Live Meeting 2008Live Meeting 2008

FundamentalsFundamentals

OverviewOverview

Microsoft Office Live Meeting is a hosted WebMicrosoft Office Live Meeting is a hosted Webconferencing service that connects and engagesconferencing service that connects and engagesaudiences in online meetings, training, andaudiences in online meetings, training, andevents through a reliable, enterprise-classevents through a reliable, enterprise-classhosted service.hosted service.

USANA recognizes the benefits of prospectingUSANA recognizes the benefits of prospectingand marketing with the added advantage ofand marketing with the added advantage oftechnology and wants to empower ourtechnology and wants to empower ourassociates with these tools and technologiesassociates with these tools and technologiesallowing them to effectively build their businessallowing them to effectively build their businessat a fraction of the cost and without the hassle ofat a fraction of the cost and without the hassle oftravel.travel.

10 reasons to use Live Meeting10 reasons to use Live Meeting

Travel less - Travel less - Communicating and collaborating online and in real time means you don't need to leave your deskCommunicating and collaborating online and in real time means you don't need to leave your deskto conduct effective meetings with others. Save time and money by meeting online and avoid all the hassles ofto conduct effective meetings with others. Save time and money by meeting online and avoid all the hassles ofbusiness travel.business travel.

Increase productivity - Increase productivity - Spend your time wisely and avoid downtime associated with getting to and from yourSpend your time wisely and avoid downtime associated with getting to and from yourmeetings. You can meet more frequently with customers, colleagues, and business partners, thereby increasingmeetings. You can meet more frequently with customers, colleagues, and business partners, thereby increasingyour business output in the same amount of time.your business output in the same amount of time.

Reduce costs - Reduce costs - By conducting online meetings, online training, and online events, Live Meeting offers anBy conducting online meetings, online training, and online events, Live Meeting offers animpressive return on your investment over the cost of conducting business face-to-face.impressive return on your investment over the cost of conducting business face-to-face.

Be efficient - Be efficient - A customizable rich client and a Web client for remote attendee flexibility ensures an efficient userA customizable rich client and a Web client for remote attendee flexibility ensures an efficient userexperience, effective collaboration, and a focus on the meeting content at-hand.experience, effective collaboration, and a focus on the meeting content at-hand.

Conduct trainings and large events - Conduct trainings and large events - Live Meeting supports a diverse set of circumstances ranging from aLive Meeting supports a diverse set of circumstances ranging from aspontaneous meeting between two people working on a document, to large-scale training and events withspontaneous meeting between two people working on a document, to large-scale training and events withhundreds or even thousands of participants.hundreds or even thousands of participants.

Deeply engage your audience - Deeply engage your audience - Deliver more immersive presentations that bring together multipleDeliver more immersive presentations that bring together multiplecommunication channels including live and recorded video, chat, slide and application sharing, VoIP and PSTNcommunication channels including live and recorded video, chat, slide and application sharing, VoIP and PSTNaudio, and audience feedback tools.audio, and audience feedback tools.

Get more value from your meetings Get more value from your meetings —— even after you're done - even after you're done - With Live Meeting, participants can recordWith Live Meeting, participants can recordmeetings or training events in high fidelity and store them locally or on the service. These recordings becomemeetings or training events in high fidelity and store them locally or on the service. These recordings becometraining assets that can be viewed by the rest of the organization at their convenience.training assets that can be viewed by the rest of the organization at their convenience.

Collaborate in real time - Collaborate in real time - Share, collaborate, and discuss your projects in real time. Windows of opportunity areShare, collaborate, and discuss your projects in real time. Windows of opportunity areshort, and you canshort, and you can’’t afford to wait for everyone to be in the same place, at the same time. Make critical decisionst afford to wait for everyone to be in the same place, at the same time. Make critical decisionsquickly, with all the stakeholders, regardless of geography.quickly, with all the stakeholders, regardless of geography.

Simplify administration and deployment - Simplify administration and deployment - Whether you are a company with 5 employees or 50,000, you canWhether you are a company with 5 employees or 50,000, you caneasily enable everyone in your organization to conduct effective online meetings. With a variety of administrationeasily enable everyone in your organization to conduct effective online meetings. With a variety of administrationtools, you can comply with corporate policies and easily manage users of the Live Meeting service.tools, you can comply with corporate policies and easily manage users of the Live Meeting service.

Count on a trusted, reliable service - Count on a trusted, reliable service - With a proven track record and a focus on scalability and reliability, LiveWith a proven track record and a focus on scalability and reliability, LiveMeeting enables you to conduct your online meetings, training, and events at a moment's notice.Meeting enables you to conduct your online meetings, training, and events at a moment's notice.

AutoshipAutoship

Once you understand the benefits ofOnce you understand the benefits of

using Live Meeting, simply add Liveusing Live Meeting, simply add Live

Meeting Web Conferencing to yourMeeting Web Conferencing to your

Autoship Autoship and it will be added to yourand it will be added to your

USANA.com homepage automatically.USANA.com homepage automatically.

Installing Live MeetingInstalling Live Meeting

Log into your USANA.com homepage. Click onLog into your USANA.com homepage. Click on

““Income Income MaximizerMaximizer”” then then ““Web ConferencingWeb Conferencing””,,

and then click on and then click on ““Click here to go to LiveClick here to go to Live

MeetingMeeting””..

USANA Live MeetingUSANA Live Meeting

Configuration PageConfiguration Page

Your configuration page

allows you to view and

manage meeting

information and

configure preferences.

Clicking meet now will

launch the Microsoft

Live Meeting console.

InstallationInstallation

Before you join a meeting for the first time, youBefore you join a meeting for the first time, youshould check whether the Microsoft Officeshould check whether the Microsoft OfficeLive Meeting client is installed on your computerLive Meeting client is installed on your computerby clicking by clicking StartStart, clicking , clicking All ProgramsAll Programs, and, andthen looking in the program list for then looking in the program list for MicrosoftMicrosoftOffice Live Meeting 2007Office Live Meeting 2007..

If not, you will be asked to download and installIf not, you will be asked to download and installa program file when you start your meeting.a program file when you start your meeting.There are many ways to do this, for now simplyThere are many ways to do this, for now simplyclick on click on ““Meet nowMeet now””. Run the program and Live. Run the program and LiveMeeting will launch.Meeting will launch.

Attendees / PresentersAttendees / Presenters

Presenters have the ability to upload andPresenters have the ability to upload and

share content as well as configureshare content as well as configure

preferences and settings.preferences and settings.

Attendees are only able to view andAttendees are only able to view and

annotate content by default. Attendees areannotate content by default. Attendees are

sent an email invitation which brings themsent an email invitation which brings them

directly in to your Live Meeting once thedirectly in to your Live Meeting once the

Live Meeting software is installed.Live Meeting software is installed.

Schedule a Live MeetingSchedule a Live Meeting

Login to Live MeetingLogin to Live Meeting..

Under Under MeetMeet, click , click Schedule MeetingSchedule Meeting..

In the In the AttendeesAttendees text box, enter the e-mail addresses for your text box, enter the e-mail addresses for yourinvitees, separating each address with a semi-colon.invitees, separating each address with a semi-colon.

In the In the PresentersPresenters text box, enter the e-mail addresses for people text box, enter the e-mail addresses for peoplewhom you want to be able to present in the meeting.whom you want to be able to present in the meeting.

In the In the SubjectSubject text box, type a description of your meeting. text box, type a description of your meeting.

Adjust the Adjust the StartStart and and EndEnd dates and times as appropriate. dates and times as appropriate.

In the In the AudioAudio drop-down box, choose the type of audio for your drop-down box, choose the type of audio for yourmeeting. If you intend to use a telephone conferencing service,meeting. If you intend to use a telephone conferencing service,click click Meeting OptionsMeeting Options, click , click AudioAudio, and then enter the, and then enter theconferencing provider information. Click conferencing provider information. Click OKOK..

To set other meeting options, click To set other meeting options, click Meeting OptionsMeeting Options. For details. For detailsabout each setting, at the top of the page, click about each setting, at the top of the page, click HelpHelp..

The default Live Meeting Console

shown here can be customized by

clicking the file menu items and

dragging and dropping them onto

the left, right or bottom of the

screen like so…

The file menu allows you

to access the features

and options available in

live meeting. They are

conveniently tucked out

of the way so that you

can focus on your

presentation and media.

The File MenuThe File Menu

Presenting ContentPresenting Content

To display a presentation or a document to attendeesTo display a presentation or a document to attendees

Click Click ContentContent, click , click ShareShare, and then click , and then click Upload FileUpload File(View Only)(View Only)..

Navigate to the file you want to add.Navigate to the file you want to add.

Click Click OpenOpen. The . The Upload File (View Only) Upload File (View Only) dialog boxdialog boxappears, stating that files may be scanned for viruses.appears, stating that files may be scanned for viruses.Click Click ContinueContinue..

Microsoft Office Live Meeting converts the file to the LiveMicrosoft Office Live Meeting converts the file to the LiveMeeting format and adds it to the Content list. The firstMeeting format and adds it to the Content list. The firstfile you upload automatically displays to the otherfile you upload automatically displays to the othermeeting participants.meeting participants.

Show and Share ApplicationsShow and Share Applications

Live Meeting provides several ways to share applications. When sharing yourLive Meeting provides several ways to share applications. When sharing yourdesktop or a selected area of your desktop, the applications to be shared must bedesktop or a selected area of your desktop, the applications to be shared must beopen.open.

To share and exchange control of an application with a meeting participantTo share and exchange control of an application with a meeting participant

To share an application in the meeting client, click the To share an application in the meeting client, click the ContentContent pane, click pane, click ShareShare,,click click Share a ProgramShare a Program, and then select a file to share., and then select a file to share.

To give control of the application to a participant, click the To give control of the application to a participant, click the Share ControlShare Control icon. icon.

In the In the Give ControlGive Control dialog box, select a participant dialog box, select a participant’’s name, clicks name, click OK OK, and then, in the, and then, in theGive ControlGive Control dialog box, click dialog box, click YesYes..

To take control, the attendee clicks To take control, the attendee clicks OK OK in in the Microsoft Office Live Meeting the Microsoft Office Live Meeting dialogdialogbox.box.

Click the Click the Share Control Share Control icon to continue sharing and take control back from theicon to continue sharing and take control back from theparticipant, or choose another participant with whom to share control.participant, or choose another participant with whom to share control.

Click the Click the End sharing and return to Live MeetingEnd sharing and return to Live Meeting icon to finish sharing and return icon to finish sharing and returnto the presenter meeting client.to the presenter meeting client.

To share your entire desktop or a selected area on your computer, in the To share your entire desktop or a selected area on your computer, in the ContentContentpane, click pane, click ShareShare, click , click Share Your DesktopShare Your Desktop, and then select , and then select AllAll to share your entire to share your entiredesktop or select desktop or select Selected AreaSelected Area to share a selected area on your computer. to share a selected area on your computer.

More ContentMore Content

To create a whiteboardTo create a whiteboard–– Click Click ContentContent, click , click ShareShare, and then click , and then click WhiteboardWhiteboard..

–– When the When the WhiteboardWhiteboard opens, click the drawing and text tools at the bottom of the window to opens, click the drawing and text tools at the bottom of the window tocreate content.create content.

To create a text pageTo create a text page–– Click Click ContentContent, click , click ShareShare, and then click , and then click Text PageText Page..

–– When the text page opens, type your text.When the text page opens, type your text.

To create a pollTo create a poll–– Click Click ContentContent, click , click ShareShare, and then click , and then click Poll PagePoll Page..

–– In the In the Create PollCreate Poll dialog box, type a question, and then type labels for each choice. dialog box, type a question, and then type labels for each choice.

–– Click Click OKOK..

To share a Web pageTo share a Web page–– Click Click ContentContent, click , click ShareShare, and then click , and then click Web PageWeb Page..

–– In the In the New Web PageNew Web Page dialog box, type the URL for the Web page to which you want to point dialog box, type the URL for the Web page to which you want to pointattendees.attendees.

–– Click Click Verify Web PageVerify Web Page. The Web Page Check dialog box appears. If the Web page displays. The Web Page Check dialog box appears. If the Web page displayscorrectly, click correctly, click Create Web PageCreate Web Page..

To share a snapshot of a portion of your screenTo share a snapshot of a portion of your screen–– Click Click ContentContent, click , click ShareShare, and then click , and then click Screen SnapshotScreen Snapshot..

Questions and AnswersQuestions and Answers

Presenters can use the Q&A pane to review and respond to attendee questions. ThePresenters can use the Q&A pane to review and respond to attendee questions. TheQ&A pane identifies the person who asked the question and the time that theQ&A pane identifies the person who asked the question and the time that thequestion was posted. You can view, print, and save a log of all questions that havequestion was posted. You can view, print, and save a log of all questions that havebeen asked during the meeting, along with any answers provided.been asked during the meeting, along with any answers provided.

To display the Q&A paneTo display the Q&A pane–– In the command bar, click In the command bar, click Q&AQ&A. The . The Q&AQ&A pane appears with a list of all questions received pane appears with a list of all questions received

from attendees.from attendees.

To answer a question for all attendeesTo answer a question for all attendees–– In the In the Q&AQ&A pane, click the pane, click the ManageManage tab. tab.

–– Click the question that you want to answer.Click the question that you want to answer.

–– In the answer box, enter your response, and then click In the answer box, enter your response, and then click Reply to AllReply to All. The question appears. The question appearswith your answer in the with your answer in the Q&AQ&A pane of every meeting participant. pane of every meeting participant.

To answer a question privatelyTo answer a question privately–– In In Q&AQ&A pane, click the pane, click the ManageManage tab. tab.

–– Click the question that you want to answer.Click the question that you want to answer.

–– In the answer box, enter your response, and then click In the answer box, enter your response, and then click Reply PrivatelyReply Privately. The question. The questionappears with your answer in the appears with your answer in the Q&AQ&A pane of the person who asked the question. pane of the person who asked the question.

Audio and VideoAudio and Video

Depending on how the meeting organizer has set up theDepending on how the meeting organizer has set up themeeting, you can communicate with the other attendeesmeeting, you can communicate with the other attendeeseither through your computer or through a telephoneeither through your computer or through a telephoneconference call. You can also connect a webcam to yourconference call. You can also connect a webcam to yourcomputer so that other attendees can see you. In the e-computer so that other attendees can see you. In the e-mail invitation, read the mail invitation, read the Audio InformationAudio Information section to section tofind out whether the meeting uses computer audio orfind out whether the meeting uses computer audio ortelephone conferencing.telephone conferencing.

If the meeting uses If the meeting uses Computer AudioComputer Audio, you can connect, you can connectto the meeting and use your computerto the meeting and use your computer’’s speakers and as speakers and amicrophone, or you can use a headset with amicrophone, or you can use a headset with amicrophone.microphone.

If the meeting uses If the meeting uses Telephone ConferencingTelephone Conferencing, you can, you canuse your telephone to dial into the conferencing service.use your telephone to dial into the conferencing service.

Audio is enabled by default.Audio is enabled by default.

Hybrid AudioHybrid Audio

Hybrid Conference calls use both Telephone and Computer Audio.Hybrid Conference calls use both Telephone and Computer Audio.

To enable Hybrid Audio you will need to schedule a new meeting.To enable Hybrid Audio you will need to schedule a new meeting.Click Meeting Options and then Audio to bring up the hybrid audioClick Meeting Options and then Audio to bring up the hybrid audiooptions.options.

Audio must be set to Telephone and Computer Audio Conferencing.Audio must be set to Telephone and Computer Audio Conferencing.Use the Conferencing provider of your choice, if they are not listed,Use the Conferencing provider of your choice, if they are not listed,choose Other choose Other –– Computer and Telephone audio supported. Computer and Telephone audio supported.

Enter your conference providerEnter your conference provider’’s information correctly in the boxess information correctly in the boxesprovided for phone number, participant and leader code andprovided for phone number, participant and leader code andadditional dialing keys. Your conference provider will be able toadditional dialing keys. Your conference provider will be able toprovide you with this information.provide you with this information.

Once the Conference call is initiated, open the Live Meeting andOnce the Conference call is initiated, open the Live Meeting andclick voice and video. Select options and click connect Telephoneclick voice and video. Select options and click connect Telephoneand computer audio.and computer audio.

Record your meetingRecord your meeting

Record Your MeetingRecord Your Meeting

To record a meetingTo record a meeting

Before recording your meeting, in the Before recording your meeting, in the RecordingRecording pane, pane,click click OptionsOptions to access the to access the Personal RecordingPersonal RecordingOptionsOptions dialog box. Choose where you want to save dialog box. Choose where you want to saveyour recording and what you want to record.your recording and what you want to record.

To record your meeting, in the To record your meeting, in the RecordingRecording pane, click pane, clickRecordRecord..

To save your recording, click the To save your recording, click the StopStop icon, and choose icon, and chooseSave RecordingSave Recording..

To check the status of your recording, click To check the status of your recording, click StartStart, click, clickAll ProgramsAll Programs, click , click Microsoft Office Live MeetingMicrosoft Office Live Meeting20082008, and then click , and then click Microsoft Office Live MeetingMicrosoft Office Live MeetingRecording ManagerRecording Manager..