
– Analysis based on risk exposure compared to Program Reserve remaining
• College Level
– College project risks modeled for all active projects; excluding 40J projects
– Analysis based on risk exposure compared to College’s remaining project
contingency and owner’s reserve remaining
Building for tomorrow’s leaders 4
LACCD Risk Exposure
CONFIDENTIAL – For Internal Use Only
PMO Risk $63.71M
40J Risk $3.05M
Colleges Risk $53.26M
Program Reserve $130.87M
$-
$20,000,000
$40,000,000
$60,000,000
$80,000,000
$100,000,000
$120,000,000
$140,000,000
December 2016 Risk Exposure Program Reserve
Additive December 2016 Risk Exposure Against Program Reserve
Total: $120.02M
Report Date: February 7, 2017 FMPOC: Active Construction Projects Page 1 of 3
# Project # Project NameContract
Type 8
Current
Construction
Funding
Total 1,2
Current
Construction
Total
EAC 5
Current
Total
Contingency
Available
Variance = Current
Construction Funding
- EAC
Variance =
Current
Construction
Funding - EAC %
Total Change to
Date 4
Current
Cost Risk 6
Current
Substantial
Completion
Current
Academic
Occupancy
Current
Schedule
Risk 6,7
Comments
Los Angeles City College
1 01C-173.03 RWGPL - Traffic Mitigation (Red-Line) DBB $6,821,948 $6,821,948 $302,188 $0 0% $528,408 May-17 May-17
East Los Angeles College
2 02E-222.05 Science Career Mathematics Building (G8) (Earth Sciences) DB $15,584,076 $15,584,076 $1,111,199 $0 0% $8,564,210 Feb-18 Jun-18
3 40J-202.01 ADA Compliance Phase 1 - Exterior DBB-P $5,327,882 $5,276,510 $535,635 $51,372 0.96% $297,545 Jul-17 Aug-17
4 02E-222.07Site Restorations at Bungalow Complexes (Phase 1: Bungalows
B1s ( 8 Trailers))PQSP $2,037,368 $1,967,723 $162,488 $69,645 3.42% $0 Mar-17 Mar-17
5 40J-209.01 East Stormwater-West and Central Section of Campus DB $2,516,716 $2,511,753 $218,698 $4,963 0.20% $0 Apr-17 Jun-17
6 02E-203.01 Plant Facilities Bldg. Fire Lane PQSP $278,071 $278,071 $13,726 $0 $0 $0 Feb-17 Feb-17Schedule extension due to
inclement weather.
Los Angeles Harbor College
7 03H-350.03 S.A.I.L.S - Infrastructure/ Land & Hardscape/ Security DB $19,046,932 $15,934,596 $0 $3,112,336 16.34% -$473,991.24 Apr-19 May-19
8 03H-350.01 SAILS Student Union2 DB $48,161,013 $60,936,594 $3,395,233 -$12,775,581 -26.53% $15,166,367 Jul-18 Aug-18
9 03H-338.01 Campus Wide ADA Transition DB $1,142,637 $1,689,344 $433,075 -$546,706 -47.85% $619,813 Oct-17 Oct-17
10 40J-302.01 Harbor - Trans and Accessibility Improvements DB $2,282,689 $2,282,689 $20,403 $0 $0 $0 Oct-17 Oct-17
Los Angeles Mission College
11 04M-405.00 Media Arts Center DBB $26,870,963 $27,170,424 $0 -$299,460.69 -1.11% $4,353,997 May-17 Aug-17Elevated cost and schedule risks
due to field changes.
Los Angeles Pierce CollegeNorth of Mall (NOM) - Phase #1 $74,851,786 $74,851,786 $5,373,617 $0 0% $4,891,213
12 05P-502.00 NOM: Life Science, Chemistry, Physics Building LLB $16,735,473 $16,735,473 $1,134,094 $0 0% $1,339,914 Feb-17 Feb-17Chemistry Bldg. occupied in
February ahead of schedule.
13 05P-505.02 NOM: Phase II Renovations - Admin Build. - Int/ Ext. LLB $8,514,794 $8,514,794 $248,366 $0 0% $519,803 Feb-17 Feb-17
14 05P-507.00NOM: Phase II Renovations - Computer Science and Computer
Learning (Phase 1)LLB $8,365,055 $8,365,055 $773,239 $0 0% $185,147 Feb-17 Feb-17
15 05P-510.00 NOM: Phase II Renovations - Behavioral Science, Social science,
Mathematics, and English Buildings (Phase 1)
LLB $16,137,731 $16,137,731
$1,708,582
$0 0%
$141,061
Feb-17 Feb-17
16 05P-530.01 NOM: Campus Center (Existing) - General LLB $2,019,154 $2,019,154 $0 $0 0% $0 Feb-17 Feb-17
PROJECT CHANGE
DD: 30 NOV 16 COST
3
DD: 31 JAN 17
Occupied in February 2017.
Elevated cost risk due to field
changes and cost escalation on
Phase II.
Potential time extension, due to
inclement weather, to be
determined.
SCHEDULE
DD: 31 JAN 17
Report Date: February 7, 2017 FMPOC: Active Construction Projects Page 2 of 3
# Project # Project NameContract
Type 8
Current
Construction
Funding
Total 1,2
Current
Construction
Total
EAC 5
Current
Total
Contingency
Available
Variance = Current
Construction Funding
- EAC
Variance =
Current
Construction
Funding - EAC %
Total Change to
Date 4
Current
Cost Risk 6
Current
Substantial
Completion
Current
Academic
Occupancy
Current
Schedule
Risk 6,7
Comments
PROJECT CHANGE
DD: 30 NOV 16 COST
3
DD: 31 JAN 17
SCHEDULE
DD: 31 JAN 17
17 05P-535.07 NOM: SLE Faculty Center/Campus Center LLB $3,668,065 $3,668,065 $457,880 $0 0% $487,457 Feb-17 Feb-17
18 05P-535.02 NOM: SLE - Classroom Mod/Tech/Low Voltage (PH 1) LLB $7,479,734 $7,479,734 $256,498 $0 0% $113,725 Feb-17 Feb-17
19 05P-542.06 NOM: SLE - ADA/Landscaping (Phase 1) LLB $11,931,780 $11,931,780 $794,958 $0 0% $2,104,106 Feb-17 May-18
Other Projects
20 05P-535.05 Community Services / Ag. Science Building Renovation LLB $6,549,668 $6,549,668 $899,718 $0 0% $121,078 May-17 Aug-17Cost risk due to subsurface
conditions.
21 05P-527.01 Physical Education Facilities General PQSP $18,186,944 $18,186,944 $38,258 $0 0% $41,924 Aug-17 Aug-17
Potential cost risk escalation due
to unforeseen conditions in
hallway.
22 05P-536.00 Expanded Auto and New Tech Ed (Demo Scope Only) PQSP $28,397,560 $28,397,560 $2,768,503 $0 0% $0 Apr-17 Apr-17
Los Angeles Southwest College
23 06S-663.00 Campus-wide Infrastructure Upgrades/ADA Phase II PQSP $624,106 $624,106 $92,104 $0 $0 $0 Feb-17 Mar-17
24 40J-602.01 40J-ADA PQSP $538,533 $538,533 $0 $0 $0 $0 Feb-17 Mar-17
Los Angeles Trade Tech College
25 07T-720.01 East Parking Structure DB $37,823,504 $37,730,533 $146,200 $92,971 0.25% -$43,839,548 Apr-17 Oct-16
Occupied October 2016. Cost
variance due to Construction
Trades Bldg. project de-scoping.
26 40J-701.05 East Parking Structure Additional PV DB $1,041,515 $1,040,390 $0 $1,125 0.11% $1,040,390 Apr-17 Dec-16
27 07T-720.03 East Campus Grounds Improvements DB $1,560,363 $1,542,964 $27,601 $17,399 1.12% $136,458 Apr-17 May-17Elevated cost risk due to soils
contamination.
28 07T-772.06 East Campus Substation and Electrical Distribution System DB $6,753,527 $6,753,527 $175,674 $0 0% $4,833,764 Apr-17 May-17Elevated cost risk due LADWP
requested changes.
29 40J-702.01 ADA Transition and Accessibility Requirements DBB-P $5,863,824 $5,863,824 $783,590 $0 0% $0 Nov-17 Feb-18
Los Angeles Valley College
30 08V-801.00 Media & Performing Arts Center (VACC) LLB $86,625,036 $86,625,035 $4,614,868 $0 0.00% $0 Jan-19 Jun-19
Substantial completion date was
adjusted to account for dry-out
days. Final time extension, due to
inclement weather, to be
determined.
West Los Angeles College
Occupied in February 2017.
Elevated cost risk due to field
changes and cost escalation on
Phase II.
Report Date: February 7, 2017 FMPOC: Active Construction Projects Page 3 of 3
# Project # Project NameContract
Type 8
Current
Construction
Funding
Total 1,2
Current
Construction
Total
EAC 5
Current
Total
Contingency
Available
Variance = Current
Construction Funding
- EAC
Variance =
Current
Construction
Funding - EAC %
Total Change to
Date 4
Current
Cost Risk 6
Current
Substantial
Completion
Current
Academic
Occupancy
Current
Schedule
Risk 6,7
Comments
PROJECT CHANGE
DD: 30 NOV 16 COST
3
DD: 31 JAN 17
SCHEDULE
DD: 31 JAN 17
31 09W-979.34 Central Plant Phase 2 PQSP $1,263,193 $1,266,962 $103,949 -$3,769.09 -0.30% $0 Feb-17 Feb-17
Elevated schedule risk due to
extended DSA review period. PMO
meeting with DSA weekly.
Active Construction Total $400,149,854 $410,425,560 $21,216,727 -$10,275,706.20 -2.57% -$3,718,372
Notes
2. Los Angeles Harbor College SAILS Student Union started Contract Construction Work in October 2016.
3. Construction costs includes Construction new, renovation, temporary facilities, and inspection and testing.
4. Total approved change orders and change order proposals as of 12/1/2016; excludes notice of changes
5. Estimate at Completion (EAC) includes all changes; NOC, COP, CO
6. Current cost and schedule risk colors and comments are updated on a weekly basis based on current project progress and events.
7. Current schedule risk is forward looking risk relative to Academic Occupancy.
8. DBB = Design-Bid Build DB = Design-Build LLB = Lease Leaseback PQSP = Prequalified Service Providers DBB-P = Design-Bid-Build - Prequalified
1. "Current Construction Funding Total" includes design cost for Design-Build contracts.