LINCOLNSHIRE ARCHIVES (incorporating Lincoln Diocesan...

LINCOLNSHIRE ARCHIVES

(incorporating Lincoln Diocesan Record Office)

HOSP/ST. JOHN’S

Records of St. John’s Hospital, Bracebridge, formerly, the Lincolnshire CountyLunatic Asylum. The Asylum was built in 1852 and enlarged on several subsequentoccasions. It was originally established jointly by Lindsey, Kesteven, Holland, Lincoln, Grimsby and Stamford, and managed by a Board of Visitors appointed bythe contributing authorities. Kesteven and Grantham withdrew from the arrangementwhen the contract of Union expired in 1893 (eventually establishing the Kesteven County Asylum at South Rauceby, 1897). The hospital was set in grounds of 120 acres which included gardens, farmland and a burial ground. In 1940 female patients were transferred to other hospitals, mainly Storthes Hall near Huddersfield, to makespace for an Emergency Hospital, and many did not return until well after the end of the War. Administration of the hospital passed to the National Health Service in 1948. By the early 1960s it was known by its final name of St John’s Hospital. Patients were admitted from Harmston Hall Hospital when that hospital closed. St John’s Hospital itself was closed in December 1989 with the remaining patients transferred to other establishments. The site was sold for housing and most of the buildings apart from the central block were demolished.

The following names, among others, were used for the Institution, sometimes interchangeably:1852-1893 Lincolnshire County Lunatic Asylum or Lincolnshire County Pauper

Lunatic Asylum 1894-1915 Lincolnshire Lunatic Asylum 1897-1898 Lindsey, Holland, Lincoln and Grimsby District Pauper Lunatic

Asylum 1903-1920 Lincolnshire Asylum 1898-1902 Bracebridge Pauper Lunatic Asylum 1902-1919 Bracebridge District Lunatic Asylum 1919-1948 Bracebridge Mental Hospital 1930-1938 Lincolnshire Mental Hospital 1939-1960 Bracebridge Heath Hospital 1961-1989 St John’s Hospital, Bracebridge Heath

The hospital was also used as a wartime Emergency Hospital in the period 1940-1943, and a few records of this function survive with the asylum records.

Medical records and other records of patients are closed for 100 years from the date of the last entry. Permission to view more recent records should be addressed in writing to the Principal Keeper, who will liaise with the relevant authorities.

© Lincolnshire County Council

1/3/1-2, 1/4/1, 1/5/1-11, 1/6/1 & 6-7, 1/7/1-72, 1/9/1-13, 1/10/1-39, 2/3/1-2, 2/4/1-5, 2/7/10-11, 2/9/21-23, 2/12/1, 2/17/2, 2/18/1, 2/20/1-8, 2/21/4-6, 8-9, 13 & 19-20, 2/22/1, 2/23/1-10, 2/24/3, 2/26/1 and 3/2/1 deposited by the Administrator, St John’s Hospital, Bracebridge Heath, Lincoln on 1 October 1985. (Acc 85/124.)

1/1/28 & 30, 1/4/4-7, 1/6/2-4 & 8, 1/7/73, 1/8/1-3, 1/11/1-20, 1/12/1-7, 1/13/1-18, 1/14/1-18, 1/18/1-5, 1/19/1, 1/20/1, 1/21/1, 2/1/1-10, 2/8/1, 2/17/1, 2/25/1-10, 2/29/1 & 3-6, and 2/30/1 deposited by Mrs S Jones (HCO Medical Records), St John’s Hospital, Bracebridge Heath on 21 November 1985. (Acc 85/158.)

2/15 (part) deposited by North Lincolnshire Area Health Authority, St John’s Hospital, Bracebridge Heath on 25 October 1989. (Acc 89/170.) [Most case files in the range 10016-13159]

1/1/1-27 & 29, 1/2/1-2, 1/3/3-5, 1/4/2-3, 1/5/12-14, 1/15/1-2, 1/17/1-6, 1/19/2-3, 2/2/1-15, 2/5/1-18, 2/6/1-11, 2/7/1-8, 2/9/1-20, 2/10/1-11, 2/11/1, 2/12/2, 2/13/1-29, 2/14/1-6, 2/15 (part), 2/16/1-21, 2/17/3, 2/18/2-3, 2/19/1-2, 2/21/1-3, 7, 10-12 & 1418, 2/22/2-7, 2/24/1-2, 2/27/1-3, 2/28/1-18, 2/29/2 and 3/1/1 deposited by the Lincoln County Hospital (Mental Health Care Unit), Peter Hodgkinson Centre, Lincoln County Hospital on 7 December 1992. (Acc 92/176.)

1/16/2 deposited by Lincoln County Hospital, Peter Hodgkinson Centre on 10 August 1994. (Acc 94/094.)

1/16/1 deposited by Lincoln District Healthcare NHS Trust, Directorate of Estates and Support Services on 12 December 1994. (Acc 94/142.)

SUMMARY OF SECTIONS

1. Administrative Records 2. Medical Records 3. Emergency Hospital

For additional records relating to the asylum 1844-1856, see Kesteven Quarter Sessions, Reference: KQS 2/5/3.


HOSP/ST JOHN’S 1. ADMINISTRATIVE RECORDS.

HOSP/ST JOHN’S 1/1. Minutes.

HOSP/ST JOHN’S 1/1/1. “Minute Book” containing copies of correspondence, reports and minutes relating to the establishment of the Asylum

1844-1848

HOSP/ST JOHN’S 1/1/2. Minute Book (signed) [Joint meetings of Committees appointed by the divisions of the County of Lincoln, 1846-1848; Plans Sub-Committee 1848; Visitors’ Committee 1849-1852; Building (Sub-) Committee 1849-1852; Building and Finance Committee 1850]

1846-1852

HOSP/ST JOHN’S 1/1/3. Minute Book of Visitors (signed) [initially called House Committee or House Committee of Visitors]

1852-1868

HOSP/ST JOHN’S 1/1/4. Minute Book of Visitors (signed) (includes printed copies of minutes of all committees from 1890)

1868-1891

HOSP/ST JOHN’S 1/1/5. Minute Book of Visitors (signed) (includes printed copies of minutes of all committees)

1892-1893

HOSP/ST JOHN’S 1/1/6. Minute Book of Visitors (Visitors’ Committee from 1897) (signed) (includes printed copies of minutes of all committees)

1893-1898

HOSP/ST JOHN’S 1/1/7. Minute Book of Visitors’ Committee (includes copies of all Committees) (printed, signed)

1898-1902


1902-1906


1906-1911


1911-1917


HOSP/ST JOHN’S 1/1/11.










Minute Book of Visitors’ Committee 1917-1927 (includes copies of all Committees) (printed, signed)

[Signed Minute Books of the Visitors’ Commmittee for the period 1927-1943 have not been received, but see below 1/1/25-27 for duplicates.]

Minute Book of Visitors’ Committee 1944-1948 (includes copies of all Committees) (typescript, signed)

Minute Book of House Committee 1870-1882 (signed)

Minute Book of House Committee 1883-1890 (signed) [also includes Sanitary Committee, Finance Committee, Building and Sanitary Committee, Farm and GardenCommittee, and House and Contract Committee, all established in 1890]

Minute Book of Sub-Committees 1891-1893 (signed) [Building and Sanitary Committee, Farm and Garden Committee (renamed Farm and Land Committee in 1892), Finance Commitee, and House and Contract Committee: theseCommittees continuted until 1948.]

Minute Book of Sub-Committees 1893-1897 (signed)

Minute Book of Building and Sanitary 1897-1898 Committee

Minute Book of Farm and Land 1897-1898 Committee



HOSP/ST JOHN’S 1/1/21. Minute Book of Finance Committee 1897-1898











HOSP/ST JOHN’S 1/2.








Minute Book of House and Contract 1897-1898 Committee

Duplicate Minute Books of Visitors 1890-1898 and all Committees (printed, 2 copies)

Duplicate Minute Book of Visitors’ 1898-1902 Committee and all other Committees (printed)




Duplicate Minutes of all Committees 1939, 1942 (printed, incomplete

Duplicate Minutes of all Committees 1943-1948 (printed and typescript, incomplete)

Draft Minutes (typescript) 1940-1946

Indexes to Minutes.

Index to Minutes c1898-1930

Index to Minutes 1930-1944

Visitors’ Reports.Reports of official and statutory Visitors.

Visitors’ Book 1891-1939

Visitors’ Book 1940-1954

Visitors’ Report Book 1954-1966

Reports of the Commissioners in 1894-1960 Lunacy (Commissioners of the Board of Control from 1915)


HOSP/ST JOHN’S 1/3/5. Board of Control Visitors’ Book 1930-1960 [Record of private interviews with patients.]

HOSP/ST JOHN’S 1/4. Administrative Agreements and Arbitration.

HOSP/ST JOHN’S 1/4/1. Volume entitled “Bracebridge Asylum 1894-1896 Arbritration 1895” re. a dispute between Kesteven and Grantham on the one part, and Lindsey, Holland, Lincoln and Grimsby on the other re. financial contributions, containing: (a) Transcript of Deputation to the Home Secretary, 1894; (b) Transcript of Proceedings, 1895; (c) Award, 1895; (d) Apportionment, 1896; (e) Amended Account, 1896.

HOSP/ST JOHN’S 1/4/2. Volume marked “1895 Arbitration” , 1895 containing Transcript of Proceedings and Award (printed)

HOSP/ST JOHN’S 1/4/3. Volume, as 1/4/2. 1895

HOSP/ST JOHN’S 1/4/4. Agreement between the administrative 28 Dec 1905 counties of the parts of Lindsey and Holland, the county of the city of Lincoln, and the county borough of Grimsby, for varying an agreement to unite for the purposes of maintaining a District Asylum

HOSP/ST JOHN’S 1/4/5. Agreement with the Visiting 8 Nov 1895 Committee of the Northumberland Pauper Lunatic Asylum, Morpeth, for the reception of no more than 20 female patients

HOSP/ST JOHN’S 1/4/6. Agreement with the Visiting 1 Mar 1913 Committee of the West Riding Pauper Lunatic Asylum, Storthes Hall, for the reception of 20 female pauper lunatics

HOSP/ST JOHN’S 1/4/7. Agreement with the Visiting 15 June 1914 Committee of the West Riding Pauper Lunatic Asylum, Storthes Hall, for the reception of 20 female pauper lunatics


HOSP/ST JOHN’S 1/5. Statistical Returns.

HOSP/ST JOHN’S 1/5/1. Daily Return of the Number of 1884-1888 Patients, Officers and Servants Book

HOSP/ST JOHN’S 1/5/2. Daily Number of Patients Resident 1920-1938 Book [re-used as Emergency Hospital admissions, discharges, deaths and transfers numbers book, 1940]

HOSP/ST JOHN’S 1/5/3. Daily Number of Patients Resident 1938-1949 Book

HOSP/ST JOHN’S 1/5/4. Daily Number of Patients Resident 1950-1955 Book

HOSP/ST JOHN’S 1/5/5. Matron’s Daily Number Book 1938



HOSP/ST JOHN’S 1/5/8. Matron’s Daily Number Book 1952-1953

HOSP/ST JOHN’S 1/5/9. Head Attendant’s Daily Number Book 1938



HOSP/ST JOHN’S 1/5/12. Volume labelled “Documents to Board 1950-1957 of Control” containing daily heads of statistics

HOSP/ST JOHN’S 1/5/13. Volume labelled “Board”, as 1/5/12. 1958-1960

HOSP/ST JOHN’S 1/5/14. Receipt for April’s Mental Health 1974 Statistics

HOSP/ST JOHN’S 1/6. Staff.

HOSP/ST JOHN’S 1/6/1. Engagement and Dismissal of 1852-1874 Attendants and Servants Book (includes details of staff ages and occupations, last employment and subsequent employment, wages etc.) (at back: copies of testimonials on leaving, 1852-1871)

















Printed list of applicants for post of 1904 Junior Assistant (Lady) MedicalOfficer, giving name, age, qualifications and experience, andaddress

Applications for employment as 1910, nurses, attendants etc., with 1914-1917 testimonials and correspondence [c.200] (includes returns from County asylums of attendants’ and nurses’ wages, and printed Asylum Officer Employment, Pensions and Superannuation Bill, 1911.)

Job Specifications and advertisements 1917 for Mechanical and ElectricalEngineer

Correspondence re. an application 1936

Obligation Book [signed by new 1931-c1948 nursing staff]

Obligation Book c1949-1950

Staff sickness Book 1937-1955

Staff Wages, Salaries and Contributions.

Attendants’ and Servants’ Receipts for 1879-1883 Wages etc. Book




Attendants’ Weekly Wages Book 1899-1905

Attendants’ Salaries Book 1910-1913

Attendants’ Weekly Wages Book 1920-1921


HOSP/ST JOHN’S 1/7/8. Nurses’ and Servants’ Wages Book 1905-1909

HOSP/ST JOHN’S 1/7/9. Nurses’ and Servants’ Wages Book 1909-1910

HOSP/ST JOHN’S 1/7/10. Nurses’ and Servants’ Salaries Book 1911-1913

HOSP/ST JOHN’S 1/7/11. Nurses &c Wages Book: Maintenance Account (1st quarter)

1924-1925

HOSP/ST JOHN’S 1/7/12. Nurses &c Wages Book: Maintenance Account (2nd quarter)

1924-1925

HOSP/ST JOHN’S 1/7/13. Nurses &c Wages Book: Maintenance Account (3rd quarter)

1924-1925

HOSP/ST JOHN’S 1/7/14. Nurses &c Wages Book: Maintenance Account (4th quarter)

1924-1925

HOSP/ST JOHN’S 1/7/15. Nurses &c Wages Book 1925

HOSP/ST JOHN’S 1/7/16. Nurses &c Wages Book 1925-1926






HOSP/ST JOHN’S 1/7/22. Male Nurses &c Wages Book 1932-1933





HOSP/ST JOHN’S 1/7/27. Male Nurses’ Wages Book 1938-1939







HOSP/ST JOHN’S 1/7/33. Female Nurses &c Wages Book 1932-1933








HOSP/ST JOHN’S 1/7/41. Female Nurses’ Wages Book 1940-1941

HOSP/ST JOHN’S 1/7/42. Workmen’s Weekly Wages Book: 1894-1898 Building & Repairs Fund Account

HOSP/ST JOHN’S 1/7/43. Workmen’s Weekly Wages Book: 1894-1898 Maintenance Account and Farm & Garden Account

HOSP/ST JOHN’S 1/7/44. Workmen’s Weekly Wages Book 1898-1901




HOSP/ST JOHN’S 1/7/48. Workmen’s Weekly Wages Account 1910-1912 Book

HOSP/ST JOHN’S 1/7/49. Workmen’s Wages Book 1912-1917


HOSP/ST JOHN’S 1/7/51. Workmen’s Wages Book: 1919-1921 Maintenance Account





HOSP/ST JOHN’S 1/7/55. Workmen’s Wages Book: 1930-1932 Maintenance and Building & Repairs Fund Accounts

HOSP/ST JOHN’S 1/7/56. Workmen’s Wages Book: 1932-1933 Maintenance and Building & Repairs Fund Accounts




HOSP/ST JOHN’S 1/7/60. Weekly Wages Book: Building & 1919-1921 Repairs Fund Account




HOSP/ST JOHN’S 1/7/64. Special Allowances Wages Book 1947-1950

HOSP/ST JOHN’S 1/7/65. Summary of Weekly Wages and 1911-1923 Pension Contributions Book

HOSP/ST JOHN’S 1/7/66. Summary of Weekly Wages and 1924-1929 Pension Contributions Book

HOSP/ST JOHN’S 1/7/67. Summary of Weekly Wages and 1946-1948 Contributions Book

HOSP/ST JOHN’S 1/7/68. Summary of Weekly Wages and 1948-1949 Contributions Book

HOSP/ST JOHN’S 1/7/69. Summary of Monthly Salaries and 1911-1917 Contributions Book





HOSP/ST JOHN’S 1/7/73. Memorandum re. forwarding the 1965 unclaimed wages of a former staff member

HOSP/ST JOHN’S 1/8. Grants of Superannuation Allowances.

HOSP/ST JOHN’S 1/8/1. Samuel Knights, attendant (2) 1901

HOSP/ST JOHN’S 1/8/2. Miss Sarah Ann Codd, Deputy Head 1903 Nurse

HOSP/ST JOHN’S 1/8/3. Tom Bugg: stoker and attendant 1908

HOSP/ST JOHN’S 1/9. Patients Ledgers. These record the contributions by Poor Law Unions (Guardians Committees from 1930) towards the maintenance of pauper lunatics, and give names. [100 year closure period from last date in volume.]

HOSP/ST JOHN’S 1/9/1. Patients Ledger 1891-1894














HOSP/ST JOHN’S 1/10. Financial Records.

HOSP/ST JOHN’S 1/10/1. Statutory Financial Statement Book 1932-1944

HOSP/ST JOHN’S 1/10/2. Ledger 1911-1913










HOSP/ST JOHN’S 1/10/12. Invoice Account Book 1934-1937





HOSP/ST JOHN’S 1/10/17. Clerk’s Day Book 1918-1921

HOSP/ST JOHN’S 1/10/18. Day Book 1922-1925

HOSP/ST JOHN’S 1/10/19. Clerk’s Cash Account Book: Building 1913-1925 and Repairs Account

HOSP/ST JOHN’S 1/10/20. Clerk’s Cash Account Book: Building 1925-1936 and Repairs Account


HOSP/ST JOHN’S 1/10/21. Clerk’s Cash Account Book: 1913-1918 Maintenance Account

HOSP/ST JOHN’S 1/10/22. Clerk’s Maintenance Cash Account 1927-1932 Book

HOSP/ST JOHN’S 1/10/23. Clerk’s Maintenance Cash Account 1932-1936 Book

HOSP/ST JOHN’S 1/10/24. Clerk’s Cash Account Book 1936-1939





HOSP/ST JOHN’S 1/10/29. Treasurer’s Maintenance Account 1932-1935 Book

HOSP/ST JOHN’S 1/10/30. Treasurer’s Maintenance Account 1935-1938 Book

HOSP/ST JOHN’S 1/10/31. Building, Repairs, and Treasurer’s 1932-1942 Account Book

HOSP/ST JOHN’S 1/10/32. Treasurer’s Buildings & Repairs 1942-1948 Account Book

HOSP/ST JOHN’S 1/10/33. Abstract of Maintenance Charges 1936-1940 Book [100 year closure]



HOSP/ST JOHN’S 1/10/36. Abstract of Maintenance Charges 1948 Book [100 year closure]

HOSP/ST JOHN’S 1/10/37. Farm & Garden Account Book 1935-1947

HOSP/ST JOHN’S 1/10/38. Estimates for the Weekly Rates Book 1891-1926

HOSP/ST JOHN’S 1/10/39. Sales & Sundry Receipts Book 1931-1936













Tenders and estimate relating to clothing and supplies.

An original bundle of tenders (c100, 1913-1915 mainly accepted), for the supply of flour, meat, fish, groceries, provisions, boots and leather, patients’ clothing, attendants’ uniforms, drugs, paints and oil, drapery, books and book-binding, printing and stationery, beer, seeds, coal, ironmongery, horse-shoes, newspapers and magazines etc.; also for stone chips, lamps, lavatory basins, bedsteads, blankets for the extension;with related correspondence, estimate for dough kneading machine, specifications and illustrations of laundry machinery (1913), and of the“Vestor” body linen ironer (1919).

Accepted tenders for the supply of 1923-1924 flour etc. (4), drapery (2) patients’ clothing, and printing

Unaccepted tender for the supply of 1917 groceries, provisions etc.

Unaccepted tenders for the supply of 1923-1925 coal (6)

Unaccepted tender for the supply of 1924 ironmongery etc.

Unaccepted tenders for the supply of 1924-1925 flour etc. [including fish] (55)

Unaccepted tenders for the supply of 1924-1925 groceries, provisions etc. (33)

Unaccepted tenders for the supply of 1924-1925 drapery (7)

Unaccepted tenders for the supply of 1925 patients’ clothing (9)

Unaccepted tenders for the supply of 1925 attendants’ clothing etc. (3)

HOSP/ST JOHN’S 1/11/11. Unaccepted tenders for the supply of 1925 boots, leather etc. (2)



















Unaccepted tender for the supply of 1925 books and book-binding

Unaccepted tenders for the supply of 1925 printing and stationary (2)

Unaccepted tenders for the supply of Jan 1926 patients’ clothing (33)

Unaccepted tenders for the supply of Mar 1926 groceries, provisions etc. (15), drapery (5), goods [brushes, crockery etc.] (5), and boots, leather etc. (2)

Unaccepted tenders for the supply of Mar 1926 flour etc. (4), meat (2), fish (12), milk (2) and coal (4)

Unaccepted tenders for the supply of Dec 1926 meat and fish (9)

Unaccepted tenders for the supply of Dec 1926 groceries, provisions etc. (14)

Covering note for sample of envelopes 5 Mar 1914

Estimate by Sutton & Sons, Reading, Jan 1925 for the supply of seeds

Invoices and Accounts re. supply of provisions etc.

Invoice for meat

Credit note for empty cement bags

Invoices for barley and chicory

Voucher for killing a cow

Valuation of live and dead stock on the Asylum farm

Details of vegetables delivered to the stores

Invoice for fruit supplied to Alford Ward

28 Feb 1914

2 June 1914

31 Oct 1914

31 Mar 1915

8 Apr 1915

7-12 Apr 1919

27 Sep 1960


HOSP/ST JOHN’S 1/13. Reports, Tenders, Contracts and Agreements relating to premises and equipment.

HOSP/ST JOHN’S 1/13/1. Report of the Building and Sanitary Committee as to increased and

2 Feb 1900

improved Asylum accommodation

HOSP/ST JOHN’S 1/13/2. Approval of Secretary of State of the plans for the proposed alterations and enlargement of the asylum

11 Jan 1901

HOSP/ST JOHN’S 1/13/3. Agreement with AE Gough esq., London, architect, for plans, specifications, and supervision of works relating to the provision of a central dining and recreation hall, committee and other rooms for the

1 Mar 1901

Visitors, additional accommodation for patients and attendants, an Isolation Hospital, the revision of administrative blocks, and a new Medical Superintendant’s house.

HOSP/ST JOHN’S 1/13/4. Tender of William Brown & Son for additions and alterations

1 Mar 1902

HOSP/ST JOHN’S 1/13/5. Contract with William Brown & Son, Salford for additional buildings and additions to buildings

15 Apr 1902

HOSP/ST JOHN’S 1/13/6. Bond between the Commercial Union Assurance Company and the Visiting Committee: completion of contract by William Brown & Son

19 Aug 1902

HOSP/ST JOHN’S 1/13/7. Contract with Messrs William Foster & Co., Lincoln, for the supply and erection of two engines and dynamos and a motor generator etc. (enclosed: tender, specifications and publicity illustrations.)

21 July 1903

HOSP/ST JOHN’S 1/13/8. Approval of contracts by Holland County Council

27 July 1903

HOSP/ST JOHN’S 1/13/9. Contract with Mr HT Hazzledine, Lincoln, electrical engineer, for the installation of electric lighting etc.

6 Aug 1903


HOSP/ST JOHN’S 1/13/10. Contract with Messrs ZD Berry & Sons, Westminster, for the provision and erection of hot water supply plant for the extensions and alterations

2 Sep 1903

HOSP/ST JOHN’S 1/1311. Estimates of cost of materials and labour to alter the Male Corridor and

6 June 1907

build two houses

HOSP/ST JOHN’S 1/13/12. Letters from the Waterworks Engineer, Lincoln, re. the water meter (2 items)

30 Sep & 4 Oct 1907

HOSP/ST JOHN’S 1/13/13. Approval of Secretary of State for an alteration to the Female Corridor and

5 Mar 1909

the erection of a bakehouse and ovens

HOSP/ST JOHN’S 1/13/14. Maintenance agreement with the Chloride Electrical Storage Co. Ltd., re. a battery

5 Aug 1910

HOSP/ST JOHN’S 1/13/15. Contract with Messrs Bosworth & Lowe, Nottingham, builders, for building an extension to the asylum

14 Dec 1911

HOSP/ST JOHN’S 1/13/16. Specification of proposed new drain to divert affluent from the Irrigation Field to a sewer in Clumber Street

23 Jan 1913

HOSP/ST JOHN’S 1/13/17. Report re. tenders for Heating and Hot Water service

6 Aug 1914

HOSP/ST JOHN’S 1/13/18. Surveyor’s report re. extensions to the asylum

31 Aug 1914

HOSP/ST JOHN’S 1/14. Miscellaneous administrative papers and correspondence.

HOSP/ST JOHN’S 1/14/1. Draft Notice of Transfer from Pauper to Private Class [adapted from a Notice of the Salop & Montgomery Counties & Wenlock Borough Lunatic Asylum]

n.d. [late 19th

Cent.]

HOSP/ST JOHN’S 1/14/2. Correspondence with Auditors re. maintenance payments for patients from Out-County Unions

1900


HOSP/ST JOHN’S 1/14/3. Table showing cost per bed, including land, furniture, clothing and sundries, 1848-1901, and for the new buildings in course of construction

n.d. [early 20th

Cent.]

HOSP/ST JOHN’S 1/14/4. Memoranda for the Clerk, Foreman and House Steward re. Requisition Books, and memorandum re. the Order Check Book and Invoices

1904

HOSP/ST JOHN’S 1/14/5. Correspondence from other asylums re. rates of pay for bandsmen, with Table of rates of pay of Asylum Organist and Orchestra at various asylums

1905

HOSP/ST JOHN’S 1/14/6. Circular from the Local Government Board: Instructions as to the mode of

1905

appealing to the Local Government Board against Disallowances and Surcharges by a District Auditor

HOSP/ST JOHN’S 1/14/7. Circular from the Joint Lunacy Committee of Cumberland &

1908

Westmorland re. asylum sewage disposal

HOSP/ST JOHN’S 1/14/8. Letter from the County Asylum, Shrewsbury, re. Auditor’s disallowance and surcharge for prizes to Attendance at the sports

1910

HOSP/ST JOHN’S 1/14/9. Correspondence re. submission of samples of linseed and cotton cakes to the Public Analyst’s Department, with printed regulations and covering letter (1906)

1910-1912

HOSP/ST JOHN’S 1/14/10. Table of Quarterly Maintenance Rates, 1852-1911

1911

HOSP/ST JOHN’S 1/14/11. Explanatory Leaflets 4 & 5 from the National Health Insurance

1912

Commission

HOSP/ST JOHN’S 1/14/12. Letter from the Notts County Asylum re. Superannuation

1912














Circular from the Salop County 1912 Asylum re. mode of lighting at asylums

Drafts and calculations for returns of 1912-1915 weekly costs, 1911-1915

Circular from the Leicester & Rutland 1914 Asylum re. Auditor’s rules on Staff Balls

Correspondence from other asylums 1916 re. gratuities paid to widows of staff, with comparative table

Circular from the West Riding of 1917 Yorkshire Asylums Board re. Superannuation

Correspondence with the Air Ministry 1918 and Lincoln City Engineer and Surveyor re. land taken over for an aerodrome and later relinquished, with plan, and charges for the aerodrome sewage.

Registers of Graves.These give the no. of grave, no. in Register of Patients, name, age, sex, date of burial, and signature of officiating clergyman.

Register of Graves 1855-1888 [enclosed: plan of cemetery showing plot numbers and trees only, c.1940.]

[No Register has been received for the years 1888-1920]

Register of Graves 1920-1957 [The Cemetery was closed in 1957.]

Cemetery Plans.

Plan of Cemetery, showing plot 1917 numbers but no names (blue linen)

Plan of Cemetery, showing plot 1917 numbers but no names (print)


HOSP/ST JOHN’S 1/17. Press Cuttings and Publicity Material.

HOSP/ST JOHN’S 1/17/1. Press Cuttings Book 1947-1972

HOSP/ST JOHN’S 1/17/2. Photographic Printing Blocks: n.d. [mid 20th

aerial photographs of the Hospital (2) Cent.]


exterior views of the Hospital (5) Cent.]


interior views of rooms and wards (33) Cent.]


Staff (13) Cent.]


patient activities (5) Cent.]

HOSP/ST JOHN’S 1/18. Insurance Policies. All with the Royal Insurance Company.

HOSP/ST JOHN’S 1/18/1. Fire Insurance 1900

HOSP/ST JOHN’S 1/18/2. Fire Insurance 1904

HOSP/ST JOHN’S 1/18/3. Employers’ Liability Insurance: 1907 doctors and nurses

HOSP/ST JOHN’S 1/18/4. Employers’ Liability: employees 1913 engaged in making sewers

HOSP/ST JOHN’S 1/18/5. Motor Car Insurance 1915

HOSP/ST JOHN’S 1/19. Patients’ Property. [100 year closure period.]

HOSP/ST JOHN’S 1/19/1. Patients’ Private Cash Account 1959-1964 receipts

HOSP/ST JOHN’S 1/19/2. Clothing Lists Book [inventories of c1967-1972 patients’ clothing and possessions]

HOSP/ST JOHN’S 1/19/3. Patients’ Property Sheets 1979


HOSP/ST JOHN’S 1/20. National Identity Cards. [100 year closure period.]

HOSP/ST JOHN’S 1/20/1. National Identity Cards of patients and 1940-1950 some staff [c550]

HOSP/ST JOHN’S 1/21. Medical Cards. [100 year closure period.]

HOSP/ST JOHN’S 1/21/1. Lindsey Insurance Committee and 1935-1960 NHS Medical Cards (16), with later receipts


HOSP/ST JOHN’S 2.












MEDICAL RECORDS.

Admission Papers. Orders for Reception of Pauper Lunatics, Notices of Admission, Removal Orders and related papers relating to individual patients. These can give personal details of the patient, cause of admission and history of mental health, the names and addresses of relatives, and the names of a Justice of the Peace and a Medical Practitioner who committed the patient. [100 year closure period.]

Bundle, arranged chronologically 1852









Series [incomplete but substantial] 1861-1925 arranged according to patient number,975-13831 [Please quote Patient Number and name when ordering.]

[nb. Later admission papers are to be found in the relevant Patients’ Case Files at 2/15/1.]














Registers of Patients. These act as Admission Registers for the period 18521906, and give the patient’s name, age, sex, date of admission, marital condition, occupation, previous address, type of mental illness, general physical health, and Poor Law Union liable to pay the cost of maintenance and treatment. The name of the person who authorised committal is given, as is the name of the doctor who signed the medical certificate. Also given are details of whether the patient was discharged, transferred or died, the date, and usually their religious denomination. [100 year closure period from last date in volume.]

Register of Patients 1852-1858

Register of Patients (Female only from 1858-1867 1859)

Register of Patients (Male) 1859-1868


Register of Patients (Male) 1884 [Last page of Register only: no names are given.]

Register of Patients (Male) 1852-1893 [Appears to have been compiled c1891: earlier entries relate only to patients still at the asylum at thattime.]





Register of Patients (Female) 1852-1892 [Appears to have been compiled c1891: earlier entries relate only to patients still at the asylum at thattime.]

HOSP/ST JOHN’S 2/2/12. Register of Patients (Female) 1893-1895

HOSP/ST JOHN’S 2/2/13. Register of Patients (Female) 1895-1899













Register of Patients (Female) 1899-1904


Medical Registers. These give the name of the patient, date of admission, patient number, age, marital status, occupation, schedule of symbols, class and duration of attack, aetiological factors, bodily condition on admission, form of mental illness, and date of discharge, transfer or death. [100 year closure period from last date in volume.]

Medical Register (Male) 1907-1930

Medical Register (Female) 1907-1930

Medical Registers: Voluntary, Temporary or Certified Patients.These give the name of the patient, date of admission, patient number, status on admission, age, marital status, occupation symbols, class and duration of attack,aetiological factors, bodily condition on admission, formof mental illness, and date of discharge, transfer or death. [100 year closure period from last date in volume.]

Medical Register (Male & Female) 1931-1934 [Enclosed: Schedule of Causes and Associated Factors, and Schedule of Forms of Insanity.]

























Registers of Patients (Sections 20 & 21 of the Lunacy Act, 1890). These give the name of the patient, dates of admission, discharge or death, age at admission, by whose authority detained and date when authority expired, results of examinations on admission and discharge, and method of disposal. [100 year closure period from last date in volume.]

Register of Patients 1948-1954 [Male only from Nov 1951]


Register of Patients (Male) 1958







Register of Patients (Female) 1955






















Alphabetical Registers of Patients. These are arranged by the first letter of a patient’s surname, rather than strictly alphabetically or chronologically. They give the date of admission, name, patient number, chargeability or (later) the area from which admitted, date of removal, discharge or death, and sometimes whether voluntary, temporary or certified. The Registers also include all earlier admissions still resident at the Hospital at the time when a Register was compiled. [100 year closure period from last date in volume.]

Alphabetical Register of Patients 1925-1950 (Male)





Alphabetical Register of Patients 1925-1950 (Female)





Alphabetical Register of Patients 1973-1977 (Male & Female)














Indexes of Patients. Indexes of resident patients were compiled periodically, and added to for a number of years as new patients were admitted. The indexes are, therefore, not strictly alphabetical within the initial letter. Entries give the name of the patient and (except 2/7/1-3) the individual patient number which is the key to other series of patient records, particularly Admission Papers and Patients’ Case Files. 2/7/1-5 give the chargeable union, date of discharge, transfer or death, and the folio in an address book. 2/7/6-8 also give the name of the relieving officer, the name, address and relationship of a relative, religious denomination, an additional address, and remarks. 2/7/9 gives name, chargeable area, date of admission, religious denomination, occupation, age and remarks, but not patient number. 2/7/10 is arranged by first letter of surname and gives date of admission, time, ward, status, number, change of status, new number, name, height, weight, hair and eye colour, if suicidal or epileptic, date of birth, religion, occupation, age, remarks (area) and details of discharge or death. 2/7/11 is similar to 2/7/10 but does not contain details of height, weight, hair and eye colour, or ward. [100 year closure period from last date in volume.]

Index to Admissions 1871-1878

Index to Admissions (Male) 1878-1898

Index to Admissions (Female) 1878-1898

Index of Poor Law Patients (Male) 1898-1913

Index of Poor Law Patients (Female) 1898-1913



Index to Admissions [not identical to 1917-1925 2/7/7.]

Matron’s Office Female Index Book 1943-1958

Index of Male patients c1957-1959

Index of Female patients c1958-1963


















List of Patients.

Schedule C: names of all the pauper 1874 lunatics in the asylum on 1 July 1874 [gives names and dates of admission.]

Civil Registers. These give the dates of admission, any previous admissions and orders, whether the patient was a pauper/criminal/private, home address and/or previous address (hospital or prison), marital status, religion, and chargeable Poor Law Union (to 1930) or Guardian’s Committee (1930-1948). The name of the person who authorised committal is given, as is the name of the doctor who signed the medical certificate. The date when the patient was discharged, transferred or died, and observations (usually occupation and age) are also given. [100 year closure period from last date in volume.]

Civil Register [Schedule 2] (Male) 1875-1921 [Few early entries: may have beencompiled c1921.]

Civil Register [Schedule 2] (Female) 1878-1921 [Few early entries: may have beencompiled c1921.]

Civil Register (Male) 1907-1911





Civil Register (Female) 1907-1911




Civil Register (Male and Female) 1931-1933

Civil Register (Male and Female) 1933-1935



















Civil Register of Certified Patients (Male)



Civil Register of Certified Patients (Female)




Civil Register of Voluntary Patients (Male and Female)

Civil Register of Voluntary Patients (Male and Female)

Civil Register of Temporary Patients (Male and Female)

General Registers.

1936-1942

1942-1947

1947-1948

1936-1940

1940-1944

1944-1948

1948

1931-1939

1940-1948

1931-1948

These give the date of admission, patient number, name, sex, age, status, classification, mode of admission, dates of orders, and dates of when departed, discharged, removed or died, with address. [100 year closure period from last date in volume.]

General Register (Male)





General Register (Female)

1948-1950

1950-1952

1952-1954

1955-1956

1957-1958

1948-1949


















General Register (Female) 1950-1951





Record of Temporary Detentions.This gives dates, patient’s name, age, birthdate, area, dates for Sections 20, 21 or 21a, status, and sex.[100 year closure period from last date in volume.]

Record of Cases of Temporary 1955-1958 Detention

Continuation Certificate Registers. These give the patient’s name and number, date of admission, date of reception order, remarks, and dates of special reports and certificates forwarded to the Commissioners. [100 year closure period from last date in volume.]

Continuation Certificate Register 1936-1947

Continuation Certificate Register 1948-1958

Case Books. Entries include descriptive details of the patient, date of admission, cause of admission and diagnosis, followed by chronological details of treatment and assessments of their health, ending with details of discharge, transfer, or death, or cross-reference to an entry in a later volume. The volumes contain name indexes. [100 year closure period from last date in volume.]

Male Case Book 1863-1869

Male Case Book A-F 1870-1882

Male Case Book G-O 1870-1882

Male Case Book A-F 1882-1896

Male Case Book G-O 1882-1896


[No volume received for P-Z, 1882-1894]

HOSP/ST JOHN’S 2/13/6. Male Case Book A-F 1896-1900

HOSP/ST JOHN’S 2/13/7. Male Case Book G-O 1896-1900

HOSP/ST JOHN’S 2/13/8. Male Case Book P-Z 1894-1900

HOSP/ST JOHN’S 2/13/9. Male Case Book 1900-1902


HOSP/ST JOHN’S 2/13/11. Male Case Book 1906-[1909]



HOSP/ST JOHN’S 2/13/14. Female Case Book 1852-1853

[No volume received for 1853-1863.]


HOSP/ST JOHN’S 2/13/16. Female Case Book A-F 1870-1880

HOSP/ST JOHN’S 2/13/17. Female Case Book G-O 1870-1881

HOSP/ST JOHN’S 2/13/18. Female Case Book P-Z 1870-1880

HOSP/ST JOHN’S 2/13/19. Female Case Book A-Z 1880-1894



HOSP/ST JOHN’S 2/13/22. Female Case Book A-F 1894-[1899]




HOSP/ST JOHN’S 2/13/26. Female Case Book 1902-[1905]













HOSP/ST JOHN’S 2/15/3528-26445.





Female Case Book 1914-1917

Chronic Case Books.Similar details to the main series of Case Books. The volumes contain name indexes. [100 year closure period from last date in volume.]

Male Chronic Case Book 1897-1914



Female Chronic Case Book 1897-1914



Patient Case Files. Files are arranged according to patient number, and can contain admission papers, correspondence, temperature charts, case sheets [a later format of Case Book entries], notices of death etc. The earlier files appear to relate to patients who died in the 1930s. [100 year closure period from last date of file.]

Patient Case Files (patient nos.3528- 1878-c1965 26445) [86 boxes. Incomplete series, especially in early and later years.]

Medical Journals.Weekly entries give the total numbers of male and female patients, the names of patients under restraint or seclusion (and for what period), under medical treatment, and details of deaths, injuries or violence to patients. 2/16/1 also has notes on the general state of health of the patients and the condition of the asylum. [100 year closure period from last date in volume.]

Medical Journal 1852-1853












































Reports. These have daily entries for patient statistics, the names of patients admitted, discharged or died, special notes on patients, statistics of staff on duty, and the names of staff ill or on leave. [100 year closure period.]

Male Ward Day Reports (3 sheets) Aug 1946

Chief Male Nurse’s Daily Reports 1965

Matron’s Daily Reports (file) 1968


HOSP ST JOHN’S 2/18. Ward Books. These have daily entries giving the names of patients, with details of where sleeping, fits, wet or dirty, and remarks, details of empty beds, and visits by doctors and sisters. [100 year closure period from last date in volume.]

HOSP/ST JOHN’S 2/18/1. Ward Book (Barrowby Ward) 1953-1954

HOSP/ST JOHN’S 2/18/2. Ward Report Book, OHF Ward 1956-1957

HOSP/ST JOHN’S 2/18/3. Ward Report Book, Alford Ward 1967-1968

HOSP/ST JOHN’S 2/19. Interview Books. These give the date, name of patient, name of visitor and relationship to patient, and the subject of the interview. [100 year closure period from last date in volume.]

HOSP/ST JOHN’S 2/19/1. Male Interview Book 1939-1946

HOSP/ST JOHN’S 2/19/2. Female Interview Book 1938-1946

HOSP/ST JOHN’S 2/20. Prescription Books. These are arranged chronologically and give details of prescriptions issued to individual patients. [100 year closure period from last date in volume.]

HOSP/ST JOHN’S 2/20/1. Prescription Book 1854-1855


















HOSP/ST JOHN’S 2/21/9






Registers of Mechanical Restraint and Seclusion. The first two Registes give the date, name of patient, means of restraint employed, duration, and certificate of grounds for restraint. The subsequent volumes also give hours secluded, reasons for seclusion, and status of patient. [100 year closure period from last date in volume.]

Register of Mechanical Restraint 1890-1897, 1902-1929

Register of Mechanical Restraint 1901

Register of Mechanical Restraint & 1929-1932 Seclusion








Register of Mechanical Restraint & 1947 Seclusion





HOSP/ST JOHN’S 2/21/15. Register of Mechanical Restraint & Seclusion

1953-1955


1955-1956


1956-1957


1957-1960


1960-1961


1961-1963

HOSP/ST JOHN’S 2/22. Miscellaneous Registers and Forms. [100 year closure period.]

HOSP/ST JOHN’S 2/22/1. Register of Notifications by Medical Practitioner [mainly tuberculosis]

1913-1953

HOSP/ST JOHN’S 2/22/2. Register of Fits 1898-1904

HOSP/ST JOHN’S 2/22/3. Register of Cases of Diarrhoea and Dysentry

1902-1960

HOSP/ST JOHN’S 2/22/4. Notification of Infectious Disease Counterfoil Book

1948-1949

HOSP/ST JOHN’S 2/22/5. Notification of Infectious Disease Counterfoil Book

1949

HOSP/ST JOHN’S 2/22/6. Medical Certificates of Cause of Death Counterfoil Book

1958-1959

HOSP/ST JOHN’S 2/22/7. Notifications of Puerperal Pyrexia Counterfoil Book [blank]

n.d.








Registers of Transfers Removals, Discharges, Departures and Deaths. Registers 2/23/1-7 give date of removal, discharge or death, date of last admission, number in Register of Patients, name, sex, whether recovered, relieved or not improved, details of asylum, registered hospital or licensed house removed to, whether died, assigned cause of death, age on death, and observations such as area and date of leaving on promotion. 2/23/5-7 also have a column for whether a post mortem was carried out. From 1907, details of deceased patients were recorded in the Registers of Deaths, 2/27/1-3. Register 2/23/8 gives date of discharge or transfer, date of last admission, no. in Civil Register, name and whether private or pauper, where sent to, sex, class on admission, type of attack, age on recovery, last attack and first attack, duration, aetiological factors, form of mental disorder on admission, whether discharged or transferred, and observations such as area. Registers 2/23/9-10 give date of departure, discharge or transfer, date of last admission, last serial no. in Civil Register, general reference no., sex, mode of admission, classification, status, whether departed or discharged, transferred to other statutory care, address to where departed, type of attack, age on departure or discharge and at onset of attack, duration of last attack, aetiological factors, form of mental illness on admission, and observations such as area, Patient Ledger no., and date of release on trial or undertaking. [100 year closure period from last date in volume.]

Register of Removals, Discharges and 1865-1868 Deaths





HOSP/ST JOHN’S 2/23/6. Register of Removals, Discharges and 1901-1904 Deaths


HOSP/ST JOHN’S 2/23/7. Register of Removals, Discharges and 1905-1906 Deaths












Register of Discharges and Transfers 1907-1930

Register of Departures, Discharges 1931-1936 and Transfers

Register of Departures, Discharges 1937-1948 and Transfers

Discharge Books and Register. The Discharge Books contain periodic lists of patients discharged under different classes of discharge: voluntary, final (previously on trial), extended trial, and trial (with length). Lists are signed by the Medical Officer and two managers. The Discharge Register gives: number in Register of Patients, date of discharge on probation, time allowed, amount allowed per week, date of final discharge, area, name of patient, sex, whether recovered, relieved or relapsed, and observations such as when admitted and details of extended trials. [100 year closure period from last date in volume.]

Discharge Book 1928-1944

Discharge Book 1952-1956

Register of Discharges of Patients on 1902-1939 Probation [at back: Register of Patients Boarded Out, 1925.]

Undertakings by Relatives for the Discharge of Patients. These give the name, occupation and residence of the person making the undertaking, their relationship to the patient, and the name of the patient. An application was made to the Committee of Visitors for the discharge of the patient into their care. [100 year closure period.]

Undertakings (10) 1912











HOSP/ ST JOHN’S 2/25/11.














Undertaking 1924

Register of Patients Evacuated. The Register is arranged by first letter of surname and gives registered no., name, whether V, T or C, authority to whom chargeable, Hospital to which vacated and date, date of departure, discharge or death, and other observations. [100 year closure period from last date in volume.]

Register of Female Patients Evacuated 1940-c1951

Registers of Deaths.The first Register gives date of death, date of last admission, name and whether pauper or private, sex, age, duration of attack, form of mental disorder, causeof death, whether a Post Mortem examination, and observations such as area. The subsequent Registers also include the last serial status in Civil Register, general reference no., age atonset of attack, and additional classifications for status, attack and aetiological factors.For earlier deaths, see the Registers of Removals, Discharges and Deaths, 2/23/1-7. [100 year closure period from last date in volume.]

Register of Deaths 1907-1930























Post Mortem Books.These give the patient’s name and number, sex, age, previous occupation, date of admission, date of death, form of mental disorder on admission and death, certified cause of death, Case Book reference, date and hour of Post Mortem examination, and details of the examination.[100 year closure period from last date in volume.]

Post Mortem Record Book 1888-1895

Post-Mortem Notes Book 1895-1897












Post-Mortem Notes Book 1913






HOSP/ST JOHN’S 2/29. Criminal Lunatics. [100 year closure.]

HOSP/ST JOHN’S 2/29/1. Authorisation for discharge of a 1864 criminal patient: George Hardy Tatam

HOSP/ST JOHN’S 2/29/2. Warrant of Removal from Prison to 1887 Asylum: John Jackson (registered no. X13069)

HOSP/ST JOHN’S 2/29/3. Notices of Insanity of inmate of 1890 asylum about to cease to be a criminal lunatic (2), and Order of a Justice for detention in Asylum as a Pauper Lunatic of a person about to cease to be a criminal lunatic: Samuel Stead (registered no. X29661)

HOSP/ST JOHN’S 2/29/4. Notices of Insanity of inmate of 1890 asylum about to cease to be a criminal lunatic (2), Order of a Justice for detention in Asylum as a Pauper Lunatic of a person about to cease to be a criminal lunatic, and copy letter: Robert Good (registered no. X27953)

HOSP/ST JOHN’S 2/29/5. Notice of Insanity of inmate of asylum 1903 about to cease to be a criminal lunatic, Order of a Justice for detention in Asylum as a Pauper Lunatic of a person about to cease to be a criminal lunatic, and letter: “ED” (registered no. 103902)

HOSP/ST JOHN’S 2/29/6. Warrants of removal of a criminal 1903-1905 lunatic, ordered to be removed during HM pleasure, from Prison to Asylum (2), Warrant of absolute discharge, correspondence (2), and Notice of Insanity of inmate of asylum about to cease to be a criminal lunatic, and Order of a Justice for continued detention in Asylum as a Pauper Lunatic of a person about to cease to be a criminal lunatic: “REC” (registered no. 109471)


HOSP/ST JOHN’S 2/30. Miscellaneous patient records.

HOSP/ST JOHN’S 2/30/1. A box of unsorted Orders for reception, removal or transfer, Notices of Deaths, correspondence, telegrams, medical certificates etc., relating to pauper lunatics, private patients, service patients, and criminal lunatics. Most of the documents date from the period 1922-1925 but there are some earlier papers. The documents were mostly found in bundles but, on closer examination were found to be in no chronological, alphabetical or thematic order. For instance documents of similar date relating to the same patient can be found in several bundles, and in one case two fragments of the same document were found in different bundles. Obvious strays from other series (eg. tenders, admission papers, and applications for positions) have, therefore, been removed. 1851-1970 [100 year closure from last date in bundle.]


HOSP/ST JOHN’S 3. EMERGENCY HOSPITAL.

HOSP/ST JOHN’S 3/1. Administrative Records.

HOSP/ST JOHN’S 3/1/1. Emergency Hospital Staff Wages 1940 Sheet Book

HOSP/ST JOHN’S 3/2. Medical Records. [100 year closure period.]

HOSP/ST JOHN’S 3/2/1. Emergency Hospital Admission & 1940 Discharge Register

nb. For Admissions, Discharges, Deaths and Transfers Numbers Book, 1940, see above 1/5/2.


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