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L/O/G/O NJ Department of Agriculture School Nutrition Programs www.state.nj.gov/agriculture 609-984-0692 Healthy Hunger Free Kids Act of 2010 5 Easy Steps for Success!

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5 STEPS for SUCCESS Participants will understand. (1) The Importance of Correct and Good Maintenance of Meal Applications (2) The Menu Drives Everything (3) The Importance of Program Accountability (4) Food Service Contracting Options (5) That Resources, Partnerships and Constant Training are Essential

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STEP 1 The Importance of Correct and Good Maintenance of Meal Applications Properly trained staff is a MUST Timeliness and proper use of Direct Certification (DC) will increase eligibility

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DC and Verification Required dates for DC matching July 15 th - Sept 5 th October 5 th - October 30 th March 5 th - March 30 th Verification must be completed at the LEA level by November 15 th based on eligibility data from October 1 st

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STEP 2 The Menu Drives Everything High Participation -Increase Revenue -Customer Satisfaction Well Administered Compliant Programs -Offer vs Serve -Counting Reimbursable Meals Food Cost (USDA Entitlement) Labor Cost (Meals Per Man-Hours)

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Menu Planning Tips a) Cycle menus are your FRIEND b) Grade Groupings c) Weekly and Daily Minimums d) Required Dietary Specifications e) Vegetable sub groups must be met f) WGR standards must be met g) Offer versus Serve requirements must be followed

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USDA Donated Foods Annual entitlement is based on the schools ADP (Average Daily Participation) School Districts (RAs) apply through SNEARS The national average rate for the period July 1, 2014 to June 30, 2015 is 24.75 cents for NSLP schools Contact: Jennifer Zeligson 609-984-4375

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STEP 3 Program Accountability Accurate Monthly Claim (Due by the 10 th of the following month) Compare with edit check worksheets before certifying Ensure that the revenue of the program and non program foods can be reported separately Contact the Finance unit 609-984-1439

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STEP 4 Food Service Contracting Options available if not Board Operated: Commercial Vendor LEA to LEA FSMC

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Deciding based on Needs LEAs that do not have facilities to prepare meals on site can: Secure a base year commercial vendor contract following required procurement procedures OR Purchase meals from another LEA

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Commercial Vendor Must Knows A commercial vendor is an enterprise that provides complete reimbursable meals or meal components ONLY Vendors cannot provide employees or manage any aspect of the foodservice program If these services are needed in your district the best suited option is contracting with a FSMC

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Specification Guidance Suggested information/requirements to include in specifications for Commercial Vendors: Length (term) of contract Type of meals requested Number of meal components Number of days, location(s) and time(s) for meals Type of meal service (i.e., bulk, prepack, hot, cold) Delivery schedule

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Commercial Vendor Contract Approval All LEAs MUST USE state agency Commercial Vendor Contract template (#233) All documents must be submitted by September 30 th Required documents are indicated on the LEA/Commercial Vendor Checklist (#199)

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LEA to LEA Must Knows All LEAs must use State Agency LEA to LEA Contract (#56) All documents must be submitted by September 30 th LEA is exempt from procurement regulations

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Contracting with FSMCs THE MUST KNOWS when contracting with FSMCs Ensure Open & Free Competition Good Specifications are key Award ONLY to Registered FSMCs (#221) Read and Understand the Contract Ensure you are clear and agree with the guarantee and all conditions

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Open & Free Competition Start process early to assure sufficient time for FSMC: Develop a thorough, comprehensive proposal Attend a facility walk-through while school is in session (recommended, not mandatory) Requirements cannot be overly restrictive but informative

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FSMC Specifications Specifications must include: Current state agency Response & Projected Operating Statement (Form #23) 21 Day Cycle Menu Scoring criteria that indicates how the LEA will evaluate and rank proposals

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FSMC Specifications Criteria must include technical, management and cost related criteria and should identify all evaluation criteria and relative importance Overall cost of the contract should get the most weight Transparency of FSMC rebate system should be included as part of scoring criteria

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Award to Registered FSMCs The State Agency has a required registration process for FSMC that want to contract with LEAs in NJ A Prototype Contract is provided to FSMC representatives at the training Registered FSMC list is Form # 221

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Contract and Guarantee Review all the terms and conditions in the contract Ensure that you understand and agree with the fees, guarantee and guarantee conditions

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STEP 5 Resources and Partnerships State Agency Parents Students School Board Food Service Management Companies, Commercial Vendors Others.

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STEP 5 Continued Constant Training is Essential Support attendance at In Service trainings Budget time to watch online training offered by State Agency, USDA, NFSMI, SNA Encourage Food Service Staff to keep up to date with PROFESSIONAL STANDARDS

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Professional Standards USDAs minimum professional standards requirements effective July 1, 2015 http://professionalstandards.nal.usda.gov/ POSITION:School Year 2015- 2016: School Year 2016- 2017: Directors8 hours12 hours Managers6 hours10 hours Staff4 hours6 hours Part Time Staff (Less than 20 hrs./wk.) 4 hours

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Resources NJ Jersey State Agency (Resources Webinars, Power Point Presentations) Department of Agriculture home page and website for forms : www.nj.gov/agriculture www.nj.gov/agriculture/applic/forms/#5 SNEARS (My NJ logon and password required) to access resources, webinars, power point presentations, memos and messages National Food Service Management Institute (NFSMI) (Free Training) Call toll free at 800-321-3054 8 5 (CST) Help desk E-mail: helpdesk@nfsmi.orghelpdesk@nfsmi.org Staff email: nfsmi@olemiss.edunfsmi@olemiss.edu

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Resources Continued School Nutrition Association (SNA) www.schoolnutrition.org 1-800-877-8822 NJ School Nutrition Association njsnamemberservices@gmail.com Janet Hawk, Executive Director 973-570-6798 Garden State Co-op (46 school districts) Jane Cora, Secretary jcora@gloucester.k12.nj.usjcora@gloucester.k12.nj.us USDA http://www.fns.usda.gov/school-meals/child-nutrition-programs USDA My Plate: www.choosemyplate.govwww.choosemyplate.gov USDA Team Nutrition www.teamnutrition.usda.govwww.teamnutrition.usda.gov Professional Standards http://professionalstandards.nal.usda.gov/http://professionalstandards.nal.usda.gov/

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Closing Note Consistent monitoring and managing of all the factors that come into play in an operation, particularly these 5 key concepts, are key to your success.

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THANK YOU Presented by: Arleen Ramos-Szatmary, M.S., CPM Cheryl Goffus, SNS Coordinator School Nutrition Programs Southern Regional Specialist Division of Food and Nutrition Arleen.Ramos-Szatmary@ag.state.nj.usCheryl.Goffus@ag.state.nj.us PLEASE COMPLETE AND RETURN THE EVALUATION