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How to install the QuickBooks software How to work with the practice les in this

book How to open QuickBooks data les Editions of the QuickBooks software Some of the basic principles of accounting About Academy Glass, the sample company How to install QuickBooks eleases How to use !a"igators, #enus, $con Bars,

and the Shortcut list in QuickBooks About QuickBooks Help and Support

http://quickbooksupportdesk.com/http://quickbooksupportdesk.com/

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$nsert the QuickBooks %& into %&'(# dri"e

 )he installation program will start automatically

*ollow the onscreen instructions

$f the installation program does not startautomatically+

Select the windows start menu and then selectrun

Enter &-+. Setup/e0e 1where & is the dri"e letterof your %&'(# dri"e2

%lick (3 

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 )he practice les are located atwww.quickbooksupportdesk.com/support/  

&ownload the leQuickBooks456674%lassroom4*iles/e0e to yourlocal hard disk and install 1double'click2 it

$nstalled les will be placed in%+.QuickBooks 5667 %lassroom *iles and

backup les into the QuickBooks 5667 Backup*iles directory/

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All the chapter computer les are $n the /QBB format

8ocated inside the QuickBooks 5667 backup les

sub directoryE0ample+ $ntro'67/QBB

 )he practice les used for e"ery chapter are $n the /QB9 format

%reated by restoring the corresponding backup le

E0ample+ $ntro'67/QB9

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QuickBooks has two primary types of les+ &ata les 1e0tension :/QB9;2

 )o enter data or create reportsSelect File menu and then select Open 

company 

Backup les 1e0tension :/QBB;2 )o create a condensed "ersion of the data

leestore into a /QB9 le before using itSelect File menu and then select Restore

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 )o create a backup, select the File #enu and then choose Backup

%reates a smaller "ersion of the datale with the le e0tension :/QBB;

#ost important safeguard for safety ofyour data le

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#ain reasons for restoring backup lesin QuickBooks+

 )o transfer les between computers )o reco"er damaged or lost data

les

estoring does not add information toyour le

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8aunch the QuickBooks program Select the File menu and then select Restore estore *rom+ Set the lename and location

elds of your backup disk and backup lename 1/QBB le2

estore )o+ Set the lename and locationelds to where you want to store your le

1/QB9 le2 %lick estore QuickBooks will then restore your backup le

to a :/QB9; le in the directory you specied

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8aunch the QuickBooks program+&ouble'click the icon on your desktop or

Select it from the 9indows Start menu

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  %omprehensi"e set of accounting toolsthat?s "ery powerful and easy to useGeneral @ournal

%hart of AccountsAccounts ecei"ableAccounts

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Simple Start

Basic

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 )o assess+ )he nancial position of the organiation

relati"e to its debts 1liabilities2

$ts capabilities to satisfy those debts andcontinue operations 1assets2, and

 )he di>erence between liabilities and assets1net worth or eCuity2

 )he Accounting ECuation,

Assets D 8iabilities ECuity 

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Business transactions are recorded inse"eral types of ledgers, called accounts

 )he summary of all transactions in all

ledgers for a company is called the General Ledger 

A listing of e"ery account in the General

8edger is called the Chart of Accounts/  Each account has a type 1i/e/, asset,

liability, eCuity, income, or e0pense2

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 )otal debits must always eCual total credits

$n QuickBooks, e"ery transaction creates adebit in one or more accounts and a creditin one or more accounts to handle double'

entry accounting

&epending on the type of account, a debitmight increase the account or decrease itF

the same is true of credits

 )herefore, debits are not always bad andcredits are not always good

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 )he accrual basis method e"enues and e0penses are recognied in

the period in which the transactions occur,rather than in the period in which cash

changes hands

 )he cash basis methode"enues and e0penses are not

recognied until cash changes hands

9ith QuickBooks, you can createreports for either method

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 )ransactions are entered in familiar'lookingforms such as $n"oices, Bills and %hecks

QuickBooks handles the accounting debitand credit entries

 )his allows you to focus on the businesstransaction rather than the debits andcredits in the General 8edger

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*ictitious sample company used in thete0t book

A home impro"ement and contractingcorporation

A ser"ice and a merchandising company

Has two stores, one located in San @oseand another located in 9alnut %reek

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elease 8e"el refers to the patches pro"idedby $ntuit to 0 the problems found in theprogram

 )o "erify the release le"el, press Ctrl+1 1or F22while QuickBooks is running

 )o patch your software with the latestmaintenance release&ownload the latest release by selecting the File

 

menu and then selecting Update QuickBooks  *ollow the instructions on these screens to

download and install maintenance releases inQuickBooks "ia the $nternet

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   )here are "e methods of accessingthe data entry windows+

#enus$con Bar

Shortcut 8ist

!a"igatorsShortcut 3eys

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Menus

Icon BarNavigators

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#enus run along the top of the screen

 )o open a menu, select the menu nameand then choose the option desired 

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Allows you to select acti"ities and listsby clicking icons on the bar

 )he contents or position of the icons onthe $con Bar can be modied byselecting the View menu, and thenchoosing Customize con Bar 

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Allows you to select acti"ities and listsby picking them from items on a bar

located at the right or left of the screen

%lick Customize at the bottom of theshortcut list to modify the contents orposition of the list

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QuickBooks has se"eral navigators thathelp you work through the programand understand how it functions/

 )he %ustomer !a"igator shows aowchart of the sales process as well

as se"eral other icons that relate to thesales part of your business

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 ou may use your mouse or thekeyboard shortcut keys to select themenu options/

 )o use the keyboard, press the A8) keythen press the underlined letter of the

desired menu item/

Some of the menu items ha"e control'key shortcuts/

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 ou can open a pre"ious company le byselecting it from the Open !re"iousCompany submenu of the File menu

QuickBooks lists the last few companiesyou ha"e most recently accessed,allowing you to open any one of them

 ou can set the number of pre"iouscompanies on the list from I to 56

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 )ransactions are created by lling outfamiliar'looking forms such as in"oices,bills, and checks/

As you ll out forms, you choosenames from lists such as the customerlist, the $tem list, and the account list/

9hen you nish lling out a form,QuickBooks automatically records theaccounting entries behind the scenes/

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QuickBooks pro"ides a "ariety ofsupport resources that assist in usingthe program

Some of these resources are on the$nternet and others are in help les ondisk

 )o access the support resources, selectthe Help menu and then select Help #$upport 

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 ou can access onscreen Help byclicking the How %o  button on anyscreen, or by pressing the F1 key/

&epending on what you are doing atthe time, you?ll get ad"ice from theHelp system that is rele"ant to what

you?re doing

 )his is known as Context-ensitive !elp 

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How to install the QuickBooks software How to work with the practice les in this

book How to open QuickBooks data les Editions of the QuickBooks software Some of the basic principles of accounting About Academy Glass, the sample

company How to install QuickBooks eleases How to use !a"igators, #enus, $con Bars,

and the Shortcut list in QuickBooks About QuickBooks $upport and Help

http://quickbooksupportdesk.com/support/http://quickbooksupportdesk.com/support/