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Transcript of Libincloudwkshp online
Libraries in the cloud
Doug JohnsonALA Annual ConferenceJune 22, 2012
BeforeAfter
dougjohnson.wikispaces.com
Where are we going?
What is cloud
computing?
How can libraries use the cloud?
Libraries and GoogleApps
What is the librarian’s role in implementation?
Transparency
Where are we going?
7 practical applications and
small group work
3 Reasons for Numbered Lists
1. The information is finite
"The 5 Reasons You Shouldn't Pick Your Nose – And the 3 Surprising Reasons You Should"
137 Reasons Why…
2. Numbers are mystical.
8 deadly sins? 11 deadly sins?
3. Selectiveness is implied
10 Reasons to Read the BlueSkunk Blog
Subtext: There are a lot more reasons.
Where are we going?
What is cloud
computing?
Are you already in the cloud?
Sit down if…
Where are your data & apps?
Internet Cloud
Advantages
Less…– Technical support– Management– Hardware/software– Powerful computers– Printing
Advantages
Cost savings (GoogleDocs)7200 students, 800 professional staff, 3000 supported computers in use
Over 5 years
No internal mailserver and mail back-up costs (hardware, software, maintenance).
$12,000
No student/staff document file server costs (hardware, software, maintenance).
$84,000
Less need to upgrade computer OS's since apps are browser-based.
$150,000
Less printing -paper, copiers, toner, printer salaries, etc. 20% reduction
$400,000
Less need for commercial productivity tools like $100,000
Ability to use lower powered computers $1,000,000
Reduction in tech support costs. $250,000 ($50,000 position eliminated)
5 year savings $2,000,000
Cost savings (GoogleDocs)• Less tangible savings in time, portable storage/transport devices, mailing hard copy documents.
•Indirect savings to users.
•More work out of staff members when they are able to conveniently work from home.
Priceless!
Advantages
Ubiquitous access to files and
applications
Advantages
No compatibility issues
AdvantagesCollaborative “mindset”
shift
AdvantagesOther advantages –
discuss…
Concerns
Long term viability (too good to be true!)
Concerns
Needed infrastructure
Where is my data the safest?Where is my $$$ the safest?
Concerns
Security – Privacy - Control
C
Google Apps Education: Google does not own your data Google does not share your data Keep your data as long as you want Remove your data when you ask Enable you to take your data elsewhere
CIO magazine:
Although service disruptions experienced by Google get plenty of attention, those types of incidents don't happen very often, and they don't last as long as many enterprise outages. And there hasn't been a major compromise of a SaaS operation reported yet, even as we continue to read regular accounts of security breaches in traditional IT environments.
Concerns
The age thing
Personal vs. institutional
Concerns/disadvantagesOther concerns –
discuss…
7 Cloud-based apps for everyone
7 Cloud-based apps for everyone
2. File storage
7 Cloud-based apps for everyone
3. Productivity tools
7 Cloud-based apps for everyone
4. Wikis
7 Cloud-based apps for everyone
5. Multimedia sharing
7 Cloud-based apps for everyone
6. Photo sharing
7 Cloud-based apps for everyone
1. E-mail, calendars, and contacts
7 Cloud-based apps for everyone
7. Meeting scheduling
Your turn
• At your table, discuss and recommend the top three cloud-based applications everyone should have.
• Add to GoSoapBox• Defend your top choice
Where are we going?
What is cloud
computing?
How can libraries use the cloud?
Manifestations: for libraries
Is your library alreadyin the cloud?
7 library applications
Manifestations: for libraries
1. Hosted library systems
Manifestations: for libraries
2. “Social” book sites
Manifestations: for libraries
3. Online e-books
E-book? What do you mean?
• E-books (files)
E-book? What do you mean?
• E-books (files)• E-book readers (devices)
E-book? What do you mean?
• E-books (files)• E-book readers (devices)• E-book reader apps (software)
E-book? What do you mean?
• E-books (files)• E-book readers (devices)• E-book reader apps (software)• E-book apps (self-contained
programs)
E-book? What do you mean?
• E-books (files)• E-book readers (devices)• E-book reader apps• E-book apps• Web-based e-books
There are books and there are books …
Snippet
Long term
Varying need for continuous access
Manifestations: for libraries
4. Online calendars and schedules
Manifestations: for libraries
5. Facebook fan pages
Manifestations: for libraries
6. Wikis- Pathfinders- Student
research tools- Guides- Procedures- And…
Manifestations: for libraries
7. CMS (Moodle)
Your turn
• At your table, discuss and recommend the top three cloud-based applications every library can use.
• Add to GoSoapBox• Defend your top choice
Where are we going?
What is cloud
computing?
How can libraries use the cloud?
Libraries and GoogleApps
GoogleApps
Roll-out of GoogleApps
• Short time span – started planning in fall, deployed in December 2009
• K-12 student access, Fall 2010• Good support materials from Google• Information to staff– E-mail address did not change– Advantages– Ease of use
If my 77 year old mother can use Gmail…
E-mail serves as portal
Support
GoogleOur wiki
AtomicLearning
F2F
Be certifiable
We provide to staff AND students
• Mail, calendars, Groups• Docs• Sites• iGoogle• Maps• Video• Photo storage
(Picasa)
Are YOU using GoogleApps in your library?
Librarians use
1. E-mail and Groups
Librarians use
2. Shared calendars - Self-scheduling labs - Embedded
Librarians use
3. Collaborative writing
- PLC work - Curriculum writing - Pathfinders and guides
Librarians use
4. Forms - Surveys - Material requests
- Quizzes (Flubaroo)
Librarians use
Forms for - Surveys - Material requests
Self-correcting quizzes
Librarians use
5. Personal YouTube Channels
Librarians use
6. To teach IL/IT units
Librarians use7. Templates
Your turn
• At your table, discuss and recommend the top three roles librarians can play in implementing new technologies.
• Add to GoSoapBox• Defend your top choice
Where are we going?
What is cloud
computing?
How can libraries use the cloud?
Libraries and GoogleApps
What is the librarian’s role in implementation?
Never let a crisis go to waste
The librarian’s cloudy role1. Staff development2. Onsite support for students/staff3. Online learning support4. Information gathering tools 5. Communications modeling6. Collaborative planning7. Policy input
We are models
To our staffTo our adminsTo our students
Your turn
• At your table, discuss and recommend the top three cloud-based applications everyone should have.
• Add to GoSoapBox• Defend your top choice
Where are we going?
What is cloud
computing?
How can libraries use the cloud?
Libraries and GoogleApps
What is the librarian’s role in implementation?
Transparency
Librarians are viewed with suspicion!
What does the librarian do all day?
Transparency
… in a social context implies openness, communication, and accountability
Transparency rules
Effective organizations embrace transparency.
Transparency rules
The first reason that transparency rules is that it’s going to, whether we like it or not. Easy access to information means that the public’s appetite for accountability cannot be thwarted.
Transparency rules
• The second reason it rules is that transparency is a good thing; in fact, it is essential to success. — to keep information private or to refuse even to collect it—are neither acceptable nor useful.
Transparency rules
Knowing that transparency is both inevitable and desirable for successful organizations makes it far less threatening.
Transparency rules
Fullan:Organization level
Johnson: Library level
About what do you need to be transparent
What tools can you use to accomplish this?
Put it online…
1. Put your schedule online2. Put your budget online3. Put your newsletter online4. Put your goals and objectives online5. Put your policies, rules and
guidelines online6. Put your advisory committee
minutes online7. Put surveys and polls online
What does the librarian do all day?
How does the librarian manage to get it all done?
Where were we?
What is cloud
computing?
How can libraries use the cloud?
Libraries and GoogleApps
What is the librarian’s role in implementation?
Transparency
We ain’t seen nothing yet!
The bear story
Libraries in the cloud
Doug Johnsonwww.doug-johnson.com