Lessons learned from the Digital Trenches: the experiences of two archivists managing born digital...
57
Lessons learned from the digital trenches: The experiences of two archivists managing born digital materials in two different contexts Sam Meister, The University of Montana Jenny Mundy, Multnomah County AABC / NWA 2013 Conference May 3, 2013
-
Upload
samalanmeister -
Category
Technology
-
view
443 -
download
3
description
Transcript of Lessons learned from the Digital Trenches: the experiences of two archivists managing born digital...
Lessons learned from the digital trenches:
The experiences of two archivistsmanaging born digital materials in
two different contexts
Sam Meister, The University of MontanaJenny Mundy, Multnomah County
AABC / NWA 2013 ConferenceMay 3, 2013
Born-Digital Workflow
Acquisition Accession
Arrangement&
Description
Discovery&
Access
Acquisition Accession
Arrangement&
Description
Discovery&
Access
Acquisition Process
Donor Survey
Feasibility Assessment
Transfer Agreement
TrustRelationships
Institutional Savvy
Respect
Honoring and Celebrating Legacy
Donor surveys in institutional archives
Donor Survey
Creation
Context
Organization
Privacy & Security
Storage
Technical
Transfer Options
Donor survey
Current
Future
Web Form XML / CSV
Feasibility Assessment
Do we have resources to feasibly acquire, preserve, and provide access to the digital materials?
Do we have an administrative, fiscal, legal or historic obligation to take the digital materials, regardless?
Transfer
Physical Media Network
ARCHIVES / Digital Repository
Current
Future
Web Form XML / CSV
Acquisition Accession
Arrangement&
Description
Discovery&
Access
Accession Process
Disk Image Media
Initial Analysis
Produce AIP
Data Transfer
3.5 Floppy Drive5.25. Floppy Drive
Zip DriveCD / DVD Drive
USB Write-BlockerSATA / IDE Write-Blocker
Hardware
FTK ImagerGuymager
FC5205Command Prompt
ExactFile
Software
Disk Imaging
“A single file or storage device containing the complete contents and structure representing a data storage medium or device, such as a hard drive, tape drive, floppy disk, CD/DVD/BD, or
USB flash drive”
Disk ImagingBorn Digital Workstation 1.0
Disk ImagingBorn Digital Workstation 2.0
Disk Imaging
Get Media
Assign Identifier
PhotographMedia
Record Characteristics
Write-Protect Media
Create Image
Export Files
Virus Scan
Initial Analysis
Extract Metadata
Identify Restricted
Info
Identify Duplicates
GenerateReports
Initial Analysis
Hardware
BitCuratorfiwalk
Bulk ExtractorQuadra STAR
Software
AIP = Archival Information Package
Produce AIP
Produce AIP
Hardware
Archivematica
Software
Produce AIP
Archivematica
Using virtual appliance demo version for testing
and small scale accessions
Current
Install version 0.10 on dedicated machine (or
possibly as virtual server)
Future
Acquisition Accession
Arrangement&
Description
Discovery&
Access
Provenance
Finding Guides/Aids
A & D
Prepare
Develop Processing Plan
Implement Processing Plan
A & D
• Integrate Born Digital materials into existing A&D process / tools (mix of Excel, Word, XMetal XML editor)
Current
• Determine tools needed for reviewing content
• Integrate Born Digital materials into archival collection management system
Future
Acquisition Accession
Arrangement&
Description
Discovery&
Access
Migration vs Emulation
Preservation Planning
Publicity
Discovery & Access
• No materials online
• Access via on site reading room
Level 1
• Some materials online
• Access via on site reading room and online digital collections
Level 2
• All materials online
• Access via digital repository system
Level 3
Born-Digital Workflow
Acquisition Accession
Arrangement&
Description
Discovery&
Access
• Embrace iterative approach (use what you have and get what you need when you need it)
• Capture as much metadata as possible (descriptive, structural, administrative)
• Start with workflow requirements (what needs to be done) then test tools (what things will get it done)
• Build flexibility into system (may not always be ideal scenarios)
Lessons Learned
