Puerto Rican Revolutionary Workers Organization: a staff study
Line and Staff Organization
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Transcript of Line and Staff Organization
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LINE AND STAFF ORGANIZATION
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Line functions are those which have direct responsibility for accomplishing the objectives of the enterprise.
Staff refers to those elements of the organization that help the line of work most effectively in accomplishing the primary objectives of the enterprise.
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Line and Staff Authority
• Staff functions are those that help line functions in attaining the objectives.
• Staff relationship is advisory. This function of people in a pure staff capacity is to investigate, research, and give advice to line managers to whom they report.
LINE AUTHORITY STAFF AUTHORITY
• Line functions are those that are related directly with the attainment of the organizational objectives.
• Line authority becomes apparent from the scalar principle as being that relationship in which a superior exercises direct supervision over a subordinate.
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Line and Staff Authority
• Staff authority is exercised by a staff man over line personnel.
• The exercise of this authority depends on the degree of authority delegated to a staff man or department.
• Staff authority may be in the following norms:• Advisory staff authority• Concurring Staff authority• Control staff authority• Functional staff authority
LINE AUTHORITY STAFF AUTHORITY
• Line authority exists between superior and his subordinate.
• The direct relationship between a superior and his subordinate is created through the enforcement of line relationship.
• The relationship works as:• As a chain of command• As a channel of
communication• As a carrier of
Responsibility
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LINE ORGANIZATION STRUCTURE
Production Manager
Foreman A Foreman CForeman B
WorkersWorkersWorkers
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LINE ORGANIZATION STRUCTURE
• Lack of Specialization• Absence of Conceptual
Thinking• Autocratic Approach• Problems of Coordination• Lack of Ground work for
Subordinates Training
MERITS DEMERITS
• Simplicity• Discipline• Prompt Decision• Orderly Communication• Easy Supervision and
Control• Economical• Overall Development of the
Managers
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LINE AND STAFF ORGANIZATION STRUCTURE
Suitability: followed in large organizations where specializations of activities is required.
• Lack of Well defined Authority
• Line and Staff Conflicts
MERITS DEMERITS
• Planned Specialization• Quality Decisions• Prospect for Personal
Growth• Training Ground for
Personnel
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LINE AND STAFF ORGANIZATION STRUCTURE
General Manager
The positions and departments in rectangles are staff and others are line
Manager-production Manager-Marketing
Salesmen
Foreman
Workers
Production Engineer Sales Officer
Sales Supervisor
Public Relations OfficerSecretary
Manager-Finance Manager-Personnel
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Functional Organizationon Structure
Head Quarters
Production Marketing Finance Personnel
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Functional Organization Structure
Features:• Specializations by functions• Emphasis on sub-goals• Pyramidal growth of the organization• Line and staff organization• Functional authority relationships among
various departments.• Limited span of management and tall
structure.
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FUNCTIONAL ORGANIZATION STRUCTURE
Suitability: followed in large organizations where specializations of activities is required.
• Responsibility for ultimate performance cannot be fixed.
• Slow decision making process because the problem requiring a decision has to go to various departments.
• Lacks responsiveness to new changing works.
• Line and staff conflicts.
MERITS DEMERITS
• High degree of specialization.
• Clarity in the organization.
• Provides satisfaction to specialists.
• Economy in the natural resources.
• High degree of control and coordination of functions.
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DIVISIONAL ORGANIZATIONAL STRUCTURE
Basis of Divisionalisation: Product Divisionalisation Territorial Divisionalisation Strategic Business Unit
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Strategic Business Unit (SBU): Multi product or multi-geographical
area companies/divisions are created in the form of SBU’s
Each product / market segment has a distinct environment, a SBU should be created for each such segment.
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Divisional Organization StructureManaging Director
Legal Services FinanceCorporate
Planning R & D
Manufacturing
Marketing
Personal
Purchasing
Accounting
Corporate Product division
Manufacturing
Marketing
Personal
Purchasing
Accounting
Chemicals division
Manufacturing
Marketing
Personal
Purchasing
Accounting
Electronics division
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Project Organization StructureGeneral Manager
Project A
Quality Control
R & D
Contract administration
Scheduling
Manufacturing Project B
Quality Control
R & D
contract administration
Scheduling
Engineering
Purchasing Purchasing
Engineering
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Matrix Organization Structure: Pure Project structure and functional
structure are merged together to create matrix structure.
Separate units for taking and managing projects.
Complete responsibility for the tasks as well as all the resources are assigned to a project manager.
Project manager has to share the resources with others in the organization.
Once the project is completed its resources are directed to other projects.
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Design of Matrix Organization Structure: Project manager is appointed to
coordinate the activities of the project. Personnel are drawn from their
respective functional departments. Each functional staff has two bosses –
his administrative head and his project manager.
During his assignment to a project, he works under the coordinative command of the project manager and he may be called upon by his permanent superior to perform certain services needed in the project.
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MATRIX ORGANIZATION STRUCTURE
General Manager
Production
Marketing
Finance
Personnel
Project A Project B Project C Project D
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Team based OrganizationTEAM: Team is a small number of people
with complementary skills who are committed to a common purpose, performance goals, and approach for which they hold themselves mutually accountable.
Characteristics: Small number of people Complementary skills Common purpose and performance goals Common approach Mutual accountability
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Team based OrganizationImportance of Teams:
Enhanced Performance Synergy effect is generated Improves productivity, quality, service
Employee Benefits Less hierarchical control Self control, quick feedback, human dignity.
Reduced costs Feeling of Stake in the outcomes Fewer errors, reduced absenteeism and turnover. Higher degree of utilization of existing facilities.
Organizational enhancements Increased creativity, innovation, flexibility working
conditions. Focus on the team effort outcomes.