Long Point Region Conservation Authority Agendas/LPRCA Board...Long Point Region Conservation...

Long Point Region Conservation Authority

4 Elm St., Tillsonburg, Ontario N4G 0C4 519-842-4242 or 1-888-231-5408 ˖ Fax 519-842-7123 Email: [email protected] ˖ www.lprca.on.ca

BOARD OF DIRECTORS MEETING WEDNESDAY, OCTOBER 5TH, 2016 @ 6:30PM

TILLSONBURG ADMINISTRATION OFFICE

AGENDA

1. Welcome

2. Additional Agenda Items

3. Disclosures of Interest

4. Deputations:

a) Mac & Amanda Cook re: Watersports Cable Park proposal at Waterford North CA Pg 1-59

5. Minutes of the Previous Meeting:

a) Board of Directors’ Special Hearings Meeting

– August 24th, 2016 Pg 60-65 b) Mid-month Development Application Approval

– September 14th, 2016 Pg 66

6. Business Arising: none 7. Review of Committee Minutes:

a) Backus Museum Committee – July 7th, 2016 Pg 67-69

8. Correspondence: a) M.J. McDonald re: Deer Creek Season Pg 70

9. Development Applications: (L. Minshall)

a) Staff-approved applications Pg 71-74 b) New Applications Pg 75-77

10. New Business

a) Calendar Review (J. Robertson) Pg 78 b) General Manager’s Report (C. Evanitski) Pg 79-80 c) Water Sports Proposal at WNCA (D. Holmes) Pg 81-82 d) Norfolk County MOU (L. Minshall) Pg 83-92 e) NDMP Haldimand (L. Minshall) Pg 93-99

4 Elm St., Tillsonburg, Ontario N4G 0C4 519-842-4242 or 1-888-231-5408 ˖ Fax 519-842-7123 Email: [email protected] ˖ www.lprca.on.ca

f) Teeterville Dam Report (B. Hodi) Pg 100-102 g) Budget Reallocation – Backus Dam (B. Hodi) Pg 103-104 h) 2017 Budget Process (J. Maxwell) Pg 105-106 i) 2017 Holiday Closure (J. Maxwell) Pg 107

11. In-Camera Session:

a) Closed session minutes – Regular Board Meeting - August 3rd, 2016 Pg 1-2

b) Property matter – potential disposition (C. Evanitski) Pg 3-12 c) Legal matter (L. Minshall) To follow c) Adjournment of in-camera session

PLEASE call 519-842-4242 or 1-888-231-5408 or email [email protected] if you are unable to attend

mailto:[email protected]

Watersports Cable Park Location: Waterford North Conservation Area, Bass Lake

Owners: Mac and Amanda Cook

Business Name: TBD

Business Proposal Plan

Mission Statement To create a unique cable watersports activity park that is fun, affordable, and accessible supporting positive active lifestyles, as well as positive environmental practices. The park will help support Norfolk County’s growing ecotourism industry, and will offer watersports enthusiasts, families and spectators, a safe and economical way to enjoy the great outdoors.

Table of Contents

I. Mission Statement II. Business DescriptionIII. Personal ProfileIV. Products and ServicesV. Market/Marketing VI. Location and

FacilitiesVII. Financial PlanVIII. Summary

Mac and Amanda Cook 160 Temperance Street West Waterford, ON, N0E 1Y0 519-443-4074 [email protected] mac_cook@hotmail .com

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Business Description

A two-tower straight line cable watersports system allows participants to enjoy towed watersports, including: wakeboarding, waterskiing and knee boarding. This innovation gives the general public an opportunity to enjoy water sports by eliminating the traditional need of a boat, and breaking down the associated barriers.

The cable system creates a controlled upward pulling motion for effortless use and operation. There is one participant at a time, allowing certified operators to focus one-on-one with each participant. This allows for unique, individual instruction based on skill-level, from beginners to more experienced athletes. The cable park provides a simple, fun and safe experience for a large demographic of people.

The proposed cable system is reliable, durable and portable. It is simple to install, relocate, maintain and operate. Due to the portability and minimal footprint, location options are abundant, which is evident in the recent exponential growth. Hundreds of installations across the globe in a variety of different climates have proven the reliability of this water sports system.

There are also environmental benefits from this activity. The participants or ʻridersʼ will create a minimal wake, which provides oxygen to the water, improving water quality with mechanical aeration. There are no damaging effects to the shoreline and any emissions are carbon-free.

‘Breaking Down Barriers of Accessibility’

We will offer affordable lessons to allow everyone in the community the opportunity to try wakeboarding or other watersports. We believe that a board sport should be as accessible as a local soccer field or baseball diamond. Everyone in the community has a chance to strap on a board, try it out and have fun!

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There is often a stereotype that surrounds ‘boarders’ or board sports, but we should

recognize the misconceptions of stereotypes and the benefits of outdoor physical activity.

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Like many, over the years we have acquired other interests, and expanded into wakeboarding for the last ten to fifteen years. We began this watersports activity with a traditional boat and board, riding at local spots on Lake Erie and the Grand River. We later purchased a small portable winch system, which allowed us to access unique flat-water locations from land without the need and expense of a boat. This small system required effort to use but also created fun for a few years, before selling it to other local kids to enjoy towed activities. Our first experience wakeboarding at a full size cable system was in Florida while vacationing. We were immediately excited with all the advantages it offered. It was fun, easily accessible and affordable. We were instantly passionate for this idea.

The popularity of cable watersports systems is evident with full-size cable systems and two-tower cable systems popping up globally. North America is now catching up with Europe in the number of these systems and parks, which originated in Germany. We have enjoyed traveling to some of the many different cable parks over the years, and each one brings a unique environment and experience of fun and meeting new people who share the same excitement.

The two-tower systems are much more affordable and feasible to own and operate. We have long dreamed about the idea of having our own cable system to enjoy, and share our passion for the sport. With the recent growth in Ontario especially, we feel it’s the ideal time to take advantage of this exciting opportunity.

We hope to provide a unique watersports activity that is fun, safe, affordable and accessible to a wide demographic of people. We believe this will break down barriers and allow everyone in the community a chance to experience this activity. We hope to be positive advocates of a sport that has given us so much enjoyment and health benefits, and hope to pass this on to others and generations to come.

Personal Profile We have been advocates of positive, active and outdoor lifestyle from a young age. Growing up in Norfolk County, we were both strongly involved in organized and school sports, and are both inductees in the Norfolk County Sports Hall of Recognition for baseball and hockey.

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Some of our experiences wakeboarding

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PRODUCTS

Manufacturer: Sesitec (Sesitec.com, USA Region/Representatives)

Model: System 2.0 (Two-Tower System)

General Overview

• The system operates from a quiet electric motor;- Peak 55 decibel (lower than the human voice) - The motor is attached to the tower near the electrical

building • Electricity Requirement; 3 Phase Power, 380-‐‑480V; 25A;

11KW/15HP• Two anchored adjustable galvanized towers (ladders); height

and width vary based on model- Standard tower is 20 x 11 feet (height and leg span)

• Recommended length between towers is 200-700 feet• Galvanized cable with a carrier controlled by the operator• Operator button controller (new apps available for wireless use)

Installation Requirements

• An enclosed waterproof electrical building to house the VFD(Variable Frequency Drive)- Within 30-40 feet of the motor tower- Minimum size of 3 x 3 x 5 feet (LWH)

• Floating platform/dock• There are three options for placement of tower anchors:

1) In-‐‑Ground (Manufacture Preferred Method)2) Above Ground (Bin Block)3) In-‐‑Water

• We prefer in-‐‑ground or above ground anchors based onpermits and further discussion.

Ø Refer to Sesitec Technical Packet for additional details and specifications.

Products and Services

Sesitec System 2.0 is the world’s best selling two-tower cable system

The system is used more professionally

than any other competitor

Currently there are more than 300 installed in 30 countries on 5

continents

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(Minimum)

The two metal towers are anchored directly across from one another. The towers and

anchors can often be placed in locations that blend in with the

surroundings and create minimal visual disturbance.

The system was designed for portability, thus the towers can

be relocated or removed making this a non-permanent structure.

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Electrical Upgrade

We are aware of the scheduled electrical upgrades to replace the current electrical with new underground cables and transformers. We understand this proposal will need to be reviewed and accepted, however it would be extremely beneficial if we could discuss the potential to include our electrical requirements during this upgrade. It would be a minor ‘rough-in’ connection to one of the transformers, which would create an easily accessible service for our system instillation and operation.

Ø We will require 100AMP 120V/230V service 9

We initially plan to operate as a seasonal business in coordination with the Waterford North Conservation Park. Depending on weather conditions and water temperatures, similar business operations typically run from May into September or October.

Our services will offer watersports activities including but not limited to: wakeboarding, wake skating, waterskiing and knee boarding. Additional activities may be added such as tubing and stand up paddle boarding if permissible and public interest exists.

We also hope to offer kids camps to provide fun outdoor activities, and combine our services with the use of other local attractions such as the Waterford Heritage Trail. Outdoor activities provide fun, positive connections and confidence to youth, especially disadvantaged youth.

Safety is a priority and all staff will be qualified through the Water Ski and Wakeboard Canada (WSWC) Instructor Course, which includes CPR and first aid as well as the fundamental water sports knowledge and training. This organization also provides legal waivers and insurance coverage for watersports businesses and members across Canada. Details are outlined on pages 21-23.

Ø http://www.waterski-‐‑wakeboard.ca/

Services

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Sporting Equipment and Safety Gear

There are several companies that we will approach to partner with and sponsor our cable park and riders, and provide the proper sporting and safety equipment. We are hoping our industry contacts will also assist us with promotional donations as well.

Safety will be a top priority for this operation. Coast guard approved life vests will be required for all participants, and certified helmets are required for those with more advanced skills using the water features. Park rules will also apply as stated below:

Water Features

Water features are designed for those who want to advance their level of skill and fun on the water. Features will increase customer interest as well as spectators. A variety of different shapes and sizes are available from manufactures that build high quality features with high-density polyethylene (HDPE), a safe plastic material. Features are designed to float on the water surface with attached anchors below for optimal stability and safety. They are strategically placed to allow advanced riders to use them, and beginners to avoid them. The system operator will control the rider’s ability to use the features, and will be based on skill level assesssment. Proper safety equipment will be enforced for this activity.

Ø Examples seen below:

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Hosting Events

We would like the opportunity to organize and host events including social events, competitions and fundraisers. Competitions will provide opportunity for advanced athletes and a fundraising event will bring awareness and donations to a good cause. Fundraising proceeds will be donated to local charity organizations such as Camp Trillium.

Once a year industry members are encouraged to offer a fundraising event named “Pass The Handle”, founded by wakeboarding and water ski legend, Zane Schwenk. The mission aims to promote water sports worldwide, by encouraging and teaching a first-timer to enjoy a watersport of choice by donation. We ‘Pass’ on our love for the sport, and share a fun and safe experience with others on the water.

On-Site Vendors

When hosting events, we feel it would be favorable to partner with other vendors such as food trucks to increase additional interest and revenue to the area. We would appreciate the opportunity to discuss this idea in further detail when suitable.

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Comparable Pricing for Services and Rates: We will offer a variety of affordable pricing options based on riding time, rental equipment

and skill level. Examples below:

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Market/Marketing Cable-Wakeboarding is the fastest growing action sport in the world today, with cable parks exploding globally.

Wakeboarding will be recognized this summer in the 2016 Olympic games in Rio de Janeiro, Brazil. This comes following years of observation by the International Olympic Committee (IOC) and discussion with the World Wakeboarding Association (WWA).

Another positive demonstration of cable wakeboarding has been seen in recent years at the Toronto International Boat Show, as an indoor professional stunt show, using our proposed Sesitec System 2.0.

In Ontario, the numbers of locations are growing quickly, with the closest partnership example being the Binbrook Conservation Area; http://www.boarderpasscanada.com/

Ø References for this partnership available upon request.

We still have an exciting opportunity in the Southern Ontario market, adding to other local eco-adventures and tourism attractions.

We will choose a business name, create a website and work with local media outlets to advertise and bring educated awareness and excitement to the park.

Our targeted market is directed at the broad 10-35 age group of action sports enthusiast, however this is an activity for a large age demographic. Action sports and have been growing very quickly over the past two decades while team sports have been slowly on the decline. We hope to target kids and encourage outdoor activity with the decreasing youth involvement.

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Ladies Night

Father and Son

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Location and Facilities

Location

Our proposed location is Bass Lake, North Waterford Conservation Area. Calm flat water, and a low traffic area that won’t interfere with others are ideal for this activity. This seems to comply with Bass Lake, which is a sheltered flat-water location that does not appear to be popularly utilized.

Lake Dimensions

The minimum measurement requirements of the water area for the cable system are:

200 X 100 X 4 feet (LWD)

Bass Lake dimensions also comply with our requirements.

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2 Concrete Anchors 2 Towers Cable/Pulley Electrical Hut Hydro Poles

Transformer Hydro Pole (our tie in)

Proposed Outline for the Sesitec System

Not to Scale, Legend Below Photo

Note: System location may change based on electrical upgrade and transformer placement, as well as manufacturer specifications and assisted planning and instillation.

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We would like to utilize a section of this area of land for the tower and electrical hut as well as an area for participants

and spectators to relax and enjoy.

We would not require this south section of water, allowing people to share the lake.

During operating hours we would monitor others proximity and advise people of safe distances. Outside of operating hours, people are free to enjoy the entire lake, with respect to our equipment.

During operating hours we would require this north section of water where our towers, cables and features are located.

We plan to remove aquatic weeds mechanically in a targeted area of the lake that interfere with our operating pathway. The weeds that grow to the surface in thick amounts would interfere with people riding on the water and swimming in the water. We will follow weed control guidelines set by the Ministry of Environment and Climate Change (M.O.E.C.C.).

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Facilities

We hope to partner with the Long Point Region Conservation Authority to develop and grow activities and services that benefit the community. Sharing the existing facilities, including parking, washrooms and change rooms, would be valuable to our partnership and people enjoying the water activities.

Other partnerships can be formed with business establishment and growth.

Electrical Building

As previously stated, the minimum size requirements for the electrical housing building are:

3 x 3 x 5 feet (LWH)

Note: We would like to construct a building above ground with minimum measurements of:

10 x 10 x 6 feet (LWH)

We would like to have sufficient space to house the electrical unit, spare parts and maintenance tools as well as sporting and safety equipment. This would be a well built, secured and visually appealing building. With approval would like to further discuss size specifications and apply for required permit(s).

Added Activity to the North Waterford Conservation

Current Activities;

Proposed Activity Examples;

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Funding

The wake park will be privately funded, with no cost to the County.

We will look for outside funding from the Tourism Board, Government Grants and other support services.

Insurance

We will seek and obtain appropriate legal support and insurance to be prepared for the unknown of a business venture.

One option for our participant liability insurance coverage is Water Ski and Wakeboard Canada (WSWC), which offers 2 million dollar insurance for active qualified members. We will inquire the partnership coverage with LPCA as well. WSWC also provides adult and minor release of liability, waiver of claims and assumption of risks and indemnity agreement forms.

Ø Copies of these agreements are attached on pages 21 and 22.

For theft and vandalism, we will seek another insurance coverage provider.

Land / Water Space Lease

We would like to offer a lump sum of $1200 for the land and water space use for our first operating season. As a first time small start-up business it is difficult to project our gross revenue and we feel it would be beneficial for both parties to negotiate a lump sum value, as opposed to an unknown profit share percentage at this time. However, we are willing to negotiate this agreement, and hope to set ongoing terms and conditions after the first year when we will have actual numbers.

Electrical / Hydro Costs

As previously stated, we hope to include our electrical requirements during the upgrade. It would be a minor ‘rough-in’ that would make our system installment an easy process.

We propose to make a lump sum payment for our monthly usage. Operating costs will vary based on usage and rates, however estimate costs are noted less than $10 per day.

Financial Plan

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FOR USE BY ONE ADULT OR MULTIPLE ADULTS FROM THE SAME IMMEDIATE FAMILY

RELEASE OF LIABILITY, WAIVER OF CLAIMS, ASSUMPTION OF RISKS AND INDEMNITY AGREEMENT BY AGREEING WITH THIS DOCUMENT YOU WILL WAIVE CERTAIN LEGAL RIGHTS, INCLUDING THE RIGHT TO SUE.

PLEASE READ CAREFULLY!

In consideration for being granted membership in and for allowing me/us to participate in any or all events and related activities of Water Ski and Wakeboard Canada, and/or its affiliated provincial association, member clubs and schools I/we hereby warrant and agree that: 1. I am/we are familiar with and accept that there is always the risk of serious injury and death resulting from participation in any organized recreational activity particularly those involving towed water

sport activities such as water skiing, wakeboarding, barefooting, marathon skiin g, disabled skiing and like activities offered as part of the programme of Water Ski and Wakeboard Canada and its associated provincial associations, member clubs and schools, including its various related activities out of the water; and

2. I/we have satisfied myself/ourselves, and believe, that I/we are physically, emotionally and mentally able to participate in this programme, and that my/our equipment, if applicable, is appropriate for use in this programme; and

3. I/we understand that all applicable rules for participation must be followed and that at all times the sole responsibility for pe rsonal safety remains with me/us; and4. I/we will immediately remove myself/ourselves from participation, and notify the nearest official, if at any time I/we sense or observe any unusual hazard or unsafe condition or if I/we feel that I/we

have experienced any deterioration in my/our physical, emotional or mental fitness, or that of my/our equipment, or exceeded my/our comfort level, for continued participation in any event or related activity.

I/WE UNDERSTAND AND AGREE, ON BEHALF OF MYSELF/OURSELVES, MY HEIRS, ASSIGNS, PERSONAL REPRESENTATIVES AND NEXT OF KIN THAT MY/OUR SIGNING OF THIS AGREEMENT CONSTITUTES: 1. AN UNQUALIFIED ASSUMPTION BY ME/US OF ALL RISKS associated with my/our participation in any or all of the events and activities of Water Ski and Wakeboard Canada and/or its affiliated

provincial associations, member clubs and schools even if arising from the negligence or gross negligence, including any compounding or aggravation of injuries caused by negligent rescue operations or procedures, of Water Ski and Wakeboard Canada and/or its affiliated provincial associations, member clubs and schools , any event organizer, event venue and any and all persons associated therewith or participating therein in any capacity; or in transportation to and from such events and activitie s, and

2. A FULL AND FINAL RELEASE AND WAIVER OF LIABILITY AND ALL CLAIMS that I/we have, or may in the future have, against Water Ski and Wakeboard Canada and/or its affiliated provincialassociations, member clubs and schools, all associated sponsors and partners, and their respective directors, officers, employees, coaches, leaders, contract ors, agents and representatives, advertisers, volunteers, others participating in any capacity, (all of whom are collectively referred to as the Releasees ) from any and all liability for any loss, damage, injury or expense that I/we may suffer as a result of my use of or my/our presence at event facilities, or my/our participation in any part of, or presence at, any or all of the events and related activities of the Releasees due to any cause whatsoever, INCLUDING NEGLIGENCE, GROSS NEGLIGENCE, BREACH OF CONTRACT, OR BREACH OF ANY STATUTORY OR OTHER DUTY OF CARE, INCLUDING ANY DUTY OF CARE OWED UNDER THE RELEVANT OCCUPIERS LIABILITY ACT ON THE PART OF THE RELEASEES.

3. AN AGREEMENT NOT TO SUE THE RELEASEES for any loss, injury, costs or damages of any form or type, howsoever caused or arising, and whether directly or indirectly, from my/our participation in anyaspect of the said events and related activities; and

4. AN AGREEMENT TO INDEMNIFY, and to SAVE and HOLD HARMLESS the RELEASEES, and each of them, from any litigation expense, legal fe es, liability, damage, award or cost, of any form or type whatsoever, they may incur due to any claim made against them or any one of them whether the claim is based on the negligence or the gros s negligence of the Releases or otherwise.

5. AN AGREEMENT that this document be governed by the laws, and in the courts of the Province in which the applicable provincial association, club or s chool conducts its primary business; and6. A CONSENT to the sharing of information contained in this form with the appli cable provincial water ski association, the insurance underwriters in connection with coverage, and for other uses in accordance with Water Ski and Wakeboard Canada s Privacy Policy. I/WE HAVE READ AND UNDERSTAND THIS AGREEMENT AND AM AWARE THAT BY SIGNING THIS AGREEMENT I/WE ARE WAIVING CERTAIN SUBSTANTIAL LEGAL RIGHTS WHICH I/WE AND MY HEIRS, NEXT OF KIN, EXECUTORS, ADMINISTRATORS AND ASSIGNS MAY HAVE AGAINST THE RELEASEES EITHER INDIVIDUALLY OR COLLECTIVELY. I/WE AGREE WITH THIS DOCUMENT VOLUNTARILY AND WITHOUT INDUCEMENT ON THE DAY I/WE SUBMIT MY REGSITRATION OR APPLICATION TO PARTICIPATE IN ACTIVITIES OF WATER SKI AND WAKEBOARD CANADA AND/OR ITS AFFILIATED PROVINCIAL ASSOCIATIONS, MEMBER CLUBS AND SCHOOLS. I/WE SIGN THIS DOCUMENT VOLUNTARILY AND WITHOUT INDUCEMENT this

PROVINCE , Canada. day of 201 at LOCATION _,

Participating Adult(s) (to be completed by all Adults of the same family who will be participating in activit ies)

Signature of Adult Participant #1 from same immediate family Printed name of Participant #1 Date of birth




Witness (must be completed)

Signature of witness Printed name of witness

REQUIRED PRINCIPAL PARTICIPANT INFORMATION Variety of the towed water sports you are participating in (please tick appropriate box): Barefoot Disabled Hydrofoil Water Ski Wakeboard Wakeskate Wakesurf Tubing

Street: City: Prov: Postal Code: Home Tel: Email: Name of Water sports club, school or camp that asked you to submit this form:

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FOR USE BY FAMILIES AND/OR FOR MINOR OR ADULT CHILDREN FROM SAME IMMEDIATE FAMILY

RELEASE OF LIABILITY, WAIVER OF CLAIMS, ASSUMPTION OF RISKS AND INDEMNITY AGREEMENT BY AGREEING WITH THIS DOCUMENT YOU WILL WAIVE CERTAIN LEGAL RIGHTS, INCLUDING THE RIGHT TO SUE.

PLEASE READ CAREFULLY! In consideration for being granted membership in and for allowing me, and my spouse, children and/or legal wards, whether a minor or age of majority (hereinafter referred to as MY FAMILY MEMBERS) to participate in any or all events and related activities of Water Ski and Wakeboard Canada, and/or its affiliated provincial association, member clubs and schools I/we hereby warrant and agree that: 1. I and MY FAMILY MEMBERS are familiar with and accept that there is always the risk of serious injury and death resulting from participation in any organized recreational activity particularly those

involving towed water sport activities such as water skiing, wakeboarding, barefooting, marathon skiing, disabled skiing and like activities offered as part of the programme of Water Ski and Wakeboard Canada and its associated provincial associations, member clubs and schools, including its various related activities out of the water; and

2. I and MY FAMILY MEMBERS have satisfied myself/ourselves, and believe, that I am/we are physically, emotionally and mentally able to participate in this programme, and that my/our equipment, if applicable, is appropriate for use in this programme; and

3. I and MY FAMILY MEMBERS understand that all applicable rules for participation must be followed and that at all times the sole responsibility for personal safety remains with me/us; and4. I and MY FAMILY MEMBERS will immediately remove myself/ourselves from participation, and notify the nearest official, if at any time I/we sense or observe any unusual hazard or unsafe condition or

if I/we feel that I/we have experienced any deterioration in my/our physical, emotional or mental fitness, or that of my/our equipment, or exceeded my/our comfort level, for continued participation in any event or related activity.

I AND MY FAMILY MEMBERS UNDERSTAND AND AGREE, ON BEHALF OF MYSELF/OURSELVES, MY/OUR HEIRS, ASSIGNS, PERSONAL REPRESENTATIVES AND NEXT OF KIN THAT MY SIGNING THIS AGREEMENT CONSTITUTES: 1. AN UNQUALIFIED ASSUMPTION BY ME AND MY FAMILY MEMBERS OF ALL RISKS associated with my/our participation in any or all of the events and activities of Water Ski and Wakeboard Canada

and/or its affiliated provincial associations, member clubs and schools even if arising from the negligence or gross negligence, including any compounding or aggravation of injuries caused by negligent rescue operations or procedures, of Water Ski and Wakeboard Canada and/or its affiliated provincial associations, member clubs and schools, any event organizer, event venue and any and all persons associated therewith or participating therein in any capacity; or in transportation to and from such events and activities, and

2. A FULL AND FINAL RELEASE AND WAIVER OF LIABILITY AND ALL CLAIMS that I and MY FAMILY MEMBERS have, or may in the future have, against Water Ski and Wakeboard Canada and/or its affiliated provincial associations, member clubs and schools, all associated sponsors and partners, and their respective directors, officers, employees, coaches, leaders, contractors, agents and representatives, advertisers, volunteers, others participating in any capacity, (all of whom are collectively referred to as mage, injury or expense that I/we may suffer as a result of my use of or my presence at event facilities, or my participation in any part of, or presence at, any or all of the events and related activities of the Releasees due to any cause whatsoever, INCLUDING NEGLIGENCE, GROSS NEGLIGENCE, BREACH OF CONTRACT, OR BREACH OF ANY STATUTORY OR OTHER DUTY OF CARE, INCLUDING ANY DUTY OF CARE OWED UNDER THE RELEVANT OCCUPIERS LIABILITY ACT ON THE PART OF THE RELEASEES.

3. AN AGREEMENT NOT TO SUE THE RELEASEES for any loss, injury, costs or damages of any form or type, howsoever caused or arising, and whether directly or indirectly, from my FAMILY participation in any aspect of the said events and related activities; and

4. AN AGREEMENT TO INDEMNIFY, and to SAVE and HOLD HARMLESS the RELEASEES, and each of them, from any litigation expense, legal fees, liability, damage, award or cost, of any form or type whatsoever, they may incur due to any claim made against them or any one of them whether the claim is based on the negligence or the gross negligence of the Releases or otherwise.

5. AN AGREEMENT that this document be governed by the laws, and in the courts of the Province in which the applicable provincial association, club or school conducts its primary business; and6. A CONSENT to the sharing of information contained in this form with the applicable provincial water ski association, the insurance underwriters in connection with coverage, and for other uses in accordance

Privacy Policy. I AND MY FAMILY MEMBERS HAVE READ AND UNDERSTAND THIS AGREEMENT AND ARE AWARE THAT BY MY SIGNING OF THIS AGREEMENT I AND MY FAMILY MEMBERS ARE WAIVING CERTAIN SUBSTANTIAL LEGAL RIGHTS WHICH I/WE AND MY/OUR HEIRS, NEXT OF KIN, EXECUTORS, ADMINISTRATORS AND ASSIGNS MAY HAVE AGAINST THE RELEASEES EITHER INDIVIDUALLY OR COLLECTIVELY. I AGREE WITH THIS DOCUMENT FOR MYSELF AND MY FAMILY MEMBERS VOLUNTARILY AND WITHOUT INDUCEMENT ON THE DAY I SUBMIT MY AND/OR REGSITRATION OR APPLICATION TO PARTICIPATE IN ACTIVITIES OF WATER SKI AND WAKEBOARD CANADA AND/OR ITS AFFILIATED PROVINCIAL ASSOCIATIONS, MEMBER CLUBS AND SCHOOLS. I/WE SIGN THIS DOCUMENT VOLUNTARILY AND WITHOUT INDUCEMENT this _____ day of ___________ 201__ at _______________, ________________, Canada. Participating child/children Non-Participating Adults (to be completed by Parents/Guardians who will not be participating)

Printed name of Child/children/ward(s) #1 (Date of birth)




Signature of Parent/Guardian/ #1 Printed name of Parent/Guardian/ #1




Participating Adult(s) (to be completed by all Adults of the same family who will be participating in activities)

Signature of Adult Participant #1 (Date of birth) Printed name of Adult Participant #1





REQUIRED PRINCIPAL PARTICIPANT INFORMATION Variety of the towed water sports you are participating in (please tick PRIMARY discipline): Barefoot Disabled Hydrofoil Water Ski Wakeboard Wakeskate Wakesurf Tubing

Street: City: Prov:

Postal Code: Home Tel: Email:

Name of Water sports club, school or camp that asked you to submit this form:

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We hope our plan for this two-tower cable watersports system complies with the LPCA vision and values, bringing a healthy balance to the community.

People will get to experience watersports in a unique natural environment, an opportunity typically reserved for boat owners in exclusive areas such as the Muskoka’s. Spectators can also enjoy watching this exciting activity. This will build a community around the activity and increase the appeal of the area for tourism.

Summary

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Ecological/Environmental:

• Minimal noise (electric motor), zero pollution and minimal footprint.• Regeneration of the lake with oxygen from riders (mechanical aeration).• No erosion damage of the lake with little to no wave/wake.• Non-obtrusive and can be designed to blend in with the park setting.• Portable system that is not permanent.

Social:

• Safe recreational place for a large demographic to enjoy.• Encourage outdoor physical activity and increase declining youth involvement.• Ability to provide a more affordable and safe watersports activity to disadvantaged

groups, with high success rates.• Close proximity to schools and camps.

Economic:

• Allowing people to enjoy natural resources and the outdoors.• Local tourism and revenue growth and partnerships.• Attract kids and families.• Seasonal job creation and certifications for students.

Unique:

• A community that can be distinguished by creating unique water activities.• Media interest with the image, of fun and athletic performances.• Ability to host social events, competitions and fundraisers.

Please feel free to contact us to discuss this proposal in further detail, and request references.

We look forward to hearing from you, and truly appreciate your time and consideration.

Sincerely,

Mac and Amanda Cook

160 Temperance Street West

Waterford, ON, N0E 1Y0

519-443-4074

[email protected]

[email protected] 26

2016-2017 School Program Outline Page 1

CREATING A WAKE OF SUCCESS

Water Ski and Wakeboard Canada Email: [email protected] web: www.waterski-wakeboard.ca

Water Ski and Wakeboard Canada

2016-2017 Water Ski, Wakeboard and Barefoot School Program

PROGRAM OUTLINE Water Ski and Wakeboard Canada’s (WSWC) “school” program has been designed to fit the needs of Canadian water ski, wakeboard and barefoot schools. For purposes of this program, a school is defined as an operation whose participants do not necessarily become members of their respective provincial water ski and wakeboard association. Program benefits include:

• General Comprehensive Liability Insurance • Business Exposure • Access to Programs and Services

GENERAL COMPREHENSIVE LIABILITY INSURANCE This is the most comprehensive and affordable insurance coverage for water ski, wakeboard and barefoot schools in Canada. As a valued service to schools, WSWC purchases a master policy under which schools can enroll at a fraction of the cost versus if the school were to buy such insurance on the open market. Coverage highlights includes:

• Option of $3 million or $5 million liability limit per occurrence • Coverage for bodily injury and property damage • Participant and 3rd party injury • Deductible of $1000 (the responsibility of the school over which a claim may arise) • Worldwide coverage (i.e. for a school-directed southern winter week of training; principle activities

must be in Canada) • $5M non-owned automobile coverage • $1M tenants legal liability • Abuse coverage • Volunteer coverage • Straight-line cable systems included in base policy, without additional premium • Fundraising activity coverage, some restrictions apply • $250,000 forest fire fighting expense, additional coverage up to $1M limit available for $250

premium ($2,500 deductible applies, school responsibility) • Coverage related to authorized and non-authorized use of fixtures, such as slalom course, buoys,

jump ramp, sliders • Dock and many other premises coverage • Noncommercial camping, RV’ing and campfires on premises

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• A much broader host of insurable off-water activities • Physical training • Coverage for Flow riding, Pulley/harness training and tramp boards, with some restrictions • Liquor liability coverage, some restrictions apply • Ability to add additional named insured at no additional cost

Note coverage for non-sanctioned activities that are not covered under WSWC’s policy may be insurable by underwriters by separate, additional policy and premium. Utilizing the same underwriter for possible multiple policies would help ensure that there are no gaps or disputes between underwriters as to which policy will respond if a claim arises. Only the activities under the direct control and ownership of the school are covered. Member schools cannot, for example, attempt to extend or ‘sub’ out their coverage to a third party, i.e. another school operation, an event promoter who asks a school to deliver certain services for their event. Coverage is for the 12 month period, beginning on the latter of April 1, 2016 or enrollment acceptance date through to March 31, 2017. Regarding the international scope of the coverage, the policy is intended predominantly for operations in Canada. However, the coverage does include coverage for an insured group's organized activity (i.e. winter training camp or towed water sports getaway, team's travel to compete in a competition) out-of-country for up to 14 consecutive days, per defined activity. Should a club/school plan to undertake activity outside of Canada during the winter months on a regular or ongoing basis, or for more than 14 consecutive days, a specific request must be received in writing, detailing the activities, which will be reviewed by insurers for cover ability, and possible additional premium. It is possible to have additional groups (i.e. landowner, municipality, resort), added to your coverage as ‘additional named insured’, normally at no additional cost. If so, please also complete and return to the WSWC office, the Certificate of Insurance Request Form included as part of this package (ANNEX A-1 or ANNEX A-2). Program members will receive a certificate of insurance. Coverage under this program is limited to general liability, and does not include things like the school’s property (i.e. boat, equipment, ramp, docks) insurance, accident insurance or life insurance. School operators should take note that TowSmart, WSWC’s boat insurance program for individual members is specifically designed to provide coverage for boats owned by members as operated for their pleasure use only. It is not intended for use with boats used in schools, resorts, clinics or tournaments, or for commercial operation, and would exclude coverage for such uses. Owners of boats used in schools are still well advised to hold boat insurance (i.e. against theft, fire, damages, trailer, boathouse, contents, etc.). Consequently, school operators should also be directed to a TowSmart broker to obtain a quote that includes use in a commercial setting. BUSINESS EXPOSURE Marketing and promoting a business is essential in today’s marketplace. WSWC can help expose your water ski, wakeboard or barefoot school to its membership and to a large percentage of the estimated 1.2 million Canadian recreational participants. Your school will receive the following promotional benefits:

• complimentary School listing on WSWC’s official web page (www.waterski-wakeboard.ca); • referrals, when enquiries are received at the national office for skiing or wakeboarding locales in

your area; • ability to use the following phraseology and the WSWC logo to promote your operation, upon

written request and as accompanied by a sample/description and with prior written approval from WSWC: “Member [Ski, Wakeboard or Barefoot] School of Water Ski and Wakeboard Canada”.

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PROGRAM ACCESS AND SERVICES Delivering innovative programs and activities to your customers is what your school is all about! WSWC has a variety of “ready to use” programs that can add value to your school’s operations. These programs are offered exclusively to WSWC members: - Rip ’n Ride Program (Grassroots Skill Development Program) - Sanctioned Tournaments - SkiAbility Program (Intro for Athletes w/a Disability) Further information about these “easy to deliver” programs can be found at WWW.WSWC.CA or upon request. PROGRAM REQUIREMENTS Enrollment in the program has some pre-requisites. These relate largely to risk management steps related to extending insurance coverage and for assurances of quality programming. The program pre-requisites/conditions are: 1. All school participants must sign a waiver form prior to their participation (one per year per unique

participant). Two prescribed variations of the waiver will be included in your “welcome package” upon completion of an application. One is for an adult or multiple adults from the same immediate family; the other is for families, parents/guardians to sign for their child(ren). No variations of these forms are permitted. To be considered duly completed, a parent/guardian must sign the waiver for a minor child, and all required information must be completed, though a school will not be held accountable if the participant refuses to provide an email address.

2. Schools must forward one signed waiver form per school participant to Water Ski and Wakeboard

Canada no later than October 31, 2016. It must be noted that schools who fail to submit waivers by the October 31st deadline will not meet the eligibility requirements for the 2016-2017 insurance year and will forfeit their insurance coverage. It is imperative that all schools submit their fully completed waivers before this deadline.

3. A refundable $100 waiver deposit is required at time of enrollment. Upon submission of all waivers

and an Activity Report by October 31, 2016, the $100 will be returned. At the discretion of WSWC, partial refunds may be issued where a school has met a majority of the reporting and waiver requirements. Failure to submit the completed waivers will result in insurance coverage being void, and the registered school owners not being eligible for future insurance renewals. Registered schools that have failed to submit waivers during their 2015-2016 coverage period will be eligible for the 2016-2017 renewal; however they will be required to submit a $500 waiver deposit that is subject to the terms above. This accountability is an effort to ensure all required documentation is submitted and archived as per our insurers policy.

4. Schools must forward a completed activity report ( Annex D) to Water Ski and Wakeboard Canada no

later than October 31,. A copy of the form can be found HERE. An Injury Report form must be completed and forwarded to Water Ski and Wakeboard Canada in the case of an injury that required treatment or situations where there may be a claim against the policy. A copy of the form can be found HERE.

5. The school must be a member school of its respective provincial water ski/wakeboard association. 6. The owner(s), instructors and boat drivers of the school must be individual members of WSWC, as

registered via their respective provincial water ski/wakeboard association. 7. Each individual who will be an instructor at the school must be a coach within the National Coaching

Certification Program (NCCP). This includes any one of the following (on next page):

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NCCP Level/Course Standing Obtained

Level 1,2,3 or 4/5 – Water ski/wakeboard (‘old’ system - includes Theory, Technical & Practical Full Certification Foundations* - Water ski/wakeboard/barefoot/

adaptive Trained (completed the workshop and Making Ethical Decisions online evaluation –Community Sport)

Build the Skills* – Water ski or Wakeboard Trained (completed the workshop and Making

Ethical Decisions online evaluation –Instruction Stream)

Learn to Compete Coach* - Water ski or

Wakeboard Trained (completed the workshop and Making Ethical Decisions online evaluation –Competition -Introduction)

*Take Note: Pre-requisite for entry to these courses includes possession of a valid boat operators card and a valid first aid through any one of the following:

• St. John Ambulance: “Emergency Level First Aid” or “Standard Level First Aid” • Red Cross: “Emergency First Aid” or “Standard First Aid” • National Lifeguard Service: “Bronze Medallion” or “Bronze Cross”

In exceptional circumstances, a school/instructor may apply for special consideration using the application form included in this package (ANNEX E), which requires as a minimum, one of the recognized first aid courses specified above, and: • a commitment to complete the above certification at its first availability; and • a $250 refundable certification deposit; such deposit to be refunded to the original payee upon

submission of proof of Certification in one of the acceptable NCCP courses (as outlined above) by June 30, 2016.

IT IS THE SCHOOL’S RESPONSIBILITY TO HAVE ALL REQUIRED PROOFS OF MEMBERSHIP AND CERTIFICATION FORWARDED WITH THIS APPLICATION.

NO APPLICATION WILL BE PROCESSED UNTIL ALL PIECES ARE RECEIVED.

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2016-2017 PROGRAM OPTIONS AND ENROLLMENT FEES Schools have the flexibility of selecting coverage that best suits their needs, whether it includes $3M or $5M in coverage, with or without optional coverage’s. Fees are based upon the size of the school’s operation, determined by the number of ‘pulls’ projected. A pull is defined as a 10 to 20 minute session. For example, if an individual goes out three times in one day, that would be recorded as three (3) pulls, i.e.: an individual participates in a 2-round slalom tournament, that would count as 2 pulls per skier; a multiple person water toy such as a banana boat that tows 4 participants at a time is counted as 4 pulls.

2016-2017 PROGRAM OPTIONS AND ENROLLMENT FEE SCHEDULE BASIC Coverage (Mandatory Minimums)

Number of Pulls $3,000,000 coverage

$5,000,000 coverage

250 or less pulls $759 $1064 251 to 750 pulls $1058 $1435 751 plus pulls $1357 $1792

ADDITIONAL COVERAGE OPTIONS AND ENROLLMENT FEES

Activity $3,000,000 coverage

$5,000,000 coverage

Ski/Wakeboard shows and tubing (includes both) $650 $1000 Winch pulled and/or Start Pools for up to 4 events, additional premium for each event beyond that (requires approval by application, ANNEX F)

$400 $600

-up to 4 events/activities with base premium Hydrofoiling (or sky chair) $400 $600

ALL APPLICABLE TAXES ARE INCLUDED IN THE PROGRAM FEES.

The coverage also provides flexibility to be able to add optional coverage into the season as additional activities may be confirmed (in writing, 5 business days lead time required). Likewise for upgrades. If, into the season for example, it appears the operation will become much more successful than projected at the time of application, the school simply need contact the WSWC office to ask to be moved up a category, and remit the difference for the upgrade. Remember, if there is ever an accident resulting in a claim, the insurance underwriters typically send an adjuster to conduct an investigation, and schools do not want to ever be in a position of being excluded from coverage because they had exceeded their number of pulls. In addition, a refundable $100 or $500 deposit is required at the time of enrollment. It is refundable upon submission of the Activity Report and signed waiver forms for each participant, no later than October 31, 2016. The $500 deposit level is required for schools who failed to fulfill reporting/waiver requirements in the preceding year, please note that in future years failure to submit waivers and activity reports on time will result in loss of eligibility for insurance. Insurance Claim Rate Increases: Schools that have had an insurance claim occur within the last 10 years will be subject to a 20% rate increase on their current renewal. This rate increase will be reduced by 5% annually for the next 4 years, at which point if the school has not had a new claim their rates will be free of the claim increase. Please note that Water Ski and Wakeboard Canada holds the right to increase rates for future years at their discretion.

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Allow at least six (6) business days to process an application (form attached). “Rush” orders (less than 3 days) can be accommodated, for an additional $100. Due to nature of the program, fees may not be pro-rated and are non-refundable. WHO IS WATER SKI AND WAKEBOARD CANADA?

Water Ski and Wakeboard Canada (WSWC) has been in the business of serving water skiers, wakeboarders and barefooters for over 60 years. It is a non-profit organization, led by its democratically elected members. It is the sole national sport governing body and recognized water ski, wakeboard and barefoot authority in Canada. WSWC is a member of and recognized by the International Water Ski Federation, World Wakeboard Association, Canadian Olympic Committee, Coaching Association of Canada, and Sport Canada, the sport arm of the federal government. The national office is located in Ottawa, Ontario, Canada and is managed by a staff of six employees. Water Ski and Wakeboard Canada’s mission is:

“To develop and promote organized water skiing, wakeboarding and other towed water sports from beginner to pro.”

This mandate includes development activities and programs in support of water ski, wakeboard, barefoot, marathon, adaptive, cable disciplines plus recreational and any emerging discipline. All proceeds from this program are to help offset insurance related expenses and are reinvested into the continuing development of the sport in Canada.

49

CERTIFICATE OF ANALYSIS

E3 Laboratories Inc.SS#4, 360 York Rd., Unit 10, Niagara-on-the-Lake, Ontario L0S 1J0Email: [email protected]: (905) 641-9000, Fax: (905) 641-9001

Amanda CookAmanda Cook226 Concession 8WaterfordN0E 1Y0Tel: 226-567-0718 Fax: Email: [email protected]

Work Order No.:2552425Received : 2016-08-25PO Number: Reported: 2016-08-29Project Name: Chain of Custody No.: 35795

Client Sample ID MethodDate

AnalyzedRDLUnitResultParameterLab IDSample

Date

E.coli APHA 922210CFU/100mL 40 2016-08-25Bass Lake 4667202016-08-25

Fecal Coliforms APHA 922210CFU/100mL 70 2016-08-25

Total Coliforms APHA 9222100CFU/100mL 2400 2016-08-25

Page 1 of 1

Reported by:

Nilou Ghazi, Ph.D.,P.Eng.Laboratory Manager

All work has been performed using accepted testing methodologies, except where otherwise agreed to by the client in writing. Our total liability in connection with this work shall be limited to the amount paid by the client.Results relate only to items tested.

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CREATING A WAKE OF SUCCESS Water Ski and Wakeboard Canada,

Email: [email protected] web: www.waterski-wakeboard.ca

Water Ski and Wakeboard Canada

Water Ski, Wakeboard and Barefoot School Development Program

DETAILED DESCRIPTION OF INSURABLE SCHOOL ACTIVITIES

2016 - 2017 Coverage Summary

• Option of $3 million or $5 million liability limit per occurrence • Coverage for bodily injury and property damage • Participant and 3rd party injury • $1M tenants legal liability

Description of Sanctioned (Insured) On-Water Activities for Schools

Sanctioned Activities Included with Base Level Coverage

In School Setting (as organized, directed, controlled, and/or

overseen by the school)

Water skiing

Sanctioned activities in a training, competitive, instruction or tows for hire, introductory, novice, fun

or free skiing/riding setting

Wakeboarding Including use of features as provided for within the

World Wakeboard Association and/or the International Waterski and Wakeboard Federation

rule books. If there is any question as to the insurability of a feature, a request can be made to

WSWC for approval, preferably prior to the construction of the feature.

Wakeskating

Wakesurfing

Barefoot water skiing

Adaptive (disabled) variations of the above

Straight line, 2-tower cable system, pulled sanctioned activities

Marathon skiing

Kneeboarding Stand Up Paddle Board (including SUP Yoga)* see requirements below Recreational swimming, or swimming to shore after

sanctioned activity

Diving from diving boards specifically owned, installed or inspected by the school Restricted to on school premises only

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2016 - 2017 Detailed Description of Insurable School Activities Page 2

CREATING A WAKE OF SUCCESS – CRÉONS UNE VAGUE DE SUCCÈS Water Ski and Wakeboard Canada,

Email: [email protected] web: www.wswc.ca

*All participants must have an approved PFD on vessel. Participants under 16 must be wearing

approved PFD.

Sanctioned Activities Included only by Application and with Additional Premium

In School Setting (as organized, directed, controlled, and/or

overseen by the school)

Tubing (non-flight) When in competitions, novice or fun events, as instruction or tows for hire, while training,

performing, free skiing/riding as organized, directed, controlled, and/or overseen by the school

Ski/Wake Shows

Hydrofoiling or sky chair By specific approval of WSWC

Winch pulled sanctioned activities By specific approval of WSWC

Start or demo pools for sanctioned activities By specific approval of WSWC

Examples of Non-Sanctioned (Non-Insured) On-Water Activities for Schools

Any sanctioned activity that is not over water, or is not on a suited body of water (i.e.: ditches, over waterfalls/dams)

On water recreational toys, such as but not limited to trampolines, climbing walls, water slides

Para-sailing

Kiteboarding

Wake kiting

Inflatable’s or water toys that are designed to ‘fly’ or capable of becoming airborne for periods beyond hopping a wake

General/power boating without involving towing an individual to participate in a sanctioned activity, or retrieving or on way to pick-up/return an individual for participation in a sanctioned activity

Renting a boat to others to tow non-members without a club representative on board to drive and/or provide instruction

Description of Off-Water Sanctioned (Insured) Activities for Clubs/Schools and Club/Schools Premises Coverage

Sanctioned Off-Water Activities of the Club/School

Coverage for Club/School Premises (For General Commercial Liability, not property insurance)

Towing boat trailer for club/school purposes On-Water installations related to sanctioned activities, including but not limited to slalom course, buoys, jump

ramp, judging towers, features and other in-water installations provided for in the rules of the sport

Physical training programs specifically related to sanctioned on-water activities on club/school premises, including weight training, running,

bicycling, exercise machines, balance boards, handle passing, stretching, swimming, yoga, and educational classroom sessions; or off premise training/fitness facilities when organized and/or

overseen by the club/school

Trampoline training specifically for sanctioned on- Docks owned by the club/school, or for which

52




water activities, with or without handles, with or without tramp board, and only when in the spotting

presence of a WSWC or Gymnastics Canada certified Instructor.

coverage must be in place as a condition of the dock owner/landowner or municipality

Flow riding training off premises (only while as a group with a WSWC certified Instructor from the

club/school on-site supervising).

Other premises liability in connection with the land owned, leased, rented or otherwise used by the

club/school, samples of which include: • Boat launch • Boat house • Parking lot • Road access • Hydro and other utility services on premises • Fencing • Control gates • Lavatories • Stairs, ramps and decks • Clubhouse • Equipment storage sheds or containers • Seating • Fuel storage (excludes pollution and

environmental damages)

Gymnastic harness/pulley training at an off-premises gymnastics facility specifically related to

training for sanctioned on-water activities, and only when in the spotting presence of a WSWC or

Gymnastics Canada certified Instructor.

Club/school business and operations

Promotional activities to promote the sport and the club/school’s activities (such as a display or booth

at a boat show, or shopping mall, distributing flyers or posters)

On or off premises fundraising activities organized or directed by the club/school and which do not involve high risk activities. Examples of covered fundraising activities include bottle drive, raffle,

golf tournament, bingo, casino night. Examples of fundraising activities deemed high risk and

therefore not covered include rock climbing, car rally, sky diving, wood splitting. An interpretation

question as to coverable or non-coverable may be requested in writing well in advance of the event.

Building, maintaining, installing, removing, storing docks, judging towers, rails and other physical

amenities or installations

Club house/facility activities

Liquor liability coverage on premises, or at other rented facility, subject to required government

authority alcohol permit.

Preparing or providing food and beverage for members, officials, participants, volunteers and

guests

Non-commercial tenting, camping or RV’ing on premises by members

Non-commercial tenting, camping or RV’ing on premises by guests during special events, such as

for competitions, training camp and clinics.

Campfires (and firefighting expense coverage up to $250,000

with a $2,500 deductible) with higher coverage limits available up to $1M with additional premium)

53




Examples of Non-Sanctioned (Non-Insured) Off-Water Activities for Clubs/Schools

Diving from elevations such as from cliffs

Canoeing or kayaking

Trampoline for recreational or fun uses

Mountain biking

Skateboarding, skate board park or ramps

Commercial campground Note: Coverage for non-sanctioned activities above (and others) that are not covered under WSWC’s policy may be insurable by underwriters by separate, additional policy and premium. An application form to obtain a quote for additional possible coverage’s that might be required can be requested. Utilizing the same underwriter for possible multiple policies would help ensure that there are no gaps or disputes between underwriters as to which policy will respond if a claim arises.

54

FOR USE BY ONE ADULT OR MULTIPLE ADULTS FROM THE SAME IMMEDIATE FAMILY

RELEASE OF LIABILITY, WAIVER OF CLAIMS, ASSUMPTION OF RISKS AND INDEMNITY AGREEMENT

BY AGREEING WITH THIS DOCUMENT YOU WILL WAIVE CERTAIN LEGAL RIGHTS, INCLUDING THE RIGHT TO SUE.


In consideration for being granted membership in and for allowing me/us to participate in any or all events and related activities of Water Ski and Wakeboard Canada, and/or its affiliated provincial association, member clubs and schools I/we hereby warrant and agree that:

1. I am/we are familiar with and accept that there is always the risk of serious injury and death resulting from participation in any organized recreational activity particularly those involving towed water

sport activities such as water skiing, wakeboarding, barefooting, marathon skiin g, disabled skiing and like activities offered as part of the programme of Water Ski and Wakeboard Canada and its

associated provincial associations, member clubs and schools, including its various related activities out of the water; and

2. I/we have satisfied myself/ourselves, and believe, that I/we are physically, emotionally and mentally able to participate in this programme, and that my/our equipment, if applicable, is appropriate for

use in this programme; and

3. I/we understand that all applicable rules for participation must be followed and that at all times the sole responsibility for pe rsonal safety remains with me/us; and

4. I/we will immediately remove myself/ourselves from participation, and notify the nearest official, if at any time I/we sense or observe any unusual hazard or unsafe condition or if I/we feel that I/we

have experienced any deterioration in my/our physical, emotional or mental fitness, or that of my/our equipment, or exceeded my/our comfort level, for continued participation in any event or related

activity.

I/WE UNDERSTAND AND AGREE, ON BEHALF OF MYSELF/OURSELVES, MY HEIRS, ASSIGNS, PERSONAL REPRESENTATIVES AND NEXT OF KIN THAT MY/OUR SIGNING OF THIS

AGREEMENT CONSTITUTES:

1. AN UNQUALIFIED ASSUMPTION BY ME/US OF ALL RISKS associated with my/our participation in any or all of the events and activities of Water Ski and Wakeboard Canada and/or its affiliated provincial associations, member clubs and schools even if arising from the negligence or gross negligence, including any compounding or aggravation of injuries caused by negligent rescue operations or procedures, of Water Ski and Wakeboard Canada and/or its affiliated provincial associations, member clubs and schools , any event organizer, event venue and any and all persons associated therewith or participating therein in any capacity; or in transportation to and from such events and activitie s, and

2. A FULL AND FINAL RELEASE AND WAIVER OF LIABILITY AND ALL CLAIMS that I/we have, or may in the future have, against Water Ski and Wakeboard Canada and/or its affiliated provincial associations, member clubs and schools, all associated sponsors and partners, and their respective directors, officers, employees, coaches, leaders, contract ors, agents and representatives,

advertisers, volunteers, others participating in any capacity, (all of whom are collectively referred to as “the Releasees”) from any and all liability for any loss, damage, injury or expense that I/we may

suffer as a result of my use of or my/our presence at event facilities, or my/our participation in any part of, or presence at, any or all of the events and related activities of the Releasees due to any cause whatsoever, INCLUDING NEGLIGENCE, GROSS NEGLIGENCE, BREACH OF CONTRACT, OR BREACH OF ANY STATUTORY OR OTHER DUTY OF CARE, INCLUDING ANY DUTY OF CARE OWED UNDER THE RELEVANT

OCCUPIERS LIABILITY ACT ON THE PART OF THE RELEASEES. 3. AN AGREEMENT NOT TO SUE THE RELEASEES for any loss, injury, costs or damages of any form or type, howsoever caused or arising, and whether directly or indirectly, from my/our participation in any

aspect of the said events and related activities; and 4. AN AGREEMENT TO INDEMNIFY, and to SAVE and HOLD HARMLESS the RELEASEES, and each of them, from any litigation expense, legal fe es, liability, damage, award or cost, of any form or type whatsoever,

they may incur due to any claim made against them or any one of them whether the claim is based on the negligence or the gros s negligence of the Releases or otherwise.

5. AN AGREEMENT that this document be governed by the laws, and in the courts of the Province in which the applicable provincial association, club or s chool conducts its primary business; and 6. A CONSENT to the sharing of information contained in this form with the appli cable provincial water ski association, the insurance underwriters in connection with coverage, and for other uses in accordance with Water Ski and Wakeboard Canada’s Privacy Policy.

I/WE HAVE READ AND UNDERSTAND THIS AGREEMENT AND AM AWARE THAT BY SIGNING THIS AGREEMENT I/WE ARE WAIVING CERTAIN SUBSTANTIAL LEGAL RIGHTS WHICH

I/WE AND MY HEIRS, NEXT OF KIN, EXECUTORS, ADMINISTRATORS AND ASSIGNS MAY HAVE AGAINST THE RELEASEES EITHER INDIVIDUALLY OR COLLECTIVELY.

I/WE AGREE WITH THIS DOCUMENT VOLUNTARILY AND WITHOUT INDUCEMENT ON THE DAY I/WE SUBMIT MY REGSITRATION OR APPLICATION TO PARTICIPATE IN ACTIVITIES

OF WATER SKI AND WAKEBOARD CANADA AND/OR ITS AFFILIATED PROVINCIAL ASSOCIATIONS, MEMBER CLUBS AND SCHOOLS.

I/WE SIGN THIS DOCUMENT VOLUNTARILY AND WITHOUT INDUCEMENT this

PROVINCE , Canada. day of 201 at LOCATION _,

Participating Adult(s) (to be completed by all Adults of the same family who will be participating in activit ies)







REQUIRED PRINCIPAL PARTICIPANT INFORMATION

Variety of the towed water sports you are participating in (please tick appropriate box): Barefoot Disabled Hydrofoil Water Ski Wakeboard Wakeskate Wakesurf Tubing

Street: City: Prov:


Name of Water sports club, school or camp that asked you to submit this form:

55

FOR USE BY FAMILIES AND/OR FOR MINOR OR ADULT CHILDREN FROM SAME IMMEDIATE FAMILY

RELEASE OF LIABILITY, WAIVER OF CLAIMS, ASSUMPTION OF RISKS AND INDEMNITY AGREEMENT

BY AGREEING WITH THIS DOCUMENT YOU WILL WAIVE CERTAIN LEGAL RIGHTS, INCLUDING THE RIGHT TO SUE.


In consideration for being granted membership in and for allowing me, and my spouse, children and/or legal wards, whether a minor or age of majority (hereinafter referred to as MY FAMILY MEMBERS) to

participate in any or all events and related activities of Water Ski and Wakeboard Canada, and/or its affiliated provincial association, member clubs and schools I/we hereby warrant and

agree that:

1. I and MY FAMILY MEMBERS are familiar with and accept that there is always the risk of serious injury and death resulting from participation in any organized recreational activity particularly those

involving towed water sport activities such as water skiing, wakeboarding, barefooting, marathon skiing, disabled skiing and like activities offered as part of the programme of Water Ski and Wakeboard Canada and its associated provincial associations, member clubs and schools, including its various related activities out of the water; and

2. I and MY FAMILY MEMBERS have satisfied myself/ourselves, and believe, that I am/we are physically, emotionally and mentally able to participate in this programme, and that my/our equipment, if

applicable, is appropriate for use in this programme; and

3. I and MY FAMILY MEMBERS understand that all applicable rules for participation must be followed and that at all times the sole responsibility for personal safety remains with me/us; and

4. I and MY FAMILY MEMBERS will immediately remove myself/ourselves from participation, and notify the nearest official, if at any time I/we sense or observe any unusual hazard or unsafe condition or

if I/we feel that I/we have experienced any deterioration in my/our physical, emotional or mental fitness, or that of my/our equipment, or exceeded my/our comfort level, for continued participation in any

event or related activity. I AND MY FAMILY MEMBERS UNDERSTAND AND AGREE, ON BEHALF OF MYSELF/OURSELVES, MY/OUR HEIRS, ASSIGNS, PERSONAL REPRESENTATIVES AND NEXT OF KIN THAT MY SIGNING

THIS AGREEMENT CONSTITUTES:

1. AN UNQUALIFIED ASSUMPTION BY ME AND MY FAMILY MEMBERS OF ALL RISKS associated with my/our participation in any or all of the events and activities of Water Ski and Wakeboard Canada and/or its affiliated provincial associations, member clubs and schools even if arising from the negligence or gross negligence, including any compounding or aggravation of injuries caused by

negligent rescue operations or procedures, of Water Ski and Wakeboard Canada and/or its affiliated provincial associations, member clubs and schools, any event organizer, event venue

and any and all persons associated therewith or participating therein in any capacity; or in transportation to and from such events and activities, and

2. A FULL AND FINAL RELEASE AND WAIVER OF LIABILITY AND ALL CLAIMS that I and MY FAMILY MEMBERS have, or may in the future have, against Water Ski and Wakeboard Canada and/or its affiliated provincial associations, member clubs and schools, all associated sponsors and partners, and their respective directors, officers, employees, coaches, leaders, contractors, agents and

representatives, advertisers, volunteers, others participating in any capacity, (all of whom are collectively referred to as “the Releasees”) from any and all liability for any loss, damage, injury or expense

that I/we may suffer as a result of my use of or my presence at event facilities, or my participation in any part of, or presence at, any or all of the events and related activities of the Releasees due to any

cause whatsoever, INCLUDING NEGLIGENCE, GROSS NEGLIGENCE, BREACH OF CONTRACT, OR BREACH OF ANY STATUTORY OR OTHER DUTY OF CARE, INCLUDING ANY DUTY OF CARE OWED UNDER THE RELEVANT

OCCUPIERS LIABILITY ACT ON THE PART OF THE RELEASEES.

3. AN AGREEMENT NOT TO SUE THE RELEASEES for any loss, injury, costs or damages of any form or type, howsoever caused or arising, and whether directly or indirectly, from my FAMILY MEMBERS’

participation in any aspect of the said events and related activities; and

4. AN AGREEMENT TO INDEMNIFY, and to SAVE and HOLD HARMLESS the RELEASEES, and each of them, from any litigation expense, legal fees, liability, damage, award or cost, of any form or type whatsoever,

they may incur due to any claim made against them or any one of them whether the claim is based on the negligence or the gross negligence of the Releases or otherwise.

5. AN AGREEMENT that this document be governed by the laws, and in the courts of the Province in which the applicable provincial association, club or school conducts its primary business; and

6. A CONSENT to the sharing of information contained in this form with the applicable provincial water ski association, the insurance underwriters in connection with coverage, and for other uses in accordance

with Water Ski and Wakeboard Canada’s Privacy Policy.

I AND MY FAMILY MEMBERS HAVE READ AND UNDERSTAND THIS AGREEMENT AND ARE AWARE THAT BY MY SIGNING OF THIS AGREEMENT I AND MY FAMILY MEMBERS ARE WAIVING

CERTAIN SUBSTANTIAL LEGAL RIGHTS WHICH I/WE AND MY/OUR HEIRS, NEXT OF KIN, EXECUTORS, ADMINISTRATORS AND ASSIGNS MAY HAVE AGAINST THE RELEASEES EITHER

INDIVIDUALLY OR COLLECTIVELY.

I AGREE WITH THIS DOCUMENT FOR MYSELF AND MY FAMILY MEMBERS VOLUNTARILY AND WITHOUT INDUCEMENT ON THE DAY I SUBMIT MY AND/OR MY FAMILY MEMBERS’ REGSITRATION

OR APPLICATION TO PARTICIPATE IN ACTIVITIES OF WATER SKI AND WAKEBOARD CANADA AND/OR ITS AFFILIATED PROVINCIAL ASSOCIATIONS, MEMBER CLUBS AND SCHOOLS.

I/WE SIGN THIS DOCUMENT VOLUNTARILY AND WITHOUT INDUCEMENT this _____ day of ___________ 201__ at _______________, ________________, Canada.

Participating child/children Non-Participating Adults (to be completed by Parents/Guardians who will not be participating)









Participating Adult(s) (to be completed by all Adults of the same family who will be participating in activities)






REQUIRED PRINCIPAL PARTICIPANT INFORMATION

Variety of the towed water sports you are participating in (please tick PRIMARY discipline): Barefoot Disabled Hydrofoil Water Ski Wakeboard Wakeskate Wakesurf Tubing

Street: City: Prov:


Name of Water sports club, school or camp that asked you to submit this form: 56

WATER SKI AND WAKEBOARD CANADA SCHOOL / CLUB INJURY REPORT FORM

WHAT IS AN ACCIDENT? Any instance where a skier/rider sustains physical harm during participation in familiarization or the competition (bruise, cut,

sprain, fracture, loss of consciousness, etc.) Any instance in which an athlete requires medical assistance Any instance which requires an athlete to withdraw from competition due to physical injury Any instance that require the competition to be stopped for any length of time other than protests or equipment failure It is essential to apply the above to both competition and familiarization

PLEASE ENSURE AN INJURY REPORT FORM IS FILLED OUT FOR EACH INDIVIDUAL INJURY.

Name of School/Club: Date:

Name of injured participant: Age:

Address:

Primary Contact no.: Alternate no.:

Event: Water Ski (Slalom, Trick or Jump) Barefoot: (Slalom, Trick or Jump)

Wakeboard:

Adaptive: Marathon:

Time of injury: Years of skiing/riding: CONDITIONS:

Site / Waterway name:

Air Temperature: (Celsius or Farenheit) Water Temperature: (Celsius or Farenheit)

Water conditions: (example: calm or ripple or slight chop or choppy rough)

Wind conditions: (example: none or light (1-10 kph) or moderate (10-20kph) or strong (20+kph)

(example: head or crosswind or tail)

Light conditions: (example: clear or cloudy or raining or foggy or any glare)

1. How did the injury occur? (be as specific as possible)

2. Location of injury (on body)?

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3. Type of injury (bruise, sprain, etc.)

4. What factors contributed to the injury? (be as specific as possible – continue on an additional page if necessary)

5. Did the injury involve any on-water obstacle (i.e. jump ramp, rail, kicker)?

6. What safety equipment was being used? (jump pants, helmet, trick release, etc)

7. What could have been done to prevent the injury?

8. Treatment: Removal from the water:

9. First Aid (describe)

10. If hospitalized or taken to clinic -

Name of Institution:

How transported:

Name of physician:

11. Other pertinent information:

12. Did this injury prevent the individual from continuing to participate: Yes No

Boat Driver: Boat speed at time of injury:

Coach / Instructor:

Describe:

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School/Club Contact:

Principal contact name: (please print)

Tel: Business: Email:

Signature: Date:

Important: A copy of injured party’s signed waiver must accompany this document. Thank you. Return form to Water Ski and Wakeboard Canada, 22-1554 Carling Ave., Ottawa, ON K1Z 7M4

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FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,

Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick

LONG POINT REGION CONSERVATION AUTHORITY

BOARD OF DIRECTORS – MINUTES AUGUST 24th, 2016

Members in attendance: Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Noel Haydt and Tom Southwick Staff in attendance: C. Evanitski, L. Minshall, and D. McLachlan Hearing attendees – Mr. G. Inglis, Mr. Z. Vajda, Ms. N. Wilson, Mr. H. Weiler, Mr. T. Weiler and Mr. R. Mawhiney Regrets: Craig Grice, David Hayes and John Scholten The LPRCA Chair called the meeting to order at 6:30 pm Wednesday, August 24th, 2016 in the Tillsonburg Administration Office Boardroom. ADDITIONAL AGENDA ITEMS None DISCLOSURES OF INTEREST None DEPUTATIONS None MINUTES OF PREVIOUS MEETINGS MOTION A-118/16 moved: D. Beres seconded: R. Geysens THAT the minutes of the LPRCA Board of Directors regular meeting held August 3rd, 2016 be adopted as circulated.

CARRIED

BUSINESS ARISING None REVIEW OF COMMITTEE MINUTES None

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CORRESPONDENCE None DEVELOPMENT APPLICATIONS

a) Hearing re: Zoltan Vajda

MOTION A-119/16 moved: T. Southwick seconded: L. Bartlett THAT the LPRCA Board of Directors does now sit as a Hearing Board.

CARRIED The roll was called. The Chair gave his opening remarks and reviewed the guidelines and process to be followed for the hearing. Staff introduced the applicant and presented the staff report. The area requested for redevelopment is subject to frequent flooding and has been identified as not having safe access/egress to support evacuation and emergency assistance in the event of a flood. Staff responded to questions from the Board. The applicant presented his position on the basis that the redevelopment will be flood-proofed to the extent that it is able and that there are other larger redevelopments in the area that were granted permission in the past. The Board asked questions of both the applicant and staff. MOTION A-120/16 moved by: T. Southwick seconded: D. Beres That the LPRCA Board of Directors does now enter into an “In Camera” session to discuss:

• advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

CARRIED

MOTION A-121/16 moved by: T. Southwick seconded: L. Bartlett That the LPRCA Board of Directors does now adjourn from the “In Camera” session.

CARRIED

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MOTION A-122/16 moved by: D. Brunton seconded: R. Geysens That the LPRCA Board of Directors approves Application 72/16 (Zoltan Vajda) to redevelop a vacation home and associated services provided that the applicant provides to the Long Point Region Conservation Authority a restrictive covenant or release in a form satisfactory to the Authority in accordance with the plans filed by the applicant.

CARRIED

MOTION A-123/16 moved by: N. Haydt seconded: D. Brunton That the LPRCA Board of Directors does now adjourn from sitting as a Hearing Board.

CARRIED

b) Hearing re: Tim Weiler

MOTION A-124/16 moved: L. Bartlett seconded: T. Southwick THAT the LPRCA Board of Directors does now sit as a Hearing Board.

CARRIED The roll was noted. The Chair gave his opening remarks and reviewed the guidelines and process to be followed for the hearing. Staff introduced the applicant and presented the staff report. The area requested for redevelopment is subject to frequent flooding and has been identified as not having safe access/egress to support evacuation and emergency assistance in the event of a flood. Staff responded to questions from the Board noting that permits were granted in this area in the past on the assumption that safe access/egress was available. The applicant presented his position on the basis that the redevelopment will be flood-proofed. There were no further questions. MOTION A-125/16 moved by: L. Bartlett seconded: R. Geysens That the LPRCA Board of Directors does now enter into an “In Camera” session to discuss:


CARRIED

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MOTION A-126/16 moved by: N. Haydt seconded: D. Beres That the LPRCA Board of Directors does now adjourn from the “In Camera” session.

CARRIED

MOTION A-127/16 moved by: T. Southwick seconded: L. Bartlett That the LPRCA Board of Directors approves Permit Application No. 135/16 (Tim & Marie Weiler) to construct a new vacation home and associated services provided that the applicant provides to the Long Point Region Conservation Authority a restrictive covenant or release in a form satisfactory to the Authority in accordance with the plans filed by the applicant.

CARRIED

MOTION A-128/16 moved by: R. Geysens seconded: L. Bartlett That the LPRCA Board of Directors does now adjourn from sitting as a Hearing Board.

CARRIED

c) Hearing re: Randy Mawhiney

MOTION A-129/16 moved: D. Beres seconded: L. Bartlett THAT the LPRCA Board of Directors does now sit as a Hearing Board.

CARRIED The roll was noted. The Chair gave his opening remarks and reviewed the guidelines and process to be followed for the hearing. Staff introduced the applicant and presented the staff report. The area requested for a new structure is zoned hazard land, is subject to frequent flooding and has been identified as not having safe access/egress to support evacuation and emergency assistance in the event of a flood. Staff responded to questions from the Board noting that no permits have been granted for new sheds in this area since the 2006 regulation came into effect The applicant presented his position on the basis that it is a small building to be used as a change house only. The applicant responded to questions.

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MOTION A-130/16 moved by: T. Southwick seconded: D. Brunton That the LPRCA Board of Directors does now enter into an “In Camera” session to discuss:


CARRIED

MOTION A-131/16 moved by: R. Geysens seconded: D. Beres That the LPRCA Board of Directors does now adjourn from the “In Camera” session.

CARRIED

MOTION A-132/16 moved by: T. Southwick seconded: D. Brunton That the LPRCA Board of Directors approves Permit Application LPRCA-105/16 (Randy Mawhiney) to construct a change house not to exceed 108 square feet.

CARRIED

MOTION A-133/16 moved by: R. Geysens seconded: D. Beres That the LPRCA Board of Directors does now adjourn from sitting as a Hearing Board.

CARRIED

d) Staff Approved applications Staff approved 13 applications since the last meeting August 3rd: LPRCA-85/16, LPRCA-126/16, LPRCA-130/16, LPRCA-132/16, LPRCA-133/16, LPRCA-134/16, LPRCA-136/16, LPRCA-137/16, LPRCA-138/16, LPRCA-141/16, LPRCA-143/16, LPRCA-144/16 and LPRCA-145/16. No comments or questions.

MOTION A-134/16 moved: R. Geysens seconded: D. Brunton That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation Applications report as information.

CARRIED

e) New Applications

The Planning Department sought approval for two applications. No further questions or comments.

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MOTION A-135/16 moved: D. Beres seconded: L. Bartlett THAT the LPRCA Board of Directors approves the following Development Applications contained within the background section of the report:

A. For Work under Section 28 Regulations, Development, Interference with

Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06),

LPRCA-140/16 LPRCA-142/16

B. That the designated officers of LPRCA be authorized to complete the approval

process for this Development Application, as far as it relates to LPRCA’s mandate and related Regulations.

CARRIED

The Chair adjourned the meeting at 10:00pm.

_____________________________ ________________________________ Michael Columbus Dana McLachlan Chair Administrative Assistant

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LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS – EMAILED DEVELOPMENT APPLICATION MINUTES

September 14, 2016

Members emailed: L. Bartlett, D. Beres, D. Brunton, M. Columbus, R. Chambers, R. Geysens, C. Grice, D. Hayes, N. Haydt, J. Scholten, T. Southwick Staff emailed: C. Evanitski, L. Minshall, B. Bravener, D. McLachlan The staff report and associated reference location map were sent by email correspondence to the LPRCA’s Board of Directors at 1:35 pm on Wednesday, September 14, 2016. Planning and Regulation Services staff requested approval for 3 applications. All responses were in favour of staff’s recommendation and were received from: M. Columbus, L. Bartlett, D. Beres, D. Hayes, C. Grice, R. Chambers, T. Southwick, R. Geysens, D. Brunton and N. Haydt.



LPRCA-123/16 LPRCA-152/16 LPRCA-154/16

B. That the designated officers of LPRCA be authorized to complete the approval process for these Development Applications, as far as it relates to LPRCA’s mandate and related Regulations.

MOTION A-136/16 moved: R. Chambers seconded: D. Beres That the LPRCA Board of Directors approves the Mid-Month Development Applications as per the staff report dated September 14, 2016.

CARRIED

The six favourable responses to issue approval were received by 2:44 pm on September 14, 2016.

Michael Columbus Cliff Evanitski Chairman General Manager

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Betty Chanyi, Robert Chambers, Mike Columbus, Roger Geysens, Noel Haydt, Ted Mole, Kevin O’Halloran, Ron Sackrider, Julie Stone, Madaline Wilson

LONG POINT REGION CONSERVATION AUTHORITY BACKUS MUSEUM COMMITTEE – MINUTES July 7th, 2016

File: 1.1.3 Present: Betty Chanyi, Mike Columbus, Roger Geysens, Noel Haydt, Ron Sackrider, Julie Stone and Madaline Wilson. Regrets: Robert Chambers and Kevin O’Halloran. Absent: Ted Mole. Staff: Cliff Evanitski and Sheila Johnson.

1. Welcome Chair Columbus welcomed everyone and called the meeting to order at 9:35am.

2. Minutes of the Previous Meeting – April 12th, 2016

MOTION BMC-28/16 Moved by B. Chanyi, seconded by J. Stone and carried that the LPRCA Backus Museum Committee receives the minutes of its regular meeting held April 12th, 2016 as presented. S. Johnson provided update re: Herb Garden, noting project is done and looking great despite the weather. The Chair noted success of Vic Gibbons event. N. Haydt asked if any other events were being planned outside of existing events schedule. The GM said that the Environmental Commissioner of Ontario would be coming to Backus the next day as part of the Carolinian Canada Coalition’s AGM, as well as, meeting with LPRCA representatives. J. Stone added that there should be more leg work from volunteer committee to assist staff with fundraising events. The Chair asked S. Johnson to expand on the volunteer recruitment program. She stated there are two types of volunteers; there are those that help with fundraising and events, and there are those that help with operations. She suggested that November is a good time for fundraising events because it does not conflict with the opening of park season. R. Geysens suggested contacting the Lions Club for operating any bar at events because the Club sometimes will waive their fees.

3. Additional Agenda Items: none

4. Deputation: none

5. Business Arising:

a) Terms of Reference

S. Johnson said the draft being presented to the Committee was typical of what one would find with other museums across Ontario, but in this case, tailored for the Backus Museum Committee. Discussion ensued re: membership. Directions were provided to:

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• Go with 10 members; • Place quorum at five members; and • Have public appointees terms set at three years with a maximum of two consecutive

terms.

S. Johnson walked the Committee through the Terms of Reference, focusing on the roles and responsibilities of BMC members. Staff was asked if the T of R was in line with those required under the CMOG; S. Johnson confirmed, yes. The Chair asked if regaining the CMOG was realistic. S. Johnson said while lots of work is still required, that efforts towards this goal were moving in a positive direction. It was agreed that the Backus Museum Committee would decide what fundraising to do and set funding targets. There was further discussion regarding conflict of interest and examples. Staff was directed to highlight in the T of R how Committee members are insured under the LPRCA.

6. New Business:

a) Steps to Strategic Planning at Backus Heritage Village

S. Johnson talked about how strategic planning is a road map. She said it clearly identifies where the Museum is trying to go. The Curator outlined how she is already connecting with the community and that response has been very positive. She added the Plan will help determine priorities. A SWOT (Strengths, weaknesses, opportunities, threats) analysis will be presented at the next meeting. Actions to date by the Curator:

• She is doing stakeholder interviews (goal is about a dozen people); • Community Consultation – has spoken to the Province for free support to assist in this

process. This should be done around late September/early October; • Visitor surveys being done every day; these help identify the Museum’s audience.

S. Johnson said all this info would come to the Committee this fall. There was consensus from the Committee members that they are pleased to see the direction staff is moving in regarding updating the Museum’s strategic plan. The GM provided an update regarding recent applications to the Canada 150 Fund. Committee members agreed that the plan and implementation will take time.

b) 2016 Supply Needs

S. Johnson highlighted list of supplies required for education programs, noting that she especially needs assistance from seamstresses. M. Wilson said she could assist.

c) Vic Gibbons Event The GM suggested that the BMC may wish to consider potential fundraising ideas for next meeting. N. Haydt pointed out some of the promotional benefits that have resulted from the Gibbons event.

Adjournment: 10:50am

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Next Meeting Date: September 12th, 2016 at 3pm.

Mike Columbus Cliff Evanitski Chair General Manager

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Email sent to the general mailbox Thursday, September 1, 2016 Dear Members of the LPRCA board, I purchased a season's pass this year from LPRC. I have thoroughly enjoyed kayaking and swimming in the many conservation areas of our area. Unfortunately, my favourite conservation park, Deer Creek, closes earlier than the others. It's unfortunate because that is my favourite park for kayaking and I would love to enjoy it throughout the month of September; some of the most beautiful days of the early fall are in that month. I am writing to ask you to extend the opening of Deer Creek park to coincide with the other parks. Why wouldn't it be? Thank you kindly, Mary Jo McDonald

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LONG POINT REGION CONSERVATION AUTHORITY STAFF REPORT

Date: October 5th, 2016 File: 3.3.1 To: Chair and Members, LPRCA Board of Directors From: General Manager, LPRCA Re: Section 28 Regulation – Staff Approved Applications

Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06)

RECOMMENDATION THAT the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation Applications report as information. STRATEGIC PLAN Goal #1 - To develop and maintain programs that will protect life and property from natural hazards such as flooding and erosion. BACKGROUND Application# LPRCA-94/16 Lot 1599, Concession 5, Oxford – Tillsonburg

• The proposed work – place fill to reinforce existing slope; • A satisfactory site plan, vegetation plan and engineered drawings were

submitted; • The application is within the erosion hazard associated with Big Otter Creek and

the control of erosion should not be impacted by this development; • The application is within the flood hazard associated with Big Otter Creek and the

control of flooding should not be impacted by this development. Application# LPRCA-147/16 Concession 7 NTR, Part Lot 112, 9484 Hoover Valley Road, Elgin – Bayham

• The proposed work – install a concrete slab and place 17.8 m2 prefab garage; • There is no opportunity for conversion into habitable space in the future; • The application is within the flood hazard allowance associated with Big Otter

Creek and the control of flooding should not be affected by the proposed development.

Application# LPRCA-148/16 Plan 7267, Block A, Concession 1, Lot 11, 11 Pike Lane, Haldimand- Rainham

• The proposed work – permit renewal for the removal and reconstruction of a seasonal dwelling;

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• There are no modifications to the original application submitted; • The application is within the flood hazard associated with Lake Erie and the

control of flooding and erosion should not be affected by the proposed development.

Application# LPRCA-153/16 Con 1 NTR, Lot 26, 27, 1138 Byerlay Side Road, Norfolk – Middleton

• The proposed work – construct a 557.4m2 non-habitable accessory building approximately 25 metres from a wetland;

• A satisfactory site plan and drawings has been submitted; • The application is within the regulated area adjacent to a wetland. The hydrologic

function of the wetland will not be negatively impacted by this development. Application# LPRCA-156/16 Lot 11, Con 12, 7 Arnold Road, Brant - Burford

• The proposed work – construct a 306m2 non-habitable accessory building; • The application is approximately 25 metres from a wetland; • The application is within the regulated area adjacent to a wetland and the

hydrologic function of the wetland should not be negatively impacted by this development.

Application# LPRCA-157/16 Lot 11, Con 8, Oxford - Norwich

• The proposed work – to place landscaping rocks and associated fill; • There is no loss of flood storage; • The application is within the regulated flood hazard of Big Otter Creek and the

control of flooding should not be affected by the proposed development. Application# LPRCA-158/16 Lot 6, Con 7, 1446 Windham Road 7, Norfolk – Windham

• The proposed work – construct a 214m2 non-habitable accessory building approximately 30 metres from a wetland;

• A satisfactory site plan has been submitted; • The application is within the regulated area adjacent to a wetland. The hydrologic

function of the wetland will not be negatively impacted by this development. Application# LPRCA-159/16 Plan 436, Lot 135, 84 Woodstock Ave, Norfolk – South Walsingham

• The proposed work – to repair an existing deck; • There is no opportunity for conversion into habitable space; • The application is within the regulated flood hazard of Lake Erie and the control

of flooding should not be affected by the proposed development. Application# LPRCA-160/16 Con 1, Lot 20, 1949 Lakeshore Road, Haldimand – Rainham

• The proposed work – to replace existing 7.8m2 deck and construct a new 66m2 deck;

• A satisfactory site plan and drawings were submitted; • The application is within the erosion hazard of Lake Erie and the control of

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erosion should not be affected by the proposed development.

Application# LPRCA-161/16 Lot 15, Con 1, 717 South Coast Drive, Haldimand – Walpole

• The proposed work – construct a 125m2 single-family dwelling approximately 110 metres from a wetland,

• A satisfactory site plan, construction details and grading plan were submitted, • The application is within the regulated area of a wetland. The hydrologic function

of the wetland will not be negatively impacted by this development. Application# LPRCA-166/16 Lot 32, Plan 546, 379 Cedar Drive, Norfolk – Charlotteville

• The proposed work – construct a 128m2 non-habitable accessory building and repair existing steel sheet pile;

• A satisfactory site plan and construction details were submitted; • There is no opportunity for conversion into habitable space within the boathouse; • The application is within the regulated flood hazard of Lake Erie and the control

of flooding should not be affected by the proposed development; • The application is an alteration to a shoreline and it will not negatively affect the

shoreline. Application# LPRCA-167/16 Lot 16 Concession 1, 1472 Lakeshore Road, Haldimand – Rainham

• The proposed work – repair approximately 9 metres of existing shoreline protection;

• The application is in accordance with the Long Point Region Shoreline Management Plan;

• The application is within the regulated flooding hazard of Lake Erie and the control of flooding should not be affected by the proposed development.

Application# LPRCA-168/16 Lot 13, Plan 41M-297, 76 Otter View Drive, Oxford – Norwich

• The proposed work – construct a 205m2 two-storey single-family dwelling, septic system and associated grading;

• A satisfactory site plan and construction details was submitted; • The development is 35 metres from a wetland; • The application is within the regulated area adjacent to a wetland. The hydrologic

function of the wetland will not be negatively impacted by this development. BUDGET IMPLICATION N/A Prepared by: Approved and submitted by:

Leigh-Anne Bower, BES Cliff Evanitski Planning Technician General Manager

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Date: October 5th, 2016 File: 3.3.1 To: Chair and Members, LPRCA Board of Directors From: General Manager, LPRCA Re: Section 28 Regulation Approval

Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06)

RECOMMENDATION

THAT the LPRCA Board of Directors approves the following Development Applications contained within the background section of this report:



LPRCA-61/16 LPRCA-164/16

B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA’s mandate and related Regulations.

STRATEGIC PLAN Goal #1 - To develop and maintain programs that will protect life and property from natural hazards such as flooding and erosion. BACKGROUND Application# LPRCA-61/16 Plan 251, Lot 77, 205 Hastings Drive, Norfolk – South Walsingham

• The proposed work – to raise the existing cottage on piers; • A satisfactory site plan and engineered design/sealed foundation plan was

submitted; • The top of pier is at the Shoreline Flooding Hazard of 178.1m G.S.C.; • The application is in accordance with the Long Point Region Shoreline

Management Plan; • The application is within the Lake Erie flood hazard and the control of flooding

should not be affected by the development.

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Application# LPRCA-164/16 Plan 21074 Part Black H, 29 Wilcox Drive, Haldimand – Walpole

• The proposed work – to construct a 177m2 seasonal dwelling, septic system and associated grading;

• A satisfactory site plan and engineered design/sealed construction plans was submitted;

• The application is within the regulated flood hazard of Lake Erie and the control of flooding should not be affected by the proposed development.

BUDGET IMPLICATION N/A Prepared by: Approved and submitted by:

Leigh-Anne Bower, BES Cliff Evanitski Planning Technician General Manager

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September 26th, 2016 File: 0.1.4.1 To: Chair and Members

LPRCA Board of Directors From: General Manager, LPRCA Re: October Calendar of Events (J. Robertson)

RECOMMENDATION That the Calendar of Events Report for October be received as information. STRATEGIC GOAL GOAL #2 – Maintain and enhance watershed health GOAL #3 – Link people to the environment through outdoor, education and cultural heritage experiences BACKGROUND LPRCA provides opportunities for the public to discover and enjoy the watershed’s unique natural and cultural heritage. Staff also attends landowner outreach and community events to forge partnerships and build awareness for conservation authority programs and projects. Long Point Region Conservation Areas are popular locations from which other community organizations host events and programs.

The following conservation activities are scheduled during October: October 4-6: Participant, Carolinian Forest Festival, Springwater CA

October 8: Carolinian Forest Festival Public Day, Jaffa Outdoor Centre, 10am-3pm

October 12: Backus Heritage Village Community Consultation Session, Port Rowan Community Church Fellowship Hall, 6:30-8:30pm October 13: Discover Norfolk Walking Group, Brook CA, 6-7pm

October 15: Backus Heritage, Haldimand, Norfolk, Waterford CAs close for season

October 18: Participant, Local Government Week event, Tillsonburg, 8:30am-3pm

October 19: Amazing Places Workshop, Backus Heritage CA, 8:30am-1pm

October 29: Murder Mystery, Backus Heritage CA, 6:30-8:30pm

Prepared by: Approved by:

Janice Robertson Cliff Evanitski Supervisor of Community Relations General Manager/Secretary-Treasurer

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Date: September 27th, 2016 File: 1.1.2

To: Chair and Members,

LPRCA Board of Directors From: General Manager, LPRCA Re: GM’s REPORT – August and September 2016 (C. Evanitski) RECOMMENDATION That the LPRCA Board of Directors receives the General Manager’s Report for August and September 2016 as information. STRATEGIC GOAL Goal #5 Work collaboratively with watershed stakeholders to deliver high-value, efficient and innovative solutions. BACKGROUND On August 4th, the GM joined other stakeholders on the first-ever Elgin ALUS Tour. The one-day event included stops at the M and R Orchards and Franklin demonstration farms, as well as, tree-planting and wetland restoration sites. The Tour included approximately 35 attendees from various parts of the province. On August 24th, the GM and Interim Manager of Watershed Services staff met with Senior Management from Haldimand County to discuss funding opportunities under the National Disaster Mitigation Program. The following day, the GM was in Essex to meet with MOECC staff and staffers from the Essex Region Conservation Authority regarding the Source Water Protection Program. A review of local program expenses was done, along with a discussion of future funding needs. LPRCA’s Watershed Tour was held on the 26th with a focus on its five-overnight, revenue-generating parks. Board members had the opportunity to see capital works projects started under the 2016 budget, as well as, talk to park staffers about future needs. The GM appeared before the Township of South West Oxford’s council on September 6th to present the CA’s mid-year report. LPRCA staff met with Norfolk County staff on September 7th to discuss options on the Teeterville Dam. The GM participated on the Norfolk Agricultural Tour the following day; the tour provides the opportunity to explore potential partnership opportunities with local stakeholders. The Chair, GM and Supervisor of Community Relations were in Delhi on the 13th for the Media Launch of Norfolk’s Amazing Places, Phase 2. LPRCA has four such sites including the recently announced Joe Csubak Viewing Area and the Sutton Conservation Area. The Backus Museum Committee met on the 15th, having directed staff to explore another potential fundraiser for next year, as well as, completing a SWOT analysis prior to the upcoming community consultation meetings (September 28th and October 12th) to garner local input for the newly proposed Backus Heritage Village Strategic Plan. The

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GM was an instructor at the Conservation Ontario’s CA University workshop in King City on the 25th. The following day the Chair and GM attended the regular meeting of Conservation Ontario in Toronto. Newly-appointed MNRF Minister Kathryn McGarry spoke to the group – noting that her priorities were completion of the Conservation Authorities Act Review, as well as, the protection of provincial wetlands. Later in the month, the GM is scheduled to present the mid-year LPRCA update to Norwich Township council on the 27th, attend the public consultation for Backus Heritage Village on the 28th and the opening of the new Environment Canada – Canadian Wildlife Service office at Long Point on the 30th. Prepared and submitted by:

Cliff Evanitski General Manager/Secretary-Treasurer

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Date: September 27th, 2016 File: 2.1.C.3.3

To: Chair and Members,

LPRCA Board of Directors From: General Manager, LPRCA Re: Water Sports Proposal at Waterford North CA (D. Holmes) RECOMMENDATION THAT the LPRCA Board of Directors directs staff to prepare a draft memorandum of agreement with Mac and Amanda Cook for the placement and operation of a water sports cable system at Waterford North Conservation Area for the 2017 season. STRATEGIC GOAL Goal #3 - Link people to the environment through outdoor, education and cultural heritage experiences. Goal #4 - Maintain an organization committed to teamwork, positive change and excellence.

Goal #5 - Work collaboratively with watershed stakeholders to deliver high-value, efficient and innovative solutions. BACKGROUND During the 2016 park operating season, field staff has been in discussion with Mac and Amanda Cook regarding the placement of a water sports cable system at Waterford North Conservation Area. This type of activity is becoming more popular in recreational areas as a tourist attraction and additional income source. The parameters of Bass Lake have been tested by the Cook’s and water depths within the lake as well as water quality are suitable for placement of the structure. Visitors to the Conservation Area will pay the normal entrance fees to the park as well as an additional fee to wake board on the cable structure. This proposal has been discussed at the senior staff level and staff agrees that this type of activity will increase tourist opportunities at the Conservation Area and fits well into LPRCAs vision of expanded recreational opportunities at conservation areas and creating new partnerships.

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BUDGET IMPLICATION Installation and operation of the structure will be totally funded by the Cooks, who will also be required to show proof of insurance and list LPRCA on its policy. Additional revenues to LPRCA will be projected in the 2017 draft budget. Prepared by: Approved & Submitted by:

David Holmes Cliff Evanitski Field Superintendent General Manager

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Date: September 23rd, 2016 File: 1.2.8 To: Chair and Members, LPRCA Board of Directors From: General Manager, LPRCA Re: Memorandum of Understanding (MOU) with Norfolk County for Plan Review Services RECOMMENDATION THAT the LPRCA Board of Directors directs the General Manager/Secretary-Treasurer to complete an updated Memorandum of Understanding with Norfolk County for Plan Review Services. STRATEGIC PLAN Goal #1 - To develop and maintain programs that will protect life and property from natural hazards such as flooding and erosion. Goal #5 – Work collaboratively with watershed stakeholders to deliver high-value, efficient and innovative solutions. BACKGROUND In 1996, municipalities were delegated Municipal Plan Review responsibility by the Province of Ontario. A Memorandum was entered into in 1998 between the Regional Municipality of Haldimand-Norfolk and its three constituent Conservation Authorities to coordinate responsibilities with respect to natural heritage and hazard land protection. The agreement means that a delegated municipality does not individually have to acquire expertise that is already available in its conservation authorities, a significant cost saving measure for the municipality. For streamlining and efficiency purposes, conservation authorities have three roles in the municipal plan review process:

1) Planning and technical review services to municipalities as part of the municipal plan review process (so the municipalities do not have to acquire technical expertise that their Conservation Authorities have);

2) Delegated responsibility to provide municipal plan input and review comments to municipalities on matters of flood, erosion and hazardous lands on behalf of

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MNRF and the Province of Ontario (so there is only one agency providing comments on these matters); and

3) Comments related to the administration of LPRCA’s Section 28 regulations.

The attached draft MOU gives LPRCA the lead responsibility for providing planning and technical review and comments to Norfolk County in the areas of flood hazards, erosion hazards, lakeshore hazards, hazardous lands, water as it relates to natural features, stormwater management as it relates to natural hazards and natural heritage, as well as, subwatershed plans. LPRCA has the technical expertise in-house to fulfill these listed responsibilities. The Grand River Conservation Authority (GRCA) will provide the same services to Norfolk County within its jurisdiction. GRCA staff has indicated that they are satisfied with the draft MOU as attached. BUDGET IMPLICATIONS The work outlined in the agreement is the same as LPRCA staff is currently doing (under an old MOU). There is no additional work load implied in the agreement. LPRCA recovers the cost of plan review through applicant fees. Norfolk County will pre-screen applications that it will circulate for comment to LPRCA and will notify applicants about the review fees due to LPRCA. Under the agreement, LPRCA staff will attend Ontario Municipal Board and Court hearings at Norfolk County’s request. Norfolk County will provide the necessary legal and technical support; the requirement for LPRCA’s attendance does not commit LPRCA to lawyer or consultant expenses. Prepared by: Approved and submitted by:

Lorrie Minshall, P.Eng. Cliff Evanitski Interim Manager Watershed Services General Manager

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1

MEMORANDUM OF UNDERSTANDING FOR PLAN REVIEW SERVICES BETWEEN

The Corporation of Norfolk County (herein referred to as the "County")

AND

The Grand River Conservation Authority The Long Point Region Conservation Authority

(collectively herein referred to as the "Conservation Authority") October 2016

PREAMBLE

In 1996 municipalities were delegated Municipal Plan Review responsibility by the Province of Ontario. A Memorandum was entered into in 1998 between the Regional Municipality of Haldimand-Norfolk and its three constituent Conservation Authorities to coordinate responsibilities with respect to natural heritage and hazard land protection. In 2001 Conservation Ontario on behalf of all Conservation Authorities entered into a Memorandum of Understanding with the Province of Ontario to provide technical comments to the Upper and Lower Tier Municipalities with respect to Natural Hazards as outlined in the Provincial Policy Statement. This agreement is an update to the 1998 agreement and a reflection of the 2001 Memorandum of Understanding with the Province.

1. PURPOSE

The purpose of this Memorandum of Understanding is to update the January 15, 1998 Memorandum of Agreement between the County and Conservation Authorities for the provision of specified plan review and technical clearance services to the County.

2. ROLES AND RESPONSIBILITIES

a The County and the Conservation Authority mutually agree that:

I. this Memorandum of Understanding applies to each of the Conservation Authorities referred to

above and the area under each of their respective jurisdictions which is located within the County of Norfolk;

II. the Conservation Authority has the expertise to provide the plan review and technical clearance services to the County identified in this Memorandum of Understanding and that the County is relying on said expertise. The parties acknowledge that the County remains the approval authority for those planning applications for which the County is so designated by statute and which authority has not been otherwise delegated by the County;

III. nothing in this Memorandum of Understanding precludes the Conservation Authority from commenting to the County from a Conservation Authority perspective, as it normally would on an application circulated by the County under the Planning Act;

IV. application types listed in Schedule 1 will still be circulated to the appropriate Conservation Authority for comment from the Conservation Authority perspective except as noted in Schedule 3;

V. a protocol has been developed, included as Schedule 3, whereby the County will prescreen applications in order to further streamline the process;

VI. this Memorandum of Understanding may be amended by mutual agreement, in writing, from time to time to reflect changes in the programs of parties to this Memorandum of Understanding, or as a result of changes in provincial policies, or as a result of subsequent discussions between the parties hereto;

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VII. all parties agree to periodically review this Memorandum of Understanding at 5 year intervals or earlier if a need to do so arises; and,

VIII. any party to this Memorandum of Understanding may terminate the agreement, as it pertains to its involvement, at any time, in writing to the other parties to the agreement, with a minimum of 120 calendar days notice.

b The County commits to:

I. circulate to the appropriate Conservation Authority those applications listed in Schedule 1 for

comment as per the items in Schedule 2 and in accordance with a prescreening protocol included as Schedule 3;

II. transfer appropriate policy statement, guidelines, manuals, maps, information, data and criteria from the County to the Conservation Authority, and transfer said material to the Conservation Authority as it is received from the Province of Ontario, or make arrangements to have said material transferred directly from the Province to the Conservation Authority;

III. retain consultants other than the Conservation Authority to provide the plan review and technical clearance services identified in this Memorandum of Understanding, when in the opinion of the County, and where applicable, the County, or the Conservation Authority, utilizing the Conservation Authority as specified in this agreement could result in a conflict of interest for the Conservation Authority or where otherwise agreed that it would be in the best interest of the planning process; and,

IV. notify the applicant of the required Conservation Authority fee and attach payment to circulated applications when available.

c The Conservation Authority commits to:

I. provide the County with those services listed in Schedule 2 at no cost to the County on a fee for service basis by the applicant;

II. provide its comments to the County on receipt of an application from the County or request an extension with reasons, for applications identified on Schedule 1 and within the specified County review timeframe, unless an alternative timeframe is agreed upon;

III. comment on whether the application complies with the Provincially approved Norfolk County Official Plan in the plan review services it provides the County (as identified in Schedule 2);

IV. participate in pre-consultation meetings for potential planning applications upon the request of the County;

V. consider all relevant guidelines in the plan review and technical clearance services it provides the County;

VI. not disseminate any data, maps, information or other documents either received directly from the Province or identified as "Provincial data" by the County, except as otherwise licensed or agreed upon by the licensing party/owner of the data;

VII. not disseminate any data, maps, information or other documents either received directly from the County or identified as "County data" by the County, except as otherwise licensed or agreed upon by the licensing party/owner of the data;

VIII. make provision for staff to attend Ontario Municipal Board Hearings or other proceedings, upon the request of the County, with respect to plan review and technical clearance services provided pursuant to this Memorandum of Agreement. The County will provide legal representation for the Conservation Authority at the OMB hearing at the cost of the County. Should the Conservation Authority attend the hearing for matters outside this Memorandum of Understanding, the Conservation Authority will be responsible for retaining and paying for their own legal representation.

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3. TIME FRAME FOR IMPLEMENTATION This Memorandum of Understanding will take effect on October 5, 2016.

The parties have duly executed this Memorandum of Understanding.

THE CORPORATION OF NORFOLK COUNTY

___________________________________________

Christopher D. Baird, Ec.D., CMMIII

General Manager, Development & Cultural Services

Dated this ____ day of _____________________, 2016

GRAND RIVER CONSERVATION AUTHORITY

___________________________________________

Joe Farwell, Chief Administrative Officer

Dated this ____ day of _____________________, 2016


___________________________________________

Cliff Evanitski, General Manager & Secretary Treasurer

Dated this ____ day of _____________________, 2016

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SCHEDULE 1

CIRCULATION STATUS BY APPLICATION TYPE AND DEFINITIONS

1. The County will circulate all applications for Subdivision and Condominium to the Conservation Authority.

2. The County will circulate the following types of development/planning applications to the Conservation Authority for comment as per the items in Schedule 2 and in accordance with a prescreening protocol included in Schedule 3:

I. Consents;

II. Official Plan Amendments;

III. Zoning By-Law Amendments;

IV. Minor Variances; and

V. Site Plans.

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SCHEDULE 2

Review Function Responsibilities

Review Agencies

County Conservation Authority

Features/Functions Plan Review Technical Review Plan Review Technical Review

Significant Wildlife Habitat(1)

X (Lead) X X

Threatened/Endangered Species (1)

X (Lead) X X

ANSI(1) X (Lead) X X

Environmental Sensitive Area (ESA)

X(Lead) X(Lead)

Significant Woodlands X (Lead) X (Lead) X X

Significant Valleylands X(Lead) X(Lead) X X

Natural Heritage Systems X(Lead) X(Lead) X X

Water (2)(as it relates to Infrastructure)

X(Lead) X(Lead)

Water (2)(as it relates to Natural features)

X(Lead) X(Lead)

Wetlands X X (Lead) X(Lead)

Fish Habitat (3) X (Lead) X(Lead) X X

Flood Hazards X (Lead) X(Lead)

Erosion Hazards X (Lead) X(Lead)

Lakeshore Hazards X (Lead) X(Lead)

Sub-watershed Studies X X X (Lead) X(Lead)

Features/Functions Plan Review Technical Review Plan Review Technical Review

Stormwater

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Review Agencies

County Conservation Authority

Management(4)(as it relates to Natural Heritage

and Natural Hazards)

X

X(Lead)

X(Lead)

Stormwater Management (4)(as it relates to

operations, aesthetics and outlet)

X(Lead) X(Lead) X

Hazardous Sites (5) X(Lead) X(Lead)

X - Indicates comments may be provided and that the party has an interest

(Lead)- indicates the party having the primary role for PPS, Official Plan or technical capacity

“Plan Review” – includes screening application to determine potential impacts, need for technical reports and mitigation measures, assist in development of terms of reference, specifying conditions of approval.

“Technical Review” – includes assessing technical reports submitted by the proponents’ consultants in terms of applicable guidelines and standards.

Notes:

1. The Ministry of Natural Resources and Forestry is responsible for the implementation of the Endangered Species Act and for the mapping and designation of ANSI and Significant Wildlife Habitat. However the County has a responsibility for the protection of these areas under the Provincial Policy Statement.

2. Review of Water Policies as they relate to infrastructure needs of the municipality versus actions required to maintain the ecological system and management objectives.

3. Review of Fish Habitat is provided in consideration of the Provincial Policy Statement and does not provide clearance on the required statues or legislation from either the Ministry of Natural Resources and Forestry or Department of Fisheries and Oceans.

4. Stormwater Management is a shared responsibility with the County. The County is responsible for location, aesthetics, legal outlet and engineering design. The Conservation Authority would be responsible for the review of function and potential impacts on Natural Heritage and Natural Hazards that may be impacted.

5. Hazardous sites mean property or lands that could be unsafe for development and site alteration due to naturally occurring hazards. These may include unstable soils (organic soils), or unstable bedrock (karst topography).

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SCHEDULE 3 Screening protocol

PRESCREENING CRITERIA GRAND RIVER AND LONG POINT REGION WATERSHEDS

Process When a landowner discusses or submits a Planning Act application, municipal staff will review Official Plan Schedules and Ontario Regulation 150/06 (GRCA), 178/06 (LPRCA), mapping to determine whether the lands are within an area of interest to the conservation authority. If the site or land holdings are within an area of interest to the Conservation Authority, the municipal staff will advise the applicant of the appropriate fee for submission with the application (cheque to be made out to applicable Conservation Authority). The County will circulate all applications for subdivision and condominium to the Conservation Authority.

• GRCA: For further information please contact the GRCA, Resource Planning Section at (519) 621-2763 ext. 2237.

• LPRCA: For further information please contact the LPRCA, Watershed Services Section at (519) 842-4242

The following questions are to be applied to all applications identified in Schedule 1. For consent applications, please apply the questions to both the severed and retained parcels (note in some circumstances applications for consent will not be circulated to the Conservation Authority if there are natural areas on the retained lands well removed from the proposed severed parcel). If the answer to any of the following questions is “YES”, County staff will circulate the application to the applicable Conservation Authority for review. Watershed mapping to determine applicable Conservation Authority is included as Schedule 4. NORFOLK COUNTY OFFICIAL PLAN 1. Are there lands on the property that are identified in the Official Plan as “Core Natural

Environment Area” or “Natural Environment Area”

Yes

No

2. Is there a watercourse (creek, stream and/or river) and/or river valley slope on the property, or is the property located within 30m of the top of the bank of a slope?

Yes

No

Regulation 150/06 (GRCA) and 178/06 (LPRCA) 3. Is the property located within the Regulated Area shown on the mapping for Reg. 150/06 or 178/06?

Yes

No

4. Is the proposal within 15 metres (50 feet) of a watercourse? Yes

No

1. If the application is not located in or adjacent to these features there is no need to be circulated. 2. Subsequent Planning Act applications that have been reviewed in the previous 2 years and are the same as previously approved

do not need to be circulated. 3. Minor variances not related to natural hazard/natural heritage features do not need to be circulated.

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SCHEDULE 4

Watershed Map

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Date: October 5th, 2016 File: 3.3.14 To: Chair and Members, LPRCA Board of Directors From: General Manager, LPRCA Re: Haldimand County Shoreline Flood and Erosion Hazard Study ______________________________________________________________________ RECOMMENDATION THAT LPRCA plans to contribute 5% of the total project cost from General Levy – Capital as its share of the matched funds; AND THAT when the application is approved, LPRCA reallocate its share of the matched funds to this project within the approved 2016 Watershed Services Capital Budget. STRATEGIC PLAN Goal #1 - To develop and maintain programs that will protect life and property from natural hazards such as flooding and erosion. BACKGROUND The federal National Disaster Mitigation Program announced in April 2015 that it will pay 50% of the cost for updated flood mapping, flood mitigation planning and small scale mitigation works. Staff has made an application, through the Ontario Ministry of Municipal Affairs (MMA), for funding to update the flood and erosion hazard mapping and risk assessment for the Lake Erie shoreline in Haldimand County in partnership with Haldimand County, the Grand River Conservation Authority (GRCA) and the Niagara Peninsula Conservation Authority (NPCA). The application was due to MMA on September 16th, 2016. The National Disaster Mitigation Program (NDMP) will contribute $183.8 million over five years to cost-share with provinces and territories on projects to address the rising risk and cost of flood events across Canada. The NDMP will fund projects related to:

1) risk assessment 2) flood mapping 3) flood mitigation planning, and 4) small scale mitigation projects.

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Because shoreline flooding and erosion are inextricably linked, Public Safety Canada has confirmed that erosion hazard mapping and risk assessment can be undertaken along with flood mapping along the Great Lakes shoreline. Only the Provinces and Territories can apply for funding under the Program and must apply for 2017-18 funding by October 31, 2016. The Ministry of Municipal Affairs (MMA) is taking the lead in Ontario, with technical input from the Ministry of Natural Resources and Forestry (MNRF). MMA requires conservation authorities to partner with municipalities to undertake projects since conservation authorities have the lead in mapping flood risk areas and flood forecasting and warning while municipalities have the lead in land-use planning and flood emergency response. MMA will gather, rank and submit applications on behalf of the conservation authorities. Information became available for the 2017-18 intake on August 14th. Applications must be submitted to MMA by September 16th, 2016. Because up-to-date flood and erosion hazard information is an unfunded priority for LPRCA, Haldimand County and GRCA - LPRCA staff submitted an application to update flood erosion hazard mapping along the Lake Erie shoreline in Haldimand County for 2017-18. NPCA updated their shoreline mapping in 2010 including the 8 km of Lake Erie shoreline in Haldimand County. The remaining 61 km of Haldimand County shoreline in the Grand River and Long Point Region watersheds were last investigated and mapped in 1988-89. The information is more than 30 years old and the reports point to many data and technical gaps. As such, the current information is out-of-date and needs to take into consideration current mapping and technical innovations relevant to shoreline hazards management. The project, as proposed, would deliver:

• updated topographic mapping for the shoreline; • updated 100-year flood levels and erosion rates, making use of the much

improved data now available; • wave uprush information, particularly in resort residential areas, which will assist

with individual floodproofing efforts, reducing cost and improving effectiveness; • flood and erosion risk assessment including risk associated with damages to

public infrastructure; and • locally specific safe access/egress information to support emergency response.

The project would provide better, more readily available science to assist in answering development questions and more effectively help the municipality and its constituents meet their goals. BUDGET IMPLICATION The cost to update base mapping, update flood hazard levels and lines and refine the risk assessments is estimated to be $240,000 over two years. The contribution of

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matching funds would need to be as follows:

Total estimated project cost $240,000 Public Safety Canada (NDMP program) $120,000 Matching funds: Haldimand County $ 90,000 Conservation Authorities (5% of total) $ 12,000 CA in-kind (15% of matching) $ 18,000 Total matching funds $120,000

LPRCA’s contribution will be about half of the Conservation Authority contribution or about $6,000 over two years. If the project is approved, LPRCA’s contribution can be reallocated to this project within the approved 2016 Watershed Services budget. MMAH requires that the application be accompanied by a letter of support from each of the four project partners. Recognizing the shortness of time to obtain Board and Council resolutions, MMA has deemed that a letter of support from a senior staff member (signing officer) will meet their requirements. The letters of support from Haldimand County, LPRCA, GRCA and NPCA are attached. Prepared by: Approved and submitted by:

Lorrie Minshall, P.Eng. Cliff Evanitski Interim Manager Watershed Services General Manager

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STAFF REPORT

Date: September 26th, 2016 File: 2.1.W.6.3 To: Chair and Members LPRCA Board of Directors From: General Manager RE: Teeterville Dam – Dam Safety Review and Condition Assessment RECOMMENDATION THAT the LPRCA Board of Directors receives the Teeterville Dam Safety Review and Condition Assessment for information; AND FURTHER THAT LPRCA requests Norfolk County to grant an easement to the LPRCA for access to the dam and remaining portions of the bridge; AND the Teeterville Dam be drawn down and held at winter operating level; AND THAT the Ministry of Environment and Climate Change be consulted regarding the requirement for an Environmental Assessment. BACKGROUND

The current Teeterville Dam is a composite earthfill and concrete gravity dam constructed on Big Creek in the early 1900s within the Teeterville (Norfolk County). In 1954 the structure and associated reservoir were purchased by the Big Creek Conservation Authority. Currently the dam and reservoir are being used as a conservation area feature, as well as sources of water for agriculture and firefighting. The structure was identified as a high priority structure based on its condition during LPRCA’s 2014 inspection. In the 2015 Budget’s Capital Forecast, a Dam Safety Review and Condition Assessment (DSRCA) was identified, approved and subsequently completed by AECOM with matching funds from the Government of Ontario through the Water Infrastructure and Erosion Control (WECI) Program. The DSRCA was a comprehensive investigation of the dam that included a detailed inspection, hydrotechnical assessment, hazard classification and Inflow Design Flood selection, integrity assessment, as well as, reservoir quantity and quality assessment. Key findings of the DSRCA include:

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1. The hazard classification of the dam is LOW for sunny day and flood conditions. The appropriate Inflow Design Flood for the dam is the 100-year event which the dam adequately passes.

2. The stability assessment of the Teeterville Dam determined that the dam fails to meet the required factors of safety for all loading conditions including sliding and overturning with respect to the concrete structure. Depending on loading conditions the calculated factor of safety varied between 0.05 and 0.46. The factor of safety is the load capacity beyond the expected or actual loads; a factor of safety of 1.0 only supports the design load and additional loading will cause the system to fail. Installation of soil anchors is a possible solution to address the stability issue.

3. A steel bridge owned by Norfolk County spans the length of the dam and is used for dam operators to add and remove stoplogs for operation. This bridge has been identified to be in poor condition and will require extensive repairs or replacement.

4. Scouring and undermining of the downstream base slab has occurred resulting in a negative impact to the dam’s stability. A possible solution is grouting the void underneath the base slab with concrete.

5. Sediment has accumulated upstream of the dam and it is recommended it

be removed to increase reservoir capacity.

6. Repair of concrete is required on wingwalls, piers and abutments. ANALYSIS/DISCUSSION A historic truss bridge that formerly provided access across Big Creek is owned by Norfolk County and rests on the dam. The bridge has been evaluated and is determined to be in poor condition and requires extensive repairs. This bridge is necessary for LPRCA staff to access gantry cranes and operate the dam by raising and lowering stoplogs. Through discussions with Norfolk County staff it was determined that the dam is owned by LPRCA and is located on Norfolk County property. Currently there is no means of legal access to the dam for LPRCA to operate the dam or undertake repairs. An easement to the dam needs to be granted by Norfolk County to LPRCA for operation of the dam. Current operations require water levels within the reservoir be raised and lowered 20” in late spring and fall by adding and removing two stoplogs respectively. Ceasing operation of the dam will negate the need to access the gantry cranes for operation of the dam and reduce the urgency to repair the bridge. Permanently setting the water level to winter levels will lower the reservoir approximately 20” during the summer. It is important to consider the dam’s current use, impact to the environment and role in the community with respect to options for the dam. The DSRCA has identified and considered possible options for the dam that include do nothing,

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rehabilitation and maintenance, replacement and decommissioning. LPRCA staff is not recommending the do-nothing option as the dam does not meet safety criteria and the bridge is in poor condition and requires extensive repairs. Preliminary cost estimates for options identified in the investigation are:

Option Estimated cost Repairs $ 350,000 Replacement $ 1,450,000 Decommissioning $ 950,000

Recent discussions with the Ministry of Environment and Climate Change (MOECC) with respect to the Environmental Assessment Act indicate there may be a change in the requirement to complete an Environmental Assessment. The requirement to complete an Environmental Assessment on a dam is dependent on the date of construction and if it was modified. Formal consultation with MOECC is required to determine the requirements of an EA. Discussions with MOECC are ongoing in regards to the requirements to complete an EA. BUDGET IMPLICATION Costs to undertake the necessary repairs, studies and/or decommissioning will be forecast in the 2017 LPRCA Budget and Capital Forecast. Funding through the Water and Erosion Control Infrastructure (WECI) Program will be applied for where possible. WECI is a competitive program with a limited amount of funds that are distributed on a points system among all conservation authorities. Prepared by: Approved and submitted by:

Ben Hodi Cliff Evanitski Water Resources Analyst and General Manager Regulations Officer

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STAFF REPORT

Date: September 26th, 2016 File: 3.6.7 To: Chair and Members LPRCA Board of Directors From: General Manager RE: Budget Reallocation – Vittoria Dam EA and Backus Mill Dam Repairs RECOMMENDATION THAT the LPRCA Board of Directors reallocates $ 50,000 from the 2016 Capital Budget Vittoria Dam EA to the Backus Mill Dam embankment design for the necessary repairs of the Backus Mill Dam; AND the LPRCA Board of Directors supports the reallocation of matching WECI funding from the Vittoria Dam EA to design the necessary repairs of the Backus Mill Dam; AND THAT the Ministry of Environment and Climate Change be consulted regarding the requirement for an Environmental Assessment for Vittoria Dam. BACKGROUND The Backus Mill Dam is a composite earth berm and concrete gravity dam located on Dedrick Creek within the Backus Heritage Conservation Area. Historically the Dam was built, rebuilt, repaired and modified multiple times to power a mill starting in the 1800s. In 2014, the Backus Mill Dam was inspected by Riggs Engineering Limited; it was determined that the downstream embankment to be steep having an inclination of 1.5H:1V or steeper. Sections were identified to be over steepened with ongoing erosion and loss of material. It was recommended that downstream wingwalls be extended at the spillway and the embankment be regraded to improve stability of the Dam. The 2016 LPRCA budget provided $10,000 with a matching $10,000 from the Ministry of Natural Resources and Forestry’s (MNRF) Water and Erosion Control Infrastructure (WECI) Program to fund the necessary designs. Project consultation with the MNRF has determined approvals under the Lakes and Rivers Improvement Act are required to undertake the necessary repairs. MNRF is requiring additional study and investigation that includes determining the Inflow

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Design Flood (IDF), Hazard Potential Classification (HPC) and structural analysis. These required tasks are above and beyond the original scope of the project. The deadline for utilizing the matching funds from MNRF is March 31, 2017. At the May 4th, 2016 Board of Directors meeting, staff was directed to proceed with the Vittoria Dam Environmental Assessment project based on an in-house approach. Based on current workload of staff the completion of the Environmental Assessment (EA) for Vittoria Dam will not be completed in 2016. The 2016 LPRCA Budget included $50,000 with a matching contribution of $50,000 from the MNRF’s WECI Program. MNRF has been contacted and may support a partial reallocation of the matching WECI funding. As well, recent case law and discussions with the Ministry of Environment and Climate Change (MOECC) with respect to the Environmental Assessment Act may have changed the requirement to complete an EA for the Vittoria Dam. The requirement to complete an Environmental Assessment on a dam is dependent on the date of its construction and if modifications were made. Formal consultation with MOECC is required to determine the requirements of an EA for Vittoria Dam. Those discussions are on-going. BUDGET IMPLICATION In order to complete the necessary repair designs for the Backus Mill Dam embankment a reallocation of $ 50,000 from the Vittoria Dam in-house EA is required. A staff report regarding estimated costs for the Vittoria Dam will be brought forward as a result of consultation with MOECC. Prepared by: Approved and submitted by:

Ben Hodi Cliff Evanitski Water Resources Analyst and General Manager Regulations Officer

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STAFF REPORT Date: September 23rd, 2016 File: 4.2 To: Chair and Members

LPRCA Board of Directors From: General Manager, LPRCA Re: 2017 Budget (J. Maxwell) RECOMMENDATION That the Long Point Region Conservation Board receives the 2017 Budget report as information. STRATEGIC GOAL

Goal #4 Maintain an organization committed to teamwork, positive change and excellence.

Goal #5 – Work collaboratively with watershed stakeholders to deliver high-value, efficient and innovative solutions. BACKGROUND Operating Budget The internal process for compiling the 2017 operating expenses has started. The 2016 operating budget was approximately $3.8 million in expenditures and was balanced with revenue of $2.4 million (63.2%) and municipal levy of $1.4 million (36.8%). Operating Expenditures One component of the operating budget is wages and related costs and they were 64.7% in the 2016 budget. For 2017, staff is recommending a 1.5% cost of living adjustment (COLA) effective January 1, 2017. The annual COLA increase between 2013 and 2017 will average approximately 1.55% as indicated in the following chart. LPRCA annual pay grid COLA increases:

• 2017 - 1.5% (proposed) • 2016 – 1.5% • 2015 – 1.5% • 2014 – 1.25% • 2013 – 2.00%

The proposal for a 1.5% COLA increase in 2017 is in line or less than other conservation authorities surveyed and in line with the consumer price index for 105

August year to date of 1.48% and the average of 1.4% for the last 5 years using 1.48% for 2016. In addition to the proposed COLA adjustment there are wage related pressures that include wage scale progression and benefit cost increases. An estimate would be an additional 1% over the 2016 budget for wages. The rate for WSIB is increasing from 2.88 to 3.05 per $100 of wages or 5.9% and the EI rate is decreasing from 1.88% to 1.63% or by 15.3%.with the maximum insurable earnings moving to $51,300. The two items should net to a minimal impact. The minimum wage is increasing from $11.25 to $11.40 on October 1, 2016 and will have an estimated impact on the budget for 2017 of $1,600 with the same staff compliment at the parks. Operating Revenues The GM has had preliminary budget discussions with staff and councillors at participating municipalities regarding the municipal operating general levy. The common municipal guidance is to keep the increase to a minimum and a double digit increase would not be supported. The operating budget will include fee adjustments for the parks and watershed services of at least a cost of living adjustment. Capital and Special Project Budgets As usual, a five-year capital plan will be provided in the budget. Any special projects where it is a singularly benefitting municipality the capital levy will be raised from the municipality where the project is undertaken. LPRCA staff is consulting with municipal staff on a couple of special projects and details of all capital projects will be in the 2017 budget. A 2017 Board of Directors budget meeting has been scheduled for November 18, 2017 from 9:00am to 3:30pm.

Prepared by: Reviewed and Approved by:

Judy Maxwell Cliff Evanitski Manager of Corporate Service General Manager/Secretary-Treasurer

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Date: September 28, 2016 File:1.6.2 To: Chair and Members, LPRCA Board of Directors From: General Manager, LPRCA Re: 2016 Christmas Operating Schedule _______________________________________________________________ RECOMMENDATION That the LPRCA Board of Directors closes operations (except for emergency response) from December 24/16 to January 2/17 inclusive, AND that staff working at that time be granted one complimentary day off with pay; AND that staff be required to utilize two (2) 2016 vacation days during the closure period or take unpaid leave - along with three statutory holidays. BACKGROUND The LPRCA has for a number of years closed down operations (except for emergency response) over the Christmas-New Year’s period. LPRCA staff is proposing the same process for 2016. The proposed closure period would be from Saturday, December 24th, 2016 to Monday, January 2nd, 2017 inclusive. This period would normally be three working days and three statutory holidays falling within this period. The Board has traditionally granted a complimentary day off with pay for those staff working that time of year. If the Board chooses to grant the day, LPRCA staff will be required to bank two (2) 2016 vacation days for this shutdown period or take time off without pay. BUDGET IMPLICATION The projected value of one paid vacation day in December is $5,600. There would be no additional cash payment as they are salaried employees but each employee would receive an additional vacation day.

Prepared by: Reviewed and approved by:

Judy Maxwell Cliff Evanitski Manager, Corporate Services General Manager/Secretary-Treasurer

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