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Notice and Announcement

Unit 2

Unit 2 Notice and Announcement

Rules of Sentence Writing

Notice and Announcement

Writing Practice

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Rules of Sentence Writing

Be grammatically correct.

Be meaningful.

An English sentence must be complete in structure.Subject and predict must consist with each other in number and gender. Tense and mood must be correctly chosen.

A grammatically correct sentence must express A grammatically correct sentence must express a meaning and makes the meaning fully expressed.a meaning and makes the meaning fully expressed.

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Corect the following sentences.My name Helen

They eat rice, and we eat, too.

Friendly people, another thing I like about college.

Some people have a natural ability to learn languages quickly. Because they know how to listen.

My name is Helen.My name is Helen.

They eat rice, and we eat rice, too.

Friendly people, that’s another thing I like about college.

Some people have a natural ability to learn languages quickly because they know how to listen.

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Corect the following sentences.

a. We are going to meet Jean Harris, and she is a professor of English literature.

b. Jim is one of the fastest runners.

• Ernest Hemingway was an American novelist, and he won the Nobel Prize for Literature in 1954.

改为： We are going to meet Jean Harris, who is a professor of English literature.

改为：改为： Jim is one of the fastest runners in our Jim is one of the fastest runners in our school.school.

改为： Ernest Hemingway, an American novelist, won the Nobel Prize for Literature in 1954.

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Exercise 1

Read the following sentences and decide whether they are correct.

1.There are many students play football on the sports ground.

2. People there are not rich to purchase a car.

3. There is a teacher I shall always remember. Because she has a sweet voice and a pleasant smile.

正：正： There are many students playing football There are many students playing football on the sports ground.on the sports ground.

正正 People there are not rich People there are not rich enoughenough to purchase a car. to purchase a car.

正：正： There is a teacher I shall always remember because she There is a teacher I shall always remember because she has a sweet voice and a pleasant smile.has a sweet voice and a pleasant smile.

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Exercise 2

Translate the following Chinese into English:

Part Ａ (CET6,2010.6 ， 5 minutes)82. ____________( 他们的独生儿子从未想过 )to leave them

and strike out on his own though he is in his late twenties .

83.Before you take any action, please remember to __________ ( 权衡你的决定会产生的后果） .

84.He assured his friend that under no circumstances _________ ( 他会违背还钱的承诺） .

85. Most educators advise that kids _________ ( 不要沉溺于电脑游戏 ).86. Business major as he is, he has __________ ( 从未考虑过从事推销员的工作 ).

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Key to Part A

82. 1) It never occurs/occurred to their only son 2)Their single son has never thought 3)Their only son never gets/has the idea83.1)weigh the consequences your decision may cause 2)weigh the pros and cons of your decision 3)weigh (up) the result(s) of/from your decision 4)think about what will happen if you make a decision 5)take into account/consideration the results your decision will bring about

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Key to Part A

84.1)Would he break the promise to return the money

he owed/that he should give the money back

2)would he break his promise that he would pay back

3)would he fail to keep his promise of returning

the money

85.1)should not get /become addicted to computer games

2)not be addicted to video/online/internet/net/e-pc games

3)not indulge in computer games

4)shouldn’t be obsessed with computer games

86.1)never consider taking a job as a salesman

2)never thought of being a salesman

3)never thought of doing the job of selling things from

door to door

4)never thought to work as a salesman

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Exercise 2

Translate the following Chinese into English ：Part B （ CET6,2010.12, 5 minutes ）82. There is no denying that you ___________ ( 越仔细越好 )in dealing with this matter.83.Only when I reached my thirties __________

( 我才意识到读书是不能被忽视的 ).84. Much __________( 使研究人员感到惊讶 ), the

outcome of the experiment was far better than they had expected.

85. Oh, my, I can’t find my key; ___________ ( 我一定是把他们忘在哪儿了） .86. ______________( 宁愿加入你们去做义工 )than go to

the beach for a holiday.

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Key to Part B

82.1)can/could not be too careful 2)can never be too careful 3)should be as careful as you can 4)had better/must be as careful as possible

83.1)did I realize that reading should never be overlooked 2)did I know/learn/recognize/feel/come to realize that reading can’t be ignored 3)did I realize that reading(books)can not be ignored 4)did I realize that reading is a thing that should not be ignored 5)did I realize that we/I couldn’t ignore reading books 6)did I realize that study(ing)/learning couldn’t be ignored

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Key to Part B

84.1) to the surprise of the researchers 2) to the researchers’ surprise

85.1) I must have left it at some place 2) I must have placed/dropped it somewhere 3) I must have put it in somewhere

86.1)would rather join you in doing volunteer work 2)would rather go to do volunteer work with you 3)would rather join you volunteers( 同位语 ) 4)would rather join you to be a volunteer 5)prefer to join you as a volunteer rather 6)would rather join you to do some work for free

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Notice and Announcement

Introduction

Key Elements of Notice and Announcement

Formats and Samples

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Introduction

Both notice and announcement are written, printed or even oral statement that make public know something that has happened or will happen. For notice and announcement drafting, writers should pay attention to what has happened or what will happen and as well as to when and where something has happened or will happen. Besides , to whom the information is given should be included. As far as language is concerned , it should be concise, simple, accurate and somewhat formal.

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Key Elements of a Notice Name of the Organization, Institution or Office issuing it. Date of issuing of a particular notice. The heading ‘Notice’ to make it very clear. A suitable description/ eye-catching caption or heading

to hold the immediate attention of the reader. Purpose for which it has been written like calling a

meeting, drawing attention, making an appeal or informing general public about some issue of concern etc.

Details of schedule i.e. date, time, venue, programme, duration etc. in case the notice is about an event to be organized in the near future.

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Some important points should be included in particular kind of notices.

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Key Elements of a Notice for a Meeting

Notice circulated for some kind of official/non-official Meeting should definitely have:

Date Time Place Agenda/ Purpose Who is to attend Specific instructions Contact person/ Address

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NOTICE All professors and associate professors are requested to meet in the college conference room on Saturday, August 18, at 2:00 p. m. to discuss questions concerning international academic exchanges. School of Foreign Language May, 2, 2009

A notice for MeetingA notice for Meeting

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Key Elements for Notice informing about some Events

Name Objective/ Purpose/ Occasion Date Time/ Duration Place/ Venue Essential qualifications/ Eligibility/ Conditions Contact address Specific instructions

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A Notice informing about some Events

Open English Class An open English class will be given by Mr. Nelson Lyon, Professor of English, Ph.D. on Thursday, October 21, 2006, at 9:00 a.m. in Room 305 of Yifu Building. All the teachers and first-year and second-year students are expected to attend the class. Teachers of other grades are warmly welcome, too. The Dean’s Office October 18, 2006

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A notice in letter form: Dear Examinee:

As you know, due to unfortunate circumstances, ETS was forced to cancel the scores of the October 1992 TOEFL administration in the People‘s Republic of China. At that time, you were notified that you would be able to take another TOEFL without charge up through the October 1993 administration. You should be aware that the TOEFL program has a long standing policy of not refunding test fees when administrations are cancelled.We apologize for any inconvenience that this may cause to you.

Russell Webster

　　　　　　　　　　 Executive Director　　　　　　 TOEFL Program 　　　　　　　

Educational Testing Service

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各位考生：　　如你所知，很遗憾，教育考试服务处被迫取消 1992 年 10 月在中华人民共和国进行的托福考试成绩。当时，我方通知你在 1993 年 10月以前可免费参加在此期间的任何一次考试。你应该知道托福考试项目的长期以来的政策：当考试被取消时，不向考生退还考试费。　 因此带给您的不便，深表歉意。　　　　　　　　　　　　　　　　　　　 教育考试服务处， 托福考试项目执行主任： 拉赛尔 韦伯斯特（签字）

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Key Elements for Notice for Lost and Found

Article: Lost/ Found Date Time (approx) Place Identification marks (color, size,

contents, material) Contents Whom to contact, When and Where

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Lost

I was careless and lost a red leather-purse when studying in the classroom 302 yesterday evening. Will the finder please send it to the office of the Commerce Administration Department or ring up me up to fetch it back? Many thanks in advance.

loser Sara Address : Room 201, Student Dormitory 5 Tel. 134…….

A Notice for LostA Notice for Lost

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FoundI happened to find a purse, inside which

there are tickets, banknotes, ID card and other things. Loser is expected to come to my office to claim it.

Finder, Louise SimonAddress: Room 101, English Department Tel: 8836...

A Notice for FoundA Notice for Found

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Found1. A bunch of keys, in the dining hall on

the evening of May14.2. A sweater, white in color, on the

football field, on the morning of March 11.3. A red leather wallet, in the bathroom,

on the evening of May8.Please apply at the Lost Property Office,

Room101, on the third floor of the office building. Open from 8:00 to 11:00 A.M. and 1:00 to 4:00 P.M

Lost Property Office

A Notice for FoundA Notice for Found

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Missing Xiao Hua, a girl of seven, has been

missing since Feb.15. 2007, when shopping in the Hualian Supermarket with her mother. The girl is 1.20 meters of height. She is wearing a pink sweater and green skirt. Anyone who sees the girl or knows the whereabouts of this girl, please kindly report to her family at:

Chen Hua 190 Wenhua Road TEl. 88780000

A Notice for MissingA Notice for Missing

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Notice informing about Tours/ Exhibitions/ Camps

Name and Nature Occasion Venue Objective - information, awareness, appeal, invitation

etc. Dates/ Timing Expenditure/ Entry fee etc. Beginning/ Conclusion Place (for Tours) Duration: From ….. to ….. Contact address Specific instructions (e.g. do’s & don’ts, visiting hours.

etc.)

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A Notice for Tour

Bus Tour for Mount Tai Schedule for Sunday, Oct. 2 7:00 a.m. Meet at the main entrance of the school to board bus 8:00 a.m. Arrive at the foot of Mount Tai and begin to climb the Mount

12:00 a.m. Lunch at the top of Mount Tai

12:00 ---14:00 Free activity at the top of Mount Tai

14:00 Meet at Nantianmen and begin to descend the mountain 17:00 Arrive at the foot of the mountain and an half-hour stop at Souvenir Shop 17:30 Back journey to Jinan

18:30 Back to school If you would like to join us, please call 89898989 and tell Mr. Ma Lin at

the front desk by Sept.30. Remember to bring enough food and water.

SUNRISE TOUR GROUP Hotline: 89898989

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SAMPLE 5

BUS TOUR

We are arranging for a bus tour to Dr. Sun Yet-Sen’s Mausoleum onSunday, May 2.

The bus will depart from the Jinling Hotel shortly after 8:50 a.m. and will return to hotel around 5:30 p.m., in time for dinner at the Hotel. Lunch will be served at Dr. Sun Yet-Sen’s Mausoleum.

There will be a quick stop at the Xin Jie Kou shopping mall on our way back.

If you would like to join us, please place your name on the sheet on the Notice Board, or tell Mr. Ma Lin at the front desk, and meet in the lobby at 8:30 a.m., Sunday, May 2.

Cordially yours,(Signature)Li XiaohuaTour Guide

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Elements for Notice informing the change of Name

Drawing attention Existing name Address New Name Reason of Change

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A Notice for the Change of Name

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Change of Organization Name

国际英语外语教师协会中国分会 (IATEFL China) 更名启事 “ 国际英语外语教师协会中国分会” (IATEFL China) 现更名为“国际

英语外语教师组织”（ International Organization of Teachers of English as a Foreign Language ，简称 IOTEFL ），原来IATEFL China 的会员自动转为 IOTEFL 会员， IOTEFL 正在筹建之中，相关事宜另行公示。

IATEFL China is pleased to announce that IATEFL China ( 国际英语外语教师协会中国分会 ) has changed its name into International Organization of Teachers of English as a Foreign Language (IOTEFL ） ( 国际英语外语教师组织 ). Members of IATEFL China will automatically have the membership of IOTEFL. Preparations for construction of IOTEFL is now underway. Relevant information will be announced when appropriate.

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Important Points to Remember when writing a notice:

Notices can use capital letters for details such as names of organizations, captions, an important detail within the message itself.

The date of the notice can be placed at the top right or left, or bottom right or left hand corner.

The entire content of the notice is centered within a ‘box’. Complete sentences need not always be used in all types of

notices. Abbreviations and symbols can also be used. Usually future time references predominate over other

tense forms. There is penalty for exceeding the prescribed word limit

( i.e. 50 words for the body of the notice)

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Writing Practice

1.Write a notice to announce a meeting/party/film show/football match

2. Write a notice for a cell-phone you lost or found.

3. Pair Work (to be showed next time)

a. Suppose you have an apartment and want to rent out one

of its room. Write a notice “Room for Rent”

b. Suppose you are new settler in Jinan and want to rent an

apartment near your company. Write a notice “House

Wanted”.

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Items in “House wanted ”or ”House for Rent”

Location and transportationRooms and the sizeFacilities (kitchen utensils, internet …)RentYour preference or special requirementContact information

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Rooms Wanted

Young couple with a baby looking for a two

bedroom flat to rent in near East Sheen, London .

We need a nice and tidy place, cute but not too much luxury.

Rent around 300 pounds per week is preferable. Preferentially direct from non-smoker landlord with no pets.Contact: John Smith at 86-531-777897, or

Johnsmith@hotmail.com

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