London Borough of Waltham Forest SCHOOLS FORUM...Lynnette Parvez Kelmscott School Shona Ramsay...

Total Membership 25 The Forum is quorate if at least 40% (10) of the members are present

London Borough of Waltham Forest SCHOOLS FORUM

Day/Date/Time Venue Wednesday 21st February 2018 Tea/Coffee and Light Refreshments: 5:00pm Main Meeting: 5:30pm

Council Chambers, 1st Floor, Waltham Forest Town Hall Forest Road Walthamstow E17 4JF

Contact: Telephone / Email: Deborah Chapman Clerk to Schools Forum

[email protected]

Maintained Primary Headteacher Representatives (4) Jane Harris Edinburgh Primary Kate Jennings Mission Grove Lindsey Lampard Chingford CofE Primary Linda Adair Henry Maynard Primary School and Nursery

Primary Academies and Primary Free Schools Representatives (4) Maureen Okoye (Vice-Chair) Davies Lane Primary Academy & Selwyn Primary Lynne Harrowell Larkswood Primary Academy Anne Powell Riverley Primary Amanda Daoud Larkswood / Lime Trust

Maintained Primary Governor Representatives (3) Cllr Aktar Beg Edinburgh Primary Thomas Goodall Edinburgh Primary Ruth Boon St Joseph

Nursery School Representative (1) Helen Currie Church Hill Nursery School and Children’s Centre &

Low Hall Nursery School and Children’s Centre Maintained Secondary Headteacher Representatives (3)

Grainne Smyth Leytonstone School Lynnette Parvez Kelmscott School Shona Ramsay (Chair) The Lammas School

Secondary Academies and Secondary Free Schools Representatives (3) Mark Morrall Rushcroft / Chingford Foundation Gareth Cross Connaught School for Girls Rob Pittard Norlington School for Boys

Maintained Secondary Governor Representative (1) Ian Moyes Heathcote School

Special School and Special Academies Representative (1) Gary Pocock Hornbeam Academy

PRU(1) Julian Lee Hawkswood Group

Non School Members (4) Early Years Providers Sarah Kendrick (Redwood Pre-School) 16-19 Providers Penny Wycherley (Waltham Forest College) Trade Unions Steve White (NUT) Diocesan Moira Bishop (Brentwood Diocese)

Total Membership 25 The Forum is quorate if at least 40% (10) of the members are present

AGENDA Agenda Item

Report Name Report Authors

1. Welcome all and Apologies Chair 2. Declaration of Interest All 3. Minutes of the Meeting held on 17th January

2018 3a. Decision sheet 3b. Matters arising

Chair

4. Early years funding formula for the provision of free education places for 2, 3 and 4 year olds for 2018-19

Eve McLoughlin

5. High Needs Block Budget Setting 2018-2019 Andrew Beckett

6. Reserves update Duncan James-Pike

7. Any Other Business All 8. Date of Next Meeting:

Wednesday 19th September 2018 5:30pm (Light refreshments from 5:00pm) Council Chambers, Waltham Forest Town Hall

All

Schools Forum – 17 January 2018

MINUTES OF SCHOOLS FORUM MEETING Wednesday 17 January 2018

Venue, Waltham Forest Town Hall 5:30 – 7:00pm

ATTENDEES Zoey Quinn Clerk to Schools Forum

[email protected] 020 8496 8279

Maintained Primary Headteacher Representatives (5)

Jane Harris Edinburgh Primary

Kate Jennings Mission Grove (represented by AJ Byleveldt, St Joseph Catholic Infants )

Linda Adair Henry Maynard Primary School and Nursery

Lindsey Lampard Chingford CofE Primary (not present)

Ruth Boon St Joseph Catholic Infants

Maintained Primary Governor Representatives (2)

Cllr Akhtar Beg Edinburgh Primary (not present)

Thomas Goodall Edinburgh Primary (not present)

Primary Academies and Primary Free Schools Representatives (4)

Amanda Daoud Lime Trust / Larkswood

Anne Powell Riverley Primary Academy(Not present)

Lynne Harrowell Larkswood Primary Academy (Not present)

Maureen Okoye (Vice-Chair) Davies Lane Primary Academy & Selwyn Primary Academy (Not present)

Nursery School Representative (1)

Helen Currie* Church Hill & Low Hall Nursery Schools and Children’s Centres (not present, apologies received*)

Maintained Secondary Headteacher Representatives (3)

Grainne Smyth Leytonstone School

Lynnette Parvez Kelmscott School

Shona Ramsay (Chair) The Lammas School and Sixth Form


Maintained Secondary Governor Representative (1)

Ian Moyes Heathcote School (not present)

Secondary Academies and Secondary Free School Representatives (3)

Mark Morrall Rushcroft / Chingford Foundation

Gareth Cross Connaught School for Girls

Rob Pittard Norlington School and Sixth Form

Special School and Special Academies Representative (1) Gary Pocock* Hornbeam Academy (Not present)

PRU (1) Catherine Davis Hawkswood Group (Not present)

Non-School Representatives (4) Sarah Kendrick Redwood Pre-School – Early Years Provider

Steve White Trade Unions (NUT) (Not present)

Penny Wycherley Waltham Forest College representing the 16-19 Providers Sector

Moira Bishop Diocesan

LBWF Officers Duncan James-Pike Strategic Finance Advisor – Children and Young People

Services Raina Turner Head of Finance Families Group (Schools and Education

Services) Michael Hallick High Needs Accountant

Eve McLoughlin Head of Education Support

David Kilgallon Director of Learning & Systems Leadership

Observers

Bradley Ekman Leytonstone School

Shermaine Lewis Fredrick Bremer School

Apologies Maureen Okoye (Vice-Chair) Davies Lane Primary Academy & Selwyn Primary Academy Carolyn Houstoun

Helen Currie

Church Hill and Low Hall Nursery Schools

Ian Moyes Heathcote School


Gareth Cross Connaught School for Girls

Lynn Harrowell Larkswood Primary Academy


Minutes 1 Welcome all and Apologies

The Chair welcomed all to the meeting

Apologies are noted in the table at the beginning of these minutes.

2 Declaration of Interest

There were no declarations of interest.

3 Minutes of the last meeting held on Wednesday 6th December 2017

The minutes were agreed as an accurate record of the meeting.

3.1 Matters Arising

Duncan James-Pike explained that he was in receipt of a letter from St Joseph Catholic Infants. While the school appreciated the decision that had been made to mitigate the impact of paying for the MFG in 2018-19, the school would like to highlight that they had been contributing a disproportionate amount of their budget to the cost of MFG for several years. This could be addressed by retrospectively capping any school’s contribution to 5% of their pre-MFG budget since 2013-14 when the cap and scale contribution method started. Five schools could be compensated from the £175,000 primary contingency at a cost of £145,000. Schools Forum were asked if they had any objection to this use of the Primary Contingency. School Forum all agreed.

4. Early Years Block report 2018 – 2019. Early Years Task and Finish Group

consultation proposals regarding free education for 2, 3 and 4 year olds for 2018-19

4.1 This report provided initial feedback following the first two meetings of the

Early Years Task and Finish Group (EYTFG) on 6 December 2017 and 5 January 2018. It set out the group’s recommendations on the centrally retained budget and use of reserves; proposed funding rates and top-up the funding; systems leadership and SEND funds; and models that should be consulted on to set the 2018-19 Early Years Funding Formula (EYFF)

4.2 Questions and Answers

4.2.1 Question: Does the LA have a quota in place for the LA to place 2 year olds into early years settings?


4.2.2 Answer: The LA does not have Quotas as such but a list of numbers of how

many are entitled to two-year old funding. The LA is only at around 60% of the 900 children entitled at the moment and so a top-up over the 3 year period to £5.36 per hour per child will be applied.

4.3 Recommendations 4.3.1 Schools Forum noted the first two recommendations in the report. 4.3.2 Schools Forum agreed the remaining recommendations in the report

Votes for 13; Votes against 0; 0 abstentions

5. Local Funding Formula 2018-19: Indicative Budget Shares 5.1 This report and its appendices showed the indicative school budget shares for

2018-19. It detailed the factors used in the Local Funding Formula, the basic pupil count and pupil characteristics and how changes in these impact on individual schools budget shares compared to 2017-18. Subject to validation by the EFA, officers expect the figures in this report to be the budget shares for 2018-19.

5.2 Questions and Comments 5.2.1 Comment: Appendix 6 – Understand that the recommendation was for no

school to contribute more than 1% but this is not possible. Two schools have contributed £33,000 and £36,000 and the next lowest school contributing £17,000. The two highest contributors are the two smallest schools and we have concerns on how we can support them next year in recognition of this contribution although it is unsure if the LA can give that commitment in the same way the historical issue has been addressed.

5.2.2 Response: The LA is happy to look at this. The LA can look outside the

formula and to the remaining contingency budgets. The LA can look at capping the contribution from reserves, which will bring the schools closer to the 1% but cannot do this inside the formula.

5.2.3 Comment: St Mary’s is a small school and there are at least two other schools

who are single forms of entry. Small schools are disproportionate with their contribution.

5.2.4 The LA has agreed to look at this issue and balance affordability.

The proportion of their budget is large but they do receive a significant part of the increase they are due.

5.2.5 Question: When is the EFA submission, the update finalised and can schools

expect to be informed?


5.2.6 Answer: This is due on Friday to the EFA and the EFA will then run their own verification checks. They will then report back to LA mid-February. Once this has been sent the LA can reissue the finalised budgets for 2018-19.

5.3 Recommendations 5.3.1 Schools Forum noted the content of this report. 6. Growth Fund 2018-19 Update 6.1 This report set out the revised budget for the Growth Fund 2018-19 and asked

Schools Forum for their formal agreement to the budget. 6.2 Recommendations 6.2.1 Schools Forum agreed the remaining recommendations in the report

Votes for 14; Votes against 0; abstentions 0

7. Any Other Business

Meeting adjourned at 18:15

8. Date of Next Meeting:

Wednesday 21 February 2018

5:30pm (Light refreshments from 5:00pm)

Council Chambers, Waltham Forest Town Hall

Decision Sheet Schools Forum 8 November 2017

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Schools Forum 17 January 2018

Summary of Decisions

Item 3b. Matters Arising from the Minutes of the Meeting held on 6 December 2017

Schools Forum did not object:

To the Local Authority using £145,000 of the £175,000 primary contingency ear-marked reserve to compensate schools that had contributed more than 5% of their pre-MFG budget to fund schools protected under MFG.

Item 4. Early Years Funding Block : Early Years Task and Finish Group consultation proposals regarding free education for 2, 3 and 4 year olds for 2018-19Central School Support Services Block 2018-19

Schools Forum noted:

2.1.1 The feedback from the first two meetings of the EYTF Group on 6 December 2017 and 5 January 2018.

2.1.2 The indicative Early Years Block budget allocation for 2018-19 of £21.786 million.

Schools Forum agreed:

2.2.1 That all EYFF financial modelling will be based on deductions of 5% for LA centrally retained expenditure and 3% for the SEND inclusion fund.

2.2.2 The draft LA centrally retained budget for 2018-19 as set out in Appendix D.

2.2.3 The draft Early Years underspend reserve budget 2017-2020 as set out in Appendix E.

2.2.4 That further consultation takes place as outlined in Section 6 of the report.

Decision Sheet Schools Forum 8 November 2017

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Item 5: Local Funding Formula 2018-19: Indicative Budget Shares

Schools Forum noted:

2.1.1 The overall resources available of £201.107 million, an increase of £3.158 million (1.6%) from 2017-18.

2.1.2 The contents of this report.

Schools Forum did not object:

To the Local Authority considering using reserves to compensate schools that would be contributing the highest percentages of their pre-MFG budget to fund schools protected under MFG.

Item 6: Growth Fund 2018-19 Update

Schools Forum agreed:

2.1.1 The Growth Fund allocation for 2018-19 of £3.2 million.

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LONDON BOROUGH OF WALTHAM FOREST

Meeting / Date SCHOOLS FORUM 21 February 2018

Agenda Item 4

Report Title Early years funding formula for the provision of free education places for 2, 3 and 4 year olds for 2018-19

Decision/ Discussion/ Information

For Discussion and Decision

Report Author/ Contact details

Eve McLoughlin, Head of Education Support Tel:- 020 8496 3576 [email protected] Ruth Abiona, Schools DSG Accountant Tel: - 020 8496 6304 [email protected]

Appendices Appendix A : Final Hourly rates and estimated delivery hours for 2018-19 Appendix B: Indicative budget shares for 2018-19 Appendix C: DfE 95% pass through compliance tool Appendix D: Deprivation supplement payments 2018-19 Appendix E: Control total for Early Years Funding for 2, 3 & 4 year

olds 2018-19 Appendix F: EYFF per pupil rate 2017-18 Appendix G: EYFF proposed per pupil rates for 2018-19 Appendix H: Consultation questions and responses

1. SUMMARY

1.1 This report sets out the following financial information in relation to the provision

of free education for 2, 3 & 4 year olds: · Total funding available for allocation to providers in 2018-19 via the Early

Years Funding Formula (EYFF); · Final per pupil hourly rates for 2018-19; · Indicative budget shares for providers in 2018-19; and · Proposed method for collecting pupil data and making payments to

providers in 2018-19.

2 RECOMMENDATIONS 2.1 That Schools Forum agrees:

2.1.1 That the final hourly rates and indicative budget shares as set out in Appendix A and B should form the basis of monthly allocations to all Early Years providers in 2018-19.

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2.1.2 An SEND Inclusion Fund budget of £639,006 2.1.3 An Early Years System Leadership budget of £68,748 2.1.4 The proposed procedure for the collection of data and adjustment to

budget shares in 2018-19 as set out in section 5. 2.1.5 The funding rates for 2, 3 and 4 year olds as set out in Appendix G for

2018-19 and the control total for 2018-19 as set out in Appendix E.

2.2 That Schools Forum notes:

2.2.1 The feedback from the final consultation as set out in Appendix H. 2.2.2 That final outturn expenditure figures for the 2017-18 Early Years Block

(EYB) funding are not available currently. Final DfE/EFA EYB allocations are also not available currently as these are based on January 2017 and January 2018 census data, which is not yet finalised and published.

2.2.3 Early Years underspend reserves will be used to cover any 2016-17 or

2017-18 EYB budget reductions by the DfE/EFA (e.g. a £539k reduction in the 2016-17 Early Years Block allocation for 3 & 4 year olds that was actioned in July 2017). Further details on the Early Years underspend reserves will be provided to Schools Forum when accurate year-end expenditure is available.

2.2.4 That the LA is compliant with the DfE 95% pass through rate as outlined in

the compliance tool as set out in Appendix C.

2.2.5 The EYFF per pupil hourly rates 2017-18 as set out in Appendix F.

3 REASON

3.1 The Local Authority is required to consult annually with Schools Forum on arrangements for Early Years provision.

4. BACKGROUND 4.1 Appendix F sets out the EYFF per pupil hourly rates for 2,3 & 4 year olds for

2017-18 agreed by Schools Forum on 22 February 2017. During 2017-18 the LA allocated additional funding from the Early Years underspend reserves to top up the EYB funding received from the DfE/EFA. This enabled hourly rates paid to providers of Free Early Education Entitlement (FEEE) places to be uplifted by 1.4% for 3 & 4 year olds and to £5.66 per hour for 2 year olds.

4.2 Appendix E sets out the control total for EYB funding for 2, 3 & 4 year olds for

2018-19. The indicative allocations for settings for 2018-19, as set out in Appendix A & B, do not include the extra funding for 3 & 4 years olds who will receive the extended 30hrs FEEE entitlement, as we do not know at this point where these children will take up their places. Payments made in respect of 3 & 4 year olds for the universal 15 hour entitlement and extended 30 hour entitlement will be paid at the same hourly rate as the as set out in Appendix G.

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4.3 Appendix G sets out the proposed rates for 2018-19. 4.4 A contingency will be held in the Early Years underspend reserves to cover

additional expenditure in respect of census anomalies, increases in numbers of eligible children who are not taking up a place at the time of the January census, and any further adjustments to the 2017-18 EYB funding by the DfE/EFA following the January 2018 census.

5. PREDICTED BUDGET SHARES FOR 2018-19 5.1 The final indicative budget for 3 & 4 years olds is based on the predicted number

of hours that will be delivered in 2018-19. As 2017-18 was a transitional year between the old local eligibility criteria, which allowed children to take up their place a month after their third birthday, and the statutory term after their third birthday entitlement, predicting the number of hours that will be delivered in 2018-19 has been more difficult. Predictions were based on the calculations outlined below, based on statutory entitlement commencement dates of birth (D.O.B):

Table 1- Basis for predicted hours calculation 2018-19

Term Term dates Data that will be used as basis for final calculation

Summer Term April – August 2018 Actual hours delivered in Summer term 2017 for children with a D.O.B range 1 April 2012 to 31 March 2014

Autumn Term September – December 2018

No. of children recorded on the Autumn 2017 Census that have an eligible D.O.B for the Autumn term Headcount 2017 (1 Sept 2012 to 31 August 2014)

Spring Term January – March 2019 No. of children recorded on Spring Jan-Mar 2017 Census that have an eligible D.O.B for Spring Terms 2017 (1 January 2012 to 31 December 2013)

5.2 In order to ensure that the DfE/EFA do not reduce the 2018-19 EYB budget

allocation (published in December 2017) for 3 & 4 year olds, the LA would have to record 4,750 children aged 3 & 4 taking up the universal 15 hour entitlement in both the January 2018 and the January 2019 Census. If these numbers are not achieved the LA’s budget will be reduced to reflect the number of children recorded.

5.3 In order to allocate the total budget allocation for the universal 15 hour entitlement

for 3 & 4 year olds to schools and settings, predicted budgets have been based on the data set out in Table 1 above, plus an uplift of 3%.

5.4 As outlined in Table 2 below, according to the January 2017 Census data

published by the DfE, the take up of 3 & 4 year old places in Waltham Forest was below national and statistical neighbours take up rates. The Leader of the Council has made increasing take up of 2, 3 & 4 year old places one of her priorities this year. In order to achieve this, the LA will be looking at ways in which more parents can be made aware of their entitlement and encouraged to take up their places. Our hope is that this will assist in achieving the required 3% increase in take up. In the majority of cases, this equates to 1 to 3 children per provider.

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Table 2 3 & 4YO take-up Waltham Forest 84% National 95% London 84% Statistical Neighbours Average 85.7%

5.5 Providers will be paid for all of the actual hours that they provide, whether this is

above, below or in line with the predicted budgets. 5.6 IDACI data is based on Autumn/October 2017 census data or in the absence of

this data, ward average data was used. Ward averages will also be used for childminders due to the small numbers of children provided a place by them.

5.7 If monthly budget shares need to be re-determined, in line with the Waltham

Forest FEEE financial guidance, Appendix A will be adjusted as necessary. An updated version of Appendix A will be uploaded to The Hub website on a termly basis (during the first two weeks of the start of term). Schools and PVI sector providers will be made aware, via the Hub Early Years newsletter and e-mail, that updated information is available and will be asked to contact the LA to confirm numbers on roll by exception (where there are variances of plus or minus 5 children).This will allow the budget share to be amended to prevent significant under/overpayments.

6. THE DfE OPERATIONAL GUIDANCE REQUIREMENTS 6.1 Following the DfE’s consultation on changes to the Early Years National Funding

formula, which was undertaken between 11 August and 22 September 2016, new operational guidance was issued in December 2016.

6.2 The key change in the new operational guidance which becomes effective in

2018-19 is: At least 95% of the three and four year old budget MUST be passed through to providers. The DfE will monitor this policy implementation through the LA’s annual s251 budget returns to them. A calculation tool has been produced by the DfE for use by LAs to ensure that they comply. A copy of the Waltham Forest calculation tool, confirming compliance with this requirement can be found at Appendix C.

7. Waltham Forest EYFF 18-19

7.1 In line with the outcome of the early years consultation, and the Early Years National Funding Formula Operational Guidance, updated in December 2016, the following has been incorporated into the funding formula:

· The universal base rate for all types of provider is £4.85;

· Supplementary funding for maintained nursery schools, at a rate of £1.71 per

hour; · Deprivation payments made across IDACI bands 1-6, with a higher payment

weighting to IDACI bands 4-6; and

· A maximum 10% (£1.40 million) of the overall budget which is passed through to providers for 3 to 4 year olds can be allocated to supplements.

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4.5% of the overall budget for 3 to 4 year olds has been allocated to supplements as follows:

a) £68,748 (0.5%) to a quality supplement for system leadership and

workforce development.

b) £549,991 (4.0%) to deprivation.

7.2 The overall hourly per pupil rate is a combination of base and deprivation rates. This makes it easy for a provider to calculate income based on actual hours recorded and adjust expenditure where necessary. The hourly per pupil rate for all providers are set out in Appendix A.

7.3 Predicted annual hours will be multiplied by the overall hourly per pupil rate for

that provider to calculate their indicative budget share. 7.4 The Early Years Pupil Premium is child-specific and will be paid at a rate of £0.53

per hour, in addition to the EYFF hourly rate, for eligible pupils included in headcount returns. There is a budget allocation of £139,570 within the EYB to fund these payments.

7.5 Appendix B sets out the indicative budget shares for all Early Years providers for

2018-19.

8 CONSULTATION 8.1 Schools Forum agreed at its meeting on 17 January 2018 that early years

providers should be consulted on the EYFF for 2018-19. 8.2 An online consultation ran between 19 January 2018 and 28 January 2018.

Providers were made aware of the consultation via an Early Years news item published on the Hub website on 19 January 2017. In addition e-mails were sent to all Chairs of Governors, Head teachers, and Ofsted registered PVI sector providers on 19 January 2018 advising them of the consultation and providing a link to the online survey.

8.3 Providers were also given an LA e-mail address and the names of their Early

Years Task and Finish Group (EYTFG) representatives, as well as contact details. This enabled providers to seek and receive information and clarification if required.

8.4 EYTFG members were also asked to make their respective sector aware of the

consultation and encourage them to respond. 8.5 Three models of various EYFF scenarios being consulted on were also provided

which could be used to assess the impact of various responses. A hard copy of the consultation questions were also made available to enable respondents to discuss and agree a collective response before submitting their answers online.

8.6 Budget shares for Early Years providers have been determined based on

recommendations made by Schools Forum and take into account the view of the EYTFG and the results of the provider consultation.

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9. THE CONSULTATION OUTCOME 9.1 Consultation questions and responses can be found at Appendix H. 9.2 Question 3 of the consultation detailed the name of the school or setting that

submitted the response, the answers to this question have not been included in Appendix H. A summary of the responses by provider type has however been provided in Table 3 below.

Table 3 Total number of

providers commissioned

to provide FEEE places

Total number of providers who

responded to the consultation

Consultation response rate

PVI Full Daycare 40 4 10% PVI Preschool/Term Time 37 10 27% Maintained Nursery School 3 1 33% Maintained Primary School 26 4 15% Non-Maintained Primary School 17 3 18% Childminder 63 10 16% Total 186 32 17%

9.3 Despite the numerous ways in which providers were made aware of the

consultation, the response rates were below the expected rates, which is disappointing.

9.4 All consultation response percentages stated below have been rounded to the

nearest whole number. 9.5 91% of the 32 responses to Question 4, regarding the level of funding that should

be allocated to the SEND inclusion fund, agreed that the budget should be set at £639,006. The remaining 9% that did not think the budget should be set at £639,006 and thought that it should be higher. It is not clear whether these respondents were aware that increasing the SEND inclusion budget from the EYB would result in a lower per pupil hourly rate for all providers. The Disability Enablement Service have agreed to undertake a review of the SEND Inclusion Fund during the first part of 2018-19, and to involve early years partners in this review to address some of the issues raised.

9.6 65% of the 31 responses to Question 5, regarding the level of funding that should

be allocated to system leadership, chose to allocate a budget of £68,748 for 2018-19. 19% chose to allocate a budget of £137,497 and 16% chose not to allocate a budget to system leadership. A number of comments stated that providers would like to see the system leadership model fully implemented in

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2018-19 in order for them to consider agreeing to ongoing funding in subsequent years. This information will be passed to the recently established Early Years System Leadership Strategic Board for their action.

9.7 81% of the 31 responses to Question 6, regarding which option they would like

the EYFF hourly rate to be based on, chose Option 3, 10% chose Option1 and 10% chose Option 2. Option 3 equates to an average per pupil hourly base rate of £4.85 per hour and an average per pupil hourly rate of £0.20 for deprivation, equating to a total average per pupil hourly rate of £5.05.

9.8 97% of the 31 responses to Question 7, regarding whether the hourly rate for

places for 2 year olds should be topped up from the LA’s early years underspend reserves, said that they agreed. 3% said that they did not know whether it should be topped up. Comments included concerns around the sustainability of this top up in the longer term, and the fact that decreasing the per pupil hourly rate may impact providers decisions about whether to offer FEEE places to eligible two year olds.

9.9 According to January 2017 census data published by the DfE, Waltham Forest

had a take up rate of 53% for 2 year old children who were eligible for a free place. This was 18 percentage points below national, 5 percentage points below London and 5.6 percentage points below statistical neighbours. In order to support an increase in take up of places, and to ensure that providers are not discouraged from offering places to eligible 2 year olds, provisional budgets have been allocated from the LA’s early years underspend reserves to fund a top up to the DfE rates for two year olds until 31 March 2020. This will be reviewed again as part of the 2019-20 EYFF budget setting.

10. Proposed rates for 2018-19 10.1 Appendix G outlines the proposed per pupil hourly rates for 2018-19, based on

Option 3 of the consultation. 10.2 The proposed budget for the SEND Inclusion Fund is £639,006. 10.3 The proposed budget for system leadership is £68,748.

Appendix E: Control total for Early Years Funding for 2, 3 &4 year olds 2018-19

£m

Early Years Place Funding for 3 Year olds

Universal 3-4 year old entitlement funding 4750 children @ £5.52 per hour £14,945,400

Additional 3-4 year old funding for working parents 1203 children @ £ 5.52 per hour

£3,785,748

Maintained Nursery School Supplementary Funding* £270,000

Disability Access Fund for 3-4 years olds in receipt of Disability Living Allowance for an estimated 124 children @ £615 per annum per child*

£76,000

Sub Total £19,077,148

Early years Pupil Premium Funding for 3 Year Olds

Pupil Premium to 3-4 year olds based on 462 children at £0.53p £139,570

Sub Total £139,570

Early Years Place Funding for 2 Year olds

DSG 2 Year Old funding based on 796 children at £5.66 per hour £2,569,043

Sub Total £2,569,043

Early Years Centrally Retained Funding -£1,065,009

Transfer to High Needs Block for special educational needs inclusion fund (mandatory requirement)

-£639,006

Control Total (Passed through to providers via EYFF) £20,081,746

note : final allocations for 2018-19 will be adjusted by the EFA based upon January 2018 Census data (5/12ths) + January 2019 Census data (7/12ths), and a balancing payment/clawback actioned during the summer 19/20

Appendix F: EYFF per pupil rate 2017-18 Factor 1 April 17 to 31 August

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1 September 17 to 31 Mar 18

3 year old Child eligible from month after child’s 3rd birthday

Child eligible from term after child’s 3rd birthday

Base Funding rate: PVI and School Nursery Classes (including MNS’s)

£4.77 per hour £4.77 per hour

Maintained Nursery School Supplementary Funding

Maintained Nursery Schools Only £1.52 per hour £1.52 per hour

Deprivation

Pupil lives in IDACI Band 1 £0.10 per hour £0.10 per hour






2 year old base funding Child eligible from date of child’s 2nd birthday

Child eligible from term after child’s 2nd birthday



One off top up for 17-18 only: This will minimise turbulence cause by the new funding requirements imposed by the DfE in 17/18 and the transition to statutory eligibility dates (term after child is 2 or 3).


Total hourly rate £5.66 per hour £5.66 per hour

Appendix G: EYFF proposed per pupil rates for 2018-19

Factor 1 April 17 to 31 March 18

3 year old Child eligible from month after child’s 3rd birthday


£4.85 per hour

Maintained Nursery School Supplementary Funding

Maintained Nursery Schools Only £1.71 per hour

Deprivation

Pupil lives in IDACI Band 1 £0.08 per hour






2 year old base funding Child eligible from date of child’s 2nd birthday

Base Funding rate: PVI and School Nursery Classes (including MNS’s) (£5.66 from DfE minus 5% deduction for LA centrally retained and 3% for SEND inclusion Fund)

£5.21 per hour

Top up from early years reserves underspend for 18-19:

£0.45 per hour

Total hourly rate £5.66 per hour

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Meeting / Date SCHOOLS FORUM

21 February 2018

Agenda Item 5

Report Title High Needs Block Budget Setting for Financial Year 2018-19

Decision/Discussion/ Information

For Discussion and Decision


Andrew Beckett, Director Disability Enablement Service, 020 8496 6512 [email protected] Michael Hallick, High Needs Accountant [email protected]

Appendices Appendix A: High Needs Block Budget for FY 2018-19: Final Appendix B: Indicative Mainstream School High Needs budgets for FY 2018-19 Appendix C: Indicative Special School and SRP High Needs budgets for FY 2018-19 Appendix D: Commissioned places for the period 2016-17 to 2018-19

1. SUMMARY 1.1 The purpose of this report is to update Schools Forum on the High Needs

Block (HNB) allocations for Financial Year (FY) 2018-19.

1.2 For the December 2017 Schools Forum officers worked with the Inclusion Group to remove the reliance on brought forward balances and set a balanced budget for FY 2018-19 using indicative income figures.

1.3 The final HNB allocations have now been received and officers are in a position to set the final FY 2018-19 HNB budget. Appendix A provides the updated detailed figures.

1.4 This report sets out the indicative High Needs budgets for individual schools. Schools must be aware that these figures are only indicative and should make their own assumptions on joiners and leavers and account for non-resident income where appropriate. Appendix B and C provide the detailed figures.

2

2. RECOMMENDATIONS 2.1 Schools Forum to note:

2.1 The High Needs Block (HNB) allocation to Waltham Forest for Financial Year

2018-19 is £36.272 million, an increase of £0.207 million or 0.5% compared to FY 2017-18.

2.1.1 The forecast HNB budget attributable to the Local Authority (LA) in FY 2018-19 after Academy recoupment and contributions from the Early Years Block is £28.555 million an increase of £362,000 compared to the indicative figure previously reported to December 2017 Schools Forum.

2.1.2 That the total available budget attributable to the LA is £4,000 less than the budget for Financial Year 2017-18 when the budget was £28.559 million.

2.1.3 The total EFA deductions of £8.332 million comprise:

· Special Academies £7.070 million;

· Special Resource Provisions (SRP) £0.558 million;

· Post-16 maintained sixth form schools £0.218 million; and

· Post-16 Commercial Charitable Providers (CCPs) and Further Education (FE) Institutions £0.486 million.

2.1.4 Appendices B and C include the indicative distribution to schools from the budget attributable to the LA of £20.473 million as summarised below:

2.1.4.1 £9.44 million for high needs provision in special schools (see Appendix C)

comprising: £0.561 million place–led funding for Belmont Park £0.317 million top-up funding for Belmont Park £8.562 million top-up funding special academies

2.1.4.2 £2.744 million for SRPs in mainstream schools (see Appendix C) comprising:

£0.573 million maintained place-led funding £0.981 million maintained top-up funding £1.190 million academy top-up funding

2.1.4.3 £4.233 million for mainstream (see Appendix B) comprising:

£4.183 million top-up funding £0.032 million SEN protection £0.019 million SEN mitigation

3

2.1.4.4 £4.056 million for Alternative Provision and PRUs (see Appendix C)

comprising: £3.860 million place-led funding £0.196 million top-up funding

3 FINAL HIGH NEEDS BUDGETS FOR FINANCIAL YEAR 2018-19

3.1 Please see Appendix A for the detailed final High Needs Block distribution for

FY 2018-19.

3.2 Since Schools Forum in December 2017 the Education and Skills Funding Agency (ESFA) have issued LAs with their final HNB income allocations.

3.3 The HNB allocation attributable to the LA has increased due to lower recoupment for Special Resource Provisions (SRPs) place funding. The result is an increased allocation of £362,000 from £28.193 million to £28.555 million compared to the December 2017 figures.

3.4 Within the current budget are savings requirements that are due to be met from many of the Element 3 (top-up) funding budget lines. There is a risk that pressures will arise on some of these budget lines. To address these risks it is proposed that the additional £362,000 of HNB funding be used to create an in-year contingency budget. Further adjustments since December 2017 have enabled the contingency to be increased by £28,000 to £390,000.

4 FORECAST INDICATIVE HIGH NEEDS BUDGETS

4.1 Mainstream schools and academies

4.1.1 Appendix B to this report illustrates the indicative high needs budget for each school for FY 2018-19. The budgets take into account both notional SEN and Element 3 (Top-up) funding.

4.1.2 In FY 2013-14 the then Education Funding Agency (EFA) wanted more money to go to schools via the local funding formulae. Funding was transferred from the HNB to the Schools Block to fund the primary support for SEN pupils. This funding is called notional SEN.

4.1.3 Schools are allocated notional SEN funding to help support their entire SEN cohort. This cohort includes pupils with an Education, Health and Care Plan (EHCP) as well as those without an EHCP but who have additional support needs.

4.1.4 The overall total Notional SEN budget has reduced by £251,000 although at the school level, the year on year change in funding varies with some schools having a larger notional SEN budget and some having a smaller notional budget. This reduction in the overall Notional SEN budget is linked to the

4

reduction by £517,000 of the amount allocated through the FSM Ever 6 factor in the Local Funding Formula as 50% of this factor counts towards the Notional SEN budget. In contrast, the amount allocated through Basic Entitlement (AWPU) has risen by £2.7 million, but only 2% of this factor counts towards Notional SEN and an additional £510,000 has been allocated through the increase to primary lump sum which does not count towards Notional SEN.

4.1.5 Element 3 (top-up) funding is essentially funded on a daily rate. This funding follows the placement of pupils with EHCPs. When a pupil with an EHCP joins or leaves a particular placement, the Element 3 funding that the school receives for that pupil, starts or ceases respectively.

4.1.6 All Element 3 (top-up funding) figures provided within Appendix B are therefore indicative. These figures have been calculated based on officers’ assumptions about expected numbers of pupils with EHCPs on roll at each school for the year. Actual funding will differ from these figures depending on the actual schools roll calculated on a daily pro-rata basis. The LA also provides some protection for schools facing a significant change in top up funding between one year and the next. Appendix B shows that the funding allocated is a total of £4.233 million which includes £31,760 for SEN protection and £18,615 for Mitigation.

4.1.7 The LA does not maintain complete records for non-resident pupils, so it is important that schools account for non-resident Element 3 (top-up) income from other LAs.

4.2 Special schools and Special Resource Provisions

4.2.1 Appendix C outlines the indicative high needs budgets for Special Schools and SRPs for FY 2018-19. These budgets are the total of place funding and Element 3 (top-up) funding for each provision. The total funding allocated for Special schools is £9.44 million of which £0.878 million is allocated to the maintained special school for place led and top up funding. The total funding allocated for Special Resources Provision is £2.744 million.

4.2.2 Schools place funding budgets for FY 2018-19 are calculated based on the high needs commissioned place numbers submitted to the Education and Skills Funding Agency (ESFA) for Academic Years (AY) 2017/18 and AY 2018/19.

4.2.3 The first five months of the place funding budget is calculated based on the number of places commissioned for AY 2017/18 and last seven months is calculated based on the number of places commissioned for AY 2018/19.

4.2.4 The same principles apply to Element 3 (top-up) funding for special schools and SRPs as they do for mainstream schools. Element 3 funding figures provided are indicative and based on the outturn figures as at November

5

2017. Schools should make their own assumptions as to whether pupils will join or leave the school and the impact that will have on funding. The LA will issue schools a calculation tool that will enable schools to update their HN funding based on pupil movement.

4.2.5 The LA holds more accurate non-resident placements data for special schools and SRPs as these placements affect the overall commissioned places provided in the annual submissions. Therefore Appendix C includes estimates for non-resident income for these places. Schools must however evaluate these figures and do their own calculations before setting their own budgets. Commissioned places for special schools and SRPs are set out in Appendix D for the AYs 2017/18 and 2018/19.

Schools Forum - February 2018

APPENDIX A: Final High Needs Block Distribution FY 2018-19

Description

Budget 2018-19 (Submitted to

December 2017 Schools Forum)

Distribution 2018-19 (as at February 2018)

Change (Decrease) / Increase

INCOMEBaseline Funding from Education Funding Agency (EFA) £36,263,017 £36,271,714 £8,697Increase in Academy/ FE commissioned places -5/12 months - AC17/18 -£88,000 -£116,667 -£28,667

Deductions -£8,706,063 -£8,332,000 £374,063

Education Funding Agency High Needs Block Allocation £27,468,954 £27,823,047 £354,093

Early Years DSG IncomeEarly Years Contribution to staffing £93,000 £93,000 £0Transfer from the Early Years Block £631,000 £639,000 £8,000Transfers between Blocks £724,000 £732,000 £8,000HIGH NEEDS BLOCK INCOME TOTAL £28,192,954 £28,555,047 £362,093

EXPENDITURESpecial Schools

Place Funding£439,667 £561,667 £122,000

Early Years (Reception and Nursery)EHC top up funding £127,400 £127,400 £0Top-up £8,746,350 £8,878,782 £132,432TOTAL SPECIAL SCHOOLS BUDGET £9,313,417 £9,567,849 £254,432Specialist Provisions

Special Resourced Provisions £2,970,931 £2,744,241 -£226,691TOTAL SRP BUDGET £2,970,931 £2,744,241 -£226,691Mainstream SchoolsTop-up : Mainstream schools £4,469,149 £4,233,051 -£236,098Inclusion Fund - SEN Inclusion Fund Top up for Early Years children(Reception age children and below) not on an EHC plan £503,600 £503,600 £0

Additional funding for low level SEN in mainstream schools £0 £0 £0TOTAL PVI AND MAINSTREAM SCHOOLS BUDGET £4,972,749 £4,736,651 -£236,098Post-16 ProvisionPlace-led funding for further education providers £56,000 £56,000 £0Top up fees for further education providers £1,162,529 £1,162,529 £0TOTAL FURTHER EDUCATION BUDGET £1,218,529 £1,218,529 £0Alternative ProvisionAlternative Provision (AP) £1,350,000 £1,600,000 £250,000

Pupil Referral Units (PRU) £2,308,000 £2,259,667 -£48,333Top-up Funding (PRU) £217,073 £195,889 -£21,183TOTAL AP AND PRU BUDGET £3,875,073 £4,055,556 £180,483Independent and Other LA PlacementsIndependent, NMSS and other LA's £3,373,600 £3,373,600 £0Speech and Language Therapy Service (Contracted Special School) £140,000 £140,000 £0TOTAL INDEPENDENT & OTHER LA BUDGET £3,513,600 £3,513,600 £0Assessment ServicesAssessment Services £1,736,400 £1,736,400 £0TOTAL ASSESSMENT SERVICES £1,736,400 £1,736,400 £0Support Services LA:Social Inclusion £321,855 £321,855 £0Fair Access Panel £71,600 £71,600 £0Early Years Area SENCO and Home Visitors £198,800 £198,800 £0Contingency - In Year £0 £389,966 £389,966Schools Forum administration £0 £0 £0TOTAL SUPPORT SERVICES BUDGET £592,255 £982,221 £389,966HIGH NEEDS BLOCK EXPENDITURE TOTAL £28,192,954 £28,555,047 £362,093

Core Deficit / (Surplus) £0 £0 £0

Appendix B Indicative Maintained High Needs Block Funding estimates for FY18-19

No. Pupils - Full Time Equivalent (FTE)

Description* Full Time Equivalent

(FTE) pupils with an EHCP (Residents)

* Full Time Equivalent (FTE) pupils with an

EHCP (Non-Residents)

* Full Time Equivalent (FTE) Pupils with an EHCP

(Total) - (C + D)

Notional SEN (Includes Element 1 and 2) - Funded

via the Schools Block

Indicative Element 3 (Top-up) Funding

Total Indicative High Needs

Funding (F + G)

SEN Protection

Funding

SEN Mitigation

C D E F G H J KMainstream SchoolsMaintained Nursery SchoolsAcacia Nursery 0.0 0.0 0.0 £0 £0 £0 £0 £0Church Hill Nursery 0.0 0.0 0.0 £0 £0 £0 £0 £0Low Hall Nursery School 0.0 0.0 0.0 £0 £0 £0 £0 £6,619Maintained Nursery School - Total 0.0 0.0 0.0 £0 £0 £0 £0 £6,619

Maintained Primary SchoolsAinslie Wood Primary School 6.4 0.0 6.4 £147,643 £90,123 £237,766 £0 £0Barn Croft Primary School 1.2 0.0 1.2 £85,826 £13,041 £98,867 £0 £0Chapel End Infant School and Early Years Centre 4.0 0.0 4.0 £109,156 £56,783 £165,938 £0 £0Chase Lane Primary School 4.5 0.0 4.5 £260,748 £36,993 £297,740 £0 £0Chingford CofE Primary School 1.3 0.0 1.3 £124,530 £8,037 £132,568 £0 £0Coppermill Primary School 4.0 0.0 4.0 £99,926 £54,218 £154,144 £0 £0Dawlish Primary School 2.1 0.0 2.1 £74,750 £33,498 £108,248 £0 £0Downsell Primary School 10.4 0.0 10.4 £268,908 £113,373 £382,281 £0 £0Edinburgh Primary School 7.5 0.0 7.5 £232,191 £94,456 £326,646 £0 £0George Tomlinson Primary School 6.6 0.0 6.6 £187,909 £70,254 £258,163 £0 £0Greenleaf Primary School 3.6 0.0 3.6 £142,499 £46,683 £189,183 £0 £0Gwyn Jones Primary School 4.3 0.0 4.3 £122,852 £52,418 £175,269 £0 £0Handsworth Primary School 3.3 0.0 3.3 £102,285 £40,941 £143,226 £0 £0Henry Maynard Primary School 11.0 0.0 11.0 £277,053 £81,436 £358,489 £0 £0Mission Grove Primary School 12.9 0.0 12.9 £245,212 £153,568 £398,781 £300 £0Newport School 7.0 0.0 7.0 £303,574 £55,960 £359,534 £0 £0Oakhill Primary School 1.6 0.0 1.6 £66,189 £16,199 £82,389 £0 £0Our Lady and St George's Catholic Primary School 5.0 0.0 5.0 £137,659 £42,460 £180,119 £0 £0Parkside Primary School 5.3 0.0 5.3 £227,316 £58,718 £286,033 £0 £0South Grove Primary School 6.7 0.0 6.7 £178,342 £75,107 £253,448 £0 £0St Joseph's Catholic Infant School 1.0 0.0 1.0 £72,134 £15,242 £87,376 £0 £0St Joseph's Catholic Junior School 5.3 0.0 5.3 £96,112 £51,968 £148,080 £2,770 £0St Mary's Catholic Primary School 1.3 0.0 1.3 £57,028 £9,899 £66,928 £0 £0St Patrick's Catholic Primary School. 5.3 0.0 5.3 £158,231 £58,499 £216,730 £0 £0Stoneydown Park School 11.6 0.0 11.6 £202,015 £138,997 £341,012 £9,940 £0The Jenny Hammond Primary School 5.7 0.0 5.7 £117,446 £75,945 £193,392 £0 £0The Winns Primary School 4.8 0.0 4.8 £344,086 £37,741 £381,827 £0 £0Thorpe Hall Primary School 9.3 0.0 9.3 £186,017 £55,175 £241,193 £0 £0Whitehall Primary School 8.1 0.0 8.1 £178,074 £104,666 £282,740 £0 £0Woodford Green Primary School 0.0 0.0 0.0 £56,555 £0 £56,555 £0 £0Maintained Primary School - Total 161.1 0.0 161.1 £4,862,265 £1,742,400 £6,604,665 £13,010 £0

Additional Funding

1 of 3








(Total) - (C + D)





Funding (F + G)

SEN Protection

Funding

SEN Mitigation

Additional Funding

Academy Primary SchoolsBarclay Primary School 8.3 0.0 8.3 £462,074 £110,487 £572,561 £0 £0Chapel End Junior Academy 5.7 0.0 5.7 £162,812 £79,595 £242,407 £0 £0Chingford Hall Primary School 5.0 0.0 5.0 £157,001 £32,226 £189,227 £0 £0Davies Lane Primary School 6.2 0.0 6.2 £236,366 £52,840 £289,206 £0 £0Emmanuel Community School 1.0 0.0 1.0 £67,967 £8,492 £76,459 £0 £0Hillyfield Primary Academy 13.0 0.0 13.0 £469,565 £171,703 £641,268 £0 £0Larkswood Primary School 1.7 0.0 1.7 £226,010 £25,534 £251,545 £0 £0Longshaw Primary School 1.0 0.0 1.0 £137,232 £16,242 £153,474 £0 £0Mayville Primary School 2.0 0.0 2.0 £169,949 £30,484 £200,433 £0 £0Riverley Primary School 1.7 0.0 1.7 £157,131 £25,377 £182,508 £0 £0Roger Ascham Primary School 5.0 0.0 5.0 £236,609 £62,710 £299,319 £0 £0Selwyn Primary School 9.6 0.0 9.6 £224,905 £109,393 £334,298 £0 £0St Mary's CofE Primary School 8.0 0.0 8.0 £174,234 £85,012 £259,246 £0 £0St Saviour's Church of England Primary School. 6.9 0.0 6.9 £136,904 £98,608 £235,513 £0 £0Sybourn Primary School 9.4 1.0 10.4 £244,852 £105,998 £350,850 £0 £0The Woodside Primary Academy 3.0 0.0 3.0 £477,728 £23,734 £501,462 £0 £4,283Thomas Gamuel Primary School 2.0 0.0 2.0 £170,244 £8,492 £178,736 £0 £0Walthamstow Primary Academy 0.0 0.0 0.0 £37,468 £0 £37,468 £0 £0Whittingham Primary Academy 2.0 0.0 2.0 £175,427 £23,734 £199,161 £0 £0Willow Brook Primary School Academy 2.7 0.0 2.7 £229,581 £36,297 £265,877 £0 £0Yardley Primary School 5.0 0.0 5.0 £126,466 £62,710 £189,176 £0 £0Academy Primary Schools - Total 99.1 1.0 100.1 £4,480,525 £1,169,669 £5,650,194 £0 £4,283

Maintained Secondary SchoolsFrederick Bremer School 12.8 0.0 12.8 £674,631 £75,017 £749,648 £0 £0Heathcote School & Science College 8.9 0.0 8.9 £571,299 £52,749 £624,048 £0 £4,667Holy Family Catholic School 17.0 0.0 17.0 £541,009 £119,379 £660,387 £0 £0Kelmscott School 11.3 0.0 11.3 £675,411 £83,666 £759,077 £0 £0Lammas School and Sixth Form 5.0 0.0 5.0 £532,458 £21,917 £554,375 £0 £0Leytonstone School 10.6 0.0 10.6 £498,817 £55,817 £554,634 £0 £0Walthamstow School for Girls 7.6 0.0 7.6 £504,116 £51,737 £555,853 £0 £0Willowfield Humanities College 18.0 0.0 18.0 £545,366 £145,298 £690,664 £0 £0Maintained Secondary Schools - Total 91.2 0.0 91.2 £4,543,106 £605,579 £5,148,685 £0 £4,667

Academy Secondary SchoolsChingford Foundation School 32.7 0.3 33.0 £676,954 £201,288 £878,242 £18,750 £0Connaught School for Girls 4.3 0.0 4.3 £313,689 £51,848 £365,536 £0 £0Eden Girls' School Waltham Forest 3.4 0.0 3.4 £327,292 £38,863 £366,155 £0 £0Highams Park School 7.9 0.0 7.9 £555,434 £55,017 £610,451 £0 £0Norlington School and 6th Form 7.0 0.0 7.0 £365,037 £82,131 £447,169 £0 £0

2 of 3








(Total) - (C + D)





Funding (F + G)

SEN Protection

Funding

SEN Mitigation

Additional Funding

Rushcroft Foundation School 4.6 0.0 4.6 £395,159 £44,509 £439,668 £0 £0Walthamstow Academy 11.0 0.0 11.0 £655,254 £61,647 £716,901 £0 £3,046Academy Secondary Schools - Total 70.9 0.3 71.2 £3,288,819 £535,303 £3,824,122 £18,750 £3,046

All-Through SchoolsBuxton School 8.2 0.0 8.2 £866,696 £94,742 £961,439 £0 £0George Mitchell School 8.1 0.0 8.1 £567,064 £34,983 £602,047 £0 £0All-Through Schools - Total 16.3 0.0 16.3 £1,433,760 £129,725 £1,563,486 £0 £0Grand Total 438.6 1.3 440.0 £18,608,475 £4,182,676 £22,791,151 £31,760 £18,615

* Full Time Equivalent (FTE) pupils with an EHCP The pupil numbers provided take into account similar joiners and leavers as occurred in FY2017-18. The total number of pupils is measured on an full-time equivalent basis.Notional SEN - Maintained Nursery Schools Maintained Nursery Schools do not receive notional SEN. They will however receive the entire top-up rate without any deductions

Element 3 figuresIt is very important to note that all element 3 figures provided are only indicative. They are based on 17-18 projected outturn and schools are expected to do their own calculations to set these budgets based on expected numbers while making assumptions for joiners and leavers.

3 of 3

Appendix C Indicative Special Schools & SRP High Needs Block Funding estimates for FY18-19

Pupil No. Full Time Equivalent (FTE) Funding

Description


EHCP (Residents)

* Full Time Equivalent (FTE)

pupils with an EHCP (Non-Residents)

* Full Time Equivalent (FTE) Pupils with an EHCP (Total)

Place Funding (Apr-18 to Aug-18)

Place Funding (Sep-18 to Mar-19)

Total Place Funding (G + H)

Indicative Element 3 (Top-

up) Funding - LBWF Only

Indicative Element 3 (Top-

up) Funding - Non-Residents

Indicative Element 3 (Top-up) Funding - Estimates (J + K)


Funding (I + M)

Columns C D E G H I J K L MMaintained - Special, SRP's (Units) and Alternative ProvisionMaintained Special SchoolsBelmont Park School 25.8 26.1 51.9 £229,167 £332,500 £561,667 £316,647 £752,927 £1,069,573 £1,631,240Maintained Special Schools - Total 25.8 26.1 51.9 £229,167 £332,500 £561,667 £316,647 £752,927 £1,069,573 £1,631,240

Maintained Special Resource Provisions & UnitsBuxton School - SRP 15.3 0.3 15.6 £37,500 £63,000 £100,500 £191,008 £5,115 £196,122 £296,622Frederick Bremer School - SRP 20.1 0.3 20.4 £42,500 £87,500 £130,000 £266,115 £5,115 £271,229 £401,229Heathcote School & Science College - SRP 6.7 0.7 7.4 £37,500 £45,500 £83,000 £66,827 £6,077 £72,905 £155,905Oakhill Primary School - SRP 2.0 0.0 2.0 £15,000 £14,000 £29,000 £22,790 £0 £22,790 £51,790South Grove Primary School - SRP 16.3 0.0 16.3 £45,000 £56,000 £101,000 £257,115 £0 £257,115 £358,115Whitehall Primary School - SRP 17.6 0.0 17.6 £52,500 £77,000 £129,500 £177,437 £0 £177,437 £306,937Maintained Special Resource Provisions & Units - Total 78.0 1.3 79.4 £230,000 £343,000 £573,000 £981,291 £16,307 £997,598 £1,570,598

Maintained Alternative ProvisionHawkswood Secondary PRU 7.5 1.0 8.5 £25,000 £35,000 £60,000 £97,887 £9,000 £106,887 £166,887Hawkswood Primary PRU 8.2 0.0 8.2 £25,000 £46,667 £71,667 £98,003 £0 £98,003 £169,669PRU 136.0 0.0 136.0 £886,667 £1,241,333 £2,128,000 £0 £0 £0 £2,128,000AP 160.0 0.0 160.0 £666,667 £933,333 £1,600,000 £0 £0 £0 £1,600,000Maintained Alternative Provision - Total 311.6 1.0 312.6 £1,603,333 £2,256,333 £3,859,667 £195,889 £9,000 £204,889 £4,064,556

Academy - Special, SRP's (Units) and Alternative ProvisionAcademy Special SchoolsHornbeam Special Academy 214.1 37.9 252.1 £1,070,833 £1,516,667 £2,587,500 £3,043,329 £611,508 £3,654,836 £6,242,336Joseph Clarke School 42.9 50.5 93.4 £395,833 £554,167 £950,000 £614,298 £791,180 £1,405,478 £2,355,478Whitefield Schools and Centre 309.3 35.7 345.0 £1,458,333 £2,070,833 £3,529,167 £4,904,509 £555,656 £5,460,165 £8,989,332Academy Special Schools - Total 566.4 124.1 690.5 £2,925,000 £4,141,667 £7,066,667 £8,562,135 £1,958,344 £10,520,479 £17,587,146

Academy Special Resource Provisions & UnitsChingford Foundation School - SRP 18.6 0.0 18.6 £62,500 £70,000 £132,500 £199,403 £18,500 £217,903 £350,403Davies Lane Primary School - SRP 25.5 0.3 25.8 £62,500 £98,000 £160,500 £396,742 £5,115 £401,857 £562,357Highams Park School - SRP 3.6 0.0 3.6 £15,000 £17,500 £32,500 £35,037 £0 £35,037 £67,537Hillyfield Primary Academy - SRP 14.5 0.0 14.5 £37,500 £52,500 £90,000 £221,138 £0 £221,138 £311,138The Woodside Primary Academy - SRP 21.6 0.4 22.0 £55,000 £77,000 £132,000 £337,629 £6,112 £343,740 £475,740Academy Special Schools - Total 83.9 0.7 84.6 £232,500 £315,000 £547,500 £1,189,949 £29,726 £1,219,676 £1,767,176Grand Total 1,065.7 153.2 1,219.0 £5,220,000 £7,388,500 £12,608,500 £11,245,912 £2,766,304 £14,012,216 £26,620,716

* Full Time Equivalent (FTE) pupils with an EHCP The pupil numbers provided take into account similar joiners and leavers as occurred in FY2017-18. The total number of pupils is measured on an full-time equivalent basis.SRP place funding - now £6,000 per place Due to changes in regulations SRPs are now funded via the schools block formula. Place Funding for SRPs is now £6,000 a place

Element 3 figuresIt is very important to note that all element 3 figures provided are only indicative. They are based on 17-18 projected outturn and schools are expected to do their own calculations to set these budgets based on expected numbers and making assumptions for joiners and leavers.

Appendix D Special Schools & SRP Commissioned places for AY 2017/18 to 2018/19

Pupil No. Full Time Equivalent (FTE)

Description AY 17/18 CHANGE AY18/19


EHCP (Residents) best estimate as

at November 2017

* Full Time Equivalent (FTE)

pupils with an EHCP (Non-Residents)

* Full Time Equivalent (FTE) Pupils with an EHCP (Total)

A B C DMaintained - Special, SRP's (Units) and Alternative ProvisionMaintained Special SchoolsBelmont Park School 55 2 57 25.8 26.1 51.9Maintained Special Schools - Total 55.0 2.0 57.0 25.8 26.1 51.9

Maintained Special Resource Provisions & UnitsBuxton School - SRP 15 3 18 15.3 0.3 15.6Frederick Bremer School - SRP 17 8 25 20.1 0.3 20.4Heathcote School & Science College - SRP 15 -2 13 6.7 0.7 7.4Oakhill Primary School - SRP 6 -2 4 2.0 0.0 2.0South Grove Primary School - SRP 18 -2 16 16.3 0.0 16.3Whitehall Primary School - SRP 21 1 22 17.6 0.0 17.6Maintained Special Resource Provisions & Units - Total 92.0 6.0 98.0 78.0 1.3 79.4

Maintained Alternative ProvisionHawkswood Secondary PRU 6 0 6 7.5 1.0 8.5Hawkswood Primary PRU 6 2 8 8.2 0.0 8.2PRU (incl Forest Pathways 64 places) 136 0 136 136.0 0.0 136.0AP 160 0 160 160.0 0.0 160.0Maintained Alternative Provision - Total 308.0 2.0 310.0 311.6 1.0 312.6

Academy - Special, SRP's (Units) and Alternative ProvisionAcademy Special SchoolsHornbeam Special Academy 257 3 260 214.1 37.9 252.1Joseph Clarke School 95 0 95 42.9 50.5 93.4Whitefield Schools and Centre 350 5 355 309.3 35.7 345.0Academy Special Schools - Total 702.0 8.0 710.0 566.4 124.1 690.5

Academy Special Resource Provisions & UnitsChingford Foundation School - SRP 25 -5 20 18.6 0.0 18.6Davies Lane Primary School - SRP 25 0 28 25.5 0.3 25.8Highams Park School - SRP 6 -1 5 3.6 0.0 3.6Hillyfield Primary Academy - SRP 15 0 15 14.5 0.0 14.5The Woodside Primary Academy - SRP 22 0 22 21.6 0.4 22.0Academy Special Schools - Total 93.0 -6.0 90.0 83.9 0.7 84.6Grand Total 1,250.0 12.0 1,265.0 1,065.7 153.2 1,219.0

1

Meeting / Date SCHOOLS FORUM 21 February 2018

Agenda Item 6

Report Title Reserves Update

Decision/Discussion/ Information

For Discussion and Decision by all


Duncan James-Pike, Strategic Finance Advisor, 020 8496 3502 duncan,[email protected]

Appendices Appendix A: Split-site Funding 2018-19

1. SUMMARY

1.1.1 This report sets out the use of DSG reserves to compensate some schools for disproportionate contributions to the cost of supporting other schools through the Minimum Funding Guarantee (MFG) and one school for an error in Split-Site funding.

1.1.2 The report describes the split-site funding factor and sets out a case for its review.

2. RECOMMENDATIONS

2.1 Schools Forum to agree:

2.1.1 To establish a task and finish group in Summer Term 2018 to review split-site funding as part of the consultation on the 2019-20 budget.

2.2 Schools Forum to note:

2.2.1 The use of £228,000 of DSG reserves on MFG compensation and £70,000 on split-site funding.

3. REASON

3.1 The LA holds a small number of ear-marked DSG reserves and reports on their use to Schools Forum.

3.2 The LA is concerned that the split-site funding factor need reviewing.

4. BACKGROUND

4.1 In September 2017, the LA reported that it was holding reserves of £175,000 as a primary contingency and £330,000 for general contingencies.

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MFG Compensation

4.2 At its meeting on 17 January 2018 the LA proposed to use £145,000 of the £175,000 primary contingency to compensate schools that had contributed more than 5% of their pre-MFG budget to fund schools protected under MFG in prior years.

4.3 At the same meeting the Local Authority proposed to consider using reserves to compensate schools that would be contributing the highest percentages of their pre-MFG budget to fund schools protected under MFG in financial year 2018-19.

4.4 The MFG dates back to 2012-13 but funding the cost of MFG protection to some schools from capping and scaling the gains of other schools started in 2013-14. The cost of reducing the contribution of schools to 1% of their pre MFG budget retrospectively was considered not affordable given the levels of reserve available, but the LA calculated that limiting the loss to 5% of pre MFG budget produced the compensation in the Table 1 below:

Table 1: MFG Compensation prior years

2017-18 2016-17 2015-16 2014-15 2013-14 TOTAL

St Joseph’s Catholic Infants £29,548 £39,735 £7,956 £18,284 £95,523

Chapel End Infants £2,510 £2,510

Chingford CE Junior £33,159 £33,159

St Joseph’s Catholic Junior £8,463 £8,463

Stoneydown Park Primary £4,838 £4,838

TOTAL £29,548 £42,245 £0 £7,956 £64,744 £144,493

4.5 The cost of compensating schools for the 2018-19 financial year of limiting the contribution of schools to 1% of their pre MFG budget is shown in Table 2 below. These figures can be confirmed as the Education and Skills Funding Agency (ESFA) has verified the Schools Block budget submitted by the LA on the Authority Proforma Tool (APT).

4.6 The total cost of MFG compensation is £228,000. This uses all of the primary contingency reserve and £53,000 of the general contingencies reserve, leaving a balance of £277,000 in reserves.

4.7 All schools affected have been informed. The prior year compensation payments have been made and the 2018-19 compensation payments will be made in May 2018.

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Table 2: MFG Compensation 2018-19

St Joseph’s Catholic Infant £24,899

Chapel End Infants £16,954

Chingford CE Primary £11,142

Handsworth Primary £10,218

St Mary’s Catholic Primary £7,779

Dawlish Primary £4,686

Greenleaf Primary £4,140

St Joseph’s Catholic Junior £1,303

Oakhill Primary £1,073

Chase Lane £868

TOTAL £83,065

Split Sites

4.8 The split-site funding factor’s aim is to mitigate the additional and unavoidable costs of operating over two or more sites so that those schools are not significantly disadvantaged financially.

4.9 The split-site funding factor was simplified in 2015-16 and has been allocated in the same way each year since, with the exception of adding Frederick Bremer School and removing Willowfield Humanities College in 2016-17.

4.10 Split-site funding is allocated according to the following criteria:

Level 1 Second site within 1/4 mile of main site with no movement of pupils on a daily basis £15,000

Level 2 Sport on a separate site over 1/4 mile away or joint use of sports hall £40,000

Level 3 Second site over 1/4 mile from main site with no movement of pupils on a daily basis £20,000

Level 4 Some movement of pupils between sites more than 1/4 mile apart £40,000

Level 5 Significant movement of pupils and teachers on a daily basis between sites more than 1/4 mile apart

£110,000

4.11 The LA received £745,000 for split site funding in 2018-19. This is the sum that was allocated through the local funding formula in 2017-18, 2016-17 and 2015-16. The amounts allocated in prior years, before the simplified method was introduced, were slightly higher: £762,000 in 2013-14 and £759,000 in 2014-15.

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4.12 The LA anticipates receiving the same amount, £745,000, in 2019-20 as this is the amount in the Schools Budget baseline.

4.13 Connaught School for Girls questioned their designation under the split-site factor as having “some movement of pupils between sites more than 1/4 mile apart”. Having analysed their current timetable the school calculated that an average of 180 (30%) students transfer between each site at the change of each lesson and on some occasions there are as many as 303 (50%) students moving at one time. Eight teachers regularly move between sites as well as school leaders who supervise the movement throughout the school day. There is also regular movement of admin staff who often escort individual students between sites for a variety of reasons.

4.14 The LA has accepted that movement on this scale is more appropriately described as “significant movement of pupils and teachers on a daily basis” under the split-site funding factor and agreed that for financial year 2018-19 the school will receive an additional £70,000 in order to reflect the change from Level 4 funding (£40,000) to Level 5 (£110,000). The original allocations in the local funding formula for 2018-19 are set out in Appendix A.

4.9 Due to the timing of this change, it was too late to amend the Schools Block budget for financial year 2018-19 as this had been submitted to the ESFA already. This means the higher rate will not be in Connaught’s base budget for financial year 2018-19 or the Schools Block baseline for financial year 2019-20. The LA will need to make a separate payment of £70,000 from general contingencies instead, leaving a balance of £207,000 in reserves.

4.15 Schools Forum is invited to establish a task and finish group in the Summer Term 2018 to consider:

· Split-site funding in other local authorities’ local funding formulae

· What measures and evidence might be appropriate ways of targeting split-site funding to improve fairness and transparency?

· The additional and unavoidable actual costs of operating over two or more sites

· To what extent the split-site funding factor should aim to mitigate these costs so that split-site schools are not significantly disadvantaged financially

· Whether to maintain the funding envelope of this factor at £745,000.

APPENDIX A: SPLIT SITES 2018-19

£Buxton 15,000George Mitchell (Primary) 15,000Chapel End Infant School and Early Years Centre 15,000Davies Lane Primary School 15,000Henry Maynard Primary School 15,000Newport School 15,000Stoneydown Park School 15,000Frederick Bremer 40,000Holy Family 40,000Kelmscott School 40,000Leytonstone School 40,000Walthamstow School for Girls 40,000Barclay Primary School 20,000Chingford CofE Primary School 20,000Hillyfield Primary Academy 20,000Mission Grove Primary School 20,000Our Lady and St George's Catholic Primary School 20,000Sybourn Primary School 20,000The Woodside Primary Academy 20,000

Connaught School for Girls 40,000George Mitchell (Secondary) 40,000

Holy Family Catholic School 110,000

Norlington School and 6th Form 110,000745,000

Level 1within 1/4 mile of main site with no movement of pupils on a daily basis

Level 2Sport on a separate site over 1/4 mile away

or joint use of sports hall

Level 5Significant movement of pupils and teachers on a daily basis between sites more than 1/4

mile apart

Level 3Second site over 1/4 mile from main site with

no movement of pupils on a daily basis

Level 4Some movement of pupils between sites

more than 1/4 mile apart

London Borough of Waltham Forest SCHOOLS FORUM...Lynnette Parvez Kelmscott School Shona Ramsay...

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