lITING TENDERS FROM REPUTED PACKERS …2014/12/12  · PACKERS &MOVERS Sealed Tenders in two bid...

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HEADQUARTER'S OFFICE EMPLOYEES' STATE INSURANCE CORPORATION PANCHDEEP BHAWAN : CIG ROAD: NEW DELHI (ISO: 9001-2008 Certified) NOTICE IN\lITING TENDERS FROM REPUTED PACKERS & MOVERS Sealed Tenders in two bid system are invited from leading Packers & Movers for transportation (including packing/unpacking, loading/unloading, removal of debris & insurance) of household goods (including vehicles) of the officers of ESI Corporation across India using good quality packing materials like bubble, thermcol, polyethene, cartons & other necessary allied materials by expert & trained packers. Bidders should have clientele of at-least three Govt.lPSUs/Autonomous institutions and may submit competitive rates in the prescribed proforma to the undersigned in sealed covers subscribed as TENDER FOR PACI<:ERS & MOVERS latest by 05/01/2015 till 1:00 PM along- with EMD amount of Rs.2 lakh through Demand Draft/Banker's cheque in favour of ESIC Fund Account No.1. The tenders will be opened on the same day at 3:00 pm. The tender documents may be obtained from General Branch after making payment of HS.500/- through Cash/D.D.lBankers Cheque in favour of ESIC Fund Alc No.1 or may be downloaded from www.esic.nic.in. Incase, tender document is downloaded the cost of the same worth RS.500/- (Rupees five hundred only) through D.O. should be submitted along with the tender document. Eligibility conditions, instructions, terms & conditions are given in the tender document. ~ J'" _r::::;;t __ ~ ~\. ( A.K. SflA~ A') JT. DIRECTOR (GENL.)

Transcript of lITING TENDERS FROM REPUTED PACKERS …2014/12/12  · PACKERS &MOVERS Sealed Tenders in two bid...

Page 1: lITING TENDERS FROM REPUTED PACKERS …2014/12/12  · PACKERS &MOVERS Sealed Tenders in two bid system are invited from leading Packers & Movers for transportation (including packing/unpacking,

HEADQUARTER'S OFFICEEMPLOYEES' STATE INSURANCE CORPORATION

PANCHDEEP BHAWAN : CIG ROAD: NEW DELHI(ISO: 9001-2008 Certified)

NOTICE IN\lITING TENDERS FROM REPUTEDPACKERS & MOVERS

Sealed Tenders in two bid system are invited from leading Packers &

Movers for transportation (including packing/unpacking, loading/unloading,

removal of debris & insurance) of household goods (including vehicles) of the

officers of ESI Corporation across India using good quality packing materials

like bubble, thermcol, polyethene, cartons & other necessary allied materials by

expert & trained packers. Bidders should have clientele of at-least three

Govt.lPSUs/Autonomous institutions and may submit competitive rates in the

prescribed proforma to the undersigned in sealed covers subscribed as

TENDER FOR PACI<:ERS & MOVERS latest by 05/01/2015 till 1:00 PM along-

with EMD amount of Rs.2 lakh through Demand Draft/Banker's cheque in

favour of ESIC Fund Account No.1. The tenders will be opened on the same

day at 3:00 pm.

The tender documents may be obtained from General Branch after

making payment of HS.500/- through Cash/D.D.lBankers Cheque in favour of

ESIC Fund Alc No.1 or may be downloaded from www.esic.nic.in. Incase,

tender document is downloaded the cost of the same worth RS.500/- (Rupees

five hundred only) through D.O. should be submitted along with the tender

document. Eligibility conditions, instructions, terms & conditions are given in

the tender document.

~ J'"_r::::;;t __ ~ ~\.

( A.K. SflA~ A')JT. DIRECTOR (GENL.)

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TENDER DOCUMENTS

ESI Corporation, Hqrs. Office will enter into an agreement with

successful bidder for transportation (including packing/unpacking,

loading/unloading, removal of debris & insurance) of household goods

(including vehicles) of the officers of ESI Corporation across India. The agency

shall provide similar services to other offices of ESI Corporation Viz.

Hospitals/Regional Offices/Sub-Regional offices/Directorates etc.

( A ) ELIGIBILITY CONDITIONS:-

1. The bidding firm should be a company registered under appropriateAuthority having licence for packing, moving and forwarding operationsin India for at least last three financial years ending 31st March, 2014.

2. The bidder should be registered with Service Tax Department with validService Tax Registration number.

3. The bidder must have a PAN number.

4. Firms should possess experience of at-least 3 years of executingcontract for packing and transportation of personal effects of officials ofGovernmentlPSUs.

5. Bidders should have clientele base of 3 PSU/Govt. Departments.

6. Average Annual turnover of the Agency during the last three financialyears should be minimum Rs.5.0 Crores per annum.(Balance sheet &P&L Account duly certified by the Chartered Accountant to be attached).

7. The firms should have its registered office or branch office inmajor/Metropolitan Cities of India.

8. The firm will have to provide a notarized affidavit that they have notbeen indicted for any criminal, fraudulent or anti-competition activity.Any false statement could result in automatic disqualification. The firmsshould indicate the details of litigations, if any, they are involved in atthe time of bidding itself.

9. Interested firms which fulfill the above minimum conditions, may deposittheir tenders as hard copy along with the following documents:-• Company Profile in detail to demonstrate their capability in efficiently

handling the jobs described above.• Address of registered office and branches (if any).• Proof of reqistration,

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3• Proof that the firm either has its registered office or a proper branch

in major/Metro Cities in India.• Precise profile of its key clients along with satisfactory performance

report from at least three of them for services provided.• A list of clients in Government Sector/PSU with proof.• Attested copies of audited financial statements during the last three

years.• A list of employees on regular payroll of the firm. Copies of PF/ESI

Challan with their individual PF/ESI numbers of employees (if any)may be provided.

• A notarized Affidavit that the firm has not been indicted or involved inany criminal/fraudulentlanti-competition activity.

• Details of litigation involved in, if any.

(B) a) TECHNICAL BID:

Bidder is required to submit technical bid in the format as per Annexure-Ialong-with documents in separate envelope subscribing TECHNICALBID FOR TRANSPORTATION OF HOUSEHOLD GOODS.

b) FINANCIAL BID

The Bidder is required to submit the Financial Bid in the format at

Annexure-III in separate envelope. The Financial Bid of the tenderers,

whose technical bid is found to be eligible, will be opened in the

presence of the tenderers, who choose to attend the opening of

Financial Bid, which shall be intimated separately. Evaluation of rates

will be basec on weightage assigned as indicated in the format of

Financial Bid at Annuexure-1I1.

(C) PERIOD OF CONTRACT:-

The agreement shall be valid for a period of two years initially which will

be extendable by another year, if the services of the Agency are found

satisfactory and the Agency as well as ESI Corporation is willing to

extend the same.

( D ) Obligation of Packers & Movers :-

1. Exclusive vehicle to be provided for transportation of goods andtransportation of vehicles each time.

2. Rates quoted by the Agency/Packers & Movers will include pre-survey,supply of all packing materials, packing, complete documentation,loading, transportation, unloading, unpacking and removal of debris etc.

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3. The higher side of the weight slab (As given in Financial bid) will betaken into consideration while making the payment. In case, the weightexceeds 25 quintal the payment of 25 quintal will be taken intoconsideration.

4. All risk insurance will be arranged by the Agency/Packers and Moversthrough reputed Insurance Company on the basis of declared value ofgoods made by the officer whose household goods to be transported .The Agency will claim the actual insurance charges (with documentaryproof) along-wi h the bill.

5. All payments will be made by the Agency/Packers & Movers for anyoctroi, Govt. levies, taxes etc. against the original receipts.

6. Billing will be made for the actual weight of the goods and theTransporter will provide the receipt from the Govt. approved weighingoffice (Kanta) and list of the articles.

7. The agency will be required to deposit a Security deposit/BankGuarantee for Rs.5.00 lakh at the time of contract which will berefundable at the end/expiry of contract.

8. During the period of agreement, if it is found that the Agency is overcharging by fraudulent manner or otherwise, the Security deposit/BankGuarantee shall be forfeited by this Office and the agreement will beterminated. The Agency may also be blacklisted.

9. The agency shall ensure that the shifting order are placed by theappropriate office of ESIC. No shifting shall be carried out without writtenorders by the appropriate office of ESIC, failing which bill raised by theAgency shall not be entertained.

10. The agency shall ensure the safe delivery of household goods. In caseof damages to the goods, suitable action/levy of penalty as deemed fitby the Competent Authority will be taken. It will generate the bill within15 days after completion of shifting and submit the same to theappropriate office of ESIC along-with proof of delivery duly signed by theofficial whose personal effects have been transported.

(E) Termination:-

During the period of agreement, if it is found that the Agency has furnished

wrong information while submitting tender or making false claims by

submitting self-generating receipts or unsatisfactory services etc. the

Security deposit of Hs.5.00 lakhs deposited with the ESIC shall be forfeited

and the agreement will be terminated. The Agency may also be black

listed.

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5(F) General:-

1. All communications and information should be provided in writing. Thebidder should designate one person (contact person and authorizedrepresentative and signatory) authorized to represent the bidding firm inits dealings wi' h ESIC. This designated persons should hold the Powerof Attorney and be authorized to perform all tasks including, but notlimited to, providing information, responding to enquiries, entering intocontractual commitments on behalf of the bidding firm. The coveringletter submitted by the bidder shall be countersigned by the authorizedsignatory and shall bear the stamp of the entity thereof.

2. All Communications and information provided should be legible andwherever information is given in figures the same should also bementioned in words. In case of conflict between amounts stated infigures and words, the words will be taken as correct.

3 All bids/tenders incomplete in any respect or those which are notconsistent with the requirements as specified in this document or thosethat do not contain other documentation as per the specified formatsmay be considered non-responsive and are liable to rejection. TheBidder is required to furnish an undertaking as per Annexure-II along-with the technical Bid.

4. All information contained in this Tender shall be considered asconfidential information. This information shall not be disclosed by thebidders except for the sole purpose of their response to the Tender. Inno event shall this document may be made a copy or transcribed ordistributed in whole or part without the authorization of ESIC. ESIC maytake appropriate legal action against defaulters.

5. Strict adherence to the formats wherever specified as required and non-adherence to the formats may be a ground for declaring the bid non-responsive.

6. ESIC may engage more than one agency for the job.

7. ESIC(Hqs.) reserve the right to reject any or all tenders without givingany notice or assigning any reason. The decision of the ESIC(Hqrs.) inthis regard shall be final and binding on all.

(G) OBLIGATION OF IESIC

i. ESIC Shall make payments of the bills submitted normally within theperiod of 30 working days. If 30th day happens to be a holiday thepayment will be made on next working day. The bills submitted laterthan the schedule for the Agency, the payment schedule willautomatically get extended by the number of days the delay is caused insubmission of the bills by Agency.

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(H) DISPUTE SETTLEMENT

It is mutually agreed that all differences & disputes arising out of or in

connection with Agreement shall be settled by mutual discussions and

negotiations if such disputes & differences cannot be settled and resolved by

discussions and neqotiations, then the same shall be referred to Sole Arbitrator

appointed by the Director General, ESIC whose decision shall be final and

binding on both the parties.

ESIC reserves the right to cancel this tender at any point of time without

assigning any reason thereof. J"\~,\\

(A.K. ARMA)JT. DIRECTOR{GENL.)

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ANNEXURE-I

TENDER FORM (TECHNICAL BID)

PARTICULARS TO BE SUBMITTED BY THE PACKERS AND MOVERS INTHE FOLLOWING FORMAT

PART-I

1. Name/Address / Particulars of theAgency/Airlines with Tel. Nos. & E-Mail

2. Name of contact Persons, Address,Tel. No. & E-Mail

3. PAN/ TAN and Service Tax No.

4. List of clients in Govt. Sector/PSU(Proof to be attached).

5. Details of ESI/EPF Registration(including list of employees onregular pay roll of the AgencyIndicating their PF/ESI Number, if any)

6. Any other registration mandatory -particulars to be given

7. Full details of Offices of the Agencyspread across India.

8. List of Clients with proof (at least threeGovt./PSUs/Autonomous BodiesClientele)List to be attached.

9. Details of Tender Cost

10. Details of EMD amount.

11. Details of Balance Sheet during last three years

Income Expenditure Net ProfiULoss

a) 2011-12 - Rs.

b) 2012-13 -Rs.

c) 2013-14 - Rs.

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12. Work experience during last three years with Govt./PSUs Departmentswhere the tenderer has worked (copy of Certificate of Satisfactory performanceby concerned Department be furnished).

S.No. Name & Address of Value of Duration of Contractthe Organisation Contract From To

Undertaking

IIWe, hereby declare that our Bid is made in good faith and theinformation is true and correct to the best of our knowledge and belief. I/weunderstand that any wrong or misleading information will lead todisqualification.

(Signature)Name:

Designation:Seal:

Date:Place

---------~

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ANNEXURE-II

EMPLOYEES' STATE INSURANCE CORPORATIONHQRS. OFFICE: PANCHDEEP BHAWAN : NEW DELHI

Empanelment of Packing. Moving and Forwarding Agencies/Firms

Acceptance of Terms & Conditions

1. ESIC acceptance of our bid for empanelment for the purpose of packing,moving and forwarding services, on behalf of M/s , theundersigned, in her/his capacity as , conveys the company'swillingness to be on the panel of the ESIC and accepts the following terms andconditions for provision of services.

2. Scope of Wtork:

The firm understands that its scope of work would be as per terms &conditions as mentioned in the tender documents.

3. Material to be shipped:

May include household goods (some of which may be fragile in naturerequiring special care) as per an indicative list given below:

i. Furniture and fixtures;ii. Kitchenware and foodstuff;iii. Clothing, linen and shoes, etc.;iv. Books and toys;v. Object d'art (paintings, art pieces, etc.);VI. Personal sports goods;vii. Vehicles of various types;viii. White goods and electronic items, etc.

4. Packing material and quality:

Will be standard and good quality depending upon the nature of the stuffto be packed.

5. Compliance with eligibility criteria:

The company also undertakes to conform to the eligibility criteria at alltimes during their empanelment with the ESIC and incase the companyhappens to fail to meet any of the prescribed criteria at any time, bring thesame to the attention of the ESIC forthwith a clear understanding that thiscould result in their being disqualified. Withholding of such information willautomatically lead to disqualification.

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106. Payment terms:

The office concerned shall directly settle the bills with the serviceprovider as per the rates quoted and accepted by the ESIC. Any damages onaccount of unsatisfactory services could be claimed against the performanceguarantee of the sE~rviceprovider.

SignatureNameDesignation

DatePlace

- - ------------ -------

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(FINANCIAL BID)ANNEXURE-III

A. Competitive rates to be filled in by the interested Agency/Packers & Movers in thef II . fo oWing ormat.

Range (Km) Ranqe of weight slab Charges in Rs. per quintal (within Weightage(in Quintals) India) exclusive of S. Tax and on

Insurance averagechargesquoted incolumn-III

(OKm to 50) (1 to 8 Quintal) Rs. 10%(Rupees )

(above 8 to 16 Quintal) Rs.(Rupees )

(above 16 to 25 Quintal) Rs.(Rupees )

(51 Km to 250 (1 to B Quintal) Rs. 10%Km) (Rupees )

(above 8 to 16 Quintal) Rs.(Rupees )

(above 16 to 25 Quintal) Rs.(Rupees )

(above 250Km (1 to 8 Quintal) Rs. 10%to 500 Km) (Rupees )

(above 8 to 16 Quintal) Rs.(Rupees )

(above 16 to 25 Quintal) Rs.(Rupees )

(above 500 (1 to 8 Quintal) Rs. 10%Km to 750 Km) (Rupees )

(above 8 to 16 Quintal) Rs.(Rupees )

(above 16 to 25 Quintal) Rs.(Rupees )

(above 750 (1 to 8 Quintal) Rs. 10%Km to 1000 (Rupees )Km)

(above 8 to 16 Quintal) Rs.(Rupees )

(above 16 to 25 Quintal) Rs.(Rupees )

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12(above 1000 (1 to 8 QUintal) Rs.Km to 1250 (Rupees

10%Km) ).

(above 8 to 16 QUintal) Rs.(Rupees )

(above 16 to 25 QUintal) Rs.

(above 1250 (1 to 8 Quintal)(Rupees )Rs.

Km to 1500 (Rupees10%

Km) )

(above 8 to 16 Quintal) Rs.(Rupees )

(above 16 to 25 QUintal) Rs.

(above 1500(Rupees )

(1 to 8 QUintal) Rs. 10%Km to 2000 (Rupees )Km)(above 8 to 16 QUintal) Rs.

(Rupees )

(above 1Gto 25 Quintal) Rs.(Rupees )

(above 2000 (1 to 8 Quintal) Rs. 10%Km to 2500 (Rupees )Km & above)

(above 8 to 16 Quintal) Rs.(Rupees )

(above 16 to 25 Quintal) Rs.(Rupees )

B. Car Handling and Transportation charges.

S.No. Type of Car Charges per Kilometer Weightage on the average chargesin (Rs.) quoted in column-lll

1. 10%

SignatureNameDesignation

DatePlace