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LUMF‘ANV LTD

H. M. CHORARIA Phone (033) 22420196

Practising Company Secretary 224372509

ta-rnarl: hmclrorar-iamgmaileom Mobile 9s3aosx7t 5

Room No. 401, 4"= Moor,14/2, ()Id thins Ham seem.

Roman-700001.

Consolidated Scmfinizer’spkeporl[Pursuant to Scclion 10$ offllc Companies ACL, 2013 and the Companies (Management and

Adminisu-ation) Rules, 2014, as amended}

To.

The Chairman,RUPA (I: COMPANY LIMITED

1, Ho Chi Minh Sarani, Melm Tower, 8‘“ floor,Kolkzla a 700 071

of '11: 34'h Annual (iencml Meeting of the Equity Shareholdcrs 0f RUPA & COMPANY

LIMITED, held on Friday, 06"" Septembfl, 2019 a! 11.00 am. a1 Lb: Kala Kunj, 48 ShakespeamSarani Kolkaza 700 017.

Dear Sir,

e ‘nizer'5 R4529! m 95 mggflfing and vgigdflggh Ede!paper conducted on the resolutions placed at the Annual General Meeting of the Compan on

99‘” Sgglembeizflw

1, Hanuman Mal Choral-la, Practising Company Secretary having C. P. No. 1499, was appointed,by the Board of Direcmls of Rupa 5t Company Limited [the “Company“l, as the Scrulinizel’, for

the purpose of sautinizing the process of remote eevou'ng and Voling throuQ Ballot Paperreceived fxom the Shareholders carried out as per the provisions ofSeetion 103 ofthe CompaniesAct, 2013 (the ‘Act’). read with Rule 20 of the Companies (Management and Administration)Rules, 2014. as amended, and the pzavisions of Ramadan 44 of the SEBI (Listing Obligationsand Disclosure Requirements) Regulations, 2015 (the ‘SEBI LODR, 2015‘). and Secretarial

Standard .2 an General Meeting, as amended, to aseenain the requisite majority in respect of the

below mentioned Resolutions at the 34'“ Annual General Meeting (34“ AGM) of the Companyheld on Friday. 06‘" September, 2019.

1he Management of the Company is responsible to ensure compliance with the requirements of

the Aet and Rules thereto and the 51-1131 LODR, 2015, relaling to voting 11110qu electronic means

on the Resolutions contained in the Notice dated 25‘h May, 2019 or the 34"“ AGM or the

Members of the rompany, My resprmsibiliry as a Scrutinizel' for remote e-voting process and

voting through Ballot Paper is restricted to make a Scmfinizer‘s Report of votes east “In favour”

or “Against" on the Resolutions stated herein below, based on the reports generated from remote

eevofing system provided by the National Securities Depositary Limited (NSDL), the authorized

1

agency engaged by the Company to provide remote evoting facility and the Ballot Paper

received from the shareholders at the venue ofthe 3A“ AGM.

Further to the ahove, l hereby submit my Scrutinizer's Report on remote e-voting and voting hy

Ballot Paper at the AGM:

I) The remote e-you'ng period remained open rrom nresday, 03" September, 2019 (09:00 AM.)

lS'l' Io 1hursday. 05““ September 2019 405:00 PM.) IST.-

ll) The Members of the Company holding Shares, as on the cut-off date he Friday, 30'’1 August,

2019, were entitled to vote on the resolutions as set out in the Notice dated 25'h May, 2019 of the

34‘“ AGM ofthe Members oflhe Company.

lllt Afler declaration or the poll by the Chairman, the Ballot Box kept for voting was taken into

my custody and ms locked.

IV) The Ballot Box was subsequently opened in my presence and the poll papers were sorted out

and diligently scrutinized. The Ballot papers were reconciled nith the records maintained by the

Registrar and Trarsrer Agents (RTAJ of the Company and the aurhoriran‘ons/ proxies lodged

with the Company. The votes were also scrutinized for the purpose of eliminating duplicate

voting, i.e.. on remote c~vuling as well as via Ballot paper.

V) As stated above, the remote evoting period ended at 05:00 PM on 05'“ September, 2019.

The votes cast on remote evoting were unlocked by me in the presence or two witnesses, Mr.

Navdeep Bhansali and Ms. Sunita (haltmborty, who are not in the employment of the Company.

They have signed below in confirmation orthe votes being unlocked in their presence.

VI) Four incomplete and/ or detective Ballot Papers were found, and treated as invalid,

however one ballot paper was invalid in respect of resolution no. 5.

vu) The resolutions were proposed, eithcn as an Ordinary Resolution or as a Special Resolution.

The Consolidated report on the results of remote envoting (EVEN- ll 1 mo) and voting through

Ballot paper are as under:

Ordinxrv Bus ases:

Item no. I Ordinnrv Resolution - Receive, consider and adopt:

a) Ihe Audiled Slandalonz Financial Statement of the Company, far the Financial Year

ended March 31, 2019, and the Repnrt ofthe Directors and the Auditor‘s thereon;

and

b) the Andilcd Consolidated Financial Slalemenl ol' the Company, for Iht: Financial

Year ended March 31, 2019, and the chnn of the Auditor’s therean.

Particulars Remote

e-voting

Numbe Number

of ofVoles

Sharon (3)lders

(A) ‘

Assent 55‘ 75203453

Dissent 0T 0

Tom] 551 75208458

Invalid o 0

Item n 2 Ordinarv Rsolulion

tbe Equily Shares of me Compan

Vofing at AGM vi: Total PereenmgeBallot (% )

Number Number Numbe Number or

or at Votes r of Votes

Sbnrebo (1)) Shard: (3+0)1ders olders

(C), 91(7)

55 1 lo

1 o l

56 229 111 76208747 100

4 12 4 12

rDeclamtion on Dividend or Rs. 3/— per share (300%) on

, for Ike Financial Year ended March 31, 2019:

Item no. 3 (Ordilufl Resolution

amwintlnentPaniclllars Remote

evoting

Number Number

of or Votes

Sbnrebol (1;)tiers

(A)Assent 55 70208458

Dissent 0 0

Total 55 76208458

Invalid 0 o

Particulars Remote Voting at AGM vi: Total Pereentngee-vnting Ballot (“A )

Numbe Number Number Number Numbe Number or

or of Votes or or Votes r of Votes

Shareho (3) Shareho (1)) Shareb (3+9)ldcrs lders olders

(A) ((7) (AK?)Assent 55 76208452; 56 222 1 11 70208080 99.90991

Dissent o i 0 1 69 J 1 oo 00.00009

Tom] 55 1 70203453 57 291 I 1 12 70203749 100

Invalid o l 0 4 12 I 4 12

~Appoilllmenl Ma Director in place of Mr. Prahlad Raj

Agnrwal: (DIN 00847452), wbo retires by mhfion and being eiigible, ofiers himself for re-

Voting al AGM vi: Total PercentageBallot 0%.)

Number’

Number Nnmbe Number or

of o1Votes ror Votes

Shmho (1)) Shareh (3+3)ltlers older:

{0 (AW) ,

56 222 111 | 76208680 99.99991

1 09 1 :39 00.00009

57 291 l 12 76208749 100

4 12 4 12

Item no. 4 (Ordinarv Resolution) Appointment of a Director in place or Mr. Mukesn

Agarwnl (DIN: mason», who retires by mmlion and being digihlz, otters lime}: [or re-

:ppointmcn e

Paniculaxs liernote Voling at AGM Viz Tomi remnmge

noting Banal (%)

Numbe Number or Nun-be Number Numhe Number of

or Votes r or or Votes r of Votes

Sharehn (B) Share]: (D) Shard: (n+0)‘

iders olders elders

, AA) ((7), 9K7) ,

Assent 55 76203458 56 22 11] 76208680 ‘7}9399MDissent D 0 l 69 l 69 00 00009

Tulal 55 76208458 57 291 112 76203749

Invalid 0 D 4 12 4 12

8min] Businesses:

Item no. 5 (Special Resolution)7 Approval onne mappoinlmem or Mr. Vinod Kama!

Kathari (om; 00050350), as an independent Director onne Company.

Particulars Remote Voting at AGM via Tomi Percentagee—Voting smut (% )

Number Number Nmbe Number Nnmbe Number of

of olVoms rol' ofVoles rnf Votes

Shmhol (1;) snaren (1)) snareb (3+9)dels elders elders

£42 ((7) (MC)

Assent,

55 76203453 56 222 3” 76108680: lop

Dissent7

o7

o,

u7

o7

o‘

o

Tolal 55 76208458 111 76203680, £107

Invalid o o 5 31 j

5

Item no. 5 (Sgecizl Resolution) , Approval of the Mppuimment of Mr. Dipak Knmnr

Bancrjec (DIN: 00023123), as an Independenl Director ofthe Company:

Particulars

Assent

Dissent

Total

Invalid

Numb

or

Shanlml

ders

(A)55

55

Invalid

Rzmole

evoting

er Number

of Votes

(3)

76208458

0

7653458 10 l

u

0

h’arlimlzrs Remote

e—vofing

Number Number

91’ of Votes

Shauhol

dcls

(A)Assc'nt

Dissent

Total

Voting :IAGM via Tom]

Ballot

Number Number Name Number ol'

or oIVotos r of Vets

Shanho (n) snnren (3+0)lders olders

(Q LAW) 7 , A

56 l l 1 76203680

I 1 69

57 I I2

4 A

Voling 2! AGM via

Ballol

Number‘

lint-nit?"of of Votes

Shmha (n)ldcls

LC)56 222

l 69

57 291

4 12

Item nor 7 (Special Resolnfian), Approval or the reappointment 0! Mr. Sushil Falwari

(DIN: 00023930). as an Independent Director ofthe (tompmy:

Total

Votes

0“”)

76208680

6‘?

76503749W

12

Number oI

Percentage

(% )

9999991

00.00009

1 00

Pereeutagé‘(‘V- )

99 9999!

‘

0090009

100

Item no. 8 (Special Resolution) 4 Approval of the reappointment of Mr. thram (‘nnnd

Jain (DIN: 00453341). as an Independent Director oftlle Company:

ironiculm Remote

evofing

Number Number

or of Votes

Sharehol (3)acts

(A)Assem 55 76208458

Dissent o 0

Tom 55 76203453

Invalid 0 0

llem no. 9 Sgecial Resolnfion

Voting at ACMEBallot

Number Numb;of oI’VMes

Sbarebo (1))lders

, (956 22.

i 69

57 291

4 12

Tom

Numbé Number or

r of Votes

Sharer: (3+9)older:

94:) 7

n1 7ozoxoxo

1 69

112 7520374»

4 12

99.09819]

00.00009

100

7 Approval of Ike reappoiuouem of Mm Alka nevi

Bangur (an 00012394). as an Independent Director ome Company:

1’2chst Remme Vofing at AGE/[Tris Total Percenmge

Hofiug Ballnl (% )

Number Number Number ’NE-Ber Numbe Number or

of orvmes of oIVoIes rof Volts

Sharehol (B) snarebo (n) smnb (3m)

ders Iaers olders

(A) (0 (Mr)

Amt 55 76203453 56 211 111 76208630 99.99991

Dissenl 0 0 l 69 I 69 00.00009

Total 55 76208458 57 291 112 76208749 100

InvalidY

o o 4 12 4 12

Item no. 10 (Smizl Rgsnlufion) 7 Approval of a new set at Anicles of Associztion of the

Company as per the Companies A“, 2013:

7

PartienlanJ’ ’Remote Voting at AGM via Total PercEztngeo-vofing Ballet (9.. )

Number Number Number Number "Numbe Number or

or ofVotcs of ofVoIcs rof Votes

snarebel (B) Shareho (D) Shard: (B+D)dens lders older:

, (A) , (C) 2

'

(A41 ,i",

Assent 55 76208458 56 222 1 1 1 76208680 99.99991

Dissent 0 1 69 l 69 00.00009

Total 55 76208458 57 291 1 12 76208749K

100

Invalid o o 4 12 4 12 [

Item no. 11 (Ordinafl Rmolulion) , Approval of Ike mision in remuneration of the

relaled panics, holding utllce or place of profil in the Company:

hrtieulurs Remote Voting at AGM via Tom Pcmcnlagervofing Ballot (% )

Number Number' Number Number Numbe Number at

or of Vols of of Votes r of Votes

Sharehol (B) Shareho (n) Sharell (13m)laers elders

, ((7) 2 (AK?) 2 , i

Assent 17926367 222 78 17926539 99.99948

mssenl 25 1 59 z 94 00.00052

Tulal 23 17926372 57 291 80 17926683 100 1

Invalid 1] 0 4 12 4 12

Item no. 12 [Ordinalkesnluriom .

ApPrnval tor maled lung transaclions:erticlllar: Remote Voting ut AGM via Total Percentage

Noting Ballot m)

7

1

Number Number Number Number Numbe Number or T

or usotcs of M'Voles ret Vetes

sharehol (B) Sharebo (D) Slureb (3+0)ders Idem elders

, (ALe

(0, (MC)

‘Assam 24 17926412 56 222 80 17926634 99.99962

1Dissent 0 0 1 69 1 69 00.00038

T012! 24 17%6412 57 291 81 17926703 100

Invalid U 0 4 12 4 12

Based on the above results, I report the: the Ordinary keeoluu'ons, as eonuained in Item 1105.1, 2,31 4, 11 a 12 and Special Resolution ooniained in iiem No. 5, e, 7, x, c & lo have been passedwith requisite majority.

VIII) In [ems of the provisions of Rule 20(4)(xiv) of the Companies (Management and

Adminisu'ation) Rules. 2015. as amended, I have maintained the Regislas of remote eavoting in

elemnie form and the lisi of Equity Shareholders who vote/:1 “FOR", “AGAINST" and those

whose votes were declared invalid, The Regislels and all other papa: relau'ng in electronic

voling and Voting by halloi shall remain in my safe cuslody mail the Chairman ofthe 34‘” AGM

considels, approve and signs the Minutes ofthe AGM.

Thanking you.

Witnesses

Nauizq) Aknnsflu(Navdeep Bhansali)14/2 0111 China Bazar Sireei.KolkalaflDOOOL

ghoul); swam(Sunlla ('hakmborty)14/2 Old China Bazar Street,Kolkala—7UODOL

(llanuman Mal (hernia)

Praoiising Company Secreiarych Nov 2393, c P No. 1499

Place: Kolkala

Dale: September 07. 201 9