Local Sections’ Leadership Workshop Houston, TX March 31 – April 1, 2012
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Local Sections’ Leadership Workshop Houston, TX March 31 – April 1, 2012 “The Mechanics of Planning a Meeting - AKA Meeting Planning 101” Shannon Brown
description
Local Sections’ Leadership Workshop Houston, TX March 31 – April 1, 2012. “The Mechanics of Planning a Meeting - AKA Meeting Planning 101” Shannon Brown. Local Sections’ Leadership Workshop Houston, TX March 31 – April 1, 2012. What Do You Need?. - PowerPoint PPT Presentation
Transcript of Local Sections’ Leadership Workshop Houston, TX March 31 – April 1, 2012
Local Sections’ Leadership WorkshopHouston, TX
March 31 – April 1, 2012
“The Mechanics of Planning a Meeting -
AKA
Meeting Planning 101”
Shannon Brown
Local Sections’ Leadership WorkshopHouston, TX
March 31 – April 1, 2012
What Do You Need?
Local Sections’ Leadership WorkshopHouston, TX
March 31 – April 1, 2012
What Do You Need?
•Program
Local Sections’ Leadership WorkshopHouston, TX
March 31 – April 1, 2012
What Do You Need?•Location
Local Sections’ Leadership WorkshopHouston, TX
March 31 – April 1, 2012
What Do You Need?
•Communication
Local Sections’ Leadership WorkshopHouston, TX
March 31 – April 1, 2012
What Do You Need?•Registration
Local Sections’ Leadership WorkshopHouston, TX
March 31 – April 1, 2012
What Do You Need?•Money
Local Sections’ Leadership WorkshopHouston, TX
March 31 – April 1, 2012
What Do You Need?•Feedback
Local Sections’ Leadership WorkshopHouston, TX
March 31 – April 1, 2012
What Do You Need?•Program •Location •Communication – newsletter, email notice, website, liaisons, employer support, among planners, among planners •Registration – pre-meeting & at the door •Money – deposits, invoices & receipts •Feedback
Local Sections’ Leadership WorkshopHouston, TX
March 31 – April 1, 2012
When Do You Need?•Program
Local Sections’ Leadership WorkshopHouston, TX
March 31 – April 1, 2012
When Do You Need?
•Location
Local Sections’ Leadership WorkshopHouston, TX
March 31 – April 1, 2012
When Do You Need?•Communication
Newsletter
Email notice
Website
Liaisons
Employer support
Among Planners
Local Sections’ Leadership WorkshopHouston, TX
March 31 – April 1, 2012
When Do You Need?•Registration
Pre-Meeting
At Door
Local Sections’ Leadership WorkshopHouston, TX
March 31 – April 1, 2012
When Do You Need?•Money
Deposits
Invoices
Receipts
Local Sections’ Leadership WorkshopHouston, TX
March 31 – April 1, 2012
When Do You Need?•Feedback
Local Sections’ Leadership WorkshopHouston, TX
March 31 – April 1, 2012
When Do You Need?•Program •Location •Communication – newsletter, email notice, website, liaisons, employer support, among planners •Registration – pre-meeting & at the door •Money – deposits, invoices & receipts •Feedback
Typical Chicago Section Meeting Timeline
No. Task Pred Timing Who
1 Select speaker/topic Program
2 Select location House
3 Finalize arrangements with location 2 6 wks House
4 Set price 3 House / Treasurer
5 Finalize topic/outline/resume with speaker 1 Program
6 Write meeting description 2, 4, 5 Program / House
7 Issue newsletter with meeting description 6 Min. -2 wks Publicity
8 Issue initial Cvent notice 6 Min. -2 wks Secretary
9 Issue reminder Cvent notice 8 Secretary
10 Finalize A/V requirements with speaker 5 -1 wk Program
11 Provide final count to location 8 House
12 Provide registration list & PDH request list 6 -1 day Secretary
13 Print name tags, registration list, PDH
Process on-site registration
12 Mtg day House /
Treasurer
