Lesson 7: Creating and Editing Business ... Editing Text Inserting and Deleting [Backspace] and...

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Transcript of Lesson 7: Creating and Editing Business ... Editing Text Inserting and Deleting [Backspace] and...

  • Lesson 7: Creating and Editing Business Letters

  • 2

    Learning Objectives  After studying this lesson, you will be able to:

    Type a professional business letter

    Save a document

    Select and edit text

    Use the AutoCorrect feature

    Set AutoFormat as You Type options

    Copy and move text

    Set Page Layout options

    Preview a document

  • Typical Business Letter Styles  Block Style

     Modified Block Style—Standard Format

     Modified Block Style—Indented Paragraphs

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  • Block Style

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    Date line

    Inside address

    Salutation

    Body

    Signature

    Initials

    Enclosures

  • Modified Block Style-Standard Format

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    Date, close and signature begin at the 3½ inch mark

    Other lines begin at the left margin

  • Modified Block Style-Indented Paragraphs

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    First lines of the body paragraphs are indented ½ inch

  • Inserting Text  AutoComplete

    Recognizes names, dates

     Using the [Enter] Key

    New paragraph or blank line

     Word Wrap

    Makes formatting consistent when text is added or removed

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  • Showing Formatting Marks

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    [Enter] inserts a paragraph symbol in the document

    Show/Hide to see paragraph markers

  • Spacing in Letters  Different styles use

    different spacing

     Apply spacing changes with the Line Spacing button

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  • Creating an Envelope

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    Envelope size and more options are available

    Return address

    Print separate envelope or add to document top

    Word recognizes the delivery address

  • Saving Your Work  The Save Command

    Save button

    [Ctrl]+[S]

    Save vs. Save As

     Save As allows new versions and locations

     Save As allows different formats

     .docx format

     Different format from Word 2003 and earlier

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  • Selecting Text  Mouse

    Double-click to select a word

    Hold down the left button and drag to select a block

     [Ctrl]+click to select a sentence

     Keyboard

    Navigate with arrow keys

    Hold [Shift] to select blocks

     [Ctrl]+[A] to select all

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  • Editing Text  Inserting and Deleting

     [Backspace] and [Delete] to remove text

    [Backspace] deletes left

    [Delete] removes right characters

     Undo and Redo

    Undo or [Ctrl]+[Z] reverses your last action

    Redo undoes an undo!

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  • Working with AutoCorrect  Corrects common

    spelling errors

     AutoCorrect Options

     Setting Options File tab > Backstage

    View > Options

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  • AutoFormat as You Type Options  Found in the

    AutoCorrect dialog box

     Place checkmarks to set your options

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  • Copying and Moving Text  Commands on the

    Ribbon

     Cut, Copy, and Paste  [Ctrl]+[X], [Ctrl]+[C],

    [Ctrl]+[V]

     Clipboard

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    Number of items

    Paste all at once

    Clear Clipboard

    Paste one item

  • Switching Between Documents  Viewing open documents on the Windows Taskbar

    Active document is lighter

    Hover for a preview (Win 7/Vista only)

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  • Using Page Layout Options  Margins

    Set for entire document or a selection

     Orientation

    Vertical (portrait) or landscape (horizontal)

     Paper size

     Letter, legal, or custom

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  • Combined Print and Print Preview  Print & Print Preview combined in Word 2010

     File tab > Print

     Print options

     Layout options

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    Note! You can no longer edit while previewing.

  • Lesson 7: Creating and Editing Business Letters