DIRECTORATE OF AGRICULTURE AND FOOD PRODUCTION: ODISHAr: BHUBANESWAR

L.No 9S(27)67/2016-17 2. k, 't41To

IAgril.dt- ~6{ to II,}

The Head Portal,IT Department,Govt.of Odisha

Sub:- Hosting of Bid Document for Implementation of Pradhan Mantri Fasal BimaYojana during Rabi 2017-18 season in Odisha

Sir,Please find enclosed herewith soft copy of Bid Document for Implementation of

Pradhan Mantra. Fasal Bima Yojana during Rabi 2017-18 seasons in Odisha and requestyou to please host the same in the Govt. of Odisha Portal i;e www.odisha.gov.in/alltenders.

Yours faithfullyPhone-0674-2394907E-maiIID-cropinsodisha@gmail.com

Memo No.

J -~Directo griCulW &Food Produ tion, Odisha

IAgril. dt. 06 ( lO II:;

Copy submitted to the Principal Secretary Agriculture & Farmer's Empowerment 1Principal Secretary, Cooperation Department Govt.of Odisha for favor of kindinformation and necessary action.

Memo No.

. If)-

griculture &Food Pro uction,Odisha

IAgril. dt. 06 llOII+Copy forwarded to the Registrar Cooperative Societies, Odisha for information.

Memo No.

Copy forwarded to Smt. Sarita Sahoo, Technical Director NIC,Odisha forinformation and necessary action. She is requested to host the same in the AgrisnetOdisha website immediately on receipt of this letter.

BID DOCUMENT FOR IMPLEMENTATION OFPRADHAN MANTRI FASAL SIMA YOJANA (PMFSY) IN ODISHA DURING RABI-2017-18

(Invitation of bids for selection of Insurance Companies as Implementing Agencies (IA) for"Pradhan Mantri Fasal Sima Yojana (PMFSY)" for Odisha State for Rabi 2017-18 season)

1. Two stage offers/bids (Technical & Financial) are invited from all Insurance Companiesdesignated / empanelled by DAC&FW, Government of India for submission of their Technicalbid (Annexure-I) and financial bid (Annexure-II) for carrying out implementation of "PradhanMantri Fasal Sima Yojana (PMFSY)" in Odisha state during Rabi 2017-18 season.

2. NO EARNEST MONEY IS REQUIRED.

3. The Operational Guidelines (OGs) issued by Government of India would be the finalguidelines for implementation of this scheme and shall prevail in case of any conflict betweenthe clauses in bid document & the OGs.

4. During Rabi 2017-18- season, the PMFBY will be implemented in 30 no of districts (in 6Clusters- Annexure-III) of Odisha State in selected areas for Paddy, Groundnut, Mustard,Black gram, Green gram, Sunflower, Sugarcane, Potato & Onion.

5. Detailed list of notified areas, District wise crop wise sum insured/scale of finance andindemnity levels and ten years yield data (notified area wise) etc. can be downloaded fromwww.odisha.gov.in/all tenders and http://agrisnetodisha.ori.nic.in .

6. Indemnity Level -70% for all crops.

7. Coverage and Exclusions:

a) Coverage of Risks

FOllowing stages of the crop and risks leading to crop loss are covered under the scheme.

i. Prevented Sowing/ Planting Risk: Insured area is prevented from sowing/planting due to deficit rainfall or adverse seasonal conditions.

ii. Standing Crop (Sowing to Harvesting) - Comprehensive risk insurance is providedto cover yield losses due to non-preventable risks viz. Drought, dry spells, flood,inundation, pests and diseases, landslides, natural fire and lightening, storm,hailstorm, cyclone, typhoon, tempest, hurricane and tornado.

iii. Post-Harvest Losses - Coverage is available only up to a maximum period of twoweeks from the harvesting for those crops which are allowed to dry in cut and spreadcondition in the field after harvesting against specific perils of cyclone, cyclonic rainsand unseasonal rains. (last date by which harvesting should have been done ismentioned in seasonality discipline)

iv. Localized Calamities - Loss/damage resulting from occurrence of identifiedlocalized risks of hailstorm, landslide and inundation affecting isolated farms in thenotified area.

v. General exclusions:- Losses arising out of war and nuclear ris s. ~a ous damaqrand other preventable risks (refer para IV.2 of OGs of PMFBY)

b) Coverage of Farmersi. Compulsory component:- All non- defaulting farmers availing Seasonal

Operation (SAO) loans from financial institutions (i.e. loanee farmers) forcrop/s are to be covered compulsorily.

ii. Voluntary component:- The scheme is optional for non-Ioanee farmers. All farmers whohave not availed any crop loan and are willing to get covered under PMFBY canpurchase insurance through Banks/ Insurance Companies / their designated agents.

8. Selection of Insurance Company as Implementing Agency (IA): The final selection of IAfrom the bidders shall be done based on the lowest weighted premium quoted by thecompany for all notified crops within the cluster of districts (refer para XXII1.9 of OperationalGuide(OG) lines of PMFBY). In case any company does not quote for one or more notifiedcrops in various districts within the cluster the bid will be rejected for that cluster. Selection ofImplementing Agency will be made by adopting the cluster approaches as envisaged in OGs.The insurance company quoting Lowest weighted premium rate in the cluster would bedeclared as L-1 (refer para XXII1.9 of OGs of PMFBY for evaluation process) and willimplement PMFBY for both loanee and non-Ioanee farmers. If any company declines afterbeing declared L1, the company may be barred for the coming season and the L2 may begiven the cluster for implementing the crop insurance scheme at L1 district-crop combinationrates and so on to L3, L4 bidder as per the consent of insurance company.

9. Premium rate and subsidy: All farmers (Ioanee or non-loa nee) enrolled under PMFBY wouldbe entitled for subsidy on the premium. Farmers will have to pay maximum 1.5% of the suminsured or actuarial premium rate, whichever is lower, for food crops (all Cereals & Pulses)and oil seeds and maximum 5% of sum insured or actuarial premium rate, whichever is lower,for annual commercial/annual horticulture crops. The difference between the actuarialpremium rate and farmer share would be equally borne by the State Government and CentralGovernment in the ratio of 50:50. Based on the fair estimates of coverage, State Governmentwill ensure to make an advance payment of 50% of subsidy liability to insurance companiesand will settle the balance subsidy payment on submission of final figures by insurancecompanies.

10. Claim liability: Insurers shall be responsible to settle all the admissible claims to be ariseddue to the conditions/eventualities as detailed in paras X1.10, XII, XIV & XV of operationalguidelines of PMFBY. Insurers shall be responsible for payment of claims upto the ceiling asstated in para VillA of Operational guidelines of PMFBY.

11. Bank Services Charges: Bank and other financial institutions etc. shall be paid servicecharges @ 4% of the premium collected from farmers. Rural agents engaged in providinginsurance related services to farmers may be paid appropriate commission as decided by theinsurance company, subject to cap prescribed under IRDAI regulations. Banks may submittheir Invoice in the format prescribed as Annexure-IV.

12. Notification of crops and area: The scheme will operate on the principle of "Area Approach"in the defined areas called Insurance Unit (IU). The scheme in the state will operate onGrampanchayat unit area level for paddy crop. For all other notified crops, Block shall be theinsurance unit. (list of notified crops along with notified village/village panchayat is availableat http://agrisnetodisha.ori.nic.in .

13. Notification of Automatic Weather Stations (AWS) : The list of weather stations shall be asper the State's Notification.

14. Notification of Calamity year(s) for the calculation of Threshold yield (TY) :

15. Seasonality discipline: As per operational guide lines SLCCCI meeting has already beenconvened and below given Seasonality / cut off dates have been decided in consultation withall the designated / empanelled insurance companies.

1. Entry of all requisite Within a week of issuance of notification.information!data on cropinsurance Portal

2. Loaning period (loan October to Decembersanctioned/ renewed) forLoanee farmers covered onCompulsory basis.

3. Cut-off date for receipt of 31st December, 2017Proposals of farmers!debitof premium from farmersaccount (Ioanee and nonloanee).

4. Cut-off date for receipt of Within 15 days for loanee farmers and 7 days forconsolidated Declarations! non-loa nee farmers after cut-off dateproposal of Loanee farmerscovered on compulsorybasis and non-loa neefarmers covered onVoluntary basis from Bankbranches (CBs/ RRBs) torespective insurancecompanies and DCCBs forPACS.

5. Cut-off date for receipt of Within 7 days of receipt of declaration! premium.Declarations of farmerscovered on Voluntary basisfrom designated insuranceAgent(s) to InsuranceCompanies.

6. Cut-off date for receipt of Within 7 days of receipt of Declarations by theProposal of Loanee farmers respective Nodal bank officescovered on compulsorybasis and non-loa neefarmers covered onVoluntary basis fromrespective DCCBs! NodalBanks (for cooperatives).

7. Uploading of soft copy of Within 15 days after cut-off date for collection ofthe details of individual premium from farmersinsured farmers byCommercial banks /RRBs /PACS / Intermediaries

8. Cut-off date for receipt of Crop Cut off date foryield data submission of yield

data to IAsPaddy, Potato & 31st July, 2018OnionBlack gram 30In June, 2018Greengram,Groundnut, Sunflower& MustardSugarcane 30In April, 2019

9. Processing, Approval and Crop Processing andPayment of Final Claims payment of final claimsbased on yield data Paddy, Potato & 21st August, 2018

OnionBlack gram 21st

, July, 2018Greengram,Groundnut,Sunflower &MustardSugarcane 2151 May, 2019

16. Roles & Responsibilities of Insurance CompanyI. Ensuring payment of bank service charges to banks @4% of the premium collected from

banks.II. Providing monthly progress returns/ statistics/ information to State and Central Government.

III. Endeavoring for 100% coverage of the loanee farmers through Banks/Financial Institution,etc.

IV. Facilitate the bank branches/ intermediaries/ agents to upload the details of insured farmersand beneficiaries with all requisite details on Crop Insurance portal within 15 days after cut-off date for collection of premium from farmers.

V. Redressal of all Public Grievances within the time fixed by IRDAI. Provide and adequatelypublicize "Toll Free Number" where farmers can approach for redressal of grievance,intimate claims in case of localized calamity, seek information on coverage, etc.

VI. The coverage of loanee farmers should be carried out by insurance companies themselves.Use of agents / brokers is not allowed.

VII. Marketing and publicity of Scheme, Insurance company will ensure the marketing andpublicity of the scheme and submit a report with photographs to State and CentralGovernment.

VIII. Distribution of Declaration form/proposal form to bank/financial institution branch/soIX. Providing Monthly Progress Reports/ Statistics/ information demanded by the Govt.,(both

State and Central Government).X. Settlement of claims:

a. Localised Calamities: The IA would dispose the claim, if payable, within 30 days ofsurvey of loss.

b. Post Harvest loss: The IA would dispose the claim, if payable within 30 days ofreceipt of loss survey report.

c. In all other cases; IA should settle the claims (if any) within 3 weeks after receipt ofyield data from State Government, as mentioned in the seasonality discipline atpara 15 of this bid document.

XI. Awareness and Publicity - Extensive efforts to generate publicity and create awarenessof PMFBY at grass-root levels / locations including bank branches. Also coordinate withthe States and other agencies for awareness and publicity of the scheme.

XII. Other roles & responsibilities as detailed in para XXIV.3 and XXV of OGs of PMFBY.

17. Roles and Responsibilities of State GovernmentI. Take suitable action for adoption of new technology for early loss assessment and

better administration of scheme. Implementing CCE using handheld devices, recordingcoordinates photographs, etc.

II. Issuance of necessary instructions to Regional Meteorological Centres of IMD and othergovernment! quasi government agencies for supplying weather data on real-time basisto insurance company on actual cost basis.

III. To undertake extensive awareness and publicity campaigns of Scheme amongstfarming community through agriculture and extension Departments to maximizecoverage of the farmers specially non-loa nee farmers.

IV. To develop appropriate mechanism for triangulation of Yield data with Satellite Imagery,NDVI, NDWI etc. along with third part audit through independent empanelled agencies.

V. Submission of yield data for all notified crops and insurance units to insurancecompanies in standard format within stipulated date.

VI. To furnish to the insurance companies the insurance unit wise area sown of insuredcrops within two months from the sowing period.

VII. Assist insurance companies for assessment of crop loss of individual insured farmerscaused by localized perils and also assist in post harvest losses.

VIII. To undertake requisite number of CCE in the notified area following single series, andprovide the yield data to the insurance company within the prescribed cut-off date, alongwith results of individual CCEs.

IX. Allow insurance companies to co-observe and witness CCEs, and permit them toaccess various records including Form-8 at grass root / district / state level used forrecording data of CCEs by States. State shall strengthen audit process of conductingCCE with necessary checks and balances. AudioNideo recording of CCEs shall beimplemented besides other process to ensure accuracy of CCE.

X. State Government will submit CCE's results of all notified crops for notified area instandard format within stipulated date to respective IA.

XI. Other role & responsibilities as detailed in para XXIV.2 of OGs of PMBFY.

18. Dispute Redressal:The Bidding Process, the Tender Documents and the Bids shall be governed by,

and construed in accordance with the laws of India and the competent courts atBhubaneswar shall have exclusive jurisdiction over all disputes arising under, and pursuantto and/or in connection with the Bidding Process. Any dispute relating to bid document andbidding process will be resolved by the SL TC on crop insurance.

Any dispute related to claims of PMFBY will be addressed by District Level MonitoringCommittee of the concerned district.

19. Conditions:i. The selected IA should have a State level office.ii. The Selected Implementing Agencies(IA) should have /will open an office in the

District Head Quarter with regular land line phone apart from mobile phone. One

staff capable to handle the calls should be available in the office. The company is tsubmit details of the office, officer, phone no. etc before getting the work order.

iii. All other conditions mentioned in the Operational Guidelines issued by theDepartment of Agriculture, Cooperation & Farmer Welfare, Ministry of Agriculture &Farmer Welfare, Govt. of India, New Delhi are to be implemented in letter & spirit.

iv. The Director, Agriculture & Food Production-cum-Chairman, SL TC, Odisha reservesthe right to reject any or all tenders without assigning any reasons thereof.

20. Power of exemption:

Observation of above instructions on the part of the tender is strictly obligatory.However, the State Level Technical Committee on crop insurance may in any exceptionalcases exempt a particular tenderer from observing one or more of the instructions / ofstipulations on the recommendations of the Committee.

21. Date! Time Schedule:

SI. Activity Time line Venue !WebsiteNoi. Availability of Tender Document http://agrisnetodisha.ori.nic

7.10.2017 .in .www.odisha.gov.in/alltenders

ii Pre-Bid Meeting At 3 pm in the Mini conference

13.10.17 Hall of the Directorate ofAgriculture & FoodProduction(O). Bhubaneswar

ii. Submission of Bid Document 21.10.2017 by 12.00 NoonPMFBY Cell of theDA&FP(O)

i ii. *Technical Bid Opening Mini conference Hall of the

21.10.2017 by 12.30 PM Directorate of Agriculture & Food

(in presence of bidders) Production(O). Bhubaneswar

iv. *Financial Bid Opening Mini conference Hall of the

21.10.2017 by 3.00 PM Directorate of Agriculture & Food

(in presence of bidders) Production(O). Bhubaneswar

v. *Finalisation of Bid Mini conference Hall of the

21.10.20174.00 PM Directorate of Agriculture & Food

(in presence of bidders) Production(O). Bhubaneswar

*No separate notice will be sent to the Bidders. They are requested to be present at the

scheduled date, time & venue.

Annexure-I

Technical Bid'

1. Details of Company Profile.

A. Name of the Bidding Firm:With Address of the Corporate Headquarters

B. Details of individual(s) who will serve as the point of contact/communication for the StateNodal Agency:Name:Designation:Company:Address:Telephone Number:E-mail Address:Fax Number:

C. Particulars of the Authorised Signatory of the Bidder:Name:Designation:Company:Address:Telephone Number:E-mail Address:Fax Number

2. Date of incorporation and/or commencement of Crop Insurance Business:3. Proof of empanelment by Government of India under PMFBY-4. Bid document authenticated with seal & signature of the authorized signatory of the

participating insurance company as a mark of acceptance of terms.5. Proposed publicity plan of the Company to improve penetration (the Company will

have to take additional measures if so requested by the State Government)6. List of welfare activities the company desires to do if it is finally selected for Rabi

2016-17.7. Name, Designation, seal, email ID, phone, mobile No. of authorized signatory.8. Performance of the Company in crop insurance (PMFBY & WBCIS) in recent years

showing level of penetration among loa nee and non-Ioanee farmers and timelyclaim payment

9. Declaration on authorized channel partner / insurance intermediaries.

(Photo Copy/Scanned copies of self attested documents are to be attached)

DECLARATION

INVE hereby accept all the terms and conditions as mentioned in this Notice Inviting Bid.

Signature of the bidder with date and Seal

Annexure-II

Date:Format of Financial Bid

,2017

From [insert name & address of the Bidder]

To --------

Dear Sir,

Sub: Financial Bid for Implementation of the PMFBY in the ------- State, for Rabi 2017-18 season

With reference to your Tender Document dated (Insert Date) we, [insert name of Bidder], wish tosubmit our Financial Bid for the award of the Contract(s) for the implementation of the PradhanMantri Fasal Bima Yojna (PMFBY) in the ------- State, for Rabi 2017-18 season.

1. We hereby submit our Financial Bid, which is unconditional and unqualified. We have examinedthe Tender Documents.

2. We acknowledge that the State Government will be relying on the information provided in theFinancial Bid for evaluation and comparison of Financial Bids received from the designated /empanelled Insurance companies by DAC&FW for the award of the implementation of thePMFBY in the State. We certify that all information provided in the Financial Bid is true and bestto the knowledge of the company.

3. We shall make available to the State Government any clarification it may find necessary orrequire to supplement or authenticate the facts & figures in Financial Bid.

4. We acknowledge and declare that the State Government is not obliged to return the FinancialBid or any part thereof or any information provided along with the Financial Bid, other than inaccordance with the provisions set out in the Tender Documents.

5. We are quoting the following Premium rates district-wise crop-wise for the following clusters.

Cluster District Insurance Crop I Premium Ratescompany's (in % of SumContact person Insured)in the district

I

[Note to Bidders: The Bidders are required to quote the Premium up to two decimal points.Preferably use Arial Fonts of Size 12 to fill up the Bid Documents.]

6. We acknowledge, confirm and undertake that we have an adequate reinsurance support tosafeguard the interest of the farmers, State Government and Central Government

7. If selected, we agree to implement the Unified Package Insurance Scheme (UPIS) for thedistricts of Bargarh & Bolangir.

8. We also agree and undertake to abide by all the terms and conditions of the Tender Documentand OGs of PMFBY.

9. This Bid shall be governed by and construed in all respects according to the laws for the timebeing in force in India. The competent courts at State capital will have exclusive jurisdiction inthe matter.

In witness thereof, we submit this Financial Bid under and in accordance with the terms of theTender Documents.

Dated this [insert] day of [insert month], 2017

[signature]

In the capacity of _

Chief Underwriting Officer

Duly authorized to sign this Bid for and on behalf of _

[name of Bidder]

Annexure-III

LIST OF CLUSTERS FOR PRADHAN MANTRI FASAL BIMA YOJANA {PMFBY} RABI 2016-17CLUSTER-1

State Season DistrictsODISHA RAB12017-18 Baragarh

CLUSTER-2ODISHA RAB12017-18 BalasoreODISHA RAB12017-18 KendraparaODISHA RAB12017-18 Nowrangpur

CLUSTER-6

CLUSTER-3ODISHA RAB12017-18 SubarnapurODISHA RAB12017-18 Keonjhar

ODISHA RAB12017-18 GaniarnODISHA RAB12017-18 GajapatiODISHA RAB12017-18 SambalpurODISHA RAB12017-18 Deogarh

ODISHA RABI 2017-18 Jaiour

CLUSTER-4,

ODISHA RAB12017-18 BhadrakODISHA RAB12017-18 KoraputODISHA RAB12017-18 KalahandiODISHA RAB12017-18 AngulODISHA RABI 2017-18 NuapadaODISHA RAB12017-18 Dhenkanal

ODISHA RAB12017-18 Nayagarh

CLUSTER-SODISHA RAB12017-18 Bolangir

ODISHA RAB12017-18 SundargarhODISHA RAB12017-18 JharsugudaODISHA RABI 2017-18 Puri

ODISHA RAB12017-18 Kandhamal

ODISHA RAB12017-18 RayagadaODISHA RAB12017-18 JagatsingpurODISHA RAB12017-18 MayurbhanjODISHA RAB12017-18 BoudhODISHA RAB12017-18 CuttackODISHA RAB12017-18 Khurdha

•••

ODISHA MalkangiriRAB12017-18

Annexure-IV

BANK INVOICE

Bank Name _ Invoice no----Date

Address OF Bank _

PAN No

Tin No

CGST Regn No-

SGST Regn No-

To

ame of Insurance company

Address of Insurance company

Description Rate TotalBank service charges, for 4% of the farmer shareservicing the crop insurance remitted to insurancescheme as per stategovernment notification no

Datedissued by the

state govt ofSub TotalService Tax @ %Total due

Service Tax Registration Number: _

Your invoice total is Rupees only.

All payments may be transferred through NEFT in bank account no _

Name of the bank IFSC code _

MICR code -----

If you have any questions concerning this invoice, contact phone _

For Bank------------

Authorised Signatory

Instruction to the Tenderers IBidders

1. The Tenderer shall carefully go through the tender documents and fully confirm himself as

per the terms & conditions contained therein before submission of tender. If tenderer finds

discrepancies in or omission or in case of doubt as to their meaning, should at once notify to

the Commissioner-cum-Director and obtain clarification in writing prior to submission of the

tender.

2. The Technical and Financial Bids should be submitted in separate sealed covers both

placed inside a third Cover. Each cover should be superscribed as follows.

I. TECHNICAL BID FOR PMFBY- Rabi 2017-18

II. FINANCIAL BID FOR PMFBY- Rabi 2017-18

III. OFFER DOCUMENTS FOR PMFBY- Rabi 2017-18

3. The tender document has to be only put in to the "Tender Box" kept in the PMFBY Cell,

Directorate of Agriculture & Food Production, Odisha, Heads of the Deptt. Building no later

than 12.00 Noon (1ST) of 21.10.17 No tenders shall be received by hand.

4. All tender documents should be clearly written in legible handwriting preferably typed.

5. Overwriting corrections and use of eraser is prohibited.

6. The offer price should be both in figures and word.

7. The selected bidders cannot exit the programme at any stage of Rabi-2017-18 season.

8. This bid document is applicable for only Rabi 2017-18.

Check list of documents to be submitted:

1. Technical Bid duly signed by authorised signatory of the company or his

representative duly authorized by such signatory.

2. Financial Bid duly signed by authorised signatory of the company or his

representative duly authorized by such signatory.

3. Details of Company Profile.

4. Date of incorporation and/or commencement of Crop Insurance Business:

5. Proof of empanelment by Government of India under PMFBY-

6. Bid document authenticated with seal & signature of the authorized signatory of the

participating insurance company as a mark of acceptance of terms.

7. Proposed publicity plan of the Company to improve penetration (the Company will have to

take additional measures if so requested by the State Government)

8. List of welfare activities the company desires to do if it is finally selected for Rabi 2017-18

9. Name, Designation, seal, email 10, phone, mobile No. of authorized signatory.

10. Performance of the Company in crop insurance in recent years showing level of penetration

among loanee and non-loa nee farmers and timely claim payment

11. Declaration on authorized channel partner / insurance intermediaries.

(Photo Copy/Scanned copies of self attested documents are to be attached)