7/28/2019 LETTER - Industrial Security (Irving) Requests Personal Information From Driver's License (June 15 2007)

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INDUSTRIAL SECURITY LIMITEDP.O. BOX 459, SAINT JOHN, N.S. E2L 3Z8PHONE: (506) 648 3060 FAX: (506) 648 3069

June 15,2007

Right to Information and Protectionof Personal Information Review'Task ForceSartain MacDonald BuildingSuite 103P.O. Box 6000Fredericton, NB E3B 5H IAttention: Mr. Donald J. Savoie

Miss Judy WagnerMr. Erik DenisDear Sirs / Madam:

We want to thank you for the opportunity to comment on the recently released discussion paper entitled"Access to Information and Privacy Review".Industrial Security Limited is a privately-ownedsecurity company based in Saint John, New Brunswick.We employ over 80 individuals in the Province of New Brunswick. Our company's mandate is to provideprofessional, top-notch security services to our affiliated companies includingJ.D. Irving, Limited, Irving PaperLimited,andIrvingPulp& Paper.Limited.Giventhesignificantandseitherownedormanagedbyouraffiliatedcompanies in New Brunswick,a substantial part of Industrial Security's responsibilitiesrelate to protecting theselands fromdamage, trespass,and pollutionby thirdparties.This particular submissionwill deal specificallywith Section 9 of the QuestionSection of the discussionpaperentitled"Protectionof Personal InformationExemptions".As notedin thediscussionpaper,Regulation2001-14 provides an exemption where government can disclose names, addresses, and postal codes of the holders ofdriver's licenses issued under the Motor Vehicle Act, as well as the numbers of those licenses, to The WarAmputationsof Canada. In our opinion, there shouldbe another exemptioncreated for agencies licensedunder thePrivate Investigatorsal1dSecuritySer\JicesAct of NewBrunswick. The basis for our requestingthis exemption isset out below.On April I, 2001, the Protection of Personal Infol'/1/a/iol1Ac/ (the "Act") was proclaimed and came into

force. As a result, the Department of Public Safety and Servi.ceNew Brunswick fundamentally changed their policywith respect to providing information concerning owners of motor vehicles to security firms such as ours. As ofJuly, 2002, our company was required to complete a form entitled "Request for Access to Personal Information"and, unless exempted under the Act, a "Consent Form" (see copies attached).

In accordance with Section 3.4 of Schedule B of the Act, consent is not required when a public bodydisclosespersonal informationin the followingcircumstances:'."(a) to protect the health, safety, or security ofthe public or of an individual.(b) for purposes of an investigation related to the enforcement of an enactment,(g) for some other substantial reason in the public interest whether or not it is similar in

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investigation related to the enforcement of an enactment". This form does not provide for any other type of requestother than for the purposes of an investigation related to the enforcement of an enactment. Arguably, the onlypersons responsible for the "enforcement of an enactment" are police officers or other quasi-enforcement personnelsuch as forest rangers. As a result, it would not appear that private security firms fit within this exemption.However, the language in Paragraph (a) of Section 3.4 would appear to be broad enough to cover some of IndustrialSecurity's particular requirements for this type of information. Unfortunately this language in the Act is not entirelyclear, and as a result Service New Brunswick has refused to give our company personal infol111ationconcerningowners of vehicles without a"sl'gnedconsent, even though this information is requested to identify trespassers orothers committing crimes or statutory offenses (i.e. illegal dumping). Obviously obtaining a signed consent in thesetypes of situations is not a viable option.

"

In order to rectify this situation, we would suggest that an additional exemption be added to Regulation2001-14 to read as follows:"4.1 The disclosure to an agency licensed under the Private Investigators and SecurityServices Act, of the names, addresses, and postal codes of registered owners of motorvehicles licensed under the lv/o(o/' Vehicle Act is exempt from the Act."

This exemption is very limited in scope as it only applies to security and other firms licensed under thePrivate Investigators andSecuritySe/'vicesAct.This exemption is required due to the numerous situations where we have been faced with motor vehicles

trespassing, seriously damaging roads (i.e. bogging), and illegally dumping garbage. In these situations, withoutbeing able to identify the owners of the vehicles, the landowner is not able to proceed with a civil action against theviolators. In addition, reporting this information to the requisite police authorities has been met with little interest oraction. First of all, the standard is higher for criminal offenses (beyond a reasonable doubt) than for civil offenses(balance of probabilities), and secondly the police forces view these crimes as relatively minor in nature and notmeriting signi"ficant effort to investigate or pursue through the court system.

As a result of the above, we are requesting that your Report contain a recommendation specificallyaddressing this issue and supporting the amendment of Resolution2001-14 to include an exemption for licensedagencies under thePrivate Investigatorsa/1dSecurityServicesAct ofNewBrunswick.

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~~~Y~sSi~ rNew Ii NQuveauBrunswickPublic Safety/Securite publique

Request for Access to Personal Information~mande de renseignements personnels

To I Destinataire: Service Delivery SupportService New Brunswick140 Alison BlvdFredericton. New Brunswick E3B 5G4

Soutlen a la prestation des servicesService Nouveau-Brunwick140 boul. AlisonFredericton, Nouveau-Brunswick E3B 5G4FaxlTelec02ieur : (506) 453-3935From I Expediteur : (Name &address of police (orce/agency making request)

(Nom et adresse du service de police ou de I'organisme pn'!senlant la demande)

Your file # IV/Ref. :Our fJle # I HIRet. :

I, .-(f21~!l~print)of(nameof organization),confirm that the personalinformation that is requested below is for thepurpose of an investigation related to theenforcement of an enactment. The informationrequested will only be used in relation to aninvestigation, or for the purposes identified in theProtection of Personal Information Act.

II

Jet(encaracleresd'imon'merie).de I'organisme suivant :

, atteste que lesrenseignements personnels demandes ci-dessousserviront aux fins d'une enquete effectueereJativement a I'application de dispositionslegislatives. Les renseignements demandesserviront uniquement aux fins de cette enquete.

Specify the enactment to be enforced: Preciser les dispositions legislatives visees :

How does the information requested relate to theinvestigation? De queUe fayon les renseignements rE!quis se.rapportent-ils a I'enquete ?

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~~~~!S~i~___-Consent Form

I, ~(name and address of

individual), hereby authorize the Registrar ofMotor Vehicles to release my personalinformation to(name of

individual/organization), in accordance withthe terms and conditions of the NewBrunswick Protection of PersonalInformation Act.

Under the New Brunswick Protection ofPersona/Information Act, the informationbeing released can only be used for thepurpose identified. I fully understand thenature of the request, and the purpose forthe release of my personal information is asfollows:

"'In cases where documents contain thepersonal information of more than oneindividual, the consent of all parties must besecured pr ior to the release of information.

'!'J.7New ~ NouveauBrunswick

Public Safety I Securite publique

Formule df:!consentementJe soussigne,

"{nom et adresse de la

personne), autorise par la presente Ieregistraire des vehicules a moteur adivuJguerles renseignements personnelsme concernant a

(nom dela personne au de I'organisation),conformement aux conditions definies dansla Loi sur la protection des renseignementspersonnels du Nouveau-Brunswick.En vertu de cette loi, les renseignementsdivulgues ne peuvent etre utilises qu'auxfins indiquees. Je comprends pleinement lanature de la demande, et Ie but de ladivulgation de mes renseignementspersonnels est Ie sujvant :

"Si les documents contiennent desrenseignements personnels touchant plusd'une personne, il faut obtenir Ieconsentement de toutes les parties avant Iedivulgation de I'information,

Signature Date Signature Date-

"'Signature Date "'Signature Date

Witness Date Temoin Date