Logistics Graduands must arrive at (a) Morning session : 7.30am sharp (b) Afternoon Session : 1.30pm sharp

Gather at Block C, Level 2 (Classrooms)STRICTLY ONLY GRADUANDS and STAFF are allowed on the 2nd floor

Each faculty and/or programme will be gathered in different classroom

There will be signage for directions

Registration & robing You will be given a name card during registration. Please

keep it safe as this will be your seating number.

Abide by the instructions by the respective Faculty/ Course Administrator.

Make toilet visit before entering the ceremonial hall.

LogisticsTo note prior entering the Ceremonial Hall:

Once in Hall toilet visits will be restricted.

Minimum baggage NO handbags, cameras, handphones, flowers, umbrellas, make-up kits, etc.

Proceedings

Proceedings

Prior to arrival at UCSI Dress Code

Graduands: Formal Attire Male: Long sleeve button shirt with trousers/slacks and tie Female: Blouse/shirt with knee length skirt/pants or knee length dress

Guests: Formal attire: Strictly NO T-shirts, jeans, sandals or slippers.

Prior to arrival at UCSI Invitation Card

Please remind your guests to bring along their invitation cards to the Convocation as entry into the hall will be by presentation of invitation cards. Guests without an invitation card will be denied admission into ceremonial hall.

As the proceedings are formal in nature, children under the age of twelve (12) are regrettably not permitted to enter the ceremonial hall.

Arriving at UCSI Parking

Due to limited parking lots at the UCSI South Wing campus, graduands and guests are strongly encouraged to park at the following places: Public parking at commercial business shop lots in the vicinity of UCSI University (South

Wing) UCSI University – North Wing (shuttle bus service will be provided) Parking at Giant Hypermarket (shuttle bus service will be provided)

Between the morning & afternoon sessions, traffic congestion is highly expected and unavoidable.

Therefore, graduands and guests attending the morning ceremony are strongly advised to park at UCSI University (North Wing) and take the shuttle bus to South Wing for the ceremony. If you are parking in South Wing, you are requested to leave the University compound by 1:00pm to enable smooth traffic flow after the ceremony.

Before entering the Ceremonial Hall Line up at corridor at about

Morning Session: 7.45am – 8.00am; Afternoon Session: 1.45pm – 2.00pm

While in line, DO NOT Stand out of queue Take photos Talk loudly Walk away (even to the toilet)

No ‘kidnapping / hijacking’ by parents

Group photography will be at Level 3 Morning session: 8.00am sharp; Afternoon session: 2.00pm sharp Please cooperate with the photographers and administrators to make this a smooth

session Please come early. Late comers will NOT be included in the group photo and can be

denied entry into the hall

Marching to DeTSAR You will be stationed at the stairs exit after the

photography session.

Wait at the stairs exit until indicated to walk in.

While waiting, be quiet and still.

While walking: Keep calm and walk step-by-step Regimented steps (not fast, not slow) Do not chit-chat & leave gaps Maintain dignity don’t trip, fall etc Remain solemn and somber but joyful atmosphere

There will be 2 rows marching in concurrently: One row will turn to seats labeled A – G One row will turn to seats labeled H – N

While in DeTSAR

Ceremony is deemed started when graduands

marched into the hall

Do not twist & turn to look for family

members, friends etc

Turn to your respective rows upon reaching

your row

Academic Procession

Arise when announcement is made to

signify the entry of academic staff,

University Senate members, University

Council members and UCSI University

Chancellor.

After the 4 groups have marched in,

remain standing for the national anthem

to be played.

During the ceremony

Be still and remain seated throughout

the speeches

When awards conferment begins:

You will be guided to line up by

convocation staff located near you.

Conferment of Awards

Instructions to students and guests: No “kidnapping / hijacking” by parents. No applause, shouting. No photograph taking.

Pass your name card to the designated staff at the head of the line.

Walk briskly onto the stage (on the left).

Official photographers will be stationed near the stage.

Receive the scroll from Chancellor (at the centre of the stage) and shake hands.

Walk down from the stage (on the right) to collect your certificate.

Silently walk back to your seat. DO NOT stop to look at your certificate.

VIP VIP VIP VIP

Institution’s GuestsAcademics

MC Stand

Pass your name Card to Name Reader (Dean/ designate) 1

Receive scroll from Chancellor

2Collect your certificate here3

ProjectionScreen

Graduands line-up

VIP VIP VIP VIP

CertificateCollection

Graduands

ProjectionScreen

End of Ceremony

Vice Chancellor pronounce the entry of

graduates into alumni closing

remarks by Chancellor.

Graduates arise for Academic

Recession.

Congratulations andsee you at the Convocation!