PowerPoint Presentation

Data Management & Information Technology SY 2015-2016

#1Workshop ObjectivesExplain the processes and guidelines in using the LIS for registering, enrolling and updating learner profiles from public schools, private schools and ALS

Capacitate participants in the operation of LIS and User Account Management System

2Workshop ObjectivesGained understanding of the purpose, roles and processes in managing access to information systems through the User Account Management System (UAMS)Hands-on experience in the creation and maintenance of user accounts for the different information systems Hands-on experience on the available functionalities of the LIS 3Workshop OutputsCreate/update user account for school head/principal;Create/update user accounts for class advisers;Remove Personnel AccountAssign Personnel to Multiple schoolCreate class (mono & multi) and set adviserEnroll learners (BOSY)Next Step (Cascading Plan)

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10MaySchoolCentral Office1. Prepare parameters for Beginning SY Reporting EBEISJune JulyLIS3. Enroll Learners (June 29, 2015) 4. Schools prepare GESP/GSSP/ PSP & encode non-enrolment data (July 1, 2015)Division2c. Update school profile (school head, programs, operational stat)Region2a. Create Profile for Newly Established Schools 2b. Update school profile (integrated, annexes) Update Masterlist of Schools11August DivisionRegionSchool SeptemberCentral OfficeEBEIS6b. Generate Beginning of SY Regional Perf. Indicators and Reports6c. Generate Beginning of SY Division Perf. Indicators and Reports6a. Generate Beginning of SY National Perf. Indicators and Reports6d. Generate Beginning of SY Perf Indicators4. Encode & finalize GESP/GSSP/ PSP until Aug. 21, 20155. Monitor data submission and provide technical assistance to schools & CLCs6. Summarize learner enrolment by school (Aug 17)3. Enroll BOSY Learners until Aug, 14 LIS12MarchDivisionRegionSchool Central OfficeEBEISApril May2a/b. Create Profile for Newly Established Schools & update profile of integrated schools and annexes2c. Update school profile (school head, programs, operational stat)1. Prepare parameters for beginning of SY Reporting LIS11, Update EOSY learner status12. Summarize EOSY learner data (May 31)14Matrix of Accountability The management of data is governed by defined accountabilities at various levels.

Matrix of Accountability

15Guidelines for OperationAt the school level, the School Head and the designated ICT Coordinator (or EBEIS Coordinator) shall be responsible for creating access for Class AdvisersUse the email address, preferably the official deped.gov.ph as the usernameThey are also authorized to reset the account of a Class Adviser to a default password

User Management16LIS Guidelines for OperationMonitor the progress of updating in the LIS and finalize the School Register for a given school year Ensure that data on learners in the LIS and in any form of storage is kept secure and protected from any unauthorized accessDesignate a secondary focal person (School ICT Coord., EBEIS Coordinator) who shall assist in providing system admin. and technical support to Class Advisers. School Head 17Guidelines for OperationOnly nationally-funded and locally-funded teaching personnel can be assigned as Class Adviser. Volunteers cannot be assigned as CAsThe Class Adviser shall be responsible for the following:Enroll and update the profile of all learners in his/her class in any given school year Request corrections of learners profileFinalize his/her Class Register

Class Adviser18Guidelines for OperationSH shall initially create a personnel record and a user account for Class Advisers in the LIS. This personnel record is uniquely referenced by the TIN No. After the personnel record and its corresponding user account is created, updating of personnel data can only be done by the personnel him/herself.

Creation and updating of Class Adviser record19Guidelines for OperationClass adviser shall be responsible for updating the profile of all learners in his/her class in any given school year He/she must ensure that the learner profile is updated and supported by acceptable documents (e.g. birth certificate, etc) The LRN uniquely references a learner in the registry. An LRN must refer to one and only one learner A learner must have one and only one LRN The LRN must be attached to every learners school record (Form 137, etc)

Creation and updating of learner profile 20Guidelines for OperationCutoff date for reporting annual enrollment is the Friday of the week of school opening (June 5, 2015)The deadline for the encoding of this enrollment data in the LIS is on August 2015 2nd week. Actual enrollment date shall be encoded in the system. Late enrollees (beyond the cutoff date) will be encoded in the system even beyond the cutoff date and the deadline for encoding of annual enrollment

Enrollment of learners21User Management: School Head AccountGetting Started To access the User Account Management System, type http://lis.deped.gov.ph/uis/login 1 at the address or location bar of a web browser, then press Enter. This will connect you to the UIS login page. Enter your username and password, then click the Sign In button. A successful login will direct the user to the main page that provides access to the following:

1.1. My Accounts allows the updating of a logged-in users own personal record, username and password.

1.2. Administration provides the facility for personnel with Administrator role to manage the user accounts of personnel in the office or school that his/her level of authorization is allowed. For example, a division administrator will be able to create, access and update the account of system users in his/her division. Whereas a school head and a designated school administrator will be able to create, access and update the account of system users in his/her school only. Account context displays the active office/school selected among those that the user is currently engaged with. Current role/s per office/school is also displayed when active. 22User ManagementOPEN URL: http://lis.deped.gov.ph

reynashaven- havenreynasengenius reynashavenPldthomefiber - 123456789023Learner information systemSystem Demo24System DemoCreate/update user account for school head/principal;

Create/update user accounts for class advisers;

Remove Personnel Account

Assign Personnel to Multiple school

Create class (mono & multi) and set adviser

Enroll learners (BOSY)

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29LIS INFOGRAPHICS SOLUTIONS ON ISSUES EOSY 30EBEIS Integration with LIS 31Integration with LISTotal EnrolmentThe total number of learners enrolled in the school regardless of program.Monograde EnrolmentLearners being taught in classes consisting of a single grade only.Multigrade EnrolmentLearners being taught in classes consisting of two or more grades handled by one teacher.

Data Elements32Integration with LISBalik-AralLearner who finished a grade level, stopped schooling and then enrolled in the next grade level after a year or more.CCT/4Ps RecipientLearner whose families are included in the Conditional Cash Transfer (CCT) under the Pantawid Pamilyang Pilipino Program (4Ps) of the Department of Social Welfare and Development (DSWD).

33Integration with LISIndigenous Peoples LearnerLearner born of either or both parents who are IP as defined in RA 8371 Indigenous Peoples Republic Act of 1997Muslim LearnerLearner who is born of either or both parents practicing the Islam religion or faith.

34Integration with LISRepeaterLearner who failed or left a particular grade level in any previous school year and is enrolled in the same grade level where he/she left or failed.Total Number of Monograde ClassesThe number of classes by grade level from Kindergarten to Grade 6.35DEMO EBEIS UPDATINGIntegration with LIS 36 NEXT STEP

Planning Template for cascading activities37 Implementation of Cascading Plan & Target Complete Creation of Advisers Account per school Create Class per level per school Set Adviser per class Enroll Learner for SY 2015 Finalize LIS BOSY Download Government Elementary School Profile (GESP) and manually fill up, reviewed by PSDS Request Planning Officer for school changes on Curriculum Offering and organization of classes Encode EBEIS School Statistics Data and Submit NEXT STEP

38Alone we can do so little; together we can do so much.

- Helen Keller39Thank You and GOD BLESS!Presented by: Amelia L. Cortidor Planning Officer II40