LEWIS, Kunkel, Collins, Kissane , Mayer , Tredup, and Wyatt

PUBLIC SERVICE COMMITTEEWednesday, February 1 8, 2009

10:00 a.m.

1. Approval of Minutes: December 15, 2008 and January 16, 2009

2. Monthly Financial Report

3. Public Comment

RECORDER (Wegman)4. Monthly Report (attached)

COLLECTOR (Rickert)5. Monthly Report

SUPERVISOR OF ASSESSMENTS (Armstrong)6. . Monthly Report

COUNTY CLERK (Cunningham)7. Monthly Report (attached)

Resolution: Amending the Fiscal Year 2009 County Clerk Budget

REGIONAL OFFICE OF EDUCATION (Johnson)8. Monthly,Report

OTHER BUSINESS9. Resolution: Approval of Intergovernmental Agreements with the Village of

Lily Lake Special Service Areas 5 and 6

COMMITTEE COMMENTS

ADJOURNMENT

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COMPARISON REPORT OF RECORDERJANUARY 2008 VS JANUARY 2009

CATEGORIES 2008 2009 DIFFERENCE

----------------------------------------------------------------------------Total Collected For General Fund 289,184.09 152,142.63 (137,041.46)

Total County Tax Revenue 144,079.50 39,984.00 (104,095.50)

Fees Collected and Paid to County 145,104.59 112,158.63 (32, 945.96)

-Recording Fees Collected for Gen. Fund 124,698.50 98, 987.75 (25,710.75)

-Financing Statement Fees 785.00 320.00 (465.00)

-Photo Copies 11,765.57 7,005.17 (4,760.40)

-RHSPS-County 7,687.00 5,713.00 (1,974.00)

-interest 168,52 132.71 (35.81)

Total Collected For Recorder Record Fund 33,940.00 26,212.00 (7,728.00)

RRF @ Fees 25,455.00 19,659.00 (5,796.00)

GIS 8,485.00 6,553.00 (1,932.00)

Total'State Tax Revenue 288,159.00 79,968.00 (208,191.00)

Statistics

Total Documents Recorded - Filed 7,516 6,585 (931)

Real Estate Docs Recorded 7,436 6,531 (905)

Financing Statements Filed 49 22 (27)

Deed with Declarations for Revenue Stamps 586 390 (196)

Number of Documents Recorded without Fee 31 32 1

Average Number of Daily Documents 358 329 (29)

Number of Working Days 21 20 (1)

MONTHLY RECORDER REPORTJanuary 31 , 2009

FEES COLLECTED

General Recordings 98,987.75

Financing Statement Fees 320.00

General Photo 7,005.17

RHSPS-County 5,713.00

Interest paid on Checking Account 39.84

Interest paid on Revenue Account 92.87

FEES COLLECTED - PAID TO COUNTY 112,158.63

COUNTY PORTION OF REAL ESTATE TAX REVENUEAmount Collected by Kane County Recorder 39,984.00Amount Collected by Chicago Title 0.00TOTAL COUNTY TAX REVENUE PAID TO TREASURER 39,984.00

TOTAL COLLECTED FOR GENERAL FUND 152 , 142.63

STATE PORTION OF REAL ESTATE REVENUEAmount Collected by County Recorder 79,968.00Amount Collected by Chicago Title Company 0.00

TOTAL STATE TAX REVENUE 79,968.00

FEES COLLECTED FOR RECORDER'S RECORD FUND (AUTOMATION FUND)RRF @ Fees 19,659.00

GIS 6,553.00---------------------------------TOTAL COLLECTED FOR RECORDER RECORD FUND 26,212.00

Documents Recorded without Fee 32

Submitted By:

Approved By:

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COUNTY OF KAN ECOUNTY ASSESSMENT OFFICE County Government CenterMark D. Armstrong , CIAO r^7 s 719 Batavia Avenue, Building C

Supervisor of Assessments Geneva, Illinois 60134-3000Holly A. Winter, CIAO/l (630) 208-3818

Chief Deputy Supervisor of Assessments

Memorandum

To: The Honorable Chairman Philip Lewis and thePublic Service Committee of Kane County Board

From: Mark D. Armstrong

Date: February 9, 2009

Re: Monthly report

Attached is a copy of the February issue of KANE ASSESSMENT NEWS, ETC., which contains the

customary statistical data (page 4) that I have reported to the committee.

If you have questions or comments, please don't hesitate to contact me at your earliest convenience.

Our Mission : An equitable assessment for every parcel.

A publication ofthe Kane County

AssessmentOffice

Inside this issue:

Ask Mark: Can BoardHearings be rescheduled? 2

CAOA Adopts 2009Legislative Agenda 3

PTAB rul es on KaneCounty Properties 3

Assessment officeJanuary production 5

KANE COUNTYASSESSMENT OFFICE

Mark D. Armstrong, CIAOSupervisor of Assessments

Holly A . Winter, CIAO/1Chief DeputySupervisor of Assessments

719 South Batavia AvenueBuilding CGeneva, Illinois 601 34-3000Voice: (630) 208-3818Fax: (630) 208-3824www.co.kanc Lus sQa

From Mark 's Desk ...

Mistaken IdentityTwenty years ago this month, my mom told me she wanted to

see Epcot Center at Disney World. But since mom was nearly70 years old, she was concerned about the rigors of the trip,what with all the standing in lines. Would I take her there soshe could go in -a wheelchair?

1 agreed, of course, and so one February afternoon we foundourselves in line at Epcot. While we were waiting and chatting, Inoticed the couple in front of us turning around, looking at momn her wheelchair and me standing behind it. They would smile,and then turn away. Finally, the wife turned to me and said, "I

think it is so nice of you to do this for your mother!" I thanked her, and her husbandthen addressed my mom: "We've got every album your son ever made." At thispoint, I interjected: "Umm, just who do you think I am?"

The wife answered: "Aren't you Marvin Hamlisch?"No, I'm not; it was a case of mistaken Identity. Mr. Hamlisch is 20 years older

than me and parts his hair on the other side. But other than that, I suppose theremight be a slight resemblance (you can decide that for yourself by going towww.marvinharnlisch.corn).

There can also be cases of mistaken identity In the assessment profession. Forinstance:

• Assessing Officers do not decide how much you pay in taxes. Whether yourtax bills go up or down has much more to do with how much money each localgovernment decides to spend than what your assessed valuation does. Eachlocal government body decides how much to levy in taxes each year.

• Assessing Officers do not establish which exemptions are available. That isproperly the job of the state legislature; assessing officers simply apply thelaw to a particular property.

• Assessing Officers are not doing the same thing as appraisers. While thereare some similarities, state law provides for a number of differences fromwhat you would find in your typical mortgage loan appraisal. For instance,assessing officers are prohibited by law from considering things such as aproperty's typical maintenance when developing valuations.

So, what do We do? We discover, list, and value property according to the rulesof the state property tax code. We process and apply exemptions, also according tothe rules of the state property tax code. We answer questions from taxpayers on adaily basis. And we educate the public about ways to make sure that we have anequitable assessment for every parcel.

Your thoughts and comments are always welcome.

Our Mission:.An:.equi: abl:e .assessmen^t for eye parcel:

Page 2

If the Board

does not

complete its

work on time, it

costs the

taxpayers

$110,000 each

day.

A monthl and A with Su ervisor 0 Assessments Mark Armstron a

Ask Mark .. INI filed a complaint about my

equalized assessed valuation withthe Board of Review . I have re-ceived my hearing notice , and I findthat I cannot attend at the timescheduled . Can I reschedule myhearing?

Unfortunately, no.While the Board issympathetic withsuch requests, itcannot grant them tibecause of thevolume of hearingsand the date by whichit must finish its work.

The Illinois Property Tax Code re-quires Boards of Review to adopt rules"for the guidance of persons doing busi-ness with them and for the orderly dis-patch of business. " 35 ILCS 200/9-5.

One of the principal objects of the"orderly dispatch of business" for aBoard of Review is finishing its work ina timely manner so that tax bills can goout on time. Kane County TreasurerDavid Rickert tells me that for every daythat tax bills are late, it costs taxpayers$110,000 per day in interest charges,because local governments must bor-row money to keep operating. To keepthat from happening, the Treasurermust mail tax bills on May 1. In orderto do this, he needs the information byApril 15, which means the County Clerk.must receive the tax rolls by March 15.

So with that deadline in mind, theBoard must strive to complete its workin early March. It will hear as many as50 complaints a day this month in or-der to complete all 2,426 hearings in

time.Taxpayers who find they cannot at-

tend a hearing have three options:1. Appear via teleconference. The

Board is equipped to hear com-plaints via a teleconference. Tofile for an appearance by telecon-

ference, call the Board office at(630) 208-3818 at least 24hours prior to the hearing. Pleaseremember that your township as-sessor will have filed evidenceregarding your property that willbe used at your hearing. It isavailable for taxpayers to pick upat the Board office during the twodays prior to the hearing.

2. Appear via representative. A per-son you authorize can representyou at your hearing. This persondoes not have to be an attorneyor a paid representative; it can bea family member, a friend, aneighbor, or anyone else you se-lect. Be sure that anyone you askto represent you has a lettersigned by you as the propertyowner, authorizing that person torepresent-you at the hearing. TheBoard will need to have this letterfor its records.

3. Let the Board make the decisionbased on the evidence submittedSince you are not permitted tointroduce evidence at the hearingbeyond what you have alreadysent in, you may let the Boardmake a decision based on theevidence submitted.

Regardless how you appear, theBoard will consider all evidence pre-sented and make whatever decision itbelieves to be just. You will be notifiedof that decision after the Board com-pletes its work for the year.

"Ask Mark" is a monthly feature ofKANE ASSESSMENT NEWS, FTC. To submita question to Kane County Supervisorof Assessments Mark Armstrong, e-mailit to KaneSOA@co.kane.iI.us or send itto Mark at 719 S. Batavia Ave., Geneva,Illinois 60134.

Four of the five

rulings ratifies

an agreement

between the

taxpayer and

the Board.

Page 3

County Assessment Officers Association

Adopts 2009 Legislative AgendaThe County Assessment Officers Asso-

ciation of Illinois has formally adopted its2009 Legislative Agenda. The ten pointplan, which was presented to lawmakersat the end of January, is intended to foster a more open, transparent, and effi-cient assessment process.

Highlights of the agenda include:

• Moving the township assessor certifi-cation deadline from April 15 to June15.

• Increasing the minimum population tofill multi-township assessment dis-tricts.

• Expanding the statutory documentfees to include a category for elec-tronic records.

• Extending the mandatory adjourn-

ment date for Boards of Review.

• Standardizing the definition of Home-stead property.

• Permitting the issuance of Certificatesof Error for missing homestead ex-emptions.

• Allowing competitive bidding for news-paper publications.

• Changing the level of assessments for33.33% to 100%. .

Kane County Supervisor of AssessmentsMark Armstrong is the legislative chair-man for Area One of the County Assess-ment Officers Association. For a copy ofthe CAOA 2009 Legislative Agenda, go toI1ttp'J wWyLgo..kai gjl.us!saa AOAIA202009 % 2 0 L e isIative, % 20Agendafinal.pci;f.. . . ............ . . . . ..

PTAB Rules on Kane PropertiesSPRINGFIELD-At its January 2009 meeting, the Illinois Property Tax Appeal Board pro-

vided rulings on the following Kane County parcels:09-25-200-027 - Carson Pirie Scott & Company appealed the 2007 ruling of the Kane

County Board of Review that placed the equalized assessed valuation (EAV) of thisSt. Charles Township commercial property at $2,092,088. Prior to the hearing theparties reached an agreement as to the EAV of the subject property. The PTAB con-curred and ruled the correct EAV to be $1,867,140. (Docket 07-02884.001-C-3)

09-25-426-026 - The 1919 Six, LLC appealed the 2007 ruling of the Kane County Boardof Review that placed the equalized assessed valuation (EAV) of this St. CharlesTownship commercial property at $1,865,318. Prior to the hearing the partiesreached an agreement as to the EAV of the subject property. The PTAB concurredand ruled the correct EAV to be $1,773,170. (Docket 07-02885.001-C-3)

09-32-476-008 - Meijer, Inc. appealed the 2007 ruling of the Kane County Board of Re-view that placed the equalized assessed valuation (EAV) of this St. Charles Townshipcommercial property at $6,830,632. Prior to the hearing the parties reached anagreement as to the EAV of the subject property. The PTAB concurred and ruled thecorrect EAV to be $6,154,385. (Docket 07-003163.001-C-3)

11-16-100-019 - Joan M. and Dean J. Dimitri appealed the 2006 ruling of the KaneCounty Board of Review that placed the equalized assessed valuation (EAV) of thisBlackberry Township residence at $98,591. Prior to the hearing, the Board of Re-view presented a settlement offer of $94,888. When the appellants did not respondto the settlement offer within 30 days, the PTAB ruled the correct EAV to be $94,888.(Docket 06-02987.001-R-1)

12-09-128-004, et al - The Strathmore Company appealed the 2007 ruling of the KaneCounty Board of Review that placed the equalized assessed valuation (EAV) of theseGeneva Township industrial properties at $1,104,770. Prior to the hearing the par-ties reached an agreement as to the EAV of the subject property. The PTAB con-curred and ruled the correct EAV to be $928,685. (Docket 07-02358.001-1-3 et al)

Page 4

January 2009 Production ReportDuring the month of January 2009, the County Assessment Office processed

more than 8,000 documents to start the new year. Major work in January alsoincluded processing complaints for the Board of Review and providing adminis-trative services to the Board of Review for 582 taxpayer complaint hearings,

bringing the total complaints heard to 1,552. This work continues in February.

t r rocessiDacum ,37.E v Mfs

Deeds 0 0 0

Transfer Declarations 586 586 390 390

Name/Address Changes 2,028 2,028 1,312 1,312

Homestead Exemption Applications 196 196 528 528

Homestead Removals 26 26 63 63

Senior Exemption Applications 268 268 34 34

Senior/Freeze Renewals' 456 456 5,012 5,012

Veteran/Disabled Exemptions N/A 0 39 39

In January 2009, Assessment Corrections 711 711 777 777

the county Certificates of Error 0 0 0 0

Assessment OfficeSubdivisions 12 12 0 0

processed moreTotal Documents Processed 4,283 4,283 8,155 8,155

than 8,000

documents.

Revenue/Sale of Data $103 $103 $6,406 $6,406

Web Site Visits 4,521 4,521 5,991 5,991

Web Page Views 7,835 7,835 10,517 10,517

Property Tax Appeal Board Filings 1 6 6

Tax Parcels

Parcels Added 425 425 88 88

Parcels Deleted 88 88 54 54

Net Parcel Change 337 337 34 34

From the Office ofJohn A CunninghamKane County ClerkP. O. Box 70Geneva, IL 601346301232-5950

PASSPORT APPLICATIONSPROCESSED BY MONTH AND YEAR

MONTH 1986 1987 1988 1989 1990 1991 1992 1993 1994JAN 182 121 127 160 176 115 157 136 136FEB 143 132 124 156 200 136 170 147 147MAR 153 202 194 163 184 127 162 185 185APR 98 166 171 139 160 152 154 197 197MAY 98 130 121 125 186 113 137 141 141JUN 88 141 102 111 135 95 120 143 143JUL 103 125 74 114 122 127 97 111 111AUG 85 112 113 92 119 102 110 116 116SEP 84 82 79 94 86 110 69 93 93OCT 96 88 73 75 74 289 88 92 92NOV '54 74 65 92 93 52 90 108 108DEC 92 103 90 75- 90 52 85 111 111

TOTAL 1276 1476 1333 1396 1625 1470 1439 1580 1580

MONTH 1995 1996 1997 1998 1999 2000 2001 2002 2003JAN 178 228 282 290 316 425 546 529 531FEB 195 211 220 319 336 377 456 382 418MAR 207 229 249 310 354 465 536 398 402APR 179 127 240 238 313 319 300 482 359MAY 185 172 219 218 225 333 360 403 351JUN 154 131 136 100 253 317 321 288 259

JUL 104 134 168 188 188 223 226 285 245

AUG 146 157 147 220 238 247 284 381 268.

SEP 66 125 127 139 181 210 180 218 239OCT 79 125 149 149 171 237 228 283 273

NOV 107 139 134 178 203 233 192 255 240DEC 88 148 133 178 '194 198 219 277 331

TOTAL 1688 1926 2204 2527 2972 3584 3848 4181 3916

MONTH 2004 2005 2006 2007 2008 2009 2010 2011 2012

JAN 491 280 -359 915 484 209FEB 419 250 295 518 332MAR 383 328 374 844 403

APR 325 255 285 538 299

MAY 228 230 272 411 246

JUN 248 220 193 399 225

JUL 128 189 194 406 152AUG 230 228 259 365 144

SEP 144 194 189 236 87OCT 183 180 277 295 129NOV 179 178 . 315 246 74

DEC . 165 230 414 212 124

TOTAL 3123 2762 3426 5385 2699 209 0 0

EXTENSION /REDEMPTION MONTH TOTALS2008 2008 2008 2008 2008 2008 2008 2008 2008 2008 2008 2008 2008JAN FEB MAR APR MAY JUNE JULY AUG SEP OCT NOV DEC Totals

REDEMPTION/BUYER CALLS 1325 932 1083 1153 799 670 , 629 751 727 582 1286 975 10912

EXTENSION CALLS - TAXPAYERS 19 12 41 13 76 25 21 3 7 8 16 0 241

EXTENSION CALLS - Districts 58 30 30 93 31 26 40 10 40 17 18 16 409

EXTENSION CALL - Counties 2 .3 8 12 2 0 0 15 9 2 10 2 65

TRANF SPANISH CALLS 13 5 14 7 6 9 10 3 9 22 11 11 120

TRANS SUP. OF ASSMNT 38 22 30 16 81 15 18 17 12 11 22 20 302

TRANS RECORDER 10 8 3 6 6 4 13 10 7 2 8 1 78

TRANS TREASURER 21 33 33 36 164 68 53 89 78 108 7 1 691

MOBILEHOMES 2 6 12 2 2 4 3 3 4 1 6 5 50

COUNTER SPANISH 1 .2 5 3 3 2 0 2 2 0 3 1 24

COUNTER REDEMPTION 66 52 58 35 30 45 14 23 14 16 42 38. 433

MAILED IN REDEMPTIONS 350 476 306 365 125 110 111 101 111 102 396 553 3106

PLATS 9 6 4 9 3 9 17 5 5 2 2 0 71

MISCELLANEOUS CALLS 23 35 80 55 32 29 40 28 30 33 25 6 416

TRANSFER TO TOWNSHIP ASSESSOR 0 0 0 0 34 0 18 2 0 10 0 0 64 ,

EXPLANATION OF 2008 TAX BILL. 0 0 0 0 82 10 45 35 0 280 38 0 490

Budgets filed to date (Total Districts 164) 0 0 0 0 0 0 0 129 0 0 93 151 373

Levies filed to date (Total Districts 164 notincluding SSA's) 0 0 0 0 0 0 0 9 0 0 27 164 200

Levy Confirmations returned 0 0 0 0 0 0 0 9 0 0 27 164 200

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 09 -

AMENDING THE FISCAL YEAR 2009 COUNTY CLERK BUDGET

WHEREAS, Members of the County Board Public Service and Finance Committeeshave requested an estimate of cost for the 2009 Consolidated Primary to be held February 24,2009; and

WHEREAS, the estimate is $150,450.

NOW THEREFORE BE IT RESOLVED that the Kane County Clerk's office will restraintheir expenditures to conform to this estimate.

Line item Line Item Was Are funds currently If funds are notDescription personnel/item/service available for this currently available in

approved in original personnel/item/service the specified linebudget or a subsequent in the specified line item, where are the

budg et revision? item? funds available?

001.190.191 None No No

Passed by the Kane County Board on March 10, 2009.

John A. CunninghamClerk, County BoardKane County, Illinois

Vote:YesNoVoiceAbstentions

Karen McConnaughayChairman, County BoardKane County, Illinois

3Bdgt-09Adj