Littlehampton Ma 01903 732063 • 01903 731690 …...Littlehampton Town Council Ma nor House- Church...

Littlehampton Town Council

Manor House- Church Street- Littlehampton· West Sussex BN17 5EW Telephone: 01903 732063 • Facsimile: 01903 731690 [email protected] • www.littlehampton-tc.gov.uk

Town Clerk - Peter Herbert

______________________________________________________________________________ 11th May 2018

You are hereby summoned to attend the ANNUAL MEETING of the TOWN COUNCIL to be held in the NEW MILLENNIUM CHAMBER, MANOR HOUSE, CHURCH STREET, LITTLEHAMPTON on THURSDAY 17 MAY 2018 at 6.30PM

PETER HERBERT Town Clerk

AGENDA

2018/2019

1. EVACUATION PROCEDURES

2. FILMING OF COUNCIL MEETINGS USE OF SOCIAL MEDIA AND MOBILEPHONESDuring this meeting the public are allowed to film the Committee and officersonly from the front of the public gallery, providing it does not disrupt themeeting. Any items in the Exempt Part of an agenda cannot be filmed. Ifanother member of the public objects to being recorded, the person(s) filmingmust stop doing so until that member of the public has finished speaking. Theuse of social media is permitted but all members of the public are requestedto switch their mobile devices to silent for the duration of the meeting.

3. APOLOGIES

4. DECLARATIONS OF INTERESTMembers and Officers are reminded to make any declaration of disclosablepecuniary or personal and/or prejudicial interests that they may have inrelation to items on this Agenda.You should declare your interest by stating:(a) the item you have the interest in(b) whether it is a disclosable pecuniary interest, whereupon you will be

taking no part in the discussions on that matter, or(c) (i) whether it is a personal interest and the nature of the interest

(ii) whether it is also a prejudicial interest(iii) If it is a prejudicial interest, whether you will be exercising your

right to speak under PUBLIC FORUM

It is recorded in the register of interests that: • Cllr Walsh KStJ is a Member of Arun District Council, West Sussex

County Council and Littlehampton Harbour Board

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mailto:[email protected]

http://www.littlehampton-tc.gov.uk/

• Cllr Buckland is a Member of Arun District Council and West SussexCounty Council

• Cllr Purchese is a Member of Arun District Council and West SussexCounty Council

• Cllr Warren QVRM is a Member of Arun District Council• Cllr Ayres is a Member of Arun District Council• Cllr Gammon is a Member of Arun District Council• Cllr Northeast is a Member of Arun District Council

You then need to re-declare your interest and the nature of the interest at the commencement of the item or when the interest becomes apparent.

5. PUBLIC FORUMMembers of the public are invited to ask questions or raise issues which arerelevant and are the concern of this Council. A period of 15 minutes isallocated for this purpose. If possible, notice of intention to address Councilshould be given to the Clerk by noon of the day of the meeting.

6. TOWN MAYOR’S VALEDICTORY STATEMENT and presentation of TOWNMERIT AWARDSTo receive the valedictory statement of the outgoing Town Mayor, CouncillorB Blanchard-Cooper.

7. COUNCIL’S RESPONSEMembers of the Council to respond to the Town Mayor’s valediction.

8. ELECTION OF TOWN MAYORTo elect and appoint a Town Mayor who will also be Chair of the Council.

9. DECLARATION OF OFFICE AND WELCOME ADDRESSTo receive the Town Mayor’s declaration of acceptance of office.

9.1 To recognise and install the Mayor’s Consort.

10. APPOINTMENT OF DEPUTY MAYORTo elect and appoint a Deputy Mayor who will also be Vice-Chair of the Council and Town Mayor elect.

11. APPOINTMENT OF COMMITTEES AND REPRESENTATIVES ON OUTSIDE BODIES – report herewith, proposals in red (pages 5 - 7).

12. MINUTESTo confirm and sign the Minutes of an Ordinary Meeting of the Town Council held on 29th March 2018, circulated herewith (pages 8 – 14).

13. REPORTS OF COMMITTEES – (NON-EXEMPT)13.1 Recommendations from Committees

There are no recommendations from Committees that need approval by Council.

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13.2 Committee Minutes (Non-Exempt) 13.2.1 Policy and Finance

The next meeting for this Committee is on Monday 11th June 2018.

13.2.2 Community Resources To receive the Minutes of the meeting held on Thursday 12th April 2018 – circulated herewith (pages 15 – 20) - at which the following items were discussed; Minutes - (82.1) Littlehampton Harbour Board – Changes to the Schedule of Charges (82.2) Littlehampton Ferry Service (82.3) Southfields Playground (82.4) Allotments (84.1) Arun Youth Projects Update. (84.3) Museum Periodic Report (84.4) Events Periodic Report (84.5) Keystone Centre (84.6) Masterplan - North Littlehampton (84.7) Commemoration of the End of WW1

13.2.3 Planning and Transportation To receive the Minutes of the meeting held on Tuesday 3rd April 2018 – circulated herewith (pages 21 – 26) - at which the following items were discussed; Minutes – (132.1) Planning Applications – Lists 10,11,12 and 13. (133.1) Public Rights of Way Management (134.) Masterplan – North Littlehampton (134.1) Planning Application LU/278/17/RES - North Littlehampton Strategic

Development Site, Land West of Toddington Park, Toddington

13.2.4 Planning and Transportation To receive the Minutes of the meeting held on Monday 30th April 2018 – circulated herewith (pages 27 – 32) - at which the following items were discussed; Minutes – (143.1) Planning Applications – Lists 14, 15, 16 and 17 (143.2) Update on the Main Modifications to the Arun Local Plan (144.1) West Sussex Bus Strategy Consultation (144.2) Traffic Regulation Order: Clarence Avenue, Courtwick Road in

Littlehampton (144.3) Traffic Regulation Order: Pier Road in Littlehampton (144.4) No.15 Bus Update and Figures (145.1) North Littlehampton Public Meeting on 21st March 2018

13.2.5 Property and Personnel The next meeting for this Committee is on Monday 4th June 2018.

13.2.6 Governance and Audit The next meeting for this Committee is on Tuesday 3rd July 2018.

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14. OFFICER’S REPORTS – NON-EXEMPT14.1 In accordance with the Town Council’s Financial Regulations Council is asked

to confirm the named persons authorised to sign cheques and any changes that may be required to the Bank Mandate following confirmation of the Committee appointments for 2018/19. (The Town Mayor and Chair of Community Resources, Planning and Transportation, Policy and Finance and Property and Personnel).

14.2 Littlehampton Bonfire Society At it’s meeting on the 15th March 2018 the Community Resources Committee agreed additional funding for the Society for the remaining two years of their service funding agreement with the Town Council. However, the resolution of the Committee lacked clarity on how the additional support would be funded. Having considered the options it is therefore RECOMMENDED that:

The additional £1,500 funding be approved by Council as a Supplementary Estimate.

15. REPORTS OF REPRESENTATIVES ON OUTSIDE BODIESMembers are invited to report on any business relating to their attendance onan outside body as the elected representative of the Town Council.

16. MASTERPLAN – NORTH LITTLEHAMPTON

17. EXEMPT BUSINESSTo RESOLVE that:

Members exclude the public and accredited representatives of the press under Section 100 Local Government Act 1972 due to the confidential nature of the business to be conducted.

The following item is confidential for Members of the Council only in accordance with Paragraph 3, Part 1 of Schedule 12A of the Local Government Act 1972, being information relating to relating to the financial or business affairs of any particular person (including the authority holding that information).

18. OFFICER’S REPORTS - EXEMPT18.1 Keystone Youth Facility - report circulated to Members of the Council only.

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DRAFT

Chair Cllr Dr Walsh KStJ Cllr Purchese / Baker *Vice Chair Cllr Gammon Cllr Northeast

Cllr Buckland Cllr C Blanchard-Cooper

Chair Cllr Buckland Cllr BakerVice Chair Cllr Tandy Cllr Warren QVRM

Cllr Purchese Cllr C Blanchard-Cooper

Chair Cllr Northeast Cllr Squires Cllr VacancyVice Chair Cllr Warren QVRM Cllr C Blanchard-Cooper Cllr Purchese

ChairCllr C Blanchard-Cooper (River)

Cllr Tandy(Brookfield)

Cllr Ayres (Courtwick with Toddington)

Vice ChairCllr Buckland(River)

(Beach) / Chester (Cornfield) *

Cllr Warren QVRM (Brookfield)

Chair Cllr Baker * Cllr C Blanchard-CooperVice Chair Cllr Squires / Purchese * Cllr Rickeard

Cllr Ayres

Cllr Ayres Cllr Dr Walsh KStJCllr Northeast

Chair Cllr Buckland Cllr B Blanchard-Cooper

Vice-Chair Cllr Tandy

Co-opted Members

Proposed Committee Membership 2018/19

CommitteePolicy & Finance Committee

Community Resources Committee

Governance & Audit Committee

Planning & Transportation Committee

Allotments Working Group

Messrs. Feist, Farquhar, Humphrey, Weights & Oliver

Property & Personnel Committee

Editorial Board

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PROPOSED REPRESENTATIVES ON OUTSIDE BODIES 2018-19

Page 1 of 2

Organisation Frequency Time Total No.of Reps.

Officer Councillor Nominations

50 Up Club Quarterly 12.00 noon

1 X 1 Assistant Town Clerk

Littlehampton Health Service Advisory Group

5 X1 X4 Cllr Ayres Cllr Northeast Cllr Dr Walsh KStJ Cllr B Blanchard-Cooper Plus ATC

Arun Co-ordinated Community Transport

Quarterly 3.30pm 1 X1 Cllr Warren QVRM

VAAC (Voluntary Action Arun & Chichester) formerly CVS Arunwide

8 weekly Wednesdays Bognor or Littlehampton

12.30-2.00pm

1 X1 Assistant Town Clerk

Joint Eastern Arun Area Committee (JEAAC)

Quarterly Evening 2 X1 1 main and 1 substitute Plus TC/ATC as required

Cllr B Blanchard-Cooper Cllr Squires (sub)

JEAAC - Highways & Transportation – Sub-Committee

1 1 main and 1 substitute

Cllr Chester No substitute as such as Cllr Purchese already sits on this body as a WSCC Cllr

Keystone Centre Monthly 6.00pm 1 X1 Cllr Assistant Town Clerk

Littlehampton Badminton & Squash Club

1 X1 Events Manager

Littlehampton Bonfire Society

Communications only

N/a 1 X1 Events Manager

Littlehampton Sportsfield Management Committee

6 weekly Mondays

7.30pm 1 X1 Chair of CRC

Littlehampton, Bognor Regis & Chichester CAB

Wednesdays Every other month

4.45pm 1 X 1 Cllr Assistant Town Clerk

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PROPOSED REPRESENTATIVES ON OUTSIDE BODIES 2018-19

Page 2 of 2

Organisation Frequency Time Total No.of Reps.

Officer Councillor Nominations

Shopmobility Monthly – early evening variable

5.45pm 2 X 2 Cllrs Assistant Town Clerk

ADC/LTC Liaison Quarterly 5.00pm 6 X1 To select x6 main & no substitute

Mayor - Cllr B Blanchard-Cooper Cllr Ayres Cllr Buckland Cllr Squires Cllr Dr Walsh KStJ Cllr Baker Town Clerk

North Littlehampton Members Steering Group

Periodic AM 4 X1 X3 Cllr Tandy Cllr B Blanchard-Cooper Cllr Dr Walsh KStJ Town Clerk

Sports Forum Quarterly 1 1 X1 CRC Chair Events Manager

Town Traders Forum

Twice a year 1 X1 Town Clerk / Communications Manager

NALC / SALC matters

1 X1 Town Clerk

Wick Information Centre Management Committee

6 weekly Monday or Wednesday

4.30-6.00pm flexible

1 X1 Cllr Squires

Littlehampton Children and Family Centre

6 weekly 10am-12.30pm

1 X1 Assistant Town Clerk

Littlehampton Organisation of Contemporary Arts (LOCA)

AGM 1 X1 Events Manager / Assistant Town Clerk

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_______________________________________________________________________________________

MINUTES of the ORDINARY MEETING of the TOWN COUNCIL held in the NEW MILLENNIUM CHAMBER, MANOR HOUSE, CHURCH STREET, LITTLEHAMPTON on THURSDAY 29 MARCH 2018 at 6.30pm

PRESENT: Cllr B Blanchard-Cooper (Mayor), Ayres, *Baker, C Blanchard-Cooper, Buckland, Calvert, Chester, Northeast, Squires, Tandy, *Dr Walsh KStJ and Warren QVRM

2017/2018

72. EVACUATION PROCEDURESThe Mayor outlined the evacuation procedures.

73. FILMING OF COUNCIL MEETINGS USE OF SOCIAL MEDIA ANDMOBILE PHONESThe procedures were noted.

74. APOLOGIESThere were apologies from Councillors Gammon, Purchese andRickeard.

75. DECLARATIONS OF INTERESTMembers and Officers were reminded to make any declarations ofdisclosable pecuniary or personal and/or prejudicial interests thatthey might have in relation to items on the Agenda. The standingdeclarations were noted. The Mayor declared a disclosable pecuniaryinterest in matters relating to Littlehampton Bonfire Society as amember of the society and stated that he would leave the meeting ifthere was any discussion on the matter.

76. MINUTESThe Minutes of the meeting held on Thursday 25 January 2018(previously circulated) were confirmed as a true record and signed bythe Mayor.*Councillor Baker joined the meeting at 6:35pm

77. TOWN MAYOR’S REPORT and URGENT ITEMS77.1 Police Incident: The High Street

Councillors and members of the public were reminded not to discuss any specific details relating to the serious incident in the High Street, as it was still an active Police investigation.

Manor House ∙ Church Street, ∙ Littlehampton, ∙ West Sussex BN17 5EW Telephone: 01903 732063 ∙ Facsimile: 01903 731690

[email protected] ∙ www.littlehampton-tc.gov.uk


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In light of the recent events, Council was asked to support a Motion calling for action to tackle the recent escalation in anti-social behaviour in Littlehampton and stating that residents and Councillors were united in their concern and condemned the sudden rise in severe incidents in and around the Town. Furthermore, there was a growing sense of frustration within the community about the impact of changes to local policing and Councillors were united in the call for a return to neighbourhood policing. It was acknowledged that a number of agencies were already engaged in work aimed at bringing an end to the current cycle of what was perceived to be gang-led violence. It was also recognised that the whole community needed to come together to support this work and importantly to cooperate with all investigations and to notify the Police urgently if they had any information particularly in relation to the most recent incident in the Town Centre. Members were united in their support of this Motion and considered it important that the local MP be invited to attend any meeting. It was therefore RESOLVED that:

This Council condemns the rise in anti-social behaviour, criminal damage and violence seen in our Town Centre, seafront and Wick areas over the recent months. These have rightly been the focus of several public and private meetings between traders, Police, Councillors and the local MP. We call on the whole community to cooperate fully with all investigations to help bring to an end this cycle of gang-led violence. We call upon West Sussex County Council, the Arun District Council Anti-Social Behaviour Unit, the Police, the Youth Offending Team, as well as the County Council Cabinet Members for Community Safety and Children and Young People to consider all measures to end the rising tide of intimidation and crime.

77.2 Minute’s Silence The Council observed a minute’s silence in remembrance of the passing of Lieutenant Commander Andy Hawkes MBE, former Councillor and Mayor of Littlehampton, on 12th February 2018. The Late Lieutenant Commander Hawkes MBE had been a stalwart supporter and close friend of the Council and the Town and would be missed.

77.3 Standing Orders It was proposed that the standing order that required Councillors to stand at Council meetings when speaking be suspended for Councillor

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C Blanchard-Cooper. The proposal was duly seconded, and it was therefore RESOLVED that:

The Town Council’s Standing Orders in this respect be waived for Councillor C Blanchard-Cooper for the duration of the meeting.

77.4 Mayoral Engagements The Mayoral list was circulated to Members (copy attached to the minutes) and set out the range of functions that the Mayor had attended since the last Full Council meeting. The Mayor was pleased to report that fundraising for his chosen charities was proving to be very successful and he thanked everyone for supporting his charity night event. In conclusion, he invited Members to join him at St Marys Church on the 6th May 2018 to celebrate the work of the local voluntary groups and individuals in the Town.

78. PUBLIC FORUMThere were three members of the public present.

78.1 The Chairman of the Wick Information Centre, Mr Raby, addressed the Council and presented an outline of a proposal to explore a closer partnership between the Town Council and All Saints Church. This would involve looking at an increased presence in Wick and sustaining the community services provided by the Wick Information Centre. He therefore sought Members support to investigate options further with the Town Council in this respect. The Mayor thanked Mr Raby for articulating this proposal. It was noted that written details of the proposal had been passed to the Town Council and would be investigated alongside other options for the long-term provision of youth/community Facilities in Wick that Members would be considering in the next few weeks.

78.2 Mr Terry Ellis addressed the Council on several matters. Regarding the recent crime in the Town, he proposed that the Town Council ask the Police and Crime Commissioner to reinstate Police Community Support Officers (PCSO’s) in the Town. He asked if there was anything the Town Council could do to tidy up and repair the stone blocks in the former Waitrose carpark as they were becoming an eyesore. Finally, drawing Members attention to the new kite surfing school proposed on the seafront, he asked if there was provision for the public to take shelter and if not, were there other options.

78.3 It was noted that the Town Council would take forward the suggestion of reinstating PCSO’s in the Town as part of the ongoing discussions referenced in the earlier debate of the Notice of Motion. Regarding the stone blocks behind Waitrose, it was suggested that this be raised with the District Council at the next liaison meeting with the Town Council.

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The Town Clerk was unaware of shelters being included as part of the new Building.

79. CORRESPONDENCE OR ISSUES IN RESPECT OF THE DISTRICTOR COUNTY COUNCILThere was none.

80. REPORTS OF COMMITTEES – (NON-EXEMPT)80.1 Recommendations from Committees

Council considered a report (previously circulated) which drew together the recommendations from the last cycle of Committee meetings that needed to be approved by Council, of which there were four from the Policy and Finance Committee and two from the Governance and Audit Committee.

80.1.1 Policy and Finance Committee: 12th March 2018 Minute 55.1 Procurement Policy Council was recommended to approve minor changes to the Town Council’s Procurement Policy (previously circulated) to reflect the change to the title of ‘Finance and Resources Manager’ to Responsible Financial Officer. It was RESOLVED that:

The Procurement Policy be approved.

80.1.2 Minute 58.1 Annual Investment Strategy 2018/19 Council was recommended to approve the Investment Strategy for 2018/19 (previously circulated). It was noted that within the constraints of the Strategy, other options to increase returns were being investigated and that the outcome would be reported back to the Policy and Finance Committee. It was therefore RESOLVED that:

The Annual Investment Strategy 2018/19 as set out in Appendix A attached to the report be approved.

80.1.3 Minute 58.3 Internal Audit – Risk Management and Insurance Council was recommended to approve a change to the Bank Mandate requiring three signatures for cheques of over £250,000. This was part of a package of measures that were being introduced as a result of a risk assessment of the Town Council’s insurance arrangements by the Internal Auditor and a review subsequently conducted by the Responsible Financial Officer. It was noted that a review of the Town Councils Standing Orders and Financial Regulations would be required to reflect these changes. It was therefore RESOLVED that:

The Town Council’s bank mandate be updated to reflect the requirement of three authorised signatories to sign cheques over the value of £250,000.

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80.1.4 Minute 58.4 Earmarked Reserves Policy Council was recommended to approve the draft policy for earmarked reserves (previously circulated). It was noted that no changes were proposed, and it was therefore RESOLVED that:

The Earmarked Reserves Policy be approved.

80.1.5 Governance and Audit Committee: 6th February 2018 Minute 18.4 Annual Review of Internal Controls and the Annual Governance Statement. It was RESOLVED that:

Statements 2, 5, 6 and 7 of the Annual Governance Statement as set out in Appendix B attached to the report, be approved.

80.1.6 Minute 18.5 Annual Review of Corporate Risk Register Council was recommended to approve the Council’s Risk Registers (previously circulated). These had been updated following an internal review of the register by Senior Officers. It was RESOLVED that:

The updated Risk Registers be approved.

80.2 Committee Minutes (Non-Exempt) 80.2.1 Policy and Finance

Council received the Minutes of the meeting held on Monday 12 March 2018 (previously circulated). Regarding Minute 57.3, Arun District Council Car Parking Charges, it was noted that a draft response had been prepared and would be submitted following this meeting.

80.2.2 Regarding Minute 58.1, the Annual Investment Strategy 2018/19, it was noted that the precept was forecast to increase by approximately 1.9% for 2018/19 and 1% thereafter. It was explained the potential to combine funds with other local authorities would be investigated in accordance with the Investment Strategy which was very much focussed on balancing the level of risk and return.

80.2.3 Community Resources Council received the Minutes of the meeting held on Thursday 15 February and Thursday 15 March 2018 (previously circulated). Regarding Minute 72.5, Ways of Marking the Centenary of the End of World War 1 (WW1), the decision not to proceed with improvements to the lighting at the War Memorial was questioned. It was also suggested that a permanent memorial be investigated as part of the proposals to commemorate the end of WW1. It was however observed that the timescale for this project was tight. The Committee had therefore

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selected a range of projects to be investigated further and it was noted that a full report of the options selected together with indicative costs would be presented to the next Community Resources Committee for consideration at their next meeting on 12th April 2018.

80.2.4 Regarding Minute 70.1, the Littlehampton Ferry, it was noted that the Harbour Board’s response would be circulated to the Committee.

80.2.5 Planning and Transportation Council received the Minutes of the meeting held on Monday 5 February and Monday 5 March 2018 (previously circulated). Regarding Minute 122.1, Bus Services, Councillor Chester made a personal statement regarding the future of the No.15 bus service. He noted that efforts were now focussed on working with the operator and West Sussex County Council to explore ways of encouraging usage taking into consideration the future needs of residents in North Littlehampton. Councillor Chester was disappointed that a working partnership with Rustington Parish Council had not been achieved and gave a personal apology regarding the bus service and its cost to residents. It was noted that a wide range of options were being explored to make the service more sustainable including subsidies, promotions, sponsorship and changes to the route. *Councillor Dr Walsh KStJ left the meeting at 7.35pm.

80.2.6 Property and Personnel Council received the Minutes of the meeting held on Monday 19 March 2018 (previously circulated). Regarding Minute 45.3, Amenity Team Vehicle, clarification was sought on the durability and capability of an electric van. It was noted that an electric van was more practical for the majority of jobs completed by the A Team and provided an environmentally friendly replacement to the current vehicle.

80.2.7 Regarding Minute 45.4, the Keystone Centre, the need for effective public consultation was emphasised and it was confirmed that this would incorporated within the work plan when a decision had been made on the way forward.

80.2.8 Governance and Audit Council received the Minutes of the meeting held on Tuesday 6 February 2018 (previously circulated) with no matters arising.

81. OFFICER’S REPORTSThere were none.

82. REPORTS OF REPRESENTATIVES ON OUTSIDE BODIES82.1 As a representative of the Arun Co-Ordinated Community Transport

(ACCT), Councillor Warren QVRM, informed Members that ACCT were progressing with plans to merge with Sammy’s and would be moving operations to a new unit in Tangmere.

83. MASTERPLAN – NORTH LITTLEHAMPTON

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83.1 It was observed that the public meeting held on 21st March 2018 had been informative and well attended. A draft a set of draft minutes had been prepared and would be included on the agenda for consideration by the Planning and Transportation Committee at its meeting on 30th April 2018.

84. EXEMPT BUSINESSThere was none.

The meeting closed at 7:57pm

___________________ TOWN MAYOR

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_______________________________________________________________________________________

MINUTES of the COMMUNITY RESOURCES COMMITTEE held in the NEW MILLENNIUM CHAMBER, MANOR HOUSE, CHURCH STREET, LITTLEHAMPTON on THURSDAY 12 APRIL 2018 at 6.30PM

Present: Cllrs Buckland (Chair), C Blanchard-Cooper, Chester (Substitute for Councillor Baker), Tandy, and Warren QVRM. The Mayor attended Ex-Officio*.

2017/2018

77. EVACUATION PROCEDURESThe evacuation procedures were noted.


79. APOLOGIESThere were apologies from Councillor Baker and Purchese.

80. DECLARATIONS OF INTERESTMembers and Officers were reminded to make any declarations ofdisclosable pecuniary or personal and/or prejudicial interests that theymight have in relation to items on the Agenda. The standingdeclarations were noted.

81. MINUTESThe Minutes of the meeting held on 15 March 2018 (previouslycirculated) were confirmed as a true record and signed by the Chair.

82. CHAIR’S REPORT AND URGENT ITEMS82.1 Littlehampton Harbour Board – Changes to the Schedule ofCharges

It was noted that a response had been received from the Littlehampton Harbour Board (copy attached to the minutes) that confirmed their position regarding the schedule of charges, fees and dues. The Town Council would continue to monitor the position. It was RESOLVED that:

The update be noted.




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82.2 Littlehampton Ferry Service It was reported that due to differences between the Littlehampton Harbour Board and the Littlehampton Yacht Club, the Littlehampton Ferry had not been able to operate. Officers were investigating the situation and awaiting an update from the Harbour Board. The Town Council were seeking a resolution to the current situation and the Committee would be kept informed of progress. It was RESOLVED that:


82.3 Southfields Playground Members were informed that the play park would be closed due for renovation from Monday 16 April for approximately three weeks. It was anticipated that an opening event for the new park would be planned by Arun District Council. It was RESOLVED that:


82.4 Allotments *Councillor Warren QVRM declared a personal interest in the followingmatter as an allotment holder.The Assistant Town Clerk informed Members that there would be anallotment inspection on Thursday 26th April. It was noted that LALGAhad offered the opportunity for Members to participate in an annual tourof the allotment sites. Members thanked LALGA for their invitation butdid not feel that an additional tour was required. Members who wishedto attend on allotment inspections were asked to contact the AssistantTown Clerk for information regarding dates and times. It wasRESOLVED that:


83. PUBLIC FORUMThere was one member of the public present.

83.1 Mr Ellis addressed the Committee on the following points; he asked if there was any way the Town Council could inform visitors of the fine for littering and if the Town Council had an obligation to do so. Regarding the Littlehampton Ferry, Mr Ellis asked if the Town Council had an update on the possible increase in fares and if there was any further update regarding the appeal in respect of the mooring fees. Mr Ellis also asked for details on the new Southfields Park, with regards to the inclusion of accessible play equipment for children with disabilities.

83.2 The Chairman stated that matters regarding litter enforcement should be addressed to the Arun District Council who are the responsible authority. The Chairman confirmed that the Town Council were working hard to seek a resolution regarding the fees for the Ferry. It was noted that questions regarding challenges to or the veracity of harbour charges should be addressed to the Department for Transport. It was

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noted that information regarding the play equipment proposals for Southfields could be obtained from Arun District Parks.

84. OFFICER’S REPORTS84.1 Arun Youth Projects Update

*Councillor Tandy declared a personal interest in the following matteras Treasurer of the Keystone Centre.The Chairman welcomed Jon Jolly and Ben Young, from Arun Church,and invited them to give an update on youth service provision. Theyexplained the format of the youth sessions and how resources werebeing deployed to engage young people and provide a wide range ofactivities. It was noted that the Arun Youth Projects were well-attendedand hold eight sessions across five different venues. It was pleasing tonote that the young leader programme had taken off successfully.

84.2 The Committee were also informed of funding that had been received from former Inspire Leisure Group to run a soccer school. It was also noted that new staff had been appointed and some internal staff promotions had taken place. Actions were being taken to address the recent rise in anti-social behaviour in Town. This included working closely with the Police and the Arun District Council’s Anti-Social Behaviour team. Arun Youth Projects would continue to deliver Out Reach work to provide more opportunities for young people and tackle concerns in the Town Centre. The Committee welcomed the many positives from work being completed by the Arun Youth Projects and it was pleasing to note the work to date involved positive engagement with and feedback for young people. The Chairmen thanked Mr Jolly and Mr Young for their presentation and it was RESOLVED that:


*Jon Jolly and Ben Young left the meeting at 7:15pm.

84.3 Museum Periodic Report The Committee received a report (previously circulated) that updated Members on social media use and changes to the museum staff structure. Members were pleased to note an increased interest in the museum’s website, social media demographics and that visitor footfall had increased from last year. It was also noted that a new member of museum staff had been welcomed to fill the two days per week Archives and Exhibition Officer post. The Assistant Town Clerk informed Members that the documentation project addressing the archiving backlog would pick up momentum with the recent staff and volunteer recruitment. It was noted that a report to update Members on the timescale for the anticipated completion of this project would be circulated to the September Committee cycle. it was therefore RESOLVED that:

The report be noted.

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84.4 Events Periodic Report The Committee received a report (previously circulated) that outlined proposals for the Visit Littlehampton advertisement campaign and updated Members on the meeting held with Community Event Organisers. Regarding advertisements for Visit Littlehampton, Members wished to ensure that the advertisements linked to events that occurred around the time of publication. The Assistant Town Clerk explained that Visit Littlehampton brand aimed to reach beyond the Town and promote events as well as other resources within the Town. Overall it was considered that more research was required regarding the content and impact of the proposed advertising publications. Noting that the timescale for publication was tight and that further investigation was required regarding content and cost implications, it was considered prudent that authority to make the final decision on the additional advertising to the Chair and Vice-Chair of the Committee. It was also noted that the community event meeting with organisers had been well attended. Event organisers had requested training for GDPR, which had been addressed by a session organised for the Littlehampton Traders. It was therefore RESOLVED that:

1) Authority be delegated to the TownClerk, in consultation with the Chairand Vice-Chair of the Committee, toagree the Visit Littlehamptonadvertising in local magazines.

2) The recent meeting of communityevent organisers be noted.

84.5 Keystone Centre It was noted that an informal Member briefing regarding options for Wick youth / community facilities had been arranged on Monday 23rd April.

84.6 MASTERPLAN – NORTH LITTLEHAMPTON It was noted that the Southern section of the Lyminster Bypass had been approved by the Planning Authority at the Development Control meeting held on 11th April 2018.

84.7 Commemoration of the End of WW1 The Committee received a report (previously circulated) which set out detailed proposals and cost implications for activities to commemorate WW1 this included projects which Members had highlighted for further research at the March Committee meeting. A lengthy discussion ensued during which Members debated the advantages and disadvantages of options ranging from permanent displays and benches to a variety of publications.

Regarding commemorative benches, Members considered it appropriate that four benches (two WW1 bench seats and two ‘Lest We Forget’) be purchased to replace the ones at the war memorial garden

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at Caffyns field to improve the visual impact of the surrounding area. It was noted that if there was a desire to also have a memorial bench located in Wick then the Assistant Town Clerk would liaise with the Wick Information Centre manager when she came to order benches for the Town Council. Members were also supportive of the proposal to purchase nine of the Perspex figures rather than the 6ft aluminium Tommy, which was thought to be at risk of vandalism. It was observed that purchasing the seated Perspex figures would allow for the Town Council to participate in the British Legion ‘There But Not There’ campaign and would create a visual display of high impact for the commemorative service. It was noted that the figures could then be donated to the Churches located around the Town after the ceremony as a lasting memorial.

84.8 Members went on to consider the publications proposals. Overall it was considered more beneficial that the Town Council’s Progress newsletter be used to highlight events that were being organised across the Town to commemorate WW1. It was observed that this would also link into the Town Council’s website and the proposals to introduce a new page for this purpose. Turning to the proposal for a commemorative book, it was considered that it if the book could also be developed into an online resource this would make it more accessible. In light of the budget constraints, Members also considered it would be prudent to investigate whether additional print runs would be self-financing. It was therefore considered that options to provide a permanent commemorative resource utilising the work undertaken by the Museum volunteers be researched. Observing the tight timescales, it was considered prudent that the final decision on the nature of the commemorative resource be delegated to the Town Clerk, in consultation with the Chair and Vice-Chair and that Members would be informed of progress. Members also considered that replacing the lighting in the museums war themed cabinet was necessary. It was therefore RESOLVED that:

1) The purchase of four commemorativebenches (two WW1 and two ‘Lest WeForget’ bench seats) to replace theones at the war memorial beprogressed.

2) The upgrade of lighting in the warthemed display cabinet in the Museumbe progressed.

3) The creation of a dedicated button andPage on the Littlehampton TownCouncil’s website to mark theCentenary be progressed.

4) Nine Perspex transparent figures fromthe ‘There But Not There’ campaign bepurchased.

5) Officers continue to explore the

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Options for a commemorative resource, either a book or online or both, utilising the remainder of the budget.

6) Authority be delegated to the TownClerk, inconsultation with the Chair and Vice-Chair of the Committee, regarding thefinal decision on the nature of thecommemorative resource.


The meeting closed at 9:00pm.

CHAIR

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_______________________________________________________________________________________

MINUTES of a MEETING of the PLANNING AND TRANSPORTATION COMMITTEE held in the MILLENNIUM CHAMBER, MANOR HOUSE, CHURCH STREET, LITTLEHAMPTON on TUESDAY 3rd APRIL 2018 at 6.30PM

Present: Cllrs C Blanchard-Cooper (Chair), Ayres, B Blanchard-Cooper, Buckland and Tandy.

2017/2018



127. APOLOGIESThere were apologies from Councillor Warren QVRM.

128. DECLARATIONS OF INTERESTMembers and Officers were reminded to make any declarations ofdisclosable pecuniary or personal and/or prejudicial interests that theymight have in relation to items on the Agenda. The standingdeclarations were noted. Councillor Buckland declared a personalprejudicial intertest in planning application LU/67/18/PL, 14-18 SurreyStreet, Littlehampton on the grounds that, as Ward Councillor, he hadalready objected to the proposals. He confirmed that he would notparticipate in the discussion or vote when the Committee came toconsider this matter.

129. MINUTESThe Minutes of the meeting held on, (previously circulated), wereconfirmed as a true record and signed by the Chair.

130. CHAIR’S REPORT AND URGENT ITEMSThere were none.

131. PUBLIC FORUMThere were three members of the public present.

131.1 The Chairman of the Littlehampton Civic Society addressed the Committee regarding the ongoing problem of traffic congestion in Pier Road. Mrs Tyrrell stated that despite the recent relaxation of the




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seasonal restrictions, the road remained congested with parked cars and traffic continued to move at speed along its length. Concerned that the road continued to be far too busy for pedestrians to use safely, she asked if anything more could be done.

131.2 It was reported that the seasonal restrictions in Pier Road at the junction with New Road were in the process of being reviewed and that parking would then be contained within the existing designated bays. It was also noted that it would be beneficial to review the possible temporary pedestrianisation of Pier Road. It was also noted that the organisers of the forthcoming waterfront festival would need to apply to the Highways Authority for permission to close the road to traffic for the event if required.

131.3 Observing the poor state of the highways in the area, Mr Terry Ellis asked the Town Council to lodge a formal complaint with West Sussex Highways about the condition of the roads. Whilst members sympathised with this view it was noted that this was countywide if not national problem. The reporting mechanism and criteria were noted, and the Committee encouraged residents to use this as means of reporting issues.

131.4 Regarding planning application LU/67/18/PL, 14-18 Surrey Street, Mr Ellis reported that the Arun Access Group had lodged a strong objection to the proposed introduction of seating outside these premises. Highlighting the potential problems this would cause for people who used wheel chairs and mobility scooters, he urged the Committee to support their objection. The Chair thanked Mr Ellis for his comments which were noted and would be considered when the Committee came to discuss the application later in the meeting.

132. PLANNING AND OTHER DISTRICT COUNCIL MATTERS132.1 Planning Applications – Lists 10,11,12 and 13.

It was RESOLVED that:

The representations of the Council (appended to these Minutes as Appendix 1) be forwarded to Arun District Council.

133. TRANSPORTATION AND WEST SUSSEX COUNTY COUNCILMATTERS

133.1 Public Rights of Way Management The Committee received details notification from the West Sussex Rights of Way (RoW) Team which set out details of completed works on the RoW network in the Parish during 2017 and the proposed RoW Vegetation Clearance Programme covering the period from June to August. Members wished to be advised when these works were due to be undertaken in their Wards and it was agreed that contact details be sent to the appropriate Area Access Ranger. It was RESOLVED that:

The Vegetation Clearance Programme be noted.

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134. MASTERPLAN – NORTH LITTLEHAMPTON134.1 Planning Application LU/278/17/RES - North Littlehampton

Strategic Development Site, Land West of Toddington Park, Toddington It was reported that the above application was expected to be determined by the Development Control Committee at its meeting on 11th April 2018. It was observed that if approved, construction of the southern section of the Lyminster Bypass would be able to start. This news was welcomed, and it was agreed that Members be kept informed of progress. It was RESOLVED that:



The meeting closed at 7.08 pm.

_________________ CHAIR

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Appendix 1 LITTLEHAMPTON TOWN COUNCIL

Planning & Transportation Committee Tuesday 3 April 2018 Representation on Lists 10, 11, 12 and 13

Page 1 of 3 Plan

List No. WardWard

CouncillorPlanningNo. Details of Application Location Comments

10

Courtwick with

Toddington MA LU/33/18/HH

Demolition of existing conservatory & erection 2 storey rear extension

1 Seaton Rd Littlehampton

BN17 7LG No Objection

10

Courtwick with


Single storey pitched roof rear

extension to replace conservatory

4 Olliver Acre Wick

Littlehampton BN17 6FD No Objection

12 River IB LU/67/18/PL

Change of use of part of public highway for

external seating area at front comprising of 4 No.

tables & 8 No. chairs. This application may affect the setting of a

listed building

14-18 Surrey StLittlehampton

BN17 5BG

Objection: If permitted, it would narrow the available pavement space, adversely affecting the ability of pedestrians, especially wheel chair and mobility scooter users as well as those reliant on mobility aids, to safely and conveniently use the pavement. It was noted that the Highways Authority had yet to comment on the application. Observing that the plans presented with the application did not show the lamppost and highways sign at the front of the premises and the businesses along this stretch of Surrey Street which were also providing chairs and tables outside their premises, it was considered that the proposals would add to the

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Page 2 of 3 Plan

List No. WardWard


congestion during busy periods and these factors should also be taken into account when assessing the application. There were also serious concerns that given the nature of the business, the introduction of chairs and tables would encourage groups to congregate outside on the pavement, increasing noise and disturbance and potentially posing a threat to public safety. Observing that the business already had an outside terrace at the rear of the premises, the need for additional outside space was questioned particularly as Surrey Street was also the main thoroughfare through the Town.

12 Brookfield FT/MW LU/32/18/PL

Change of use of land at rear &

retention of new fence

50 Timberleys Littlehampton

BN17 6QB No Objection

12

Courtwick with

Toddington MA LU/60/18/PL

Modification of scheme for units 1 to 3 approved

as part of Application Number LU/32/17/PL -

proposal to form dormer

Sunnymeade Courtwick Lane Littlehampton

BN17 7PA No Objection

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Page 3 of 3 Plan

List No. WardWard


on east side of roof to provide new second floor

rooms in roof space

13 River IB LU/70/18/HH Single storey rear

extension

86 Highdown Drive

Littlehampton BN17 6HH No Objection

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_______________________________________________________________________________________

MINUTES of a MEETING of the PLANNING AND TRANSPORTATION COMMITTEE held in the MILLENNIUM CHAMBER, MANOR HOUSE, CHURCH STREET, LITTLEHAMPTON on MONDAY 30 APRIL 2018 at 6.30PM

Present: Cllrs Buckland (Vice Chair in the Chair), B Blanchard-Cooper, Tandy, Warren QVRM

2017/2018



138. APOLOGIESThere were apologies from Councillors Ayres and C Blanchard-Cooper.

139. DECLARATIONS OF INTERESTMembers and Officers were reminded to make any declarations ofdisclosable pecuniary or personal and/or prejudicial interests that theymight have in relation to items on the Agenda. The standingdeclarations were noted and Councillors Buckland and Warren QVRMdeclared personal interests in the planning application LU/77/18/HH; asdid the Assistant Town Clerk as the applicant was a former employeeof the Town Council. The Assistant Town Clerk also declared apersonal interest in the planning application LU/85/18/HH as theapplicant is an acquaintance.

140. MINUTESThe Minutes of the meeting held on 3 April 2018, (previouslycirculated), were confirmed as a true record and signed by the Chair.

141. CHAIR’S REPORT AND URGENT ITEMSThere were none.

142. PUBLIC FORUMThere were two members of the public present.

142.1 Terry Ellis addressed the Committee on two points. Regarding the planning application LU/82/18/L, the Friends Meeting House, he commented on the design and felt that it affected the historic character




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of the building. He also commented on the planning application LU/81/18/HH, North Ham Road, and expressed his concerns for the removal of the flint stone wall and decrease in street parking. It was noted that these points would be addressed at the agenda item.

142.2 Councillor Chester addressed the Committee from the public gallery on a variety of points. Regarding the Arun Local Plan, it was noted that as a result of changes there may be higher housing demands and he therefore urged the Committee to be cautious when reviewing the Town Council’s Neighbourhood Plan. He also commented on West Sussex’s bus strategy and raised concerns about budget cuts. Regarding planning application LU/61/18/PL, Surrey Street, Councillor Chester expressed his support for the application as it encouraged local entrepreneurship.

142.3 The Chairman thanked Councillor Chester for his comments which were noted.

143. PLANNING AND OTHER DISTRICT COUNCIL MATTERS*Councillor B Blanchard-Cooper left the meeting at 7:10pm.

143.1 Planning Applications – Lists 14, 15, 16 and 17 It was RESOLVED that:

The representations of the Council (appended to these Minutes as Appendix 1) be forwarded to Arun District Council.

143.2 Update on the Main Modifications to the Arun Local Plan The Committee received an update on the main modifications to the Arun Local Plan (previously circulated) that outlined Arun District Council’s need to undertake non-strategic sites work. It was noted that the Local Plan Inspector’s report was anticipated for July 2018. It was RESOLVED that:


144. TRANSPORTATION AND WEST SUSSEX COUNTY COUNCILMATTERS

144.1 West Sussex Bus Strategy Consultation The Committee received an overview of the West Sussex bus strategy consultation (previously circulated) that outlined the new bus strategy for 2018-2026. This included information on their approach to and investment in the local bus services and community transport. Members were asked to forward their feedback to the Town Clerk before the consultation closed on the 6th June 2018. It was therefore RESOLVED that:

The consultation be noted and Members provide feedback to the Town Clerk.

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*Councillor Buckland re-declared a personal interest in the followingmatters as a West Sussex County Councillor.

144.2 Traffic Regulation Order: Clarence Avenue, Courtwick Road in Littlehampton The Committee received details of the County Council’s proposals to install double yellow lines (previously circulated) on the junctions of Courtwick Road. It was noted that these were requested by local residents to preserve visibility and reduce obstruction for vehicles emerging from the junctions. The Committee RESOLVED:

Not to object to the Traffic Regulation Order

144.3 Traffic Regulation Order: Pier Road in Littlehampton The Committee received details of the County Council’s proposals to prohibit waiting at any time throughout the whole of the western side of Pier Road and the Eastern side of Pier Road at the New Road junction. This was required to preserve visibility for vehicles and provide access. The Committee RESOLVED:

Not to object to the Traffic Regulation Order

144.4 No.15 Bus Update and Figures The Committee received the No.15 bus figures (previously circulated) and an update from the Assistant Town Clerk. It was noted that West Sussex County Council would be undertaking a full review of the service between May/June. It was also noted that the need for bus stops and timetables had been taken forth as a matter of urgency to the service providers. Members were pleased to note that the bus would provide free travel for Armed Forces Day. It was therefore RESOLVED that:


145. MASTERPLAN – NORTH LITTLEHAMPTON145.1 North Littlehampton Public Meeting on 21st March 2018

The Committee received the minutes of the North Littlehampton public meeting (previously circulated) and it was noted that more information would be in the next issue of Progress. It was RESOLVED that:

The minutes of the meeting be noted.


The meeting closed at 7:58pm. _________________ CHAIR

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Planning & Transportation Committee Monday 30 April 2018 Representation on Lists 14, 15, 16 and 17

Page 1 of 3 Plan

List No. W ardWard


16 Brookfield MW A/46/18/RES

Approval of reserved matters following outline consent A/169/17/OUT for access. This application is a Departure from the Development Plan and also lies within the parishes of Littlehampton & Rustington

Land West of Brook Lane & South of A259 Angmering No Objection.

16

Courtwick with


Loft conversion to include 2 No. dormer windows & 1 No. velux rooflight to front elevation

2 Cheal Way Littlehampton BN17 6FL No Objection.

16 River IB LU/82/18/L

Listed Building Consent for internal & external alterations to provide wheelchair access

Friends Meeting House 23 Church St Littlehampton BN17 5EL No Objection.

16

Courtwick with

Toddington MA LU/87/18/HH Single storey rear extension with lantern

57 Hollist Chase Littlehampton BN17 6FY No Objection.

16 River IB LU/77/18/HH

Single storey side & rear extensions (resubmission following LU/255/17/HH)

16 Madehurst Way Littlehampton BN17 6HD No Objection.

16

Courtwick with

Toddington MA LU/81/18/HH Single storey rear extension & new vehicle access

31 North Ham Road Littlehampton BN17 7AS

Objection: On the grounds that the removal of the flint wall would have a detrimental impact on the character, street scene and the historic street pattern.


Change of use from A1 (Shops) to use class A3 (Restaurant & Cafe) & A5 (Hot food takeaway) for a 2year trial period

15a Surrey Street Littlehampton BN17 5AZ Support.

16 Beach DP LU/85/18/HH Single storey rear extension

37 Tideway Littlehampton BN17 6PP No Objection.

16 Beach BBC LU/75/18/HH

Conversion of garage to kitchen including 2 No. windows to replace garage door with external rendering.

Westside House Western Road No Objection.

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Page 2 of 3 Plan

List No. W ardWard


This application may affect a listed buiding & affects the character & appearance of the Littlehampton Sea Front Conservation Area

Littlehampton BN17 5NP

17 River IB LU/92/18/PL Studio apartment with roof extensions

Flat 1 126 Arundel Road Littlehampton BN17 7DW

Objection: On the grounds that it was not only be an over-development of the site but also out of character for the area.


Replacement of existing timber windows to front elevation with PVCu double glazed frames

2 - 6 Beach Road Littlehampton BN17 5HT No Objection.


Replacement of existing timber windows to the rear elevation where marked * with PVCu double glazed frames of similar pattern

2 - 6 Beach Road Littlehampton BN17 5HT No Objection.

17 River IB LU/97/18/HH

Single storey side & rear extensions & addition of 1/2 storey to existing annexe

4 Granville Rd Littlehampton BN17 5JU No Objection.

17 Beach BBC LU/79/18/PL

Application for variation of a condition no.1 following grant of planning permission LU/414/06 relating to an increase in numbers from 33 children to 45 children, same days & time

40 Norfolk Road Littlehampton BN17 5HE No Objection.

17

Courtwick with

Toddington MA LU/78/18/PO

Application to discharge planning obligation dated 17th February 2014 imposed on planning reference LU/42/14 relating to Section 106 Agreements

1A Willow Brook Littlehampton BN17 7NW No Comment.

17 Beach BBC LU/89/18/L

Listed building consent for insertion of downlighters to lounge & dining area ceilings, knock through spine wall to form opening between lounge & dining area, block up door from hall to dining area, formation of walls to create

5 Norfolk Place Littlehampton BN17 5PD

Objection: On the grounds that there was insufficient information regarding the plan of the existing layout of the building and that it was not possible to establish the level of protection that was being considered in terms

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Page 3 of 3 Plan

List No. W ardWard


pantry & utility room & replacement of 3 No. windows all at ground floor, convert rear bedroom to form en-suite to bedroom including insertion of water & waste pipes, installation of sanitaryware, insertion of extraction fan, knock through wall between bedroom 1 & en-suite to form door opening (door opening between landing & en-suite retained) all at first floor, insertion of downlighters to bedrooms 2 & 3 ceilings, replacement of lower sash window in bedroom 2, install basin to bedroom 2 including insertion of water & waste pipes, install basin& shower to bedroom 3 including insertion of water & waste pipes, installation of sanitaryware & insertion of extract fan all at second floor, insertion of downlighter to bedroom 4 ceiling & fit plasterboard over lathe & plaster ceiling all to third floor, replace lower sash window in bedroom 2 at external front elevation & replace windows & door to utility room & kitchen, install waste pipework, install guttering & downpipes & install extraction fans all at external rear elevation

of the proposed internal and external works on this listed building.

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