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Personnel Administrators of North CarolinaFall ConferenceOctober 6, 2013Asheville, NCLessons in Licensure

IntroductionsKatie Bowie, Licensure Specialist, Iredell-Statesville SchoolsBarbara Hege, Licensure Specialist, Davidson County SchoolsKaroline Fisher, Director Catawba Regional Alternative Licensing Center (RALC)NCDPI Licensure SectionSusan Ruiz, Section ChiefNadine Ejire, Assistant Section ChiefChristy Lane, SpecialistKnowledge of the BasicsScenario 1A teacher applied and accepted a 4th grade position in the LEA. It is late September and you still do not have a copy of the teaching license. When you check LicSal, there is no pending request for the employee. You speak with the teacher and they assure you that they graduated even offering to share pictures with you! Through investigation, you learn from the licensure specialist at the university that the teacher could not get an official transcript due to unpaid fines.Unpaid fine = no transcriptNo transcript = No application will be sent to NCDPINo licensure application = No licenseNow the principal must send letters to the parents of the students in the class because they are not only being taught by a teacher who is NOT high qualified, but she is, in fact, not even licensed yet.How would you approach this situation?

Scenario 1Remember When interviewing new in-state graduates, request that the applicant bring a copy of the transcriptIf official transcript is unavailable, ask for temporary, unofficial copyAsk applicant to have the university supervisor or the universitys licensure specialist email LEA (licensure specialist or hiring agent) documentation indicating completion of licensure requirements and that a recommendation for licensure will be made to NCDPICheck LicSal earlier to see whether the licensure request is pending, and, if not, have the teacher call the university to inquire about the reasons for the delay. You may need to contact the university if the teacher is not prompt in obtaining necessary documentation.

Scenario 2An out-of-state teacher recommended for hire provides you a copy of the license and indicates they will get Form E (Verification of K-12 Educator Experience). You later find out that that state refuses to complete the Form E and will only provide online verification.How would you support the teacher in submitting Form E?

Remember Complete Form E and submit with attached correspondence from the former employerCorrespondence indicate only online verifications are completedCorrespondence verifies the employment history in various positionsIf the individual worked a long time as a substitute teacher, submit Form NE to verify non-teaching experience along with a job description and the number of hours worked

Scenario 3A teacher meets with you regarding submission of masters pay paperwork for an online program. You determine masters degree was not completed through a teacher education program that leads to licensure.How would you advise the teacher?

Ensure teachers are notified that the degree has to be relevant and in the area in which they are servingAssist the teacher with getting the institution to complete Form V for verificationSecure a copy of the official transcript with a clear degree award dateComplete Form G for graduate pay approvalEnsure submission prior to 4/1/2014Scenario 4Mr. B was hired to teach math from corporate America with 10 years retail experience as a customer service estimator and in the budget furniture department. The job description provided reflected significant functions requiring math skills, but they also included many general customer service skills. The request was denied by NCDPI with a response that experience related more to business than math.What best practices would you utilize to support a teacher through this process?Scenario 4Provide advice prior to submissionDefining relevant experience pay close attention to the job descriptionEverybody does math and language arts, but that does not make it relevant Some people do not do job descriptions anymoreMust have the documentationPeople promise things that are not so verify everythingPre-Screening before placement is madeRALC website includes relevant (created by NCDPI)Reference for compliance and alignmentChallengesAwareness of all types of teachersIn-state graduatesOut-of-state graduates/transfersLateral Entry TeachersCTE Provisional TeachersEveryone is unique based on their criteriaAssumptions are the enemyBe specific in what you are askingCommunicationDocumentationAbility to translate policy/process into practiceForm V example requires license AND Form V; however, the NCDPI website says ORBest PracticesCommunicationCustomer service should always be our focusDraft questions prior to contacting NCDPIRemember your answer is only as good as the information you giveDocumentationCopies of everythingCreate email/written trailsHQT plan upon hireAsk the right people Induction - direct to licensure specialist (including RALC)

Career and Technical EducationScenario 5The LEA has had difficulty recruiting business teachers. Mr. B (from the previous scenario) has also indicated having a interest in teaching business so he can coach at the local high school that currently has an opening.How could you support Mr. B to become licensed in business education?Did You Know?Can now add CTE area to existing clear teaching license based on an associates degree, two years of related work experience in the last 5 years, 24 hours of related course work or passing the Praxis in the subject areaEffective July 1SBE change

ChallengesPolicy/Procedural ChangesEnsure you are working with the most recent policy/procedureAwareness of Uniqueness of Key AreasChallenges in calculating work experiencei.e. Nurses - Two jobs during the same time period (no overlapping time)Differences across areasHealth Sciences no longer held in escrowDrafting still held in escrow

Health Sciences vs. Drafting

Best PracticesPolicyDont try to remember what it takes, just know where to find itAlphabetically, not numerically listedPrint-checklist for each candidateNetworkingContact ResourcesAccountantsUse of Tax DocumentsLegislative/Procedural ChangesScenario 4A former teacher retired in 2007 with a renewal cycle end date of June 30, 2008 and enough credits to maintain renew the current license.What policy interpretations should be considered to renew for cycle ending June 30, 2013 should the teacher wish to maintain the license?

Remember Policy changes for required creditsChanges in interpretation for one-time retiree renewal policyChallengesLicensure renewal retireesDissolution of ability to reserve cycleNot a change in the legislation, but a change in the interpretationChanges to renewal credit requirementsInterpretation8 total3 in literacyPer policy, for this year only, go by the oldNational Board entire cycle7.5 vs. 8 for the samePraxis testing changesNot updated on NCDPI websiteMasters PayIs there still a need to track and submit after the effective date of the policy change given anticipated challengesBest PracticesKnow how to sharpen your saw by accessing the best resources available to you!Sharpening the SawSBE Policy WalkthroughWebsite Address: sbepolicy.dpi.state.nc.us Search by keyword or topicSearch by Table of ContentsAdministrative ProceduresWhats NewContact InformationSBE Policy Walkthrough

State ResourcesLicensure ManualDoes not include all updatesLicSalWhats NewIncludes only one update since 2012Still provides a good timeline of eventsCalendar of EventsHas not been updatedStill provides a good timeline of eventsLicensure Road Show and WebinarImportance of engagement and interactionUnsure of what these will look like for the future with reduced resourcesRegional ResourcesLicensure Specialists Contacts ListRALC ContactsRegional PANC MeetingsParticipation of licensure contactsProcess to cycle info across the departmentRALC DocumentsRevised Licensure GuideStrikethrough version assists with tracking changesRoutes to Teaching Licensure

LEA ResourcesRequest GuidesTracking SpreadsheetsProcess Integration of HQ Plan in hiring process

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