Library Disaster Response Plan

8/19/2019 Library Disaster Response Plan

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Library DisasterLibrary Disaster

Response PlanResponse PlanHarry A. Sprague LibraryHarry A. Sprague Library

Montclair State UniversityMontclair State University


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Library Disaster ResponseLibrary Disaster Response

Planning CommitteePlanning CommitteeMary Mallery, ChairMary Mallery, Chair

Kathleen HughesKathleen Hughes

Laura LevyLaura LevyHunter JonesHunter Jones

Christine MimsChristine Mims

Contact: mallerymmail.montclair.e!uContact: mallerymmail.montclair.e!u


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Disasters can happen any time …Disasters can happen any time …

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http://vids.myspace.com/index.cfm?fuseaction=vids.individual&videoid=31142586http://vids.myspace.com/index.cfm?fuseaction=vids.individual&videoid=31142586http://vids.myspace.com/index.cfm?fuseaction=vids.individual&videoid=31142586http://vids.myspace.com/index.cfm?fuseaction=vids.individual&videoid=31142586http://vids.myspace.com/index.cfm?fuseaction=vids.individual&videoid=31142586http://vids.myspace.com/index.cfm?fuseaction=vids.individual&videoid=31142586http://vids.myspace.com/index.cfm?fuseaction=vids.individual&videoid=31142586http://vids.myspace.com/index.cfm?fuseaction=vids.individual&videoid=31142586http://vids.myspace.com/index.cfm?fuseaction=vids.individual&videoid=31142586http://vids.myspace.com/index.cfm?fuseaction=vids.individual&videoid=31142586http://vids.myspace.com/index.cfm?fuseaction=vids.individual&videoid=31142586http://vids.myspace.com/index.cfm?fuseaction=vids.individual&videoid=31142586http://vids.myspace.com/index.cfm?fuseaction=vids.individual&videoid=31142586http://vids.myspace.com/index.cfm?fuseaction=vids.individual&videoid=31142586http://vids.myspace.com/index.cfm?fuseaction=vids.individual&videoid=31142586


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the key to a successfulthe key to a successful

recovery is planning ahead andrecovery is planning ahead and

taking the necessary stepstaking the necessary stepsnow to prevent and minimizenow to prevent and minimize

risk to collectionsrisk to collections


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Emergency ProceduresEmergency Procedures

/his plan pertains only to collection/his plan pertains only to collection

emergencies.emergencies.

0n the event o$ an emergency, the0n the event o$ an emergency, the sa$ety an! 1el$are o$sa$ety an! 1el$are o$ PEOPLEPEOPLE areare

primary over collections.primary over collections.

2nsure the sa$ety o$ all sta$$ an!2nsure the sa$ety o$ all sta$$ an!patrons be$ore attempting to recoverpatrons be$ore attempting to recover

an! salvage collections.an! salvage collections.


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Emergency ProceduresEmergency Procedures

3lease $ollo1 the MSU Campus 4i!e3lease $ollo1 the MSU Campus 4i!e

2mergency 3lan proce!ures $or all2mergency 3lan proce!ures $or all

emergencies:emergencies:

http:""111.montclair.e!u"ems"emergehttp:""111.montclair.e!u"ems"emerge

ncyplan"emergencyplan.p!$ncyplan"emergencyplan.p!$

Also, please consult 5eneralAlso, please consult 5eneral

5ui!elines $or Library Sa$ety an!5ui!elines $or Library Sa$ety an!

Security, prepare! by the CirculationSecurity, prepare! by the Circulation

6epartment, in Appen!i# C.6epartment, in Appen!i# C.


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n case of !ire"n case of !ire"

0mme!iately activate alarm system an!0mme!iately activate alarm system an!leave the buil!ing.leave the buil!ing.

7oti$y Campus Security.7oti$y Campus Security. Call: X5222Call: X5222 7oti$y the Library A!ministrative 8$$ice:7oti$y the Library A!ministrative 8$$ice:

9*()9*() Assist in the evacuation o$ sta$$ an!Assist in the evacuation o$ sta$$ an!

visitors $rom the buil!ing.visitors $rom the buil!ing.

Assemble at !esignate! meeting area onAssemble at !esignate! meeting area onthe 2ast La1n at $ront o$ the Librarythe 2ast La1n at $ront o$ the Librarybuil!ing an! a1ait instructions $rombuil!ing an! a1ait instructions $rom

Campus Security.Campus Security.


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U. 8$ 0llinois 6isaster 3lanning $or Libraries 4or;shop:

http:""picasa1eb.google.com"bla;e.1alter"6isaster


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Power #utage ProceduresPower #utage Procedures

Chec; neighboring buil!ings= i$ they areChec; neighboring buil!ings= i$ they are!ar;, blac;out coul! be campus>1i!e or!ar;, blac;out coul! be campus>1i!e or

regional.regional.

Contact Library A!ministrative 8$$iceContact Library A!ministrative 8$$ice9*() an! they 1ill contact Campus9*() an! they 1ill contact CampusSecurity. at 9+++Security. at 9+++

2vacuate the buil!ing in an or!erly2vacuate the buil!ing in an or!erlymanner. Assemble at !esignate! meetingmanner. Assemble at !esignate! meeting

area on the 2ast La1n at $ront o$ thearea on the 2ast La1n at $ront o$ theLibrary buil!ing an! a1ait instructionsLibrary buil!ing an! a1ait instructions$rom Campus Security.$rom Campus Security.


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Water Damaged Book Recovery Training Photos at:http://!"lickr!com/photos/ikahime/tags/disasterrecovery/


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!or $ater Emergencies"!or $ater Emergencies"

0mme!iately noti$y Library A!ministrative 8$$ice0mme!iately noti$y Library A!ministrative 8$$iceor Librarian in charge, an! they 1ill noti$yor Librarian in charge, an! they 1ill noti$y?acilities Management..?acilities Management..

Call Library 5uar! on pager @(>)@>(--*.Call Library 5uar! on pager @(>)@>(--*. Call: 9*+@) $or o$$. 8nce sa$e, move collections $rom harmBs 1ay.8nce sa$e, move collections $rom harmBs 1ay. 6rape plastic sheeting over collections or shelving6rape plastic sheeting over collections or shelving

units to prevent $urther !amage.units to prevent $urther !amage.


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ilo#i 3ublic Library ?loo!


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Library Disaster Response andLibrary Disaster Response and

Recovery TeamRecovery Team

#$dith %in &$nt#$dith %in &$nt

'ary 'allery'ary 'allery

Patricia (andersPatricia (anders)athleen &$ghes)athleen &$ghes

*d$ardo +il*d$ardo +il %a$ra %evy%a$ra %evy ,aith Ryan,aith Ryan


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MSU Crisis Management Team isMSU Crisis Management Team is

responsible for the following:responsible for the following: Coor!inating crises across !epartmentsCoor!inating crises across !epartments 6eveloping crisis management proce!ures $or6eveloping crisis management proce!ures $or

the University an! in!ivi!ual !epartments, i$the University an! in!ivi!ual !epartments, i$reDueste!.reDueste!.

Con$erring 1ith e#perts about crisisCon$erring 1ith e#perts about crisismanagement be$ore an! !uring an emergencymanagement be$ore an! !uring an emergencysituationsituation

3rovi!ing in$ormation about the crisis an! the3rovi!ing in$ormation about the crisis an! the

UniversityEs response to the communityUniversityEs response to the community 6ebrie$ing a$ter a crisis has been resolve!.6ebrie$ing a$ter a crisis has been resolve!. See the Crisis Management /eam 4eb site at:See the Crisis Management /eam 4eb site at:

http:""111.montclair.e!u"emergency"team.htmlhttp:""111.montclair.e!u"emergency"team.html


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Locations of n%house EmergencyLocations of n%house Emergency

E&uipmentE&uipment -! )eys:-! )eys: Library A!min. 8$$ice has all ;eys /he Library 5uar! has a MasterLibrary A!min. 8$$ice has all ;eys /he Library 5uar! has a Master

Key, an! each Library 6epartment Hea! has ;eys to their respectiveKey, an! each Library 6epartment Hea! has ;eys to their respectiveo$$ices.o$$ices.

2! 'ain .tilities2! 'ain .tilities: 8nly MSU 3hysical 3lant sta$$ have access to the: 8nly MSU 3hysical 3lant sta$$ have access to theMechanical o$$ valve are locate!.electrical cut>o$$ s1itch an! Main 1ater shut>o$$ valve are locate!.

! (prinkler system:! (prinkler system: 8n every $loor in every room an! throughout the8n every $loor in every room an! throughout the

Stac;s.Stac;s. 0! &eating/cooling system:0! &eating/cooling system: /here are $our Library HFAC systems:/here are $our Library HFAC systems: a. 8l! uil!ing G)@(a. 8l! uil!ing G)@( b. 7e1 uil!ing G)@@+b. 7e1 uil!ing G)@@+ c. ! ,ire alarms 3p$ll 4o1:! ,ire alarms 3p$ll 4o1: 6! (moke detectors:6! (moke detectors: 8n every $loor in every room an! throughout the8n every $loor in every room an! throughout the

Stac;s.Stac;s. 7! C!*!R!T! 3Comm$nity *mergency Response Team )it7! C!*!R!T! 3Comm$nity *mergency Response Team )it3aul 7auer,3aul 7auer,

Library Security 5uar!, complete! the C2


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Library 6isaster


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Disaster Response ChecklistDisaster Response Checklist

Assess the !isaster situationAssess the !isaster situation Convene the 6isaster


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Separating an! 6rying 4et oo;s at Cornell U.


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Collection 'alvaging PrioritiesCollection 'alvaging Priorities

CollectionCollection %ocation%ocation ). MSU earboo;s, /heses). MSU earboo;s, /heses


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Points to eep in mind whenPoints to eep in mind when

recovering materials:recovering materials:

).). T8'* 8( CR8T8C9%T8'* 8( CR8T8C9% I have *- I + hours to stabilie 1et materials.I have *- I + hours to stabilie 1et materials. +. /ry to get assistance $rom an e#perience! preservation pro$essional or conservator+. /ry to get assistance $rom an e#perience! preservation pro$essional or conservator

as soon as possible a$ter the !isaster occurre!.as soon as possible a$ter the !isaster occurre!. (ee Collection *mergency Contact(ee Collection *mergency Contact(heet(heet..

(. Lo1er temperature an! humi!ity to avoi! mol! an! mil!e1 outbrea;s. /he(. Lo1er temperature an! humi!ity to avoi! mol! an! mil!e1 outbrea;s. /he

cooler an! !ryer the environment the better >> belo1 !egrees ?ahrenheit, belo1cooler an! !ryer the environment the better >> belo1 !egrees ?ahrenheit, belo1


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ResourcesResources

Library o$ CongressLibrary o$ Congress

7ortheast 6ocument Conservation7ortheast 6ocument Conservation

CenterCenter

Conservation Center $or Art an!Conservation Center $or Art an!

Historic Arti$actsHistoric Arti$acts

Fie1 vi!eo on air !rying boo;s atLibrary o$ Congresshttp:""111.loc.gov"preserv"$amilytreasures"$tpreserv.html


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(') 'prague Library Disaster(') 'prague Library Disaster

Response PlanResponse Planis online at"is online at"

http"**library+montclair+edu*staff*http"**library+montclair+edu*staff*

Library Disaster Response Plan

Documents

Transcript of Library Disaster Response Plan