LIBRARY & ARCHIVES CANADA

Canada’s Knowledge Institution for the 21st Century

OnLine Audiovisual

Catalogers Conference

Montréal, Canada

October 2, 2004

Anne Draper

Published Heritage Branch

Context

New Legislation

Future Directions

Library and Archives CanadaOutline of Presentation

CONTEXTA New Institution

““I believe you are blazing a I believe you are blazing a path that all of us path that all of us

in the cultural heritage field in the cultural heritage field will ultimatelywill ultimately

follow.” follow.”

Dr. Robert Dr. Robert MartinMartin

Director, Director, Institute of Institute of

Museum and Museum and LibraryLibrary

Services, USAServices, USA

Separate institutions

no longer made senseSeparate institutions

no longer made sense

Complementary and converging holdings

The digital environment was blurring the distinctions

between our holdings

Skills and competenciesof staff were highly

complementary, extremely valuable, and yet underused

as a strategic resource

A single institution offers much more

A single institution offers much more

Synergy of collections, skills and external

constituencies

Accessibility to the breadth and depth of

Canada’s documentary heritage

Enhanced outreach to Canadians

Better use of resources

Leadership in information professions

Towards A Single InstitutionWhy?

Towards A Single InstitutionWhy?

• LegislationLegislation • Internal Internal TransformationTransformation

Towards A Single Institution

How?

Towards a Single Institution:How?

Announced in Speech from the Throne, September 30, 2002

Bill is tabled in the House of Commons, May 8, 2003

Act to establish the Library and Archives of Canada proclaimed into force May 21, 2004

National Library of Canada and National Archives of Canada cease to exist

Library and Archives Canada (LAC) is created

““If you want to If you want to understand understand something, try to something, try to change it …”change it …”

- Anonymous- Anonymous

Towards a Single Institution: Internal

Transformation

Library and Archives CanadaStatistics

Budget: $84.3 million

No. of staff: 1168

Collections:

20 million published items (63,000 added last year)

200 linear km of textual records

24.5 million photographs

400,000 documentary art objects

340,000 hours of film, video and audio

3 million maps and plans

Library and Archives CanadaCollections

About 3.18 million megabytes of information in electronic formats, including more than 9500 Canadian periodicals and books available online

Textual records and publications for federal, provincial, territorial and foreign governments

Largest collection of Canadian sheet music in the world, documentation related to music in Canada, and about 200,000 recordings on disks and records of all formats, piano rolls, reels and spools; eight-track tapes

Library and Archives CanadaCollections

The Canadian Postal Archives

National, provincial, and territorial newspapers from across Canada, from dailies to student newspapers, and from Aboriginal magazines to ethnic community newsletters (all given full descriptive and subject access)

Portraits of over one million Canadians since 1710

… and much, much more @

www.collectionscanada.ca

The New StructureThe New Structure

Towards a Single Institution: Internal

Transformation

Towards A Single InstitutionAligning structure with our legislated mandate

To make known: Programs and Services sector• Programs• Services• Portrait Gallery of Canada

To acquire and preserve: Documentary Heritage Collection sector• Collection development and resource descripton• Intellectual management• Care of collection

To facilitate information management in GoC: Government Information Management Office• IM Strategies• IM Solutions• IM Services

Corporate Enablers• Strategic Office• Communications• Information Technology Services• Corporate Management

NEW LEGISLATIONLibrary and Archives

of Canada Act

The LegislationPart of the Advancement of Canada

The LegislationPart of the Advancement of Canada

Canada be served by an institution that is a source of enduring knowledge,

accessible to all, contributing to the cultural, social and economic

advancement of Canada as a free and democratic society

New concept: Canada’s documentary heritage –

includes both publications and records

Modernization of mandate

Enable collection and preservation of

documentary heritage, in any medium

Legal deposit to include online publications

Authority to archive a sampling of Web sites

of interest to Canada

The LegislationProtecting Canada’s Heritage

The LegislationProtecting Canada’s Heritage

Resource Description:Resource Description:ImplicationsImplications

• New types of New types of publications will publications will become subject to become subject to legal deposit:legal deposit:

• Electronic Electronic publicatonspublicatons

Strong mandate to make known and interpret

Canada’s documentary heritage through

Programs

Exhibitions

Publications

Performances

Advisory Council to advise the Librarian and

Archivist of Canada

Technology and networking with libraries and

archives across Canada for unprecedented reach

The LegislationA Source of Knowledge About Canada

The LegislationA Source of Knowledge About Canada

Permanent repository of government

publications and government and ministerial

records

No record can be disposed of without the

consent of the Librarian and Archivist of

Canada

The Librarian and Archivist of Canada may

request transfer of government records

Explicit mandate to facilitate information

management in government institutions

The LegislationThe Memory of Government Institutions

The LegislationThe Memory of Government Institutions

Library and Archives CanadaWe are undergoing massive change

Increased emphasis on service and access: results for Canadians

New legislation, new regulations

Larger role in facilitating IM in GoC

New organizational and structural governance

New initiatives taking us into the future

New ways of working together – a multidisciplinary environment and new partnerships

New accommodation

ChallengesChallenges

• Keeping transformation Keeping transformation alivealive

• Maintaining quality Maintaining quality serviceservice

• Including everyoneIncluding everyone• Supporting our peopleSupporting our people• Human resources Human resources

issuesissues• Physical move to new Physical move to new

accommodationsaccommodations

THE FUTUREWhat’s In Store

WHAT A new kind of knowledge institution A truly national institution One national collection for Canadians by working with

others A prime learning destination A lead institution in information and knowledge

management

HOW Access is the primary driver - a clear focus on the client Effective stewardship of Canada’s documentary heritage Strategic approaches to description and metadata Mainstream digital Strengthened leadership and strategic focus Integrated and holistic approaches

What the Future HoldsDIRECTIONS for Our Change

What the Future HoldsDIRECTIONS for Our Change

What the Future Holds

4 Initiatives to meet the digital future

Digital Collections initiative

Metadata Strategy initiative

Service Delivery Transformation

“AMICAN” – integrated systems initiative

Developing programs and services

Portrait Gallery of Canada

Learning program

Centre for Newspapers and News

Canadian Genealogy Centre

Virtual Reference Canada

What the Future HoldsCatalytic Initiatives

DIGITAL COLLECTIONS INITIATIVE

To acquire, manage, make accessible and preserve our digital materials for Canadians

To “mainstream” the management of digital materials at LAC

Vision: - infrastructure in place - LAC able to play leadership role within

government & nationally - accurate comprehensive view of Digital

Collection is available

What the Future HoldsCatalytic Initiatives

DIGITAL COLLECTIONS INITIATIVE

Year One (2004-2005) - Legal Deposit regulations implemented - acquisition of Canadian Web sites

implemented - preservation of e-publications and textual

e-records implemented - program performance measures

identified and collection overview underway

- life-cycle issues for government records identified and being addressed

What the Future HoldsCatalytic Initiatives

METADATA INITIATIVE

- Metadata: sets of descriptive and organizational elements that serve to contextualize, describe, preserve and provide access to information resources in any medium

- User-focused description

- tools and protocols to enhance productivity

- seamless and integrated access

- maximize partnerships and provide leadership

What the Future HoldsCatalytic Initiatives

SERVICE DELIVERY TRANSFORMATION

- Transform orientation:- digital access to LAC services

- digital delivery of LAC content

Achieves seamlessness for the client in the search-identify-obtain process

Allows LAC to meet increased client expectation and increased demand for information delivery

What the Future HoldsCatalytic Initiatives

AMICAN

An IT system to support the management of information related to the intellectual and physical management of and access to LAC’s holdings

Combines “AMICUS” and “MIKAN” and various other systems and databases

Improved integration of business processes and services

Improved integration of our holdings information

What the Future Holds Integration Implementation

Implementing the new legislation; passing and implementing new legal deposit regulations

Implementing our integrated structure Merged ILL

Merged reference services

Merged preservation activities

Harmonizing policies and processes

Designing and implementing our part in the government IM Program

Developing new programs

Developing new partnerships with the library and archival communities

Resource Description and

Access

Resource DescriptionResource Description

• AA3AA3• FRBRFRBR• MetadataMetadata• Away from Away from

“traditional” “traditional” cataloguingcataloguing

Library and Archives CanadaBibliothèque et Archives Canada

Thank you!

Merci!

Anne Draper

Chief, Government Publications and Serials Cataloguing Division

Library and Archives Canada

(819) 994-6894

anne.draper@lac-bac.gc.ca

You are cordially invited to visit us at

www.collectionscanada.ca

to learn more about our vast, exciting collections