Lets Learn The Right Use of PowerPoint

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Lets Learn Some PowerPoint Mohit Chhabra ! mohit_chhabra

description

I addressed the students of the first batch of BIMTECH Bhubaneshawar in Greater NOIDA on Jan 04, 2014. While the topic was Using PowerPoint, I went beyond the software to cover fundamentals about the attention span of audience, why reading from slides leads to fragmented learning. I emphasised that PowerPoint is a tool and its more important to understand the art and then use the software in all its power (no pun intended.)

Transcript of Lets Learn The Right Use of PowerPoint

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Lets Learn SomePowerPoint

Mohit Chhabra!mohit_chhabra

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#pptevangelist

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PowerPoint is Evil!

Sep 2003

Edward Tufte Data Visualization Pioneer Professor, Yale University

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Ubiquitous

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Class Room

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RoomBoard

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RoomWar

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Necessary Evil

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Evil

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Container of Ideas

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Shoot-the-Messenger Syndrome

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PowerPointDeath by

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&Best

WorstPresentations

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WHY?WHY?

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Lack of Preparation

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PowerPointDeath by

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PowerPointDeath by

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Lets get active

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What is a Presentation? !

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Inform

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Persuade

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Entertain

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Conversations

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Persuade Inform

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Persuade Inform

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Persuade Inform

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Text

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TextVoice

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TextVoice

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TextVoice

Split Attention Effect

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TextVoice

Split Attention Effect

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PowerPoint Skills

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PowerPoint Skills

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PowerPoint Skills

Learning to create better graphics in PowerPoint for amplifying your

message

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Complete sentence.3things

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Subject. Learning to create better graphics3things

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Verb. (Amplifying your message)

3things

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WHY?WHY?

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Audiences remember very few things

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Data, Figures, Pictures, Text

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Fragmented Retention

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Big Idea

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Strengthen

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Graphs & Tables

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Pictures

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Diagrams

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Progression

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Graphs & Tables

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US$ 0

US$ 1,50,000

US$ 3,00,000

US$ 4,50,000

US$ 6,00,000Ju

ly

Aug

ust

Sept

embe

r

Oct

ober

Nov

embe

r

Dec

embe

r

Pharma APharma BPharma CPharma DPharma EPharma FPharma GPharma HPharma I

Sales Compared to Competitors

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0

150

300

450

600

0

150

300

450

600

July Aug Sep Oct Nov Dec July Aug Sep Oct Nov Dec

Pharma A Pharma D

Pharma G Pharma H

Note: All figures in $ ‘000

Sales Compared

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0

150

300

450

600

0

150

300

450

600

July Aug Sep Oct Nov Dec July Aug Sep Oct Nov Dec

Pharma A Pharma D

Pharma G Pharma H

Note: All figures in $ ‘000

Average Pharma E

Sales Compared

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0

150

300

450

600

0

150

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A D G H E A D G H E A D G H E

Oct 2012 Nov 2012 Dec 2012

July 2012 Aug 2012 Sep 2012

Note: All figures in $ ‘000

Sales Compared

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0

150

300

450

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295

110

390

565

140

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100

375

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145

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390390

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A D G H E

255

90

385

570

188

A D G H E

190

80

460465

185

A D G H E

262

65

550570

200

Oct 2012 Nov 2012 Dec 2012

July 2012 Aug 2012 Sep 2012

Note: All figures in $ ‘000

Unable to Gain Traction

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How much bigger is the large circle than the small circle?

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16

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Pharma HPharma GPharma F

Pharma E

Pharma D

Pharma C

Pharma B

Pharma A

Market Share

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Pharma H 1%

Pharma G 4%Pharma F

7%

Pharma E 8%

Pharma D 10%

Pharma C 10%

Pharma B 28%

Pharma A 33%

Market Share

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Market Share

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Market Share at the end of 2012

A

Our Co.

C

D

E

F

G

H 1

4

7

8

10

10

28

33

Note: All figures in percent

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Market Share at the end of 2012

A

Our Co.

C

D

E

Others

Note: All figures in percent

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73%

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Purpo

se

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Analyzing

Purpo

se

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Analyzing

Monitoring

Purpo

se

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Analyzing

Monitoring

Purpo

sePlanning

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Analyzing

Monitoring

Purpo

sePlanning

Communicating

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What would you like to show?

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What would you like to show?

Distribution

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What would you like to show?

Distribution

Composition

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What would you like to show?

Distribution

Relationship

Composition

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What would you like to show?

Distribution

Relationship

CompositionComparison

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Select the appropriate statistical data

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‣ To show composition, usually

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‣ To show composition, usually

‣ 4 – 6 slices

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‣ To show composition, usually !

‣ 4 – 6 slices !

‣ Contrast with color or by exploding (or both!)

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‣ To show comparison

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‣ To show comparison

‣ Best used for a few periods of time

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‣ To show comparison

‣ Best used for a few periods of time

‣ Best if you limit the bars to 4-6

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Used to demonstrate trends

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‣ To show comparison

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‣ To show comparison

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Rs

  Year 1 Year 2 Year 3

REVENUES 4,02,66,240 4,40,02,560 4,69,32,480

     EXPENSES      

Manpower 1,24,92,000 1,37,41,200 1,51,15,320

Total Operating Expenses 53,12,400 1,18,28,840 1,25,07,204

Depreciation 18,24,000 10,94,400 6,56,640

Software cost amortized 2,95,50,000 0 0

Total 4,91,78,400 2,66,64,440 2,82,79,164

Losses carried forward   -89,12,160  

EBIT -89,12,160 84,25,960 1,86,53,316

Manpower (%age) 31% 31% 32%

EBIT (%age) -22% 19% 40%

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Rs

  Year 1 Year 2 Year 3

REVENUES 4,02,66,240 4,40,02,560 4,69,32,480

     EXPENSES      

Manpower 1,24,92,000 1,37,41,200 1,51,15,320

Total Operating Expenses 53,12,400 1,18,28,840 1,25,07,204

Depreciation 18,24,000 10,94,400 6,56,640

Software cost amortized 2,95,50,000 0 0

Total 4,91,78,400 2,66,64,440 2,82,79,164

Losses carried forward   -89,12,160  

EBIT -89,12,160 84,25,960 1,86,53,316

Manpower (%age) 31% 31% 32%

EBIT (%age) -22% 19% 40%

!

!

Too Detailed! !

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Rs (lakh)

  Year 1 Year 2 Year 3

REVENUES 403 440 469

       EXPENSES      

Manpower 125 137 151

Total Operating Expenses 53 118 125

Depreciation 18 11 7

Software cost amortised 296 0 0

Total 492 267 283

Losses carried forward   -89  

EBIT -89 84 187

Manpower (as a %age) 31% 31% 32%

EBIT (as a %age) -22% 19% 40%

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Rs (lakh)

  Year 1 Year 2 Year 3

REVENUES 403 440 469

       EXPENSES      

Manpower 125 137 151

Total Operating Expenses 53 118 125

Depreciation 18 11 7

Software cost amortised 296 0 0

Total 492 267 283

Losses carried forward   -89  

EBIT -89 84 187

Manpower (as a %age) 31% 31% 32%

EBIT (as a %age) -22% 19% 40%

!

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Much Better! !

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Rs (lakh)

  Year 1 Year 2 Year 3

REVENUES 403 440 469

       EXPENSES      

Manpower 125 137 151

Total Operating Expenses 53 118 125

Depreciation 18 11 7

Software cost amortised 296 0 0

Total 492 267 283

Losses carried forward   -89  

EBIT -89 84 187

Manpower (as a %age) 31% 31% 32%

EBIT (as a %age) -22% 19% 40%

When the numbers are more important than the relationship

!

!

Much Better! !

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Data should be stripped to the

ESSENTIALS

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Revenue This QuarterVa

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Product

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SupraMicrogGemnaHylarElexso

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Revenue This Quarter

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Revenue This Quarter

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Revenue This Quarter

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Revenue This Quarter

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Revenue This Quarter

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Revenue This Quarter

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Revenue This Quarter

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Q3 ’13 Revenues (in Rs lakh)

Source: Internal

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Recap

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Removed backgrounds

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Removed extra labels

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Removed borders and lines

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Removed shadows, colors and effects

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Simplified labels and title

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SupraMicrogGemnaHylarElexso

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Q3 ’13 Revenues (in Rs lakh)

Source: Internal

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Data to Inkratio

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Data to Inkratio

INCREASE

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Pictures

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Lasting Partnerships

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Partnerships Against All Odds

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Text

Security!

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Diagrams

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1 Network

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1 Network

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1 Network

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2 Segment

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2 Segment

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3 Flow

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3 Flow

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3 Flow

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3 Flow

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4 Join

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4 Join

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5 Stack

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5 Stack

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5 Stack

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Progression

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Q3 ’13 Revenues (in Rs lakh)

Source: Internal

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15 slides

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Disruptive Technology

Time

Perf

orm

ance

Sustaining Technology

Performance improvement demanded

t

Performance Oversupply

Current performance of potentially disruptive technologyExpected tra

jectory of improvement

The sustaining technology has been disrupted

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Disruptive Technology

Time

Perf

orm

ance

Sustaining Technology

Performance improvement demanded

t

Performance Oversupply

Current performance of potentially disruptive technologyExpected tra

jectory of improvement

The sustaining technology has been disrupted

Too

Cluttered

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Disruptive Technology

Time

Perf

orm

ance

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Disruptive Technology

Time

Perf

orm

ance

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Disruptive Technology

Time

Perf

orm

ance

Sustaining Technology

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Disruptive Technology

Time

Perf

orm

ance

Sustaining Technology

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Disruptive Technology

Time

Perf

orm

ance

Sustaining Technology

Performance improvement demanded

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Disruptive Technology

Time

Perf

orm

ance

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Disruptive Technology

Time

Perf

orm

ance

t

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Disruptive Technology

Time

Perf

orm

ance

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Performance Oversupply

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Disruptive Technology

Time

Perf

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ance

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Disruptive Technology

Time

Perf

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ance

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Disruptive Technology

Time

Perf

orm

ance

t

Current performance of potentially disruptive technology

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Disruptive Technology

Time

Perf

orm

ance

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Disruptive Technology

Time

Perf

orm

ance

t

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Disruptive Technology

Time

Perf

orm

ance

t

Expected trajectory of im

provement

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Disruptive Technology

Time

Perf

orm

ance

t

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Disruptive Technology

Time

Perf

orm

ance

t

The sustaining technology has been disrupted

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This is Tom Peters and he is very intelligent!

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Tom Peters

You can use his quotes in your presentations!

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Is it Actionable?

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Is it Actionable? N

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O

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O DELETE it!

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O DELETE it!Archive it!

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DELETE it!Archive it!

O

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Is it Actionable? N

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Is it Actionable?

YES

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.

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.DEFER it!

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.DEFER it!

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DELEGATE it!

.

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DELEGATE it!

.

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.DO it!

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.DO it!

Immediately

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.DO it!

Immediately

To Do List

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mohitchhabra

mohit_chhabra

[email protected]

mohitchhabra

"

!

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