Environmental aspects and life cycle of eventElina LevulaProject PlannerGreening Events – projectCity of Helsinki Environment Centre

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Greening events -projectEU-project (2012-2014) developing

environmental management in event industry in Helsinki Metropolitan area.

Consulting and developing Certificated Environmental management system EcoCompass Events◦ Pilot events: Flow, Design market, Madonna. Bruce

Springsteen, Reaktori, Tall Ship Races (and more)Communicating to the publicDeveloping network within event industry

www.greeningevents.fi

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How to minimize environmental effects?Controlling life cycle of event Life cycle thinking – Event from cradle to grave Helps to identify the activities of the events their environmental

effects Sustainability thinking also effects internal activities of the

organization-structure of the organization, management, communications, training etc.

Provides time to act and minimizes the negative enviornmental effects and enchances the positive effects in an early stage

Leadership and management is important inder to achieve eco-efficiency – identifying values and strategies and creating practical implementation plan

Because the timeline of the an event is short, should the targets be linked the long term goals.

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Timeline of event production

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Most significant environmental impacts of events

Waste – waste streams (event location and surrounding areas) & tidyness

CO2 - transport, energy, food & paper

Noise – event program, sound system & visitors

Location - event location & natural values

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WasteMaterial streams of events

1. Municipal waste Provinssirock 2009: 55 t – 85% landfill waste Yleisurheilun MM2005: 189t – 52% landfill waste Ilosaarirock 2010 – 17% recycled Flow 2011 – 86% recycled

2. Constraction waste World Championship in Athletics 2005 : Temporary constraction materials were (does not include rented

materials etc.) 452tonnes – only 10% ended in landfill

Approximately 0,3tonnes/citizen of waste is produced in Finland!Provinssirock: Total waste equals annual waste 190 people

World Championship in Athletics 2005: Total waste equals annual waste 2350 people

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Overall Waste managementand minimizing waste

Overall waste management –

Reduce – Reuse – Recycle

Waste prevention - reusable vs. single use cutlery, fingerfood, enough but too much food

Efficient waste sorting – the waste types that are created are collected. Reuse – What materials could be reused

Important in all sectors – constraction, catering etc.

In Provinssirock 2010 started using biodegradable cutlery- amount of biowaste increased from 100 kg 2,5 t!

Sanctions for not using biodegradable cutlery is efficient control method!

It is easier to recycle clean, dry and unbroken waste than smashed waste.

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Less material you produce less waste you produce less costs you have

waste/visitor 5-110gAmount of participants Amount of waste (kg)

100 5 - 111 000 50 - 110

10 000 500 - 1 10050 000 2 500 - 5 500

10 0000 5 000 - 11 000Source: Helsinki 2006

53 % biowaste – leftover food, napkins 36 % energy/mixed waste – plastic, cigaret butts 11 % card board – card cups and plates, packaging materials.

Provinssirock 2011: During the festival 1,1kg of landfill waste per visitor was produced

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Typical wastetypes

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Effects of onsite recycling guidance

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Cost savings of recycling

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Construction waste - comprehensive planningAnalysing long term needs for construction:

◦ Permanent or temporary building?◦ Complete or only partial unbuilding?

Waste streams of construction are significant and often recycleable (potential needs to be considered ahead).

Parts of construction material could be recycled, rented or sold.

Recycling and reuse minimizes costs of waste treatment

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Temporary building

Most significant wastes of termporary building are steel, wood and plastic.

Identifying materials helps to identify recycling methods and reuse potentials..

Remember that renting materials is also possible!

Mass mattress is usually single used. MM2005 matto oli uudelleen käytettävää (10 -30 kertaa) ja tapahtuman jälkeen se joko uudelleen käytettiin tai kierrätettiin!

Puujätelavan lisääminen purkuun Provinssirockiin 2010 vähensi rakennusjätettä 5 tonnista 1 tonniin, puuta kerättiin 2 tonnia.

CO2

Carbon dioxide emissions

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Most significantCO2- emission sources of event

TransportationEnergy usePaper/MaterialsFood

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Emissions of transport Sources of emissions:

Transport of the visitors: public and private transportation

Transport of the production: building, supplies, waste management, other production travelling

• All transportation, except cycling and walking, create emissions CO2 is the most significant greenhouse gas

Other negative environmental impacts of transport: noise, air pollution

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CO2 – emissions of transport modes

Train 24 kgCO2 / 1,000-kilometres

Bus 50 kgCO2 / 1,000-kilometres

Car 92 kgCO2 / 1,000-kilometres

Airplane 163 kgCO2 / 1,000-kilometres

Ship 318 kgCO2 / 1,000-kilometres

Public transportation

Decreases emissionsDecreases traffic Increases functionality of the event

How to get people to use public transport? ◦ Include ticket to entrance fee!◦ High parking fee!◦ Car Pooling!◦ ”Meeting point” to increase car pooling◦ Guarded bike park!

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LogisticsEnvironmental effects can be

decreased by minimizing trips and weight.

Consider the whole life cycle of the purchase!Environmental benign, recycleable, high quality

product is more ok to be delivered from long dictance

CO2 emissions of the transport needs to be considered when choosing the subcontractorsNew vehicles use less fuel, create less emissions to

air and create cost savingsCheck that the subcontractor have a certificated

environmental management system (ISO 14001, EMAS) in place or energy saving plans.

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Energy useHow to save energy?

1. Investing in energy saving equipments at the event venue

2. Using renewable/green energy3. Using low emission vehicles and public

transportation4. Compensating emissions

Energy consumptionVenue energy saving potential can be cleared out

through an energy audit.

Analysis of energy and water use as well as heating, piping, air conditioning operation and the potential for savings.

The goal is to find potential energy savings and to make venue energy saving permanent.

In general, part of the venues environmental program.

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Green Energy Green energy is produced from renewable energy

sources: Solar energy, hydropower, wind power, biomass, biofuel and geothermal energy.

If the access to buy green energy with your current provider is limited, you may buy green certificates.

Green certificates can be bought to cover the whole need or just partly. One certificate covers1,000 kWh green energy.

The idea is to produce green effectively and to minimize transport losses.

In the long term green certificates have an impact to the energy production structure.

99% of the consumed energy in Ilosaarirock is green. Local company Pohjois-Karjalan Sähkö Oy offers green energy produced by hydropower, wood energy and wind power.

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Paperconsumption CO2- emissions are produced in different steps of

papers lifecycle: logging, pulp production, transportation, use and recycling.

Printing causes additional emissions. The main communication tool of Ilosaarirock is

Internet. Additional brochures and other paper printouts have been cut off.

Ilosaari: Producing the printing material consumed less than 4 tons of paper.

MM2005: Paper consumption was118 tons.

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Other materials

Remember environmental labels, sustainability and fair trade.

Buy locally produced products and services.

T-shirts sold in Ilosaarirock are made from organic cotton and only green energy has been used in the manufacturing.

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Food25% of individual´s CO2 load comes

from food manufacturing and production. Therefore you should favor:

OrganicVegetarianSeasonal(Fair Trade)

Remember also manufacturing (energy consumption) and serving (package, cutlery) 25

How to calculate venues CO2 emissions?

Find the most reliable and comperable data. Present each event by unit: mileage, gallons of gasoline

consumed.

Find appropriate emission factors

Emission factor - gasoline 2,350 gCO2/l. Calsulate and report emissions by using formula: Data

gasoline littre X emission factor = CO2 emissions.

Introduce the method used (references and uncertainties)Also, include any compensations!

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CO2 neutral Event? Compensating emissions

All CO2 emissions can not be prevented –rest can be compensated.

Compensating is possible by buying CO2 approved emission reductions.

Emission reductions are approvedactions (eg CO2 emissions of new technology, green energy, energy efficiency, planting trees).

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Examples of CO2

Ilosaarirock total emissions in 2010 were 624 tonnes of CO2 equivalent.

Flights 85 % of the total number.◦ 20 000 ticket buyers.

World Athletics Championships MM2005 36 000 tonnes.97% of the traffic.3 000 athletes from 200 countries, 3 500 media

representatives, 3 000 volunteers and 200 000 viewers in nine days.

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In Finland approximately12 tonnes of CO2 per person is produced annually!

Information and communications Image building has become an important part of the managing

of the event. The strategy should be considered in advance:

Web-pages. Social media, TV, Radio, Press

The importance of internal communication. A good and forward-looking information is important for the

media! Some customers demand events to be green but not

necessarily act green themselves!

Ilosaarirock: Instructions about green festival behaviour given beforehand:

Web-pages, promoting materials Reminders in the stage screens during the event. Employees management ment have an important role in

achieving the set environmental objectives.

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Creative products - Founded 2009 Glastonbury 2011 Green Traders GOLD Award About Turning unloved forgotten tents in to beautiful fun

showerproof bags, jackets, capes and bunting Mission WiTHiNTENT helps to minimise the landfill waste from

festivals, by giving a second chance to the unloved tents that a left behind. We use the fabric to create lovely unique items of clothing and accessories.

Company Overview WiTHiNTENT uses fabric from the tonnes of broken and

damaged tents that are left behind at the end of music festivals, to create clothing and accessories...HOORAY!

http://www.withintent.co.uk/products/5.html

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The philippine community fund – recycling for charity

PCF's mission is to improve the quality of life for impoverished Filipino communities, to bring stability and realisable potential through sustainable education, nutrition, health and community advocacy programmes, as well as livelihood training

https://store.p-c-f.org/

Big Chill – Leave No Trace

12.04.2023 32

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Barona arena/info Maximum Capasities on events: Concerts: 8 414 (1 600 people on the arena) Hockey games: 7017 Suites: Total 52 suites on the Arena Eight normal suites and two suites with sauna for rent Parking: Maximum for 1600 cars Arena: Dimensions for cleared Arena: 60m x 30m Ice/floor covered with dark blue ice covering plates Stage (SICO VENUE MARKER): Maximum stage size: 19,52m x 14,64m Size of one module: 1,22m x 2,44m Stage height: 1m-1,8m, 10 cm korotuksin /increments MediaCube: /Eight sides : four score boards and four video/data displays Sound system: Arena covered with PA for announcements Other services and facilities: (Wlan) / wireless internet, sandler -concerts chairs: 1900 kpl, Tables: 244 cm x

76 cm /Coat-rack 2000 hooks

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Barona – SiteArena

◦Increase public transportation Marketing & communications Signs Guarded bike park

◦Waste management Temporary recycling units if needed Recycling guidance

◦Decorations From recycled materials Communication – Green message

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Barona – MaterialsMaterials

Handouts, program, posters etc. Environmental labels: EU-flower and Nordic

swan Outfits and accessories

Organic cotton Fairtrade

Sales

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Green communications ’What we do, what you can (or should) do’

What:◦ Environmental policy ◦ Environmental management system – What you do◦ Guidance:

Transport – How to get there Recycling manners What to shop and where

Where:◦ Screens!◦ Website◦ Program◦ Venue decorations◦ Signs◦ Campaigns ◦ Mobile/Ipad

Example Latitude